Date of Meeting: Tuesday 3 rd November Village Club, Goodworth Clatford. Present: TVBC + County Others

Transcription

1 Goodworth Clatford Parish Council Council Meeting Minutes 3 rd November 2015 PLEASE NOTE THAT THESE ARE DRAFT MINUTES WHICH ARE SUBJECT TO CHANGE & AMENDMENT AT ANY TIME PRIOR TO THEM BEING SIGNED AS A CORRECT RECORD AT THE NEXT PARISH COUNCIL MEETING ON 5 th JANUARY 2016 Date of Meeting: Tuesday 3 rd November 2015 Location: Village Club, Goodworth Clatford Present: Councillors Bob Houghton (Chairman) Paul Doran Angela Houghton Peter Kiddle Joe Li Alan Lloyd Davies Ian Platt Gary Portsmouth Alan Willens Clerk TVBC + County Councillors Others Bob Wheadon Cllr Mrs Flood 9 members of the public 1. Apologies for Absence Apologies had been received from Cllr Stallard, Cllr Gibson and Richard Ryder. 2. Public Participation The Chairman invited any members of the public to address the Council. Wg Cdr Scard wished to express his view concerning Thompson land reported under item 14 of the agenda. It was originally proposed that the Council purchase this land but events in 2013 caused a mutual withdrawal from the proposed sale until the land became available once more. Since it is now available once again he felt that it was an important green space within the village and suggests that the Parish Council should pursue its purchase. Mrs Stockdale asked if there had been any progress with the Fullerton Solar Park application. Cllr Mrs Flood reported that it was delayed because of problems with the submissions. The Chairman thanked the members of the public for their participation. 3. Declarations of Interest Cllr Li declared an interest in Item 14 of the agenda. 4. Chairman s Remarks The Chairman welcomed everyone to the meeting. The Chairman thanked Cllr Lloyd Davies for the Newsletter that had now been delivered to all residents. The Chairman also reported that Ian Rodger had passed away last week. He had served on the Parish Council for some eight years. A memorial service was to be held on Tuesday 10 th November. 5. To Approve the Minutes of the Meeting 1 st September 2015 Minutes of the Parish Council Meeting held on the 1 st September 2015 had been circulated to all members prior to the meeting. The Chairman asked if all members were in agreement with the minutes and all agreed. That the minutes of the Parish Council Meeting held on the 1 st September 2015 be confirmed and signed as a true record of the meeting. The Chairman proposed to take Correspondence immediately following the next agenda item.

2 6. Matters Arising 1. SpeedWatch Positioning of Police SpeedWatch Warning Signs: The Clerk circulated copies of correspondence received from HCC Highways and TVBC Planning regarding permission to erect the SpeedWatch safety signs on the 30mph poles. Members agreed that they should be erected and the Clerk was asked to make the necessary arrangements. That the Clerk be instructed to make arrangements for the community SpeedWatch signs to be erected on the 30mph poles at the four entrances to the village. Cllr Lloyd Davies stated that two vehicles had recently been detected exceeding the speed limit in Barrow Hill. The group still need additional volunteers. 2. Flooding Progress report by Cllr Willens: Cllr Willens reported that pamphlets related to gathering data of skills and first aid needed for the Emergency Resilience Plan had been circulated with the Newsletter. Cllr Willens hoped this would result in a good response. Groundwater levels at Clanville Gate were still below the trigger point of 90 maod (Above Ordinance Datum). In March the highest figure recorded was 85.2 maod. It was decided to delay the installation of village groundwater monitoring until the levels began to rise again. Cllr Rolt (HCC) had been particularly helpful in chasing the HCC officers for outstanding information. The Chairman thanked Cllr Willens for his report. 3. Allocation of Councillors Portfolios: The Chairman stated that with two new Councillors it was necessary to make and rearrange the existing portfolio allocations. Cllr Li was allocated Footpaths + Recreation Ground, Cllr Platt allocated Finance + Transport. Revision of allocation for Cllr Lloyd Davies to relinquish Footpaths and add SpeedWatch, Cllr Portsmouth to relinquish Transport and add Planning and Cllr Mrs Houghton to take on a new portfolio of New Residence Visitor. The Clerk was asked to update the appropriate lists. 7. Correspondence from Mr Upton: The Chairman stated that Mr Upton had been unhappy with the delay in the publication of the Council minutes and that the minutes were not put on the Parish Notice board in a timely manner. The Clerk was requested to get the minutes out as quickly as possible. from Mr Mellor: This was a request for dog bin in Gypsy Lane adjacent to the height limiter. The Clerk was requested to contact British Solar Renewables and ask if they would be prepared to fund the purchase and erection of a dog bin. from Mrs Hawtin-Burns: This was a request for a footpath in Church Lane, having been assured by other Church Lane residents that homeowners had been prepared to give up land, so that a pavement could be constructed. Members were not aware of anyone willing to donate land for a footpath. The Clerk was requested to write to Mrs Hawtin-Burns to obtain some clarification. It was also reported that the white lining of Church Lane required attention and the Clerk was asked to contact HCC Highways to take appropriate action. from Mr Fulford: This concerns a dead Elder tree in the hedge at the Recreation Ground. The Tree Wardens had investigated this Elder tree and recommended that it be felled immediately. The Clerk was requested to make suitable arrangements. from Mrs Rundle: This suggested that perhaps rebuilding the pavilion in a new location would be a more suitable way of utilising any grants given over to refurbishment. It was agreed that members of the Council, with the Recreation Ground as their portfolio, should meet to discuss this suggestion and report back to the Parish Council as soon as possible. from Mrs Upchurch: This asked if the Bridleway No 1 could be cut back in May/June rather than in February or November. Also a request that a deep hole made by a fallen tree be filled in to make the Bridleway safer. Members of the Council having footpaths as their portfolio were asked to investigate. The Clerk was also requested to contact the HCC Rights of Way Officer and the land owner to resolve these problems. Hampshire Constabulary: The Chairman reported that Chief Inspector Thorne had written to explain his restructuring of neighbourhood teams in the Test Valley. The local PCSOs (Police Community Support Officers) will be expected to attend at Parish Council meetings when they are on duty having been given advanced notice that their presence is requested. Page.. 2

3 8. County & Borough Councillor s Reports Cllr Mrs Flood reported on the following items: - 1. Cowdown Solar Farm: Cowdown Renewables Ltd has appealed against the refusal of their application by TVBC. The Inspector will attend at the Guildhall at 10am on Tuesday 15 th December 2015 to decide the appeal. 2. Planning Portfolios: The TVBC Cabinet has decided to split the portfolio for planning and reassign them as Planning Policy & Transport to Cllr Martin Hatley and Planning & Building to Cllr Phil Bundy. 3. The Former Magistrates Court Car Park: The new car park at the former Andover Magistrates Court site is now open for use by the public. 4. Hampshire & Isle of Wight Devolution Bid: Cllr Mrs Flood stated that the Hampshire & IOW Devolution newsletter No 9 had been published. The Clerk stated that Goodworth Clatford seemed to be missing out on these newsletters. Cllr Mrs Flood stated that she would make sure that this was corrected. The Chairman thanked Cllr Mrs Flood for her report. 9. Planning Applications 1. Neighbourhood Planning: Cllr Kiddle stated that the Steering Group had met on two occasions. The initial approach had been to ensure that everyone was represented. They also felt it was necessary not to move forward too quickly until the TVBC Local Plan was adopted. The Group have compiled a draft questionnaire that will eventually be sent to all members of the Council for their comments and/or input. When the questionnaire is complete it will be distributed to all village dwellings. The next step would be to analyse the results and also chase up any residents who had failed to reply. A public meeting would be held to discuss any particular issues that arise as a result of the questionnaire. This will lead on to creating working groups within the village to look at specific areas of the plan. Some issues already identified are housing development and building design, noise and light pollution, Village Design Statement integration, solar farms, environment, flooding, traffic, parking, affordable housing, businesses and employment, children and teenagers, school issues, footpaths, open spaces, amenities, local services, listed buildings, village population and settlement boundary (size of village). There will most certainly be the need to seek expert opinions and costs will most definitely be incurred. Cllr Portsmouth asked if the questionnaire would be made available in electronic form as well as paper. Cllr Kiddle thought this a good idea and it can be discussed by the Group. Cllr Portsmouth also cautioned about collecting personal data but Cllr Kiddle would check the legal implications. The Chairman thanked Cllr Kiddle for his report. 2. Applications: The Clerk reported that two applications had been received. Notice of Application Town & Country Act 1990 Application No: 15/02486/FULLN Proposal: Extension to front porch roof to provide a covered area Site: 1 Mead View, Longstock Road, Goodworth Clatford, Andover The Chairman reported that he had visited the site and could see no reason to make an objection. It was unanimously agreed to return no objection to this application. No objection Notice of Application Town & Country Act 1990 Application No: 14/03004/OUTN Proposal: Outline residential development (Class C3) of up to 25 dwellings, erection of 148sqm office building (Use Class B1A), associated open space, landscaping, car parking, vehicular and pedestrian access to Barrow Hill External access not reserved Site: Land at Barrow Hill, Goodworth Clatford, Andover Cllr Kiddle stated that when this application was first received a public meeting was held with 130 attendees, which strongly opposed it. The Parish Council opposed it because it was outside of the Settlement Boundary and had no village support. The present arguments are mainly around Page.. 3

4 the technical and legal aspects of the application. The Parish Council have made a number of comments about issues raised by the developer such as site lines, layout of properties within the development, sustainability because much of the data used was flawed. The Parish Council has submitted a report to TVBC pointing out the areas that are misleading and factually incorrect. The Parish Council have made a very strong case to backup the requirements of the local community who do not want this development. Objection 10. Risk Assessment The Clerk reported that he had received risk assessment reports for the Allotments, Recreation Ground Play Area and Sheepwash. 11. Finance 1. Approval of Financial Statements to 30 th September 2015: The Clerk had circulated a Financial Statements pack to all members prior to the meeting. There were no comments and the financial statements were accepted. That the Financial Statements to 30 th September 2015 be approved and signed by the Chairman 2. Cheques for Approval: The following accounts were presented for approval: - Solitaire Engraving Jubilee Bowl Environmental Group S137 Grant GC Village Club Hire of Hall Guy Kitchen Village Maintenance Southern Water Allotments Southern Water Recreation Ground Southern Electric Village Clock Came & Company 1, Annual Insurance Premium Bob Wheadon Clerks Fee (September 2015) Ivan Gibson Hedge Cutting Recreation Ground GC Parish Council 1, Secure Trust Bank Account Andover Printing Company Newsletter Andover Printing Company Printing Resilience Plan Flyer HMR&C Clerk s Tax Southern Electric Recreation Ground Bob Wheadon Clerks Fee (October 2015) Total Expenses 4, That the accounts presented be approved for payment. Bank Accounts at 31 st October 2015 HSBC 7, NatWest Report from Finance Group: Cllr Doran reported that there had not been a recent meeting of the Finance Group. The Group would be meeting in December to formulate a draft budget for next year that would be presented to the Council at the January meeting. 12. Environment 1. Allotments: The Clerk reported that the water had been turned off for the winter. There were still a small number of plots needing a thorough tidy up. This would be monitored over the coming months. Mr Collins thanked the Parish Council for their very kind gift. 2. Highways and Footpaths: The Chairman stated that the Bridleway No 1 and white lining had already been discussed under correspondence. Page.. 4

5 3. Recreation Ground: The Chairman stated that the dead elder tree and pavilion had been discussed under correspondence. 4. Sheepwash: The Clerk reported that Sparsholt College had responded and stated that they were unfortunately not in a position to help the Parish Council with the river bank. Cllr Lloyd Davies stated that the Swamp Cypress tree needed pruning. 5. Riverside Rest: The Chairman reported that discussions with the Environmental Group regarding the reinstatement of the brickwork and planting of additional trees had resulted in the Parish Council taking on responsibility for the brickwork. It was agreed that more detail was required including the likely cost of bricks. Another meeting with the Environmental Group was to be arranged. 13. Communications Cllr Kiddle stated that he had nothing to report. 14. Thompson Land Cllr Li left the meeting The Chairman reported that the Thompson family had resolved the issues that had necessitated a mutual withdrawal of the sale of their land in These issues have apparently been resolved and the land in again on the market. The Chairman has been in contact with Carter Jonas, the agents, and awaits details from them before any further actions by the Parish Council can be taken. It was proposed by Cllr Willens that a letter should be sent to the agent offering to purchase the land on the same conditions as were made in This was agreed by a small majority. That the Clerk be instructed to write to Carter Jonas offering to purchase the Thompson land on the same conditions that applied in May Cllr Li joined the meeting 15. Close of Meeting Cllr Mrs Houghton asked if the telephone kiosk could be put on the agenda for the next meeting in January Date of Next Meeting The next full meetings of the Parish Council will be on 5 th January There being no further business the Chairman thanked members for their attendance and closed the meeting at 21.00hrs. Page.. 5