in the Community Centre, Stockton Road, Long Itchington

Transcription

1 LONG ITCHINGTON PARISH COUNCIL Meeting on Wed 2 nd July 2014, at 7.30 p.m. in the Community Centre, Stockton Road, Long Itchington In attendance: Barbara Atkins (Chair - BA) Richard Jackson (RJ) Sally Shillitoe (SS) Ian Briggs (IB) Wendy Charles(WC) Linda Clark (LC) Rosie Reeves (RR) Liz Bonney (Clerk- ) County Councillor: Robert Stevens (RS) District Councillor: Dave Riches (DR) MINUTES 1.0 Apologies: Cllr Wheatley and McNally, Cllr Briggs delayed. Action 2.0 Questions from members of the public: selection of residents from Bascote Heath concerned about the Parish response to Dallas Burston campsite. The residents were concerned that submitting a neutral response with concerns was not sufficient and the P.C should have worked with the residents and consulted them. Cllr Atkins apologised for lack of dialogue but explained 3 Cllrs went to visit the site and asked pertinent questions with the residents in mind. To prevent this sort of situation in future, it was resolved to maintain better communication with the residents. In this instance the P.C saw no real proper reasons to object and even changed it s response from a supportive stance after more information came to light. The response will be looked at again if the opportunity arises to go to committee and if new information comes to light. 3.0 Declaration of Interests Each member of the Council is responsible for determining if they have a personal interest in any item on the agenda and should declare it at the commencement of the relevant item (or as soon as the interest becomes apparent). If that interest is a prejudicial interest the member must withdraw from the room unless one of the exceptions applies. Councillors are reminded that they must act solely in the public interest and should never improperly confer an advantage or disadvantage on any person or act to gain financial or other material benefits for themselves, their family, friends or close associates / All None 4.0 Minutes of the meeting held on 4 th June to be approved: Proposed by Cllr Jackson and seconded by Cllr Clark the minutes were approved as a true record. 5.0 Police items/neighbourhood Watch: WC went to the Southam forum and found it informative, Police priorities for the next quarter will be vehicle nuisance, theft from vehicles and speeding. The police will begin producing a newsletter so we get feedback on what s going on. Issues about pollution of rivers around Coventry, focus on flooding would have been useful. The builders vans and cars on Snowford Hill have been reported again. The badly parked cars in Leigh 1 of 8

2 Crescent prevented an ambulance getting through. Residents of Church Road have been asked to join neighbourhood watch, and a reminder that anti-social behaviour rises in the summer. 6.1 Report from County Councillor Stevens: HS2: Warwickshire petitions will be heard in Sept/October. The committee will hear about extra investment opportunities but the criteria only needs to be satisfactory. They will also be doing site visits but these will not be public hearings. Better Care act: This will put more money into community by providing personal allowances. There are 75 warden control homes being built in Southam. As dementia is becoming more common the aim is to keep people in familiar surroundings for longer and giving them power over their own care. National Strike currently planned for public sector workers. Cllr Atkins mentioned there had been some concerns about WCC response to the planning consultations. Cllr Stevens responded that soon there would be one reply to all planning applications from the relevant departments. Clerk asked Cllr Stevens to keep up the pressure on WCC to respond to the flooding issues on Stockton/Southam road. 6.2 Report from District Councillor Riches: Ufton interpretation, funds are being raised through the Warwickshire wildlife trust to improve the Ufton reservoir area, improvements to the car park and signage are requested. Cllr Riches reminded the group about the planning training to be held at Elizabeth House, a selection was made to attend. Core Strategy: It has been confirmed verbally that it can carry some weight and the closer to it s submission in September it will carry more. The Cemex planning application for Stockton Road has been delayed until late September. SDC have asked for traveller sites and as yet no land has been put forward for this purpose, the issue could be forced if no land is volunteered. Cllr Riches to liaise with clerk about the bins and suitable relocation. The campsite at Dallas Burston raises the issue of road safety and the need for a roundabout. The tree house on Southam Road, SDC don t want to formally pursue the matter due to cost. What does the Parish Council want to do? A compromise could be to tidy and paint it? Revisit the issue in winter when it is more visible. 7.0 Committee Reports: DR/ 7.1 Communications: SS has been investigating changing the website and it has been suggested a few more people work in the website so it does not all to LC. The notice boards signs have been put up and look good. Still need to investigate signs for the community centre and the clerk s office. A suggestion to mention the existence of the welcome packs in the diary and ask people to keep an eye out for new villagers. 7.2 Community Centre: No meeting this month, the from the Rugby benevolent fund has been banked, the CCMC formally thanked the P.C for giving them the precept grant of 1000 in advance for the next 3 years. The toilets will be renovated during the school holidays. The new system has eased the accountancy load and the treasury post and the lettings secretary could be merged as one. The CCMC and the P.C need to think about what will happen when current chair Chris Hancock steps down after the AGM in Emergency Planning: Concern about lack of knowledge about the pump and what flood prevention measure is available in the village. Article to remind people in the diary. Clerk to update emergency contact list and put new laminated signs on the notice boards. Add DR and SS to emergency list. Discussion around having a defibrillator in the village. BHF have funds to go towards am much more user friendly machine, biggest issues previously were ALL BA 2 of 8

3 covering the rota, newer machines are found in public areas and are self service. 7.4 Finance - Cheque list for approval: The cheque list was presented for approval. Proposed by Cllr Jackson and seconded by Cllr Reeves. It was agreed unanimously Monthly Financial Report: Clerk explained the monthly report. No matters arising from attached report. 7.5 Environmental Party working meeting: 23 rd June, see attached notes, matters arising. Clerk explained about SWT s response to complaints and was asked to keep reporting issues until they are dealt with. Issue of pond management still needs to be confirmed, wildlife wardens are to liaise through Cllr Reeves. Further meeting to be set up as short time scale meant it was very rushed. Cllr Atkins to talk to residents of Bascote Heath about having a sign so the unfortunate Orchids incident doesn t reoccur. RR/L B BA LILAC Project: There will be a fundraising event in the church on Friday 5 th September, more details to follow Footpaths: report to follow, not available at this time Street Champions: Parish objectives/manifesto: See attachment. Cllr Jackson explained the point of the manifesto, it will help with long term budgeting and could be presented to the APM yearly. Does the PC want to develop the idea further? Cllr Briggs suggested holding a forum on a Saturday morning to bring together local groups and people, the PC has already been evolving with volunteer groups looking after footpaths for example. The way forward would be to have a very clear business strategy and a further meeting is required outside of the P.C meeting to further develop this idea. RJ/L B 7.6 Planning - Monthly report: Dallas Burston have another request to move a building to another position Neighbourhood plan/village design statement: The Long Itchington Parish Council discussed the issue of Neighbourhood planning. It was felt that it would be highly appropriate and relevant for Long Itchington to undertake a Neighbourhood Plan. The following motion was voted on unanimously: The Long Itchington Parish Council resolves to undertake a Neighbourhood Plan in order to help define our community s future as a place of habitation, work and leisure The meeting discussed the exact designation area for the Neighbourhood Plan and Cllr Briggs proposed that it would be appropriate to apply for designation of the whole of Long Itchington Parish as the Neighbourhood area. The PC felt it was appropriate to include all of the LI settlements as well as the isolated residences, businesses and farms for which a Neighbourhood Plan would be important. It is the same area as was used for the Parish s previous Parish Plans. It includes all residences, businesses and farms which receive regular communications from the Parish Council and take part in village appraisals. The 3 of 8

4 Parish boundaries define the area which residents / inhabitants feel part of and it is the area which defines those on our electoral roll. Long Itchington has been defined as a Category 1 local service village. A request had been received from Southam Town Council to define our boundary differently and to allow their Neighbourhood Plan to encompass some of our Parish. The PC rejected this request as they felt that socially, economically and geographically this was not appropriate. It was agreed, to write to STC to see if there was a way we could work with them on areas of common interest. The motion The PC resolves to apply for designation of the whole of Long Itchington Parish as the Neighbourhood area. This comprises the settlements of Long Itchington, Bascote, Bascote Heath, and Model Village as well as some outlying farms and houses within the Parish was carried unanimously. The next step is to write to SDC with a copy of the minutes, a letter detailing our request to begin a neighbourhood plan and the area designation map Enforcement matters: Tree house, see earlier information from DR /B A Stratford planning meeting: Discussion around Rosconn approval. RJ proposed that the P.C seek professional consultancy help with dealing with the many and varied large scale planning applications. RJ and BA had meet with a consultant from Avon planners and felt it would be a positive step to help with planning issues. RJ proposed a budget of 1000 to discuss the CEMEX application, this was seconded by BA and unanimously agreed by all on the proviso that positives references are received Planning rota: WC, RR and SS Planning consultation process: A discussion around our current procedure following problems with recent Dallas Burston application. Within reason the P.C will do their best to contact local residents, residents affected should also reciprocate and contact the P.C with concerns. The Cllrs on planning duty will knock at neighbouring houses. The P.C has a duty to support its residents but also has to support businesses in the area and this can lead to conflict at times Parish management, reporting structure: See above, to review in separate meeting with manifesto. 8 Meeting attended/forthcoming meetings: Southam Forum attended by WC, see above. Stratford planning meeting, see above. WCC budget cuts- 14 th July 9 Correspondence for circulation: 10 Other items: Street Lamp: Resident requests the lamp attached to her home is moved. Clerk to contact appropriate body and action. Appraisal: had her yearly appraisal with BA, appraisal went well, some targets to work on and thanks for working hard. 4 of 8

5 11 Any other business- Information only Printer: LC and still to choose new printer Rosconn feedback: RJ asks what sort of feedback we will get from the recent decision, heads of terms, how long to build etc? Thanks: given for all the time taken for dealing with the Rosconn application from WC. Meeting change: The planned meeting for the 5 th of November will be changed to the 3 rd to allow people to attend the village activity. 12 Date of future Parish meetings: 3 rd September, 1 st October, 3rd November, 3 rd December The Chairman declared the meeting closed at pm. Signed Date... Planning application June /01518/OUT 12/06/2014 Pending Consideration 14/01628/TREE 10/06/2014 Pending Consideration 14/01353/FUL 06/06/2014 Pending Consideration Dallas Burston Polo Grounds Stoneythorpe Southam CV47 2DL Pear Tree Cottage The Green Long Itchington Southam CV47 9QJ Grange Bungalow Proposed re-location of the replacement dwelling and attendant curtilage buildings previously approved under planning application 09/00873/OUT (outline application with all matters reserved) - T1: Blackthorn: fell to close as possible to ground level and grind out stump - T2: Blackthorn: fell to close as possible to ground level and grind out stump - T3: Blackthorn: fell to close as possible to ground level and grind out stump - T4: Ash: fell to close as possible to ground level and treat stump - T8: English Oak: fell to close as possible to ground level and treat stump. Increase in height of property to provide 5 of 8

6 14/01516/TREE 03/06/2014 Pending Consideration Marton Road Long Itchington Southam CV47 9QA General Site Beechcroft The Green Long Itchington additional bedrooms and bathroom - T1: Beech: 40% crown reduction - T2: Beech: 40% crown reduction - T3: Silver Birch: 30% crown reduction - T4: Silver Birch: 30% crown reduction. Cheque list for June payments LONG ITCHINGTON PARISH COUNCIL DRAFT PAYMENTS LIST : Cheques 3671 to July 2014 ( ) Vchr Cheque Cde Nam Descriptio Amoun.. e n t Mrs J Fincham Village Maintenance Mrs J Fincham Village Maintenance Mrs J Fincham Village Maintenance Mrs J Fincham Village Maintenance Mrs J Fincham Village Maintenance Mrs J Fincham Village Maintenance 6.25 Subtotal No WCC Long Itchington CE Gas & Electricity Primary School Severn Trent Water Ltd Water Rates Admiral Fire Extinguishers Fire ext. inspection Ltd E.ON UK Street Lighting maintenance E.ON UK Gas & Electricity Stratford District Council Bins Terri Hawkins PAT testing Think Design Diary MFM Services Grass Cutting Mr M Pails Football Pitch maintenance Mrs J Brown Toilet cleaning Mrs F Sheasby CC Keyholder Petty Cash Cash Mrs E Bonney Clerk's Salary HMRC Tax & NI WCC Super. Fund Clerk's Pension L.I. Cricket Club Audit Fee Southam Cricket Club Audit Fee Take a Break Audit Fee Mrs L Clark Stationery of 8

7 TOTAL 3, MINUTES OF ENVIRONMENT GROUP PARISH COUNCIL 23 rd June 2014 Minutes Present: Ian Briggs (IB), Wendy Charles (WC), Rosie Reeves (RR), Richard Jackson (RJ) Liz Bonney () and from 7:30 John Shenkman (JS) and Phillip Claydon (PC) 1.0 Play Parks: Clerk updated the group on progress. Colin Constable to start groundwork in Leigh Crescent from the 3 rd July. Dave Riches to investigate more funding for Leigh Crescent. Gate in Short Lane reported to Orbit. Gates in Green end to be repaired by John Bonney, suggestion to have an article in the diary requesting more handyman help. Quotes for replacement equipment still outstanding, Clerk to chase. 2.0 Trees: No report this month, no changes. 3.0 Lights and upgrades: Clerk updated the group on lighting research, the next road to tackle will be Stockton Road, this means all the lights in the east end of the village will be metal. Numbering still to be done but then can be adopted by WCC. Clerk to bring this to P.C for full authorisation and contact E-on about costs. 4.0 Sewerage smell: Leigh Crescent, the smell is still apparent and Clerk regularly reporting the issue to Severn Trent, will keep up momentum. Further problem reported on towpath, Severn Trent informed and looking into it. 5.0 Village maintenance: Possibility of losing our regular football maintenance man, need to look at a cost benefit exercise over the summer in relation to all the grass cutting contracts with a view to combining them and buying our own equipment. 5.1 Highways issues to be reported: Jubilee Way reported to Patch for advise on responsibilities. 5.2 Lighting issues to be reported: None 6.0 Any other business: None 7.0 Wildlife Wardens: Welcome to John and Phillip who have taken on the role of wildlife wardens. Cllr Briggs explained the nature of these meetings and expressed a wish to use the talents of the wardens to save money for the parish, save important ecological features and preserve it for future generations, record the information and publish it via the diary or the website so people appreciate what we have. IB also explained the pressing nature of the many housing development applications in progress and asked the wardens to direct their research into areas under threat at the moment. JS and PC will look at the areas around Marton Road Farm, Alan Ford and the CEMEX field next to Adams close. JS explained his primary interest is to take the Parish as a whole and catalogue it but appreciates the need to move swiftly on certain areas. JS feels will we struggle to 7 of 8

8 appreciate the value of what we have until at least 1 season of keeping records but IB believes in the importance in building up the trend data and feels it will be useful for future reference. Clerk is to organise purchase of a digital camera for keeping records. RR has been named as the Cllr who will liaise with the wardens and bring concerns and reports back to the EWP and PC as necessary. The responsibility of the pond was talked about but more time is needed to discuss the issue and will be brought to a future meeting. 8 of 8