Annual Report and Financial Statements. for the year ended 31 March 2014

Transcription

1 Charity number A company limited by guarantee number Annual Report and Financial Statements for the year ended 31 March 2014

2 Annual Report and Financial Statements for the year ended 31 March 2014 Contents Page Trustees' report 2 to 8 Examiner's report 9 Statement of financial activities 10 Balance sheet 11 Notes to the accounts 12 to 14 Prepared by West Yorkshire Community Accounting Service 1

3 Trustees' report for the year ended 31 March 2014 Reference and administrative details of the charity, its trustees and advisors The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Lynne Collins Chair Paul Seccombe Carol-Ann Reed John Dossey Madeline Fahy Kate Langan Julie Johnsen James Gibbs Appointed 9 April 2014 Maggie Graham Resigned 15 January 2014 Advisor Company secretary Phil Robinson Kathryn Lindley Charity number Registered in England and Wales Company number Registered in England and Wales Registered and principal address Shine Business Centre My Catalyst 52 Harehills Road Harehills, Leeds LS8 5HS Bankers Unity Trust Bank Plc Nine Brindley Place 4 Oozells Square Birmingham B1 2HB Independent examiner Claire Welling West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW Structure, governance and management The charity is a company limited by guarantee and was formed on 18 February It is governed by a memorandum and articles of association which were amended by special resolution on 26 February 2013 and 11 March The liability of the members in the event of the company being wound up is limited to a sum not exceeding 10. Working name Leeds Voluntary Sector Learning Disabilities Forum operates under the working name of Tenfold. Method of recruitment and appointment of trustees The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM. 2

4 Trustees' report (continued) for the year ended 31 March 2014 Objectives and activities The charity's objects The relief of persons who have learning disabilities and in particular by the provision of educational, training and counselling facilities for such persons and their carers. The charity's main activities Tenfold engages with voluntary sector organisations that provide services to people with learning difficulties in Leeds and their carers. It collates the views of member organisations so that a coherent view from the voluntary sector can be presented to statutory sector bodies. Public benefit statement In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission s general guidance on public benefit. Tenfold aims to promote good practice and equal opportunities whilst supporting member organisations to work together, share information and promote the rights of people with learning disabilities. Tenfold encourages the active participation of its membership in the strategic planning and development of local services. To this end it identifies accountable voluntary sector representatives to participate in social services, health authority and inter-agency planning. Tenfold aims to facilitate the direct influence of people with learning disabilities (and carers where appropriate) in the consultation and involvement process. We act as umbrella or resource body sharing information with members through our website, ebulletins and at events. Achievements and performance In the period 2013/2014, Tenfold continued to have a positive impact on the lives of people with a learning disability in Leeds, and with the organisations that support them. It was a year when we celebrated the achievements of the sector in a number of ways, and helped to raise the profile of learning disability services across the city to new heights. This year saw some exciting pieces of work brought to fruition, some new work areas developed, and we continued to build on the excellent working relationships with partners and member organisations. Our three main aims of Communication and Information, Representation and Driving Positive Change continue to be at the heart of everything we do. Tenfold Awards One of the biggest achievements in 2013/14 was delivering the first ever Leeds Learning Disability Awards. Tenfold was the organisation that took overall responsibility for planning, co-ordinating, budgeting and delivering the Awards. It was a monumental effort on the part of Tenfold staff, and relied heavily on the support of the Awards Group, which was made up of representatives from Tenfold Member organisations. The success of the work was also due to the fantastic spirit of co-operation and collaboration of many other partners and associates. The awards were a chance to celebrate the wonderful and diverse work that is being delivered across the city to support people with a learning disability, and to recognise the hard work, commitment and dedication of individuals, groups and organisations. There were seven categories including: Volunteer of the Year, Team of the Year, Award for Innovation and an Outstanding Contribution Award. We developed a set of criteria for each category for nominees to follow, and to help judges make their decision. A judging panel was made up from specialists in the field of learning disability and the Yorkshire Post journalist Katie Baldwin. 3

5 Trustees' report (continued) for the year ended 31 March 2014 Achievements and performance (continued) Tenfold Awards (continued) Tenfold staff worked hard to secure additional sponsorship for the Awards, and were successful in receiving contributions from Morrish Solicitors and the White Rose and Leeds Trinity Shopping Centres. This allowed the ticket prices to be kept under 30, but more importantly, it was the start of new and fruitful working relationships with the private sector. Tenfold staff also secured several good raffle prizes from a range of Leeds based companies, and so were able to raise in the region of 1000 on the night of the awards. The Awards Ceremony took place at the end of Leeds Learning Disability week 2013 and was held at the Marriott Hotel in the city centre. More than 250 guests attended a glittering drinks reception followed by a sit down three course dinner. Guests were entertained by singers and the evening was compared by actress and comedienne Helen Lederer. Stars of the stage and screen were also in attendance, including several cast members from Emmerdale and ex-england football goalkeeper, Paul Robinson. Messages of support from sporting and stage stars also appeared on a huge screen. The evening was a big success, and so it has been decided that Tenfold will deliver the awards on a bi-annual basis. OK Diabetes Project We were invited to join the Steering Group on the OK Diabetes! Project - a new Health Research project delivered by Leeds University academics which is funded by NHS England. This involved being part of a group which meets regularly to monitor progress and provide a steer to the project, which aims to identify people with a learning disability and type 2 diabetes, in the Wakefield, Leeds and Bradford areas, and to support them to self - manage their condition. Expert Employer Project We have always encouraged our members to collaborate and share best practice with each other and in December 2013 the Tenfold Board went a step further by sponsoring a project that provided backfill costs for organisations to really collaborate on a specific learning disability priority. The focus was on employment and the price of work was called The Expert Employer Project. We were awarded some additional funding from the Transform Leeds fund, which allowed us to work with colleagues at Voluntary Action Leeds to draft a project brief and appoint a Project Co-ordinator. Employment has been one of the long-running priorities for people with a learning disability in Leeds, and the challenge is to create more employment opportunities for learning disabled people. Through the Expert Employer project we identified a wide range of good practice and different models to support people with a learning disability in paid employment, training and skills, volunteering and just having meaningful things to do. Ten of our member organisations, all of whom provide such opportunities, took part in the project. Through a number of meetings, workshops and two action learning sets, a report was produced which gave an accurate reflection of opportunity across Leeds, the gaps, and recommendations for future actions. The Report was credited in Leeds City Council s Market Position Statement. A further phase to the project is planned in 2014/15. The Fulfilling Lives Project In the autumn of 2013, a city-wide meeting took place to inform the third sector about an opportunity to be part of a bid for up to 6m of Big Lottery funding, money to be used to identify ways to combat social isolation in older people. Expressions of interest were sought from organisations wanting to be part of a core group of partners in the Leeds bid. Because Tenfold had already done some work to support loneliness in older people with a learning disability, we were in an ideal position to be part of the core group, and so submitted an application which was successful. In the initial stages, Leeds was one of 32 local authority areas who were in the bidding process. The core group of partners worked collectively with Leeds Older People s Forum, who led on the bid, to develop the bid content, part of which was a whole plan of support for older people with learning disabilities. The bid was successful and Leeds is now one of 15 areas who will be awarded funding to deliver this work. This Fulfilling Lives Project will be ongoing until

6 Trustees' report (continued) for the year ended 31 March 2014 Achievements and performance (continued) Social Enterprise Cafes at Becklin and the Mount In the early part of 2014 Tenfold was approached by the Director for Equality and Diversity at the Leeds & York NHS Partnership Foundation Trust. The Trust Governors had asked us to provide support to develop an idea to re-open two disused cafe based within hospital sites, as social enterprises run by people with a learning disability. Tenfold set up some meetings with those member organisations who had expressed an interest, to develop their ideas. This was in collaboration with colleagues at Leeds Ahead Partnership who delivered some business support workshops to interested parties. Partnership working We continue to have excellent working relationships with the other infrastructure organisations in Leeds, with our statutory partners including Leeds City Council, the NHS, the Leeds & York Partnership Foundation Trust, Leeds Teaching Hospitals, the three universities in the city, West Yorkshire Police, some key private sector companies and of course, our third sector member organisations. Having strong and positive working relationships with other organisations is crucial in helping us build capacity and drive the positive changes we want to make. Collaboration continues to play a major part in our success / 14 was another year of transformation and change. The third sector faced massive challenges in the form of sweeping Social Care Reforms, a new Care Bill, and continued pressures on workforce development, and only by working together could we support our member organisations through these turbulent times. Tenfold took part in the Transform Leeds Programme. This government funded programme meant that we were part of the strategic debate which took place across the city to look at the important role of the third sector in the future. This involved attending a range of cross-sector workshops and consultation sessions, being part of the Community Leadership and Skills and Development Programme, and attending the launch of Leeds ACTS (Academic Collaboration with the Third Sector). Tenfold was also one of four other networks / forums, with Volition, Leeds Older People s Forum and the Physical and Sensory Impairment Network who took part in an Infrastructure Review. External consultants were invited to tender for the work, where one of the main outcomes was to develop a shared business plan and a new model or approach to joint working. This work was very labour intensive and involved a great deal of commitment and involvement of both staff and Board members. This work is ongoing. Member Engagement We have worked very hard to develop new and maintain existing healthy relationships with our membership, which, despite some organisations leaving due to closure or other circumstances, averaged at 96 for this period. We have visited several of our member organisations within this timescale, including Sensory Leeds, Specialist Autism Services, West Yorkshire Dance, Meanwood Valley Urban Farm, Opera North, Leeds Mencap, Get Cooking Project, Through the Maze, Affinity Trust, and West Yorkshire Playhouse where we were lucky enough to see a relaxed performance of the Jungle Book. The Tenfold Member Networks continue to be hugely successful, regularly attracting in the region of 30 different organisations every time. In the period 2013/14 we ran workshops on the Care Act, the Transform Leeds Programme, the Joint Health and Social Care Self Assessment and new approaches to commissioning and outcomes form the strategic review, Skills for Care and workforce development and using Twitter and other Social Networking channels. We also had a great range of speakers including the new Health and Social Care elected member Councillor Adam Ogilvie, Stop Hate UK, inspire Me Programme, Get Cooking, Chapeltown CAB, Smart Aid and Morrish Solicitors. We have continued to feature and develop new Member Profiles on our website as these provide a rich and valuable source of information about a wide range of member organisations. 5

7 Trustees' report (continued) for the year ended 31 March 2014 Achievements and performance (continued) Representation Tenfold has a strong voice that is heard across the city of Leeds. We have developed a strong identity and brand which is also recognised across other sectors. In the period 2013 / 14 we worked with member organisations to develop Learning Disability Partnership Board representatives, of which we now have five. Tenfold has a place on several strategic decision making forums, including: Learning Disability Partnership Board Better Lives Leeds Board Citywide NHS Equality Panel Market Development Forum Leeds Autism Board Leeds City Council Equality Hubs Learning Disability Health Task Group and engagement with Leeds Teaching Hospitals Patient and Public Involvement group Safe Places Group and meetings with the West Yorkshire Police and Crime Commissioner Community Task Group (to plan the annual Learning Disability Week programme) Person Centred Planning Group Leeds Healthwatch we were on the interviewing panel for the Chair Meetings of the West Yorkshire Transport Executive Bus Operators Group Leeds Equalities Assembly Campaigning also continues to be very important to us. We have continued to develop and roll out the Get Me? Campaign, with the help of our colleagues from the Leeds & York Partnership Foundation Trust. In March 2014 the campaign started using social media, when we opened a Twitter and Facebook account, and Tenfold staff started work on planning and developing a new stand-alone website for the campaign, which was previously just a page on the Tenfold website. Information & Communication We gather and share information with our members, their news, their views and opinions, opportunities and threats and topical issues of interest. We provide a regular e-bulletin newsletter which is distributed widely. The website is constantly updated and is well used. We monitor website activity with Google Analytics. The number of visits to our website continues to grow. In the year 2013 / 2014 the website had 25,903 page views and 19,867 unique page views. On average this is over 1,655 visits a month, which compares to an average of 1,297 for the period 2012 / We sent our first Tweet on 7 March In January 2014 we had a total of 316 Twitter followers and this now stands at 512 (November 2014). This year our new publicity materials featured some colourful postcards which encourage people to provide feedback. We also designed and developed materials to support the Tenfold Awards. Driving Change Tenfold aims to be a positive force in supporting voluntary, community and faith organisations to drive positive change for learning disabled people. We seek change that removes the barriers which prevent learning disabled people having real choice and control in their lives, and engaging fully in their communities. One example of the legacy of the important work we have delivered in the past on local democracy was an event in September 2013, where the Speaker of the House of Commons, John Bercow, came to Leeds to take part in a Question Time event. It took place in the Council Chamber of Leeds Civic Hall. The event was promoted as being for people with a learning disability from across the whole of the North of England and attracted groups from as far afield as Manchester, Hull and Newcastle. Building on and sharing the ethos of partnership working, a collaborative strength in numbers and a can-do attitude continue to be factors helping us to drive real change and make a positive difference to people's lives. 6

8 Trustees' report (continued) for the year ended 31 March 2014 Achievements and performance (continued) Staff and Board Development The Tenfold Board is a committed, dedicated and knowledgeable group of people who provide strong and strategic leadership to the organisation. The development of Board Members is important to us. In the period 2013/14 we held an Away Day to help develop relationships between individuals, and to focus on our policies and future business ideas and plans. The Board played a vital part in strengthening governance arrangements, and collectively brought together a set of new policies and procedures. Individual Board Members were committed to delivering and developing specific policies and plans. Tenfold has a long and successful history of working with students from Leeds Trinity University. In 2013/14 we engaged with two students, Laura and Max, who helped us deliver our very successful Awards and who worked with us on a Member Engagement survey. Tenfold staff members are supported and encouraged to seek personal development opportunities and during this period attended a Community Leadership Programme and an Informatics workshop. Conclusion Once again our achievements and successes have been many. From a relatively small amount of funding, and through the commitment of dedicated staff and Board Members, we continue to punch above our weight and are recognised as one of the leading infrastructure organisations in the city of Leeds. Financial review The net expenditure for the year was 7,711, including net expenditure of 8,165 on unrestricted funds and net income of 454 on restricted funds after transfers. Reserves policy The charity's free reserves, excluding fixed assets, at the year end were 34,816. It is the Management Committee's policy to hold in Unrestricted Reserves a balance equivalent to 6 months operating expenses, to cater for contingencies and to match fund projects. Trustees are aware that we have been carrying more than this in reserve. This has in part been due to good financial management and a philosophy of delivering more for less. However, in the financial year active steps have been taken to address the surplus. 7

9 Trustees' report (continued) for the year ended 31 March 2014 Statement of trustees' responsibilities The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards. Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to: select suitable accounting policies and apply them consistently; observe the methods and principles in the Charities SORP; make judgements and estimates that are reasonable and prudent; state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2005) and in accordance with the special provisions of the Companies Act 2006 relating to small companies. Signed on behalf of the board of trustees: Signed. (Trustee) Name.. Date. 8

10 Independent examiner's report to the trustees of Leeds Voluntary Sector Learning Disabilities Forum I report on the accounts of the charitable company for the year ended 31 March 2014, which are set out on pages 10 to 14. Respective responsibilities of the trustees and the examiner The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, it is my responsibility to examine the accounts under section 145 of the 2011 Act, follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act and state whether particular matters have come to my attention. Basis of independent examiner's statement My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention: 1) which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 386 of the Companies Act 2006; and to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2005). have not been met; or 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Name: Claire Welling Date:.. West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW 9

11 Statement of Financial Activities (including summary income and expenditure account) for the year ended 31 March 2014 Notes Unrestricted Restricted Total Total funds funds funds funds Incoming resources Grants and donations (2) 43,374 1,000 44,374 43,374 Bank interest Sundry income - 1,000 1,000 1,000 Tenfold awards - 8,797 8,797 - Total incoming resources 43,435 10,797 54,232 44,454 Resources expended Salaries, NICs and pensions (3) 35,065-35,065 36,409 Payroll costs Staff travel expenses Bookkeeping and admin charges 1,500-1,500 1,500 Forum events 5, ,766 4,105 Rent 1,278-1, Phone and broadband Postage, printing and stationery ,071 Promotion and publicity Insurance Accountancy and Independent examination Sundries (including subscriptions) Meeting expenses Computing Website Training Project fees - 1,000 1,000 - Consultancy - 4,000 4,000 - Tenfold awards - 9,926 9,926 - Legal fees Miscellaneous expenses Depreciation Total resources expended 46,471 15,472 61,943 47,815 Net income / (expenditure) before transfers (3,036) (4,675) (7,711) (3,361) Transfers between funds (5,129) 5, Net movement in funds (8,165) 454 (7,711) (3,361) Fund balances brought forward 42, ,730 46,091 Fund balances carried forward (4) 34,012 1,007 35,019 42,730 All incoming resources and resources expended derive from continuing activities. 10

12 Balance sheet as at 31 March Unrestricted Restricted Total Total Fixed assets Tangible assets (5) Total fixed assets Current assets Debtors and prepayments (6) ,270 Cash at bank and in hand (7) 37,308-37,308 45,120 Total current assets 37,366-37,366 46,390 Current liabilities: amounts falling due within one year Creditors and accruals (8) 2,550-2,550 3,614 Deferred income (9) Total current liabilities 2,550-2,550 4,063 Net current assets / (liabilities) 34,816-34,816 42,327 Net assets 35,019-35,019 42,730 Funds Unrestricted funds: General funds 34,012-34,012 27,177 Designated funds ,000 34,012-34,012 42,177 Restricted funds - 1,007 1, Total funds 34,012 1,007 35,019 42,730 For the year ending 31 March 2014 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime and with the Financial Reporting Standard for Smaller Entities (effective April 2008). The financial statements were approved at a meeting of the trustees and signed on its behalf by: Signed: (Trustee) Name. Date:. 11

13 Notes to the accounts for the year ended 31 March Accounting policies Basis of accounting The financial statements have been prepared under the historical cost convention. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2005), the Companies Act 2006 and Financial Reporting Standard for Smaller Entities (effective April 2008). There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years. Incoming resources All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, the trustees are virtually certain they will receive the resources and the monetary value can be measured with sufficient reliability. Grants and donations Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources. Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance. Expenditure and liabilities Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out the resources. Taxation As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates. Tangible fixed assets Tangible fixed assets costing more than 250 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Computer equipment: over 3 years Pensions The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable. Fund accounting Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal. Further explanation of the nature and purpose of each fund is included in the notes to the accounts. 12

14 Notes to the accounts continued for the year ended 31 March Grants and donations Unrestricted Restricted Total Total funds funds funds funds Joint Commissioning Service 43,374-43,374 43,374 Transform Leeds: Expert employer project - 1,000 1,000-43,374 1,000 44,374 43,374 3 Staff costs and numbers Gross salaries 31,521 32,490 Social security costs 2,320 2,330 Pensions 1,609 1,589 Charged to Tenfold awards (385) - 35,065 36,409 The average number employees during the year was 2.3, being an average of 1.3 full time equivalent (2013: 2.5, 1.3 FTE). Defined contribution pension scheme Costs of the scheme to the charity for the year 1,609 1,545 Amount of any contributions outstanding at the year end Restricted funds Balance b/f Incoming Outgoing Transfers Balance c/f Leeds City Council (LCC) 553 1, ,007 Transform Leeds: Expert employer project - 1,000 5,000 4,000 - Tenfold Awards - 8,797 9,926 1, ,797 15,472 5,129 1,007 Fund name LCC Adult Social Care Transform Leeds: Expert employer project Tenfold Awards Purpose of restriction To provide refreshments for the Partnership Board To provide backfill costs to facilitate focus on a specific learning disability priority A transfer of 4,000 was made from unrestricted funds to support this project For the awards evening A transfer of 1,129 was made from unrestricted funds to support the cost of the award evening 13

15 Notes to the accounts continued for the year ended 31 March Tangible assets Computer equipment Total Cost At 1 April ,208 1,208 At 31 March ,208 1,208 Depreciation At 1 April Charge for year At 31 March ,005 1,005 Net book value At 31 March At 31 March Debtors and prepayments Debtors Prepayments ,270 7 Cash at bank and in hand Current Account 6,191 6,564 Deposit Account 31,117 38,556 37,308 45,120 8 Creditors and accruals Creditors 2,166 2,209 Accruals 384 1,405 2,550 3,614 9 Deferred income Deferred income Trustee expenses No trustee received any expenses during this year or the previous year. 11 Related party transactions There were no related party transactions during this year or the previous year. 14