BRITISH FLUTE SOCIETY TRUSTEES ANNUAL REPORT. The British Flute Society (BFS) is an unincorporated organisation. It is governed by its constitution.

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1 BRITISH FLUTE SOCIETY TRUSTEES ANNUAL REPORT PERIOD ENDING 31 ST DECEMBER 2014 BASIC INFORMATION The British Flute Society (BFS) is an unincorporated organisation. It is governed by its constitution. The Charity Registration Number is During the year which ended 31 st December 2014, the following trustees, also known as Council Members, acted on behalf of the Charity: Carole Jenner-Timms (Chairperson) Malcolm Pollock (Vice Chairperson - from 23 August 2014) Catriona Crosby (Treasurer) Alastair Learmont (Legal Advisor) Nicola Thompson (Membership secretary) Kate Hill Lisa Nelsen Kate Cuzner Anne Hodgson Niall O Riordan Hugh Phillips Sally Nicholson Rachel Smith (as from23 August 2014) Jocelyn Campbell (as from 23 August 2014) Sam Christie (co-opted) Emma Nibloe (co-opted) In addition the following were engaged by the trustees to perform specific services: Elisabeth Hobbs: Editor of Pan, Journal of the BFS Anna Munks: Secretary and Advertising Manager 1

2 Carla Rees: BFS Flute Convention Director 2014 The address for charity for correspondence is 21 (2F1) Jeffrey Street, Edinburgh, EH1 1DR. The charity s bank is Nat West Bank Plc. The Charity s accounts are independently examined by Renton Thomson C.A., 13, Milngavie Road, Bearsden, Glasgow. ACTIVITIES The objects of the charity as stated in the governing document or Constitution are, at Paragraph C, to advance the education of the public in the art and science of music and in particular the art and science of flute playing in all its aspects by such ways as the Charity through the Council shall determine from time to time The following were the main activities of the British Flute Society during the year which ended 31 st December 2014: Flute Competitions: On Wednesday 19th February 2014 the BFS held two competitions at the Regent Hall, Oxford Street, London for young flute players: the BFS School Performer Competition 2014 for performers aged 18 years and under, and the BFS Young Artist 2014 competition for players aged years on the day of the competition. The purpose of the competitions was to support and encourage aspiring young flute players and their teachers. Prize winners of the respective age groups are detailed on the following page. 2

3 The British Flute Society Competitions Wednesday 19 th February 2014 Competition Prize Winners BFS School Performer 2014 Class A (Grades 5-8): First prize: Second prize: Third prize: Medals for Potential: Chloe Ellen Jones Milly Smith Charis Lim Maarie Sato and Pooja Molly Low BFS School Performer 2014 Class B (Grade 8+): First prize: Second prize: Third prize: BFS School Performer medals: Hannah Foster Matthew Higham Epsie Thompson Jack Reddick and Victoria Creighton BFS Young Artist 2014 First prize: Second prize: Third prize: Commended: Luke O Toole Katy Ovens Helena Gourd Natalie Jarzabek and Catherine Sazanova The British Flute Society thanked all those who contributed prizes for the competitions including William S Haynes Co of Boston, Pearl Flutes, Wood Wind and Reed, June Emerson, All Flutes Plus, Trinity College London, Top Wind, Just Flutes and Arcomis. 3

4 Convention: The 9 th BFS convention took place at the Warwick Arts Centre at the University of Warwick on August. Soloists and ensembles attended from all over the world to give recitals, master classes and talks on flute related matters. Performances covered all areas of the flute repertoire including jazz and contemporary music. Members of the British Flute Society were able to perform in flute choirs and warm up sessions. There were classes and events for flute teachers. Total attendance at the convention was about 300. BFS Premier Flautist Recital Series: After its successful launch in 2010, the BFS staged two further recitals in its Premier Flautist series, hosted at the Royal Academy of Music in London. Recitals, followed by a question and answer session with the artist, were given by flute players of international standing and open to members of the public. The series included recitals by Andy Findon, with Geoff Eales (piano) on 16 th February, and Aldo Baerten with Stefan De Schepper on 5 th October Regional Flute Days: At a local level flute days, usually involving masterclasses, ensemble work and flute choirs, were organised by Area Representatives of the BFS across Britain. Flute days are open to members of the public and involve the participation of flute players of all standards. BFS Journal and website: The main means of communication with members is through the BFS s journal Pan. The journal contains articles of interest to players of all standards as well as news of events organised by the Society. The Society s website, at complements the contents of the journal The Annual General Meeting of the charity was held at the Warwick Arts Centre, University of Warwick on Saturday 23 rd August.. Ordinary meetings of trustees or council members also took place at the Royal Academy of Music in London, on 16 h February, 8 th June and 12 th October. At the end of 2014, membership of the British Flute Society stood in the region of 1200 (1220 as at 30 th September). 4

5 INCOME: The main sources of income for the charity are subscriptions from members and Advertising Revenue. Flute makers and flute shops provide occasional sponsorship and travel costs for visiting players. Flute Days are generally run to break even. ACCOUNTS: The Accounts show a Deficit for the year of 1,911 bringing the accumulated deficit of unrestricted funds to 8,223. The surplus of restricted funds of 2,795 reduces the overall deficit to 5,428. The level of deficit represents a further improvement over the previous three years. The Trustees have identified improvements which will instruct management procedures and tighten control, bringing the Society to operate in Surplus and restore Reserves. The Society maintains a healthy cash situation through its prudent policy as regards subscription income carried forward. It is aware, however, that this carries commitments which depend on restoring an operating surplus to ensure that the future benefits assumed will be duly delivered. The Trustees would like to thank the retiring Treasurer for her detailed and diligent work. Signed on behalf of the Charity Carole Jenner-Timms Chairperson 5

6 Independent examiner s report to the Council of the British Flute Society I report on the accounts of the Society (Registered Charity number ) for the Year ended 31 December 2014, which are set out on the following pages. Respective responsibilities of the Council and the examiner The charity s Council consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the Act) as amended by S.28 of the Charities Act 2006 and that an independent examination is needed. It is my responsibility to: examine the accounts (under section 43 of the Act, as amended), to follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the Act, as amended) and to state whether particular matters have come to my attention. Basis of independent examiner s statement My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from Council concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. The Accounts must be considered in conjunction with the paragraph on Finance in the Report of the Trustees which explains the financial situation and the Trustees plans for deficit elimination. Independent examiner s statement In the course of my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in, any material respect, the council have not met the requirements to ensure that: proper accounting records are kept (in accordance with section 41 of the Act); and accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Renton Thomson C.A. Date th June M i l n g a v i e R o a d, B e a r s d e n G l a s g o w.

7 THE BRITISH FLUTE SOCIETY Accounts For the year ended 31 December 2014 Honorary Patrons Sir James Galway OBE and Lady Jeanne Galway President - William Bennett OBE Chairperson - Carole Jenner-Timms Registered charity no:

8 The British Flute Society Statement of Financial Activities for the Year ended 31st December 2014 Unrestricted Funds Unrestricted Funds Incoming Resources Notes Incoming Resources from generated funds Voluntary Income: Subscriptions - general 2 25,660 26,605 Subscriptions - six years for five 2 4,491 4,504 Subscriptions - life members 2 1,101 1,110 Gift Aid tax reclaim 2,316 2,827 Donations ,568 35,246 Activities for generating Funds: Gross Advertising revenue 14,462 15,766 Investment Income: bank interest 0 1 Total Incoming Resources from generated Funds 48,030 51,013 Incoming Resources from charitable activities: Convention Income 7 13,964 0 Income from Performing Events 7 5,395 4,910 Magazine Sales ,702 55,923 Resources Expended Cost of generating funds Cost of voluntary income Advertising Secretary's fee 12,080 9,245 Printing & Stationery General Postage Computer Costs Credit card charges 1,683 1,601 Insurance Licences & Subscriptions ,574 13,251 Fundraising trading costs Adverising agent's commission 3,450 2,910 Total Costs of generating funds 19,024 16,161 Charitable Activities Convention expenditure 7 12,839 5,675 Costs of Performing Events 7 3,993 3,879 Magazine production 15,253 15,419 Editor's Fee 14,485 14,000 Postage & Carriage 178 1,591 46,748 40,564 Governance costs: Committee members expenses 3,208 1,333 Cost of meetings 633 1,087 3,841 2,420 Total resources expended 69,613 59,145 (Deficit) for Year -1,911-3,222 Unrestriced Funds brought forward -6,312-3,090 Unrestriced Funds carried forward (as per Balance Sheet) -8,223-6,312 Restricted Restricted Funds Funds Funds brought forward & carried forward (as per Balance Sheet) Geoffrey Gilbert Fund 2,795 2,795

9 The British Flute Society Balance Sheet as at 31st December 2014 Current Assets Notes Sundry Debtors 6 19,140 15,192 Cash at Bank 13,153 19,797 32,293 34,989 Current Liabilities Subscriptions General in Advance 10,721 12,495 Subscriptions Six years for Five 13,681 13,281 Life Membership Fund 7,731 8,382 Creditors & Accruals 5,588 4,348 37,721 38,506 Net Current Assets -5,428-3,517 Represented by: Funds Unrestricted Funds Deficit brought forward -6,312-3,090 Deficit for Year -1,911-3,222-8,223-6,312 Restricted Funds Geoffrey Gilbert Memorial Fund 5 2,795 2,795-5,428-3,517 Statement of Financial Activities and Balance Sheet approved by Council on 28th June 2015, and signed on their behalf by: Carole Jenner-Timms, Chairperson

10 The British Flute Society Notes to the Accounts for the year ended 31 st December Accounting Policies: These accounts have been prepared in accordance with Financial Reporting Standard for Smaller Entities (FRSSE) and the Charities SORP. There has been no change to the valuation rules or accounting methods since last year. There have been no alterations to accounts for previous years. 2. Annual and six-year subscriptions are credited to income over the period to which they relate. Life subscriptions are credited to income over a period of 15 years. 3. Trustees: No trustee received any remuneration or other benefits from the British Flute Society during the year. (2013: Nil) 4. The Independent Examiner waived any fee for his work. 5. Restricted Funds The Geoffrey Gilbert Fund is restricted to specific uses. There was no movement during the year. 6. Sundry Debtors: All amounts are due in less than one year Advertising Debtors 5,793 3,803 Gift Aid 11,393 9,077 Other Debtors 1,954 2,312 19,140 15,192 ===== ===== Gift Aid claims to December 2014 have now been agreed. 7. Events: The net income from the Society s events was as follows: Expenses Income Net Surplus 2014 Performance Plus Competition 3,673 4, Premier Flautist Series 170 1, Other smaller events ,993 5,395 1,402 ===== ===== ===== 2013 Performance Plus Competition 3,205 3, Premier Flautist Series Other smaller events Nil ,879 4,910 1,031 ==== ==== =====

11 2014 Convention: Expenses Income Net Surplus Programme Advertising 3,097 Trade Tables & Sponsorship 9,597 Delegates Fees 1,270 Director s Fees & Expenses 4,750 Programme Production 2,456 Photos and Promotional Material 2,043 Advertising 536 Artists Fees & Expenses 2,175 Other Travel Expenses 701 Stationery & Gifts ,839 13,964 1,125 ===== ===== ===== 2013 Convention: 5,675 Nil (5,675) ==== ==== ===== The Convention takes place every second year. The expenditure of 5,675 in 2013, above, was in preparation for the Convention in The Trustees considered it prudent policy to write off the expenditure in the year of outlay as it would not have been recoverable in the event of a cancellation. 8. All known commitments have been provided in the Accounts. 9. There were no contingent liabilities at 31 st December 2014 and no guarantees had been given. 10. The Society has not received any loan secured on any of it assets.