REGULATORY COMMITTEE

Transcription

1 MEETING AGENDA REGULATORY COMMITTEE at 4.30pm Council Chamber Chairperson: Members: Cr Cr Cr Cr Cr Cr Cr Cr Mayor Shaun Roy Gordon Grant Heather Richard Richard Marie Andrew Biesiek Weaver (Deputy) Brown Coward Dodunski Handley Jordan Pearce Judd

2 REGULATORY COMMITTEE THURSDAY 3 DECEMBER 2015 REGULATORY COMMITTEE Purpose: a) Ensure effective and efficient exercise of statutory regulatory functions, implementation of the district Plan and enforcement of the Council s bylaws. b) To oversee, coordinate and direct the development and, where appropriate, the review of the district plan. Addressing the committee Members of the public have an opportunity to address the committee during the public forum section or as a deputation. A public forum section of up to 30 minutes precedes all committee meetings. Each speaker during the public forum section of a meeting may speak for up to 10 minutes. In the case of a group a maximum of 20 minutes will be allowed. A request to make a deputation should be made to the secretariat within two working days before the meeting. The chairperson will decide whether your deputation is accepted. T he chairperson may approve a shorter notice period. No more than four members of a deputation may address a meeting. A limit of 10 minutes is placed on a speaker making a presentation. In the case of a group a maximum of 20 minutes will be allowed. Purpose of Local Government The reports contained in this agenda address the requirements of the Local Government Act 2002 in relation to decision making. Unless otherwise stated, the recommended option outlined in each report meets the purpose of local government and: Will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses; Would not alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or transfer the ownership or control of a strategic asset to or from the Council.

3 REGULATORY COMMITTEE THURSDAY 3 DECEMBER 2015 APOLOGIES None advised. DECLARATIONS OF INTEREST Elected members to state any declarations of conflicts of interest. PUBLIC FORUM None advised. DEPUTATIONS None advised. COMMITTEE MINUTES RECOMMENDATION That the minutes of the (22 October 2015), and the proceedings of the said meeting, as previously circulated, be taken as read and confirmed as a true and correct record. A ITEMS FOR DECISION BY COMMITTEE A1 TEMPORARY ROAD CLOSURE INTERNATIONAL TRIATHLON UNION The matter for consideration by New Plymouth District Council is to recommend the temporary closure of roads in New Plymouth to enable the International Triathlon Union (ITU) to hold the New Plymouth Sprint Triathlon A2 TEMPORARY ROAD CLOSURE LET S GO NEW PLYMOUTH DISTRICT COUNCIL The matter for consideration by New Plymouth District Council is to recommend the temporary closure of roads in central New Plymouth for the Escape Coffee Street Skate Competition and the Jetcharm Barber Shop Velo Deus 20 Bicycle Race. These are community events run by local businesses, with the support of Let s Go. A3 DISTRICT PETROLEUM ACTIVITY UPDATE An update on petroleum activity matters within or affecting this district and its communities.

4 REGULATORY COMMITTEE THURSDAY 3 DECEMBER 2015 A4 CUSTOMER AND REGULATORY SERVICES QUARTERLY ACTIVITY REPORT The purpose of this report is to provide information to Council on c urrent activity levels within the regulatory services. A5 PARKING PROHIBITIONS & RESTRICTIONS VICKERS TO CITY The matter for consideration by the Council is the creation of parking prohibitions at various locations within New Plymouth. A6 PARKING PROHIBITIONS, RESTRICTIONS & BUS STOPS The matter for consideration by the Council is the creation of parking prohibitions, restrictions and bus stops at various locations. A7 CREATION OF A 40KM/H VARIABLE SPEED LIMIT ZONE OUTSIDE WELBOURN SCHOOL The matter for consideration by the Council is the creation of a 40km/h variable speed limit z one outside Welbourn Primary School within the New Plymouth district. A8 EXEMPTIONS FROM FENCING OF SWIMMING POOLS AND SPAS The purpose of this report is to seek approval to grant special exemptions for a number of applications from the requirement for spa pools to be fenced pursuant to section 6 of the Fencing of Swimming Pools Act and a swimming pool with door alarms. A9 TEMPORARY ROAD CLOSURE INGLEWOOD FIRST The matter for consideration by New Plymouth District Council is to recommend the temporary closure of roads in Inglewood to enable Inglewood First to hold Americarna Inglewood. A10 TEMPORARY ROAD CLOSURE TARANAKI VEHICLE EVENTS TRUST The matter for consideration by New Plymouth District Council is to recommend the temporary closure of roads in New Plymouth to enable Taranaki Vehicle Events Trust to hold Americarna, an event showcasing American cars.

5 ITEM FOR DECISION 1 ITEM A1 TEMPORARY ROAD CLOSURE INTERNATIONAL TRIATHLON UNION PREPARED BY: TEAM: KATE KEEGAN (BUSINESS ADMINISTRATOR) REGULATORY APPROVED BY: ROWAN WILLIAMS (ACTING MANAGER CUSTOMER AND REGULATORY SERVICES) WARD/COMMUNITY: NEW PLYMOUTH CITY DATE: 27 OCTOBER 2015 FILE REFERENCE: ECM MATTER The matter for consideration by New Plymouth District Council is to recommend the temporary closure of roads in New Plymouth to enable the International Triathlon Union (ITU) to hold the New Plymouth Sprint Triathlon RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report the road closures for the following event be approved: International Triathlon Union New Plymouth Sprint Triathlon 2016 Date and period of closure: from 11am to 4pm on Sunday 3 April Roads to be closed: Ocean View Parade (private road, managed by Port Taranaki) Bayly Road from Ocean View Parade to Breakwater Road (SH 44) Breakwater Road from Ngamotu Road to the intersection of Breakwater Road, St Aubyn Street (SH 44), Lawry Street and South Road St Aubyn Street from the intersection of St Aubyn Street, Breakwater Road, Lawry Street and South Road to Belt Road Belt Road from St Aubyn Street to Devon Street West (SH 45) Devon Street West from Belt Road to Calvert Road Calvert Road from Devon Street West to St Aubyn Street Roads with no access or restricted access due to closed roads: Whiteley Street Roy Terrace Birdwood Avenue South Road Lawry Street Moulton Street East Moulton Street West

6 ITEM A1 Annandale Street Davies Lane Rainsford Street Calvert Road Kingwell Street Bonithon Avenue Kitchener Street French Street Lorna Street Lynmouth Heights Mission Street 2 ITEM FOR DECISION The above road closure is subject to the conditions outlined in a letter sent to ITU dated 14 September COMPLIANCE Significance This matter has been assessed as having some importance. This report identifies and assesses the following reasonably practicable options for addressing the matter: 1. Approval of the road closure application to allow effective traffic management, helping create a safe environment for all road users and race participants during the ITU New Plymouth Sprint Triathlon Options 2. Approval of the road closure application with a condition that allowances are made within the traffic management plan for traffic to move through the road closure area when ITU competitors are not on the road. 3. To not approve the road closure application. This would mean the ITU New Plymouth Sprint Triathlon 2016 would not be able to proceed in the proposed location. This may affect New Plymouth having the opportunity to host future ITU events. Affected persons Residents, businesses, organisations and traffic in the proposed road closure area will be affected by this road closure. The impact of this road closure on businesses located on Port land (Ocean View Parade) will be more significant. The public will be interested in the matter because of the business and leisure opportunities created by the ITU event. The disruption to travel routes and access to certain areas during the road closure, is also of interest to the public.

7 ITEM FOR DECISION 3 ITEM A1 COMPLIANCE Recommendation Long-Term Plan / Annual Plan Implications Significant Policy and Plan Inconsistencies This report recommends option one for addressing the matter. No. No. EXECUTIVE SUMMARY This report recommends the temporary closure of roads in New Plymouth to safely manage all road users and event participants during the ITU New Plymouth Sprint Triathlon BACKGROUND In accordance with the 10 th Schedule of the Local Government Act 1974, the intention to close the roads was advertised in the North Taranaki Midweek and the Taranaki Daily News, and uploaded to the Council website and Facebook page on W ednesday 7 O ctober. Submissions closed at 4pm on Wednesday 21 October. No submissions were received. This is the third consecutive year the ITU has made a road closure application to the Council. The cycle course of the triathlon takes place on the closed roads, with competitors doing four laps of a 5km circuit. During the week prior to 7 October, the ITU completed a letterbox drop where all properties in the closed and affected areas received information about the road closure application. ITU has a second round of public notification planned which they will implement if the road closure is approved. In the weeks leading up to the event billboards advising of the upcoming road closure will be displayed on roads leading to the Port area. Businesses who lease land from Port Taranaki on Ocean View Parade received notification of the road closure application from Port authorities. These businesses received the same letter as delivered during the letterbox drop. The Port advised on 16 O ctober that no f urther consultation had taken place between them and those leasing Port land, regarding the closure of Ocean View Parade, a private Port-owned road.

8 ITEM A1 4 ITEM FOR DECISION When ITU applied for the road closure to hold this event in 2015, the Council received six submissions from businesses that operate from Ocean View Parade on land leased from the Port. Of these submissions, five opposed the ITU road closure application on t he basis it would have a negative impact on trade, as employees and customers could not access Ocean View Parade by vehicle. One submission opposed the road closure for the same reasons and also because it would prevent recreational ocean users accessing the boat ramp. At the time of writing this report the Council has not been contacted by Ocean View Parade businesses regarding the proposed road closure. Traffic Safe New Zealand has been contracted by ITU to implement the approved TMP during the road closure. Traffic Safe NZ and ITU are liaising with the Council Roading Team and Road Controlling Authority (OPUS) to ensure that traffic management in 2016 replicates the 2015 event, where detours were successful and a safe environment was created for all road users. A contributing factor to this success was the Council approval for a full road closure, where no concessions were required in the TMP to allow movement of traffic when ITU competitors were not on the road. When concessions for traffic occurred in 2014, an ITU competitor was injured while avoiding a vehicle, traffic congestion upset many road users and Police assistance with traffic management was required. SIGNIFICANCE AND ENGAGEMENT In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as having some importance because it does not have a large impact on the public. It does have increased impact on businesses and properties in the closed area. If the ITU road closure application is approved this may have financial implications for businesses in the closed area. Recreational users of Port facilities will be unable to access the area by vehicle during the road closure. Following ITU 2015, t hree complaints were received by the Council regarding the road closure. One was from a business owner on Ocean View Parade, who ed the Council pictures of an empty Port car park, highlighting the impact the road closure had on r etail, recreation and community use of the Port area. The two remaining complaints were from members of the public who expressed their frustration at traffic congestion and objected to being told they couldn t travel on their intended routes. FINANCIAL IMPLICATIONS All costs associated with this road closure and event is the responsibility of ITU. The Council has charged ITU the $515 road closure application fee, which contributes to administrative time and approval of the TMP. As discussed under Significance and Engagement, some businesses in the road closure area may experience a downturn in trade while customers are unable to access Ocean View Parade by vehicle. The New Plymouth District may benefit from the increased business and leisure opportunities generated by an international event.

9 ITEM FOR DECISION OPTIONS 5 ITEM A1 Option 1 Option 2 Option 3 Approval of the road closure application to allow effective and safe traffic management during the ITU New Plymouth Sprint Triathlon. This option will affect access to properties and businesses. Approval of this road closure application with concessions for access. This option would please residents and businesses in the closed area. However it would make it difficult for traffic management co-ordinators to create a safe environment for all road users and event competitors. To not approve the road closure application, meaning the ITU event could not take place in the proposed location. Recommended Option This report recommends option one for addressing the matter. APPENDICES 1. Letter from NPDC to ITU outlining road closure conditions. ECM Map of properties (excluding Port land) who received notification of the ITU road closure. ECM Letter from ITU to affected properties. ECM Map of ITU cycle route on closed roads. ECM

10 ITEM A1 6 ITEM FOR DECISION When replying please quote Application Number- RTC15/ September 2015 INTERNATIONAL TRIATHLON UNION (ITU) PO Box 1293 GISBORNE 4040 Attention: Terry Sheldrake Dear Terry, ROAD CLOSURE UNDER THE LOCAL GOVERNMENT ACT ITU New Plymouth Sprint Triathlon World Cup Race We acknowledge your application requesting the closure of roads in New Plymouth to enable the International Triathlon Union (ITU) to stage the above event. Date and period of closure: from 11am to 4pm on Sunday 3 April Roads to be closed: Ocean View Parade (Private Road, managed by Port Taranaki) Bayly Road from Ocean View Parade to Breakwater Road (SH 44) Breakwater Road from Ngamotu Road to the intersection of Breakwater Road, St Aubyn Street (SH 44), Lawry Street and South Road St Aubyn Street from the intersection of St Aubyn Street, Breakwater Road Lawry Street and South Road to Belt Road Belt Road from St Aubyn Street to Devon Street West (SH 45) Devon Street West from Belt Road to Calvert Road Calvert Road from Devon Street West to St Aubyn Street Roads with no access or restricted access due to closed roads: Whiteley Street, Roy Terrace, Birdwood Avenue, South Road, Lawry Street, Moulton Street East, Moulton Street West, Annandale Street, Davies Lane, Rainsford Street, Calvert Road, Kingwell Street, Bonithon Avenue, Kitchener Street, French Street, Lorna Street, Lynmouth Heights and Mission Street Please Note: the roads will remain open at all times to emergency vehicles. Council will consider this application on in accordance with Schedule 10 of the Local Government Act The Council must give public notice of the proposed closure in accordance with the Act and then consider any objections or submissions received in that respect.

11 ITEM FOR DECISION The Council requires your organisation to: a) Pay the cost of the public notice. 7 ITEM A1 b) Make personal contact with all residential and commercial property occupiers affected by the proposed closure, to inform them of the event. Where personal contact cannot be made, a letter outlining the proposed closure and the right to make a submission must be given to the affected party instead. This contact should be completed at least seven days before closure of the submissions on Wednesday 21 October 2015 (and in any event allowing sufficient time for an affected party to make a submission). A copy of your visitation list and/or letter to affected parties is required by the Council immediately after that date. c) Provide a t raffic management plan (TMP) compiled by an authorised Site Traffic Management Supervisor to the Council before Wednesday 21 October setting out signage, barrier details, crowd control procedures and access arrangements. We acknowledge you have submitted a TMP, which is currently being reviewed. We will make contact if amendments are required to this TMP. ROAD CLOSURE CONDITONS If the Council gives its consent to the closure and the event, you must comply with the following conditions: 1. You must give formal notice of the event to the Police and the New Zealand Fire and Ambulance Services. 2. You must ensure that the approved TMP is strictly adhered to throughout the event. 3. You must provide at your cost sufficient marshals to control and direct vehicles and pedestrians at all points where the closed road intersects with any open road and elsewhere as necessary. All marshals shall wear traffic safety vests or other high visibility clothing whilst on or adjacent to the roadway. 4. You must make adequate provisions to give emergency vehicles, property owners and occupiers within the area and their invitees, customers or employees reasonable access to and from properties on the closed road. For through roads make adequate provisions for reasonable access through the closed section. Details must be included in the TMP required under condition Upon completion of the event, and no later than the time specified for the end of the closure, you must remove all signs and barricades restricting access, and clear all litter and debris from the road to the satisfaction of the Council. 6. You are required to advise the Council of any damage to the road surface, shoulders, drainage channels, verges, signs or other Council property whatsoever resulting from

12 ITEM A1 8 ITEM FOR DECISION the event and pay all costs incurred by the Council in making good any such damage, whether reported or not. 7. You must notify the Police, New Zealand Fire and Ambulance Services and the Council in the event that the road closure is no longer needed. 8. Where a l ate cancellation of the event takes place (i.e. after road closure signs, barriers etc have been placed at the venue), you will ensure that the full TMP shall remain in place for the approved road closure time period; or until such time as the Site Traffic Management Supervisor can liaise with the Police to ensure that there would be no risk to vehicular or pedestrian traffic if the event was cancelled and the TMP conditions removed. 9. You are responsible for taking out public liability insurance to indemnify the Council against any claims or actions that may arise from the staging of the event to a minimum of $1 million in respect of any one claim or accident. A copy of the policy or a cover note must be provided to the Council no less than 28 da ys prior to the meeting of the Council that will make the decision. We acknowledge that a copy of the ITU Public Liability Insurance has been received. 10. You must comply with, and ensure that all participants comply with, all relevant laws and regulations not waived by the temporary road closure under Section 342 a nd Schedule10 of the Local Government Act You are responsible for meeting all costs associated with the temporary closure of the road(s) including the costs to contract a person/company qualified to prepare the TMP and undertake traffic management for the activity and to hire signs or other traffic controls devices. You will also be required to meet the reasonable cost of any Council staff required in relation to the event. The Local Government Act 1974 requires the Council to give public notice of any intended road closure. We will endeavour to place an appropriate public notice for the event in the Council s 7 Days newsletter in the North Taranaki Midweek newspaper (depending on available space) on Wednesday 7 O ctober, free of charge and in the Taranaki Daily News also on Wednesday 7 October. We will request that the account for the Taranaki Daily News advertisement be forwarded to you. The public notice will also be uploaded to the Council website and Facebook pages. We will contact you after the Council meeting on 3 December 2015 and advise you of the Council s decision. If you require any further information please do not hesitate to call. For further information, you can also check the Council s Temporary Road Closure and Disruption to Traffic Policy and Guidelines on New Plymouth District Council s website by following the link below: ruptiontotrafficpolicyandguidelines.htm

13 ITEM FOR DECISION Yours faithfully 9 ITEM A1 Mary-Anne Priest MANAGER CUSTOMER AND REGULATORY SERVICES cc: Roading Approvals Emergency Services Roading Assets, New Plymouth District Council Parks, New Plymouth District Council

14 ITEM A1 10 ITU NEW PLYMOUTH 2016 ITEM FOR DECISION Closed roads, affected roads and properties who received information about the proposed road closure during the ITU letterbox drop Closed Roads (Red) properties (however does include Schools and all of the Port properties) Affected Roads (Yellow) 615 properties (however does include Schools and all of the Port properties) Affected properties directly adjacent to closed roads (outlined in blue)

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17 ITEM FOR DECISION 1 ITEM A2 TEMPORARY ROAD CLOSURE LET S GO NEW PLYMOUTH DISTRICT COUNCIL PREPARED BY: TEAM: KATE KEEGAN (BUSINESS ADMINISTRATOR) REGULATORY APPROVED BY: ROWAN WILLIAMS (ACTING MANAGER CUSTOMER AND REGULATORY SERVICES) WARD/COMMUNITY: NEW PLYMOUTH CITY DATE: 27 OCTOBER 2015 FILE REFERENCE: ECM MATTER The matter for consideration by New Plymouth District Council is to recommend the temporary closure of roads in central New Plymouth for the Escape Coffee Street Skate Competition and the Jetcharm Barber Shop Velo Deus 20 B icycle Race. These are community events run by local businesses, with the support of Let s Go. RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report the road closures for the following events be approved: a) Escape Coffee Street Skate Competition Date and period of closure: from noon to 5pm on Sunday 13 December Road to be closed: Gill Street, for 100m east from the intersection with Liardet Street to 54 Gill Street. b) Jetcharm Barber Shop Velo Deus 20 Bicycle Race Date and period of closure: from 5pm to 8pm on Friday 12 February Roads to be closed: Egmont Street from Ariki Street to Devon Street West King Street from Queen Street to Brougham Street Affected road with no vehicular access: Brougham Street from Ariki Street to Devon Street West. The above road closures are subject to the conditions outlined in a letter sent to Let s Go, New Plymouth District Council dated 2 October 2015.

18 ITEM A2 2 ITEM FOR DECISION COMPLIANCE Significance This matter has been assessed as having some importance. This report identifies and assesses the following reasonably practicable options for addressing the matter: Options Affected persons Recommendation Long-Term Plan / Annual Plan Implications Significant Policy and Plan Inconsistencies 1. Approval of the road closure application to allow effective and safe traffic management during community events, the Escape Coffee Street Skate Competition and Jetcharm Barber Shop Velo Deus 20 Bicycle Race. 2. To not approve this road closure application meaning effective and safe traffic management could not take place during the Escape Coffee Street Skate Competition and Jetcharm Barber Shop Velo Deus 20 B icycle Race. This would prevent each event safely taking place in the proposed locations. The persons who are affected by or interested in this matter are residents and businesses in the closed areas, bus companies and patrons, and people attending the events. One mobility car park is also affected. This report recommends option one for addressing the matter. No. No. EXECUTIVE SUMMARY This report recommends the temporary road closure of roads in central New Plymouth to create a safe environment for all road users and event participants during the Escape Coffee Street Skate Competition and the Jetcharm Barber Shop Velo Deus 20 Bicycle Race. These are community events run by local businesses with the support of Let s Go. BACKGROUND In accordance with the 10 th Schedule of the Local Government Act 1974, the intention to close the roads for both events was advertised in the Taranaki Daily News on Wednesday 7 October and uploaded to the Council website and Facebook page on 2 October. Submissions closed at 4pm on Wednesday 21 October and no submissions were received.

19 ITEM FOR DECISION 3 ITEM A2 The Escape Coffee Street Skate Competition is an event open to the public, as competitors and spectators. Let s Go are assisting Escape Coffee, whose business operates adjacent to the road closure area, to organise and promote this event. The Velo Dues 20 Bicycle Race is being promoted as a bicycle street race open to riders on bikes from the 1980 s or earlier, with the requirement that at least one wheel of the bicycle be 20 inches in diameter. Participants must dress in the era of the bicycle while competing in a team race. The road closure area will become the race track as riders complete 20 laps of the 300m course. Let s Go are assisting Jetcharm Barber Shop with organising and promoting this event. The street skate competition and bicycle race both utilise public spaces in a p ositive way. They provide alternative leisure activities for the community and promote active transport, which align with Let s Go principles. SIGNIFICANCE AND ENGAGEMENT In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as having some importance because it does not have a large impact on the public. At both proposed road closure locations the affected properties have been contacted by the organisers and provided with details about the event, the road closure process and their right to make a submission. The Velo Deus 20 road closure will have an impact on t he route some buses will take, if departing from Ariki Street after 5pm. Tranzit and Taranaki Regional Council have been notified of this disruption and have advised it can be accommodated. During this event, the mobility car park space located at the Bus Depot Car Park will be temporarily relocated to the Egmont Car Park. This will be signed posted and CCS will also be notified so they can inform mobility space patrons. FINANCIAL IMPLICATIONS After consideration by NPDC Manager Transport, it was decided that the $515 road closure application fee would not be charged to for these events. By removing this cost, Council can support local businesses who may have found this fee a barrier to holding such events. Traffic management costs associated to each event will be covered by Let s Go, New Plymouth District Council.

20 ITEM A2 OPTIONS 4 ITEM FOR DECISION Option 1 Option 2 Approval of the road closure application to allow effective traffic management for all road users and create a safe environment for event participants during community events, the Escape Coffee Street Skate Competition and Jetcharm Barber Shop Velo Deus 20 Bicycle Race. To not approve the road closure application, meaning safe and effective traffic management could not be implemented during the Escape Coffee Street Skate Competition and Jetcharm Barber Shop Velo Deus 20 Bicycle Race. Each event could not safely take place in the proposed locations. Recommended Option This report recommends option one for addressing the matter. APPENDICES 1. Letter to Let s Go, New Plymouth District Council, outlining road closure conditions. ECM Map of road closure and event location, Escape Coffee Street Skate Competition. ECM Map of event location, Jetcharm Barber Shop Velo Deus 20 Bicycle Race. ECM

21 ITEM FOR DECISION 5 ITEM A2 When replying please quote Application Number - RTC15/ October 2015 NEW PLYMOUTH DISTRICT COUNCIL Private Bag 2025 New Plymouth Central NEW PLYMOUTH 4342 Attention: Let s Go, Nathaniel Benefield Dear Nathaniel, ROAD CLOSURES UNDER THE LOCAL GOVERNMENT ACT 1974: ESCAPE STREET SKATE COMP, SUNDAY 13 DECEMBER 2015 VELO DEUS 20 BICYCLE STREET RACE, FRIDAY 12 FEBRUARY 2016 We acknowledge your application requesting the closure of roads to enable Let s Go to support local businesses while they hold the above community events. The proposed road closure details are: Escape Street Skate Comp Date and period of closure: from noon to 5pm on Sunday 13 December Road to be closed: Gill Street, for 100m east from the intersection with Liardet Street to approximately 54 Gill Street. Jetcharm Barbershop Velo Deus 20 Bicycle Street Race Date and period of closure: from 5pm to 8pm on Friday 12 February Roads to be closed: Egmont Street from Ariki Street to Devon Street West King Street from Queen Street to Brougham Street Affected road with no vehicular access: Brougham Street from Ariki Street to Devon Street West. Council will consider this application on Thursday 3 December in accordance with Schedule 10 of the Local Government Act 1974.

22 ITEM A2 6 ITEM FOR DECISION The Council must give public notice of the proposed closure in accordance with the Act and then consider any objections or submissions received in that respect. The Council requires your organisation to: a) Pay the cost of the public notice. b) Make personal contact with all residential and commercial property occupiers affected by the proposed closure, to inform them of the event. Where personal contact cannot be made, a letter outlining the proposed closure and the right to make a submission must be given to the affected party instead. This contact should be completed at least seven days before closure of the submissions on Wednesday 21 October (and in any event allowing sufficient time for an affected party to make a submission). A copy of your visitation list and/or letter to affected parties is required by the Council immediately after that date. c) Provide a t raffic management plan (TMP) compiled by an authorised Site Traffic Management Supervisor to the Council by 28 October setting out signage, barrier details, crowd control procedures and access arrangements. d) While the Velo Deus road closure is in place, arrange for mobility car park site 8601 located at the Bus Depot Car Park to be relocated at the Egmont Street Car Park site This temporary car park is to be clearly labelled as a mobility space and Fulton Hogan provide mobility signage for this purpose. Please contact Fulton Hogan so the loan of appropriate signage can be arranged: Maria.Swan@fultonhogan.com and Details for the car park relocation are to be included in the TMP. ROAD CLOSURE CONDITONS 1. If the Council gives its consent to the closures and the events, you must comply with the following conditions: 2. You must give formal notice of each event to the Police and the New Zealand Fire and Ambulance Services. 3. You must ensure that the approved TMP is strictly adhered to throughout each event. 4. You must provide at your cost sufficient marshals to control and direct vehicles and pedestrians at all points where the closed road intersects with any open road and elsewhere as necessary. All marshals shall wear traffic safety vests or other high visibility clothing whilst on or adjacent to the roadway. 5. You must make adequate provisions to give emergency vehicles, property owners and occupiers within the area and their invitees, customers or employees reasonable access to and from properties on the closed roads. For through roads make adequate

23 ITEM FOR DECISION 7 ITEM A2 provisions for reasonable access through the closed section. Details must be included in the TMP required under condition Upon completion of each event, and no later than the time specified for the end of the closures, you must remove all signs and barricades restricting access, and clear all litter and debris from the roads to the satisfaction of the Council. 7. You are required to advise the Council of any damage to the road surface, shoulders, drainage channels, verges, signs or other Council property whatsoever resulting from the event and pay all costs incurred by the Council in making good any such damage, whether reported or not. 8. You must notify the Police, New Zealand Fire and Ambulance Services and the Council in the event that the road closure is no longer needed. 9. Where a l ate cancellation of the event takes place (i.e. after road closure signs, barriers etc have been placed at the venue), you will ensure that the full TMP shall remain in place for the approved road closure time period; or until such time as the Site Traffic Management Supervisor can liaise with the Police to ensure that there would be no risk to vehicular or pedestrian traffic if the event was cancelled and the TMP conditions removed. 10. You are responsible for taking out public liability insurance to indemnify the Council against any claims or actions that may arise from the staging of the event to a minimum of $1 million in respect of any one claim or accident. A copy of the policy or a cover note must be provided to the Council no less than 28 da ys prior to the meeting of the Council that will make the decision. 11. You must comply with, and ensure that participants at both events comply with, all relevant laws and regulations not waived by the temporary road closure under Section 342 and Schedule10 of the Local Government Act You are responsible for meeting all costs associated with the temporary closure of the road(s) including the costs to contract a person/company qualified to prepare the TMP and undertake traffic management for the activity and to hire signs or other traffic controls devices. You will also be required to meet the reasonable cost of any Council staff required in relation to the event. The Local Government Act 1974 requires the Council to give public notice of any intended road closure. We will endeavour to place an appropriate public notice for the event in the Council s 7 Days newsletter in the North Taranaki Midweek newspaper (depending on available space) free of charge and in the Taranaki Daily News, both on Wednesday 7 October. We will request that the account for the Taranaki Daily News advertisement be forwarded to Let s Go. The public notice will also be uploaded to the Council website and Facebook pages.

24 ITEM A2 8 ITEM FOR DECISION We will contact you after the Council meeting on 3 December and advise you of the Council s decision. If you require any further information please do not hesitate to call. For further information, you can also check the Council s Temporary Road Closure and Disruption to Traffic Policy and Guidelines on New Plymouth District Council s website by following the link below: ruptiontotrafficpolicyandguidelines.htm Yours faithfully Rowan Williams ACTING MANAGER CUSTOMER AND REGULATORY SERVICES cc: Roading Stakeholders Emergency Services New Plymouth District Council: Roading, Parking.

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26 ITEM A2 10 ITEM FOR DECISION

27 ITEM FOR DECISION 1 ITEM A3 DISTRICT PETROLEUM ACTIVITY UPDATE PREPARED BY: TEAM: APPROVED BY: WARD/COMMUNITY: DATE: 23 October 2015 FILE REFERENCE: ECM Ralph Broad (Senior Planning Adviser) District Planning Liam Hodgetts (Group Manager Strategy) District Wide PURPOSE An update on petroleum activity matters within or affecting this district and its communities. RECOMMENDATION That the Council retrospectively endorse the submission made on the 2016 Block Offer in and the submission to the South Taranaki District Council in respect of the petroleum provisions of their Proposed District Plan. COMMUNITY BOARD RECOMMENDATION The Waitara Community Board endorsed the officer s recommendation. SIGNIFICANCE AND ENGAGEMENT This report is provided for information purposes only and has been assessed as having some importance. T he submissions referred to in this report are in support of processes previously foreshadowed and work currently underway to seek greater integration with central government processes and with local territorial authorities. DISCUSSION 2016 Block Offer NZ Petroleum and Minerals (NZ PAM) are consulting on their 2016 Block Offer with submissions closing on 30 October The proposed Taranaki regional offering is shown in Appendix 1. T he appended plans show the onshore blocks that are intended to be offered (coloured blue). Coastal blocks are identified to the east of New Plymouth (refer Appendix 2): Block 174E39/1.2 predominantly covers a built-up urban area which includes Waiwhakaiho and Bell Block. It will not be environmentally practical to accommodate exploration activity in these built up areas and there will be District Plan controls in regards to noise, traffic and hazardous substances. The coastal land is known to contain signs of historic Maori coastal settlement and is therefore of some cultural and archaeological sensitivity. NZ PAM statutory obligations to separately consult with Maori should identify these sensitivities.

28 ITEM A3 2 ITEM FOR DECISION Blocks 174E39.2.1A and 174E encompass Airport Drive, the Airport and coastal land west of Waitara. Similar challenges and issues to Block 174E39/1.2 (above) arise. The remaining block offerings in this district (refer Appendix 3) are predominantly in the eastern hill country where road suitability is likely to be the major challenge. Part of the offering that may be less challenging, extends westward south east of Inglewood, being Block 174E39/8.2A and Block 174E39/9.1. The area from the western side of New Plymouth to the Okato District boundary remains excluded until the location of sites of importance to Maori are determined. NZ PAM have statutory consultation obligations with iwi and hapu in this regard. This Council has previously submitted to NZ PAM and discussed at length the lack of engagement provided for under the Crown Minerals Act. Changes to the legislation seem unlikely at present. Despite this Council officers have been given the opportunity to participate in the permit review meetings with key permit holders and NZ PAM. This provides the opportunity to identify areas for future improvement. The following matters have been incorporated into the Council submission on the 2016 Block Offer: Appreciation of the opportunity to be involved in the permit review process and seek further similar initiatives to work with NZ PAM. Recommendation that councils be invited to provide as part of the Block Offer process, information about its regulatory processes and expectations, particularly in relation to community engagement, for companies to consider as part of their Block Offer assessment. That NZ PAM s current view that the effects of oil and gas exploration and production activities on the community can be managed solely through the Resource Management Act (RMA) and District Plans is unrealistic, particularly in regards to social effects and affected parties. Support for further community engagement by NZ PAM in the Taranaki area. The focus of the engagement could seek feedback on the community s experience to date. The above matters do not directly relate to the Blocks to be offered, but identify several areas of concern to this community that NZ PAM, the Government and this Council could jointly address to improve the social license for the industry to operate in our district. Improved RMA practitioner oil and gas technical guidance In July Council officers attended a workshop hosted by the Ministry for the Environment (MfE) to update RMA technical guidance for planning practitioners.

29 ITEM FOR DECISION 3 ITEM A3 This Council subsequently hosted a productive Taranaki region planning practitioners meeting with the MfE representatives to identify opportunities for a better aligned regulatory system for the industry and provide technical RMA detail regarding the Taranaki regulatory experience. The MfE draft improved guidance has been provided for feedback. This primarily focuses on how the complimentary functions of the Health Safety and Employment and Hazardous Substance Regulations as administered by Worksafe NZ should be considered and applied in resource management processes. Resource consent conditions developed and applied by this Council are included as a good practice example in this draft. Officer feedback to the MfE on t his draft is that regional council issues such as fracking are comprehensively addressed. There is an absence of similar level of guidance on issues that affect districts. Managing land farms (surface application sites) District councils administer the National Environmental Standard for Assessing and Managing Contaminants in Soil to Protect Human Health (NES CS). The scope of the NES CS covers a wide range of potentially contaminated activities and includes former well sites, land farms which are technically termed surface application sites and mixed bury cover sites (where drilling waste and soil have been mixed). Surface application remediation is used to remediate other waste streams including bio waste from our wastewater treatment station. The NES CS specifies processes to manage potentially contaminated sites. These processes are triggered by soil disturbance, subdivision or a change of use, such as when a well site is returned to food production. The Ministry for Primary Industries (MPI) have published guidelines to inform farmers who have land farms. These focus on MPI s food safety statutory responsibilities but mention the role of the NES CS and the RMA. The MPI guidelines consider there is little contamination risk from drilling cutting related surface application, even shortly after application, provided that the application of the material to be remediated is appropriately controlled. Most of the region s surface application sites are in South Taranaki. There are three drilling cutting surface application areas in our district and a worm farm that processes drilling cuttings. All of these have discharge consent from the Taranaki Regional Council (TRC) and have been subject to their ongoing monitoring and reporting. Given the recent recognition of the role of the NES CS in respect of surface application, those concerned about the surface application of drilling waste have contacted this Council seeking immediate review of cattle grazing on specific sites. The NES CS came into effect on 1 January Any change of use such as a return to grazing, prior to that date is protected by existing use rights under Section 10 of the RMA.

30 ITEM A3 4 ITEM FOR DECISION Given that the TRC discharge consent responsibilities do not involve food safety issues, their monitoring does not record when grazing took place. This means that we currently have no firm evidence on which to base the retrospective status of NES CS compliance. Officers from the NPDC, STDC and TRC have identified specific new information needed to regulate surface application sites under the NES CS. We are working with the TRC to identify opportunities within their consenting and monitoring processes, to collect this information so that we can effectively administer the NES CS moving forward. However this is unlikely to help with determining the legality of past changes of use. TRC reporting on the sites, identifies several minor to moderate non compliance incidents but these do not appear to be of a nature that affects remediation outcomes or human risk. There are other food related requirements administered by other agencies and companies that process food products which provide additional safeguards. It is understood that the NES CS is to be reviewed with a focus on m anaging areas of risk. Whether this will affect how the NES CS is applied to drilling waste surface application sites is not yet known. Consent related activity Petroleum related consent activity is as follows: Consent has been granted for expansion/compression equipment at McKee Production Station, Otaraoa Road. This installation is needed to manage the varying gas pressures from the Mangahewa wells to enable processing of the raw gas. Granted a minor variation to the Mangahewa G wellsite consent to specifically provide for the traffic generated by future well maintenance activities. This has been prompted by Todd s recent experience at the Mangahewa C site where sub surface conditions caused well damage needing significant repair work. All affected parties have provided their written approval. An exploratory wellsite is proposed for a remote site south east of New Plymouth. The application is being prepared. Two further wellsites are proposed in the general area south of Onaero. The applications are being prepared. Complaints and compliance We have received enquiries regarding land farm/surface application site compliance. Refer earlier section of this report for details. Work-over related deviation drilling at Todd Energy s Mangahewa C site, to remediate damage to four wells, is programmed to continue until the end of October. No known recent complaints have been received by the Council. Work has been within consented traffic limits. The demobilisation of the Big Ben (Bentec) rig on completion will result in elevated but permitted construction traffic. Todd Energy has advised they are continuing to reduce traffic impacts where practical and have a co mmunications regime to inform the local community, detailing

31 ITEM FOR DECISION 5 ITEM A3 their operations and expected duration. T hey provide a direct line of communication for residents should concerns arise. The construction of the Todd Energy 12 W ell Mangahewa G site on Otaraoa Road is to commence shortly. This will result in significant construction traffic. Todd are investigating an alternative metal quarry source closer to the site. If successful this will reduce the heavy construction traffic effects on Tikorangi. District Plan Review All three Taranaki district councils have agreed to align their future District Plan Petroleum provisions as part of their respective District Plan reviews. South Taranaki District Council (STDC) have notified their Proposed District Plan. Submissions closed on 12 O ctober Ongoing informal comments and discussions have been made to STDC to align plan provisions. A general submission in support of the proposed provisions has been made by Council Officers. Council officers will closely follow the STDC submission process and may offer support regarding petroleum matters if appropriate. SDC and NPDC will be working together on proposed petroleum provisions based on the STDC approach. Refinements may be made where needed and local variations incorporated to reflect specific local needs. FINANCIAL AND RESOURCING IMPLICATIONS This work is within existing budgets and resourcing. IMPLICATIONS ASSESSMENT This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act Specifically: Council staff have delegated authority for any decisions made. Council staff have identified and assessed all reasonably practicable options for addressing the matter and considered the views and preferences of any interested or affected persons (including Maori), in proportion to the significance of the matter. Any decisions made will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses. Unless stated above, any decisions made can be addressed through current funding under the Long-Term Plan and Annual Plan. Any decisions made are consistent with the Council's plans and policies. No decisions have been made that would alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or would transfer the ownership or control of a strategic asset to or from the Council.

32 ITEM A3 6 ITEM FOR DECISION APPENDICES Appendix 1 Taranaki NZ Petroleum and Minerals 2015 Block Offer consultation area. Appendix 2 East of New Plymouth, NZ Petroleum and Minerals 2015 Block Offer consultation area (blue). Appendix 3 Eastern Hill Country, NZ Petroleum and Minerals 2015 Block Offer consultation area (blue). Appendix 4 Submission on the proposed South Taranaki District Council District Plan energy provisions. Appendix 5 Block Offer 2016 submission.

33 ITEM FOR DECISION 7 ITEM A3 APPENDIX 1: Taranaki NZ Petroleum and Minerals 2015 Block Offer consultation area

34 ITEM A3 8 ITEM FOR DECISION APPENDIX 2: East of New Plymouth, NZ Petroleum and Minerals 2015 Block Offer consultation area (blue area).

35 ITEM FOR DECISION 9 ITEM A3 APPENDIX 3: Eastern Hill Country, NZ Petroleum and Minerals 2015 Block Offer consultation area (blue).

36 ITEM A3 10 ITEM FOR DECISION APPENDIX 4: Submission on the Proposed SouthTaranaki District Plan

37 ITEM FOR DECISION 11 ITEM A3

38 ITEM A3 12 ITEM FOR DECISION APPENDIX 5: Block Offer 2016 submission to New Zealand Petroleum and Minerals. 16 October 2015 BLOCK OFFER 2016 SUBMISSION OF THE NEW PLYMOUTH DISTRICT COUNCIL INTRODUCTION The New Plymouth District Council thanks New Zealand Petroleum & Minerals for this opportunity to comment on the 2016 Block Offer as it provides for the Council on behalf of the community to formally communicate to the Government the need to work together to achieve effective solutions. It is accepted that the submission matters are wider than commenting on the Blocks proposed to be offered. The submission does not directly relate to the Blocks to be offered, but identifies several areas of concern to this community that NZ PAM, the Government and this Council could jointly address to improve the social license for the industry to operate in our District. Council Officers are willing to discuss these matters further. NEW PLYMOUTH DISTRICT COUNCIL 2016 BLOCK OFFER SUBMISSION: The New Plymouth District Council appreciates the opportunity to be involved in the Permit Review process and seek further similar initiatives to work with New Zealand Petroleum & Minerals to improve the outcomes for all parties. The New Plymouth District Council recommends that Council s subject to Block Offers in their areas, be invited to provide information to be included in the Block Offer information about their regulatory process and community expectations, particularly engagement for companies to consider as part of their Block Offer assessment. T his would ensure prospective operators are aware of local community expectations for early engagement and open communication channels including advice on e ngagement with local Maori, before starting any project. That New Zealand Petroleum & Minerals current view that effects of oil and gas exploration or production activities on the community can be managed solely through the Resource Management Act and District Plans is unrealistic. It is widely accepted by planners that social effects in particular are not adequately addressed under that Act. A further contributing factor is that Resource Management consent processes are increasingly very confined under in terms of Resource Management Act as to who is and is not an affected party. This has arisen in order to make processes efficient. As a result sectors

39 ITEM FOR DECISION 13 ITEM A3 of the community can feel disfranchised. In view of this the New Plymouth District Council considers additional ways of addressing this omission should be developed. Several operators in Taranaki have a very inclusive view of community consultation. This helps. However there is no compulsion or reporting requirement under the Crown Minerals Act other than that relating to Maori to make this expectation mandatory. It is something that should be considered when this Act is reviewed. It is noted that in addition to the statutory obligations to engage with Maori, New Zealand Petroleum & Minerals have engaged with communities around Gisborne and Southland Regions to explain how the industry is regulated. We encourage New Zealand Petroleum & Minerals to engage directly with our community. It should be noted that New Plymouth District unlike regions such as Gisborne and Southland, is not a frontier oil and gas area. Given this the focus of the engagement would need to acknowledge this and receive feedback on the community experience to date. Liam Hodgetts Group Manager Strategy on behalf of the New Plymouth District Council

40 ITEM A3 14 ITEM FOR DECISION

41 ITEM FOR DECISION 1 ITEM A4 CUSTOMER AND REGULATORY SERVICES QUARTERLY ACTIVITY REPORT PREPARED BY: Rowan Williams (Acting Manager Customer and Regulatory TEAM: APPROVED BY: WARD/COMMUNITY: DATE: 22 October 2015 FILE REFERENCE: ECM Services) Customer and Regulatory Services Sue Davidson (Chief Operating Officer) District Wide PURPOSE The purpose of this report is to provide information to Council on c urrent activity levels within the regulatory services. RECOMMENDATION That, having considered all matters raised in the report, the report be noted. SIGNIFICANCE AND ENGAGEMENT This report is provided for information purposes only, and has been assessed having some importance. DISCUSSION Regulatory services activity forms, implements and enforces bylaws, legislation and policy for situations where the activities of organisations and individuals would otherwise come into conflict with the rights of others. Services contribute to a safe and progressive community and assist in maintaining a sustainable living and working environment. This report provides an overview of development, building and enforcement activities in the New Plymouth District. The report can be a useful source of key economic indicators. Key points: Preparation on the implementation of the Food Act 2014 i s now in progress. Submission on the proposed regulations under the Food Act 2014 w as sent to the Ministry of Primary Industries. RMA Amendment Act 2013 Part 3 came into effect March 2015 now requires more information from applicants and introduced a six month timeframe for notified applications now. Four appeals have been received for the Provisional Local Alcohol Policy. Legal advice has been sought for the appeal process with a report due to Policy committee in July.

42 ITEM A4 2 ITEM FOR DECISION Land Information Memorandum (LIM) This graph shows the number of LIM applications issued since July Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total FY 14/ FY 14/ Land Information Memorandum FY 14/15 vs FY 15/16

43 ITEM FOR DECISION Building Building consents issued 3 ITEM A4 250 Building Consents Issued FY 14/15 vs FY 15/ Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total FY 14/ ,540 FY 15/ Value of building consents issued 35,000 Value of Issued Building Consents (in '000) FY 14/15 vs FY 15/16 30,000 25,000 20,000 15,000 10,000 5,000 - Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total FY 14/15 21,4 20,3 18,6 24,0 18,5 26,8 17,8 15,0 17,3 31,8 21,7 15,4 249, FY 15/16 20,2 14,3 26,2 60,8

44 ITEM A4 4 ITEM FOR DECISION Significant building consent applications of interest to the community These are applications that are currently active and have value of more than $5,000,000. These applications are either at the stage of application is being processed or on t he construction phase of the project. Project description Property Address Date Value of work Received FY 2015/2016 Nga Motu Marae and offices Bayly Road, New Plymouth 9/7/2015 5,127, FY 2014/2015 Hobson hotel development 123 C Lemon Street, NEW PLYMOUTH /08/ ,000, Weathertightness claims update Area Status Oakura Awaiting agreed repair plan estimated value $350k Oakura FAP Capitals scheme estimated value $60k Fiztroy Mediation pending approximate value $450K Westown Awaiting agreed repair plan. Estimated value $35k Earthquake-prone building update 99% of buildings identified as requiring assessment in New Plymouth, Inglewood and Waitara have been assessed. Building Status Seismic Grade No. of buildings Unlikely to be EPB, No further assessment required A+, A, B, C 220 (based on IEP assessment) Likely to be EPB, Subject to detailed assessment D, E 166 (based on IEP assessment) Confirmed not earthquake-prone A+, A, B, C 25 (based on detailed assessment) Confirmed earthquake-prone D, E 24 (based on detailed assessment) Demolished buildings 4 Upgraded buildings 1 Total no. of buildings that have been assessed 440 A demolition consent has been granted for the old Barrett Street Hospital buildings. A project to determine the New Plymouth CBD soil site classification is in progress. The class difference does make a considerable difference to loads and ultimately cost when existing buildings are upgraded. For detailed information, refer to the register on t he council website (

45 ITEM FOR DECISION 5 ITEM A4 Resource Consents Land use resource consents The chart below shows the trend of land use consent applications issued from July 2013 based on activity type. Land use monitoring Monitoring Programmes continue to be implemented for the major current projects that are under construction across the district. These include: Hobson Hotel. Vickers to City (V2C) roading upgrade. Ryman Healthcare Ltd Jean Sandel retirement village extension. Bayly Road Marae. Len Lye Centre. Southern Cross upgrade. General Oil and Gas activity (including spot monitoring). General Poultry activity.

46 ITEM A4 6 ITEM FOR DECISION Resource Management Act Applications of Interest to the Community The table below shows Resource Management Act applications that are in process or have been processed in this quarter that maybe of interest to the community. Applicant Activity Location Activity & consent issue Status KJ and PJ Death 209 Manutahi To run (Dolly s Milk) a business Processing Limited Road 24hrs a day, 7 days a week notified, submissions received Avatar Glen Limited 450 Mountain Specialised dementia care home Declined Appeal to Road SH 3A Environment Court held on October 2015 Settlers Bush Trustees Limited Honeyfield Drive, Whalers Gate 44 Lot Residential/Rural subdivision Stages 5-8 Processing Muslim Association of Taranaki Ltd R & S Dreaver Shelter Trimmers Limited D & L Crow Farm Limited 185 Smart Road To establish a Muslim Community Centre Processing Limited notified. Submissions close 9 November Kairau Road Quarry Operation Processing Submissions received 78 Wills Road 33 Airport Drive 72 Lot Residential Development Processing Leighton Michael Mimell 22 Joll Street, Waitara NZ Jet Sprint, NZ Championship temporary event Processing Greymouth Petroleum Ltd Main North Road, Urenui The establishment of Turangi E Wellsite Lodged Links Coastal Development Links extension 18 Lot Subdivision in Open Space A Environment Area Lodged W & C Bolton 56 Pohutukawa Place 19 Lot Subdivision Processing

47 ITEM FOR DECISION 7 ITEM A4 Subdivision resource consents Subdivision resource consents issued remain relatively constant over the last quarter and this is indicated in the graph below. Greenfield subdivision developments The Development Engineers have continued quality assurance inspection of a number of urban subdivision developments. These include: Applicant Locality Description Endurance Trust 1050 Devon Road Stage 2 of 5 industrial lots, new road David Garrett (Lakeview Estate) Karamea Street 22 residential lots, new road and reserve to vest Richard Dreaver 1 Armstrong Ave 56 residential lots, two new roads Cessna Properties Taranaki Ltd 64 Smart Road 13 residential lot Woodland Trust 122 Connett Road 12 industrial lots, new road Ashwood Park Developments Ltd 49 Wills Road Stage 1 of 23 Residential lots Cadtess Developments Ltd Richmond Road 8 residential lots

48 ITEM A4 Parking 8 ITEM FOR DECISION The role of parking is to facilitate making accessing the city and suburbs easy and safe by undertaking the day to day management, monitoring and compliance of legislation in accordance with the Land Transport Act 1998 and NPDC Bylaws and Policies. P arking revenue contributes positively to offset rates. This activity manages a range of free and metered parking services and several off street parking facilities throughout the district with a concentration in the New Plymouth central area. This is supported by 97 pay stations and 1,505 sensors. Coordination and administration of leased carparks and street activities i.e. markets, fundraising, road closures, license to occupy, encroachment licensing, temporary obstruction, and flags and banners are also incorporated within this team. Parking space occupancy As at 30 September 2015, the parking space occupancy is: Central business district: 44 per cent. Lease car park spaces: 83 per cent. Infringements issued and referred to the Court (prosecuted) These graphs show the total number of infringement notices issued and those subsequently referred to the court for prosecution since July Infringements prosecuted are those that are not paid within 56 days from the date of issue.

49 ITEM FOR DECISION 9 ITEM A4 Animal Control As at 30 September 2015, 92% of known dogs are registered. Service requests This graph shows the number of service requests since July service requests in this financial year involved warrantless entry as described under the Search and Surveillance Act. Other service requests and enquiries include those that are related to livestock and follow up of unregistered dogs.

50 ITEM A4 10 ITEM FOR DECISION Impounding and Infringements These graphs show the number of released impounded dogs and number of infringements served since July % of released impounded dogs have been given back to their owners or have been sold to a new owner.

51 ITEM FOR DECISION 11 ITEM A4 Environmental Health This activity involves the provision of an Environmental Health Service for the administration, education, monitoring and compliance of food, alcohol and health premises, health nuisances, noise complaints and bylaws. The aim of the Environmental Health Service is to ensure that Council's specific statutory responsibilities are met including Health Act 1956, Food Act 2014, Resource Management Act 1991, S ale and Supply of Alcohol Act 2012, Local Government Act Health and Food Premises Registration As at 30 th September 2015, the number of registered premises in the district is: 443 registered food premises registration. 40 of these premises have been audited since the start of the financial year. 172 other health registrations e.g. hairdressers, beauty therapists, tattoo premises. Sale and Supply of Alcohol licences As at 30 September 2015: 229 licensed premises. 54 premises have been inspected as part of 3 yearly renewals, controlled purchase operations and complaint/compliance investigation. 116 applications for manager s certificate received. 63 special licences issued. Service Requests Aside from health, food and alcohol registration enquiries the team also actions various bylaw related requests, e.g. noise, urban fire, litter, etc.

52 ITEM A4 12 ITEM FOR DECISION Customer Support Customer Support provides a first point of contact for customers accessing all council services. The role of this team is to assist customers with their enquiry, problem solve, provide information and education, and resolve over 90% of enquiries at first point. Enquiries that cannot be resolved at first point are escalated to technical staff. Customer Contacts The total number of customer contacts since the start of the financial year (1 July 2015) is 73, ,000 50,000 40,000 30,000 20,000 10,000 0 How customers contacted us FY 14/15 to FY 15/16 Q1 14/15 Q2 14/15 Q3 14/15 Q4 14/15 Q1 15/16 Phone 50,487 46,719 47,555 47,354 52,708 Walk-in* 11,470 10,458 10,426 13,056 12,639 7,452 6,686 7,033 6,896 7,999 Total 69,409 63,863 65,014 67,306 73,346

53 ITEM FOR DECISION 13 ITEM A4 Customer Service Standards An average of 95% of customer enquiries received at the front counter, were resolved at first point (standard 90%) Front Counter - % of contacts resolved at first point FY 14/15 vs FY 15/16 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun FY 14/ FY 15/ Avera ge An average of 76% of phone calls were answered within 20 seconds (standard 80%) Contact Centre - % of calls answered within 20 seconds FY 14/15 vs FY 15/16 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun FY 14/ FY 15/ Avera ge

54 ITEM A4 14 ITEM FOR DECISION Service Requests A service request is created when an enquiry cannot be answered at first point, or the resolution requires a technical response. 3,000 2,500 2,000 1,500 1, No. of service requests created FY 14/15 vs FY 15/16 - Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total FY 14/15 2,839 2,450 2,513 2,469 1,837 1,774 2,305 2,078 2,212 2,015 2,253 2,106 26,85 FY 15/16 2,366 2,486 2,683 7,535

55 ITEM FOR DECISION 15 ITEM A4 FINANCIAL AND RESOURCING IMPLICATIONS These activities were undertaken within existing resources. IMPLICATIONS ASSESSMENT This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act Specifically: Council staff have delegated authority for any decisions made; Council staff have identified and assessed all reasonably practicable options for addressing the matter and considered the views and preferences of any interested or affected persons (including Māori), in proportion to the significance of the matter; Any decisions made will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses; Unless stated above, any decisions made can be addressed through current funding under the Long-Term Plan and Annual Plan; Any decisions made are consistent with the Council's plans and policies; and No decisions have been made that would alter significantly the intended level of service provision for any significant activity undertaken by or on b ehalf of the Council, or would transfer the ownership or control of a strategic asset to or from the Council.

56 ITEM A4 16 ITEM FOR DECISION

57 ITEM FOR DECISION 1 ITEM A5 PARKING PROHIBITIONS & RESTRICTIONS VICKERS TO CITY PREPARED BY: TEAM: APPROVED BY: WARD/COMMUNITY: DATE: 15 October 2015 FILE REFERENCE: ECM Carl Whittleston (Manager Transport) Transport David Langford (Infrastructure Manager) New Plymouth MATTER The matter for consideration by the Council is the creation of parking prohibitions at various locations within New Plymouth. RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report, and pursuant to the New Plymouth District Council Consolidated Bylaws 2008 Part 13: Traffic, the following parking prohibitions in New Plymouth be created as appropriate: NEW PLYMOUTH Devon Road (State Highway 3) 1. Prohibit parking on the north side of Devon Road (State Highway 3) from 0.0m 369.0m measured in a westerly direction from prolongation of the west kerb of Constance Street. 2. Revoke an existing bus stop on the south side of Devon Road (State Highway 3) from 55.2m 75.2m measured in an easterly direction from prolongation of the east kerb of Queens Road. 3. Prohibit parking on the south side of Devon Road (State Highway 3) from 0.0m 194.0m measured in an easterly direction from prolongation of the east kerb of Queens Road. 4. Prohibit parking on the south side of Devon Road (State Highway 3) from 0.0m 203.0m measured in a westerly direction from prolongation of the west kerb of Queens Road. Northgate (State Highway 3) 5. Prohibit parking on the north side of Northgate (State Highway 3) from 0.0m 790.0m measured in an easterly direction from prolongation of the east kerb of Ngaio Street. 6. Prohibit parking on the north side of Northgate (State Highway 3) from 0.0m 216.0m measured in an easterly direction from prolongation of the east kerb of Mangorei Road. 7. Prohibit parking on the north side of Northgate (State Highway 3) from 0.0m 109.0m measured in a westerly direction from prolongation of the west kerb of Mangorei Road. 8. Prohibit parking on the north side of Northgate (State Highway 3) from 0.0m 234.0m measured in a westerly direction from prolongation of the west kerb of Baring Terrace. 9. Prohibit parking on the north side of Northgate (State Highway 3) from 0.0m 322.0m measured in a westerly direction from prolongation of the west kerb of Watson Street.

58 ITEM A5 2 ITEM FOR DECISION 10. Prohibit parking on the south side of Northgate (State Highway 3) from 0.0m 818.0m measured in an easterly direction from prolongation of the east kerb of Waiwaka Terrace. 11. Prohibit parking on the south side of Northgate (State Highway 3) from 0.0m 163.5m measured in an easterly direction from prolongation of the east kerb of Mangorei Road. 12. Prohibit parking on the south side of Northgate (State Highway 3) from 0.0m 338.0m measured in a westerly direction from prolongation of the west kerb of Mangorei Road. 13. Prohibit parking on the south side of Northgate (State Highway 3) from 0.0m 300.0m measured in an easterly direction from prolongation of the east kerb of Hobson Street. Leach Street (State Highway 3) 14. Prohibit parking on the north side of Leach Street (State Highway 3) from 0.0m 46.0m measured in a westerly direction from prolongation of the east kerb of Hobson Street (southern leg). Ngaio Street 15. Prohibit parking on the east side of Ngaio Street from 0.0m 40.0m measured in a northerly direction from prolongation of the north kerb of Northgate (State Highway 3). Waiwaka Terrace 16. Prohibit parking on the east side of Waiwaka Terrace from 0.0m 25.3m measured in a southerly direction from prolongation of the south kerb of Northgate (State Highway 3). Watson Street 17. Prohibit parking on the eastern side of Watson Street from 0.0m 17.0m measured in a northerly direction from prolongation of the north kerb of Northgate (State Highway 3). 18. Prohibit parking on the western side of Watson Street from 0.0m 18.8m measured in a northerly direction from prolongation of the north kerb of Northgate (State Highway 3). 19. Prohibit parking on the eastern side of Watson Street from 0.0m 27.0m measured in a southerly direction from prolongation of the south kerb of Northgate (State Highway 3). 20. Prohibit parking on the western side of Watson Street from 0.0m 44.5m measured in a southerly direction from prolongation of the south kerb of Northgate (State Highway 3). COMPLIANCE

59 ITEM FOR DECISION 3 ITEM A5 COMPLIANCE Significance Options These matters pertain to urban improvements to State Highway 3 and affected side roads and have been assessed as being significant to the region and country economically, socially and in terms of road safety. This report identifies and assesses the following reasonably practicable options for addressing these matters: 1. Endorse the proposed parking prohibitions and revocation of an existing bus stop. Affected persons Recommendation Long-Term Plan / Annual Plan Implications Significant Policy and Plan Inconsistencies The persons who are affected by or interested in this matter include: the New Zealand Transport Agency (NZTA) and the residents, business operator/owners and property owners in the affected locations. This report recommends Option 1 for addressing the matter. The matters contained within this report are all included in NZTA s SH3 Vickers to City Upgrade Project. The installation of signs and markings to give effect to parking prohibitions and safety improvements are provided for within the existing roading traffic services and minor safety improvement budgets. These matters are consistent with the Council's plans and policies, including the New Plymouth District Council Consolidated Bylaws 2008 Part 13: Traffic and the Roading Asset Management Plan BACKGROUND NEW PLYMOUTH The NZ Transport Agency s SH3 Vickers to City Upgrade Project is a range of improvements along State Highway 3 (SH3) in New Plymouth between the intersection of Smart Road to the east and Hobson Street to the west. Key features include: A consistent, divided four lane SH3 where constraints allow. Continuous on-road cycle lanes and an upgraded off-road cycle path from Watson Street to Waiwaka Terrace. Duplicating the Waiwhakaiho River and Te Henui Stream bridges to provide additional traffic lanes. Intersection safety improvements at Watson Street, Mangorei Road, Devon Street East and Constance Street. Improving road safety and traffic efficiency by removing on-road parking.

60 ITEM A5 4 ITEM FOR DECISION Overall the impact of removing approximately 40 parking spaces is assessed as less than minor. The removal of parking improves general safety and traffic efficiency and allows for continuous cycle lane facilities. Affected residents will have improved sight distance and clearance when entering and exiting access ways and side roads along State Highway 3. Meanwhile, the loss of parking capacity on the state highway can in part be accommodated on adjacent side roads. Item 1 Devon Road (State Highway 3) Item 1 formalises existing parking prohibitions on the north side of the new Devon Road (State Highway 3) alignment between Constance Street and Devon Street East. There is no change to the existing parking layout in this area. Item 2 Devon Road (State Highway 3) Item 2 r evokes a redundant bus stop on the south side of Devon Road (State Highway 3) (20m length) adjacent No. 622 Devon Road. Item 3 Devon Road (State Highway 3) Item 3 proposes new and formalises existing parking prohibitions on the south side of the new Devon Road (State Highway 3) alignment between Bridle Street and Queens Road. The proposed parking prohibitions formalise existing prohibitions on the new road alignment and also include the length of the bus stop (20m) revoked in Item 2. Item 4 Devon Road (State Highway 3) Item 4 formalises existing parking prohibitions on the south side of the new Devon Road (State Highway 3) alignment between Queens Road and Devon Street East. There is no change to the existing layout along this section of road. Item 5 Northgate (State Highway 3) Item 5 formalises existing parking prohibitions on the north side of the new Northgate (State Highway 3) alignment between Devon Street East and Ngaio Street. There is no change to the existing layout along this section of road. Item 6 Northgate (State Highway 3) Item 6 proposes new and formalises existing parking prohibitions on the north side of the new Northgate (State Highway 3) alignment between Ngaio Street and Mangorei Road. The proposal removes 60m of existing parallel parking adjacent Nos. 63, 65, 67 and 69 Northgate and No. 27 Mangorei Road. Prohibiting parking and parallel parking manoeuvres along State Highway 3 and close to a major intersection will improve safety and road network efficiency. Sight distance for road users exiting properties will also be improved. Item 7 Northgate (State Highway 3) Item 7 formalises existing parking prohibitions on the north side of the new Northgate (State Highway 3) alignment between Mangorei Road and Baring Terrace. There is no change to the existing layout along this section of road.

61 ITEM FOR DECISION 5 ITEM A5 Item 8 Northgate (State Highway 3) Item 8 proposes new and formalises existing parking prohibitions on the north side of the new Northgate (State Highway 3) alignment between Baring Terrace and Watson Street. The proposal removes 13m of existing parallel parking adjacent Nos. 31 and 35 Northgate. Prohibiting parking and parallel parking manoeuvres along State Highway 3 and close to an intersection will improve safety and road network efficiency. Sight distance for road users exiting properties will also be improved. Item 9 Northgate (State Highway 3) Item 9 proposes new and formalises existing parking prohibitions on the north side of the new Northgate (State Highway 3) alignment between Watson Street and Courtenay Street. This item removes approximately 115m of existing marked parallel parking bays adjacent Nos. 11 to 27 Northgate. Prohibiting parking and parallel parking manoeuvres along State Highway 3 will improve safety and road network efficiency. Sight distance for road users exiting properties will also be improved. Item 10 Northgate (State Highway 3) Item 10 formalises existing parking prohibitions on the south side of the new Devon Road (State Highway 3) alignment between Devon Street East and Waiwaka Terrace. There is no change to the existing layout along this section of road. Item 11 Northgate (State Highway 3) Item 11 formalises existing parking prohibitions on the south side of the new Devon Road (State Highway 3) alignment between Waiwaka Terrace and Mangorei Road. There is no change to the existing layout along this section of road. Item 12 Northgate (State Highway 3) Item 12 proposes new and formalises existing parking prohibitions on the south side of the new Northgate (State Highway 3) alignment between Mangorei Road and Watson Street. This item removes 10 parallel bays (approximately 70m) adjacent New Plymouth Girls High School. Prohibiting parking and parallel parking manoeuvres along State Highway 3 and close to a major intersection will improve safety and road network efficiency. Sight distance for road users exiting properties will also be improved. The removal of these parallel bays reduces safety concerns and congestion during peak traffic periods before and after school. New Plymouth Girls High School is considering alternative options for school pick up and drop off points. Item 13 Northgate (State Highway 3) Item 13 proposes new and formalises existing parking prohibitions on the south side of the new Northgate (State Highway 3) alignment between Watson Street and Hobson Street. This item removes approximately 129m of existing parallel parking adjacent Nos. 8 to 30 Northgate. Prohibiting parking and parallel parking manoeuvres along State Highway 3 will improve safety and road network efficiency. Sight distance for road users exiting properties will also be improved. Item 14 Leach Street (State Highway 3) Item 14 proposes extending existing parking prohibitions on the north side of the Leach Street (State Highway 3) from its intersection with Courtenay Street. This item removes approximately 30m of existing parallel parking adjacent The Quality Hotel. Prohibiting parking and parallel parking manoeuvres along State Highway 3 and close to a major intersection will improve safety and road network efficiency.

62 ITEM A5 6 ITEM FOR DECISION Item 15 Ngaio Street Item 15 pr oposes extending existing parking prohibitions on t he east side of Ngaio Street. Intersection improvements at this location include a new traffic island and a refuge for pedestrians. Prohibiting parking at this location near the intersection will improve sight distance, reduce congestion, improve turning vehicle clearance, and improve pedestrian and cyclist safety. Item 16 Waiwaka Terrace Item 16 formalises existing parking prohibitions on the east side of the new Waiwaka Terrace alignment. Intersection improvements at this location include a new traffic island and a refuge for pedestrians. Prohibiting parking at this location near the intersection will improve sight distance, reduce congestion, improve turning vehicle clearance, and improve pedestrian and cyclist safety. Items Watson Street These items propose parking prohibitions near the intersection of Watson Street and Northgate (State Highway 3). Intersection improvements include a traffic island and refuge for pedestrians crossing Watson Street, parallel to Northgate. Prohibiting parking at this intersection will improve sight distance, reduce congestion, improve turning vehicle clearance, and improve pedestrian and cyclist safety. SIGNIFICANCE AND ENGAGEMENT In accordance with the Council's Significance Policy, this matter has been assessed as having some importance because the changes herein can be funded from current roading budgets. OPTIONS Option 1 Endorse the proposed parking prohibitions and bus stop revocation. Risk Analysis The crash record for New Plymouth will not improve if road safety is not addressed via ongoing measures such as these. The benefits of the Vickers to City upgrade may not be realised if these parking prohibitions are not implemented. Community Views and Preferences Relevant excerpts from a summary of consultation undertaken by MWH, on behalf of the NZ Transport Agency, are attached as Appendix B. Overall the feedback on the project was positive and people were pleased that an investment was being made to upgrade the route. This report provides feedback on each of the intersections and also feedback that covered the overall project; these are detailed below.

63 ITEM FOR DECISION 7 ITEM A5 Investing in the best solution Most people agreed that investing in upgrading this section of road was a priority and necessary to improve traffic flow in New Plymouth. Some people questioned if the money should be spent on developing a ring-road around the city to accommodate freight movements, alleviate the pressure on the state highway and to also provide an alternative route to access the city. The growth in the Bell Block and Waiwhakaiho areas is likely to result in the route getting busier in the coming years with more people coming into the city centre from these outlying areas. Investing in improvements for the existing state highway will ensure that the route will be able to handle the expected increase in this traffic, whilst a ring-road would not alleviate the traffic demand for direct access to the city centre. Route efficiency Impact on surrounding roads At a number of the intersections, especially at Devon Street East, people indicted their concerns that the proposed changes will negatively impact surrounding roads. When identifying the improvements for SH3 the Transport Agency not only models how changes will affect the road being improved but also takes into consideration how the changes will affect the surrounding road network. The Transport Agency has worked with NPDC and has identified that the changes will have minimal impact on the wider road network primarily due to low turning volumes. However, this will be monitored following construction and adjustments will be considered if necessary. Traffic lights The feedback also highlighted that people wanted the full length of SH3 to run smoothly. The traffic lights will all be sequenced to ensure that traffic maintains a consistent flow. Four lanes Overwhelming feedback was that the community wanted four lanes along the route. The Transport Agency now has the ability to widen the road to four lanes under the Paynters Avenue overbridge given KiwiRail's agreement to sell land alongside the road corridor. There will now be four lanes along the majority of the road - from Smart Road to Watson Street. The lanes will still be reduced to three between Hobson and Watson streets as there is limited space between the road and private properties. Following the announcement that the area under Paynters Avenue overbridge would be widened to four lanes, the Transport Agency wrote to residents living near the route to get feedback on this revised proposal. Some residents raised concerns that this change would mean the removal of some established trees which would result in increased noise and diminish the aesthetics at the properties.

64 ITEM A5 8 ITEM FOR DECISION As a result of the feedback, the Transport Agency is in the process of undertaking acoustic and visual assessments to ascertain an understanding of the potential effects and is engaging an arborist. Cycle lanes The feedback on cycle lanes was divided, with a number of people reflecting they would prefer to remove cycle lanes in order to ensure the entire route had four lanes. Some people wanted to remove cycle lanes altogether or encourage people to use alternative routes, and others supported the proposal to have cycle lanes for the entire length of the route. One consistent theme was to ensure that vehicles and cyclists could use the route as safely as possible. As New Plymouth is one of two model cycling communities and because cyclists help reduce congestion by keeping vehicles off the roads, the Transport Agency is committed to ensuring that, where possible, on-road cycle lanes are provided. All on-road cycle lanes will be a minimum of 1.5 metres wide and be clearly marked to encourage road users to remain in their respective lanes. There are also a number of shared cycle and pedestrian paths provided along the route. Pedestrians The community highlighted they would like the route to be pedestrian friendly. Footpaths that are in place currently will be retained and enhancements will be made. Some key changes will include: Extending the shared cycle and walking path that runs from New Plymouth Girls High School to Watson Street to connect with the existing walkways on Watson Street. Microwave detection for pedestrians at the Mangorei Road intersection to make the traffic signals more efficient. Widening the footpath on the northwest side of the Mangorei Road intersection to make it safer for people to wait for the pedestrian signals. Providing better connections for pedestrians between SH3 and the river walkway. Parking Some respondents raised concerns about the removal of parallel parking, especially outside New Plymouth Girls High School. Parking will be removed along the entire length of the route. Parking has to be removed to allow the road to be widened within the area currently allocated for road and not to impose on properties bordering the route. Some respondents also noted that when reversing out of their properties they currently pull into the car parks before merging into the traffic and without the car parks they will not be able to pull out of their properties safely. By providing two lanes in each direction the traffic load will be spread and should provide more opportunities for

65 ITEM FOR DECISION 9 ITEM A5 vehicles to pull into the traffic flow. In addition, by removing parked cars along the route better visibility will be provided for people pulling onto SH3. In order to ensure safe exits from properties the Transport Agency will look at other measures to ensure better visibility will be provided along the route making it easier and safer for people exiting their driveways; this may include trimming vegetation along the roadside. The Transport Agency is continuing to work with New Plymouth Girls High School to address any concerns with the removal of parking. Recommended Option This report recommends option 1 which endorses the proposed recommendations for addressing these matters. APPENDICES Appendix A Site plans Appendix B Consultation Summary

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77 ITEM FOR DECISION 1 ITEM A6 PARKING PROHIBITIONS, RESTRICTIONS & BUS STOPS PREPARED BY: TEAM: APPROVED BY: WARD/COMMUNITY: DATE: 20 October 2015 FILE REFERENCE: ECM Carl Whittleston (Manager Transport) Transport David Langford (Infrastructure Manager) New Plymouth MATTER The matter for consideration by the Council is the creation of parking prohibitions, restrictions and bus stops at various locations. RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report, and pursuant to the New Plymouth District Council Consolidated Bylaws 2008 Part 13: Traffic, the following parking prohibitions, restrictions and bus stops be revoked or created as appropriate: NEW PLYMOUTH Hobson Street 1. Prohibit parking on the west side of Hobson Street from 0.0m 26.8m measured in a southerly direction from the prolongation of the south kerb of Leach Street (SH3). 2. Prohibit parking on the west side of Hobson Street from 47.7m 66.4m measured in a southerly direction from the prolongation of the south kerb of Leach Street (SH3). Leach Street (SH3) 3. Revoke parking prohibitions on the south side of Leach Street (SH3) from 25.6m 32.0m measured in a westerly direction from the prolongation of the west kerb of Hobson Street. 4. Create a bus stop on the south side of Leach Street (SH3) from 25.6m 41.6m measured in a westerly direction from the prolongation of the west kerb of Hobson Street. 5. Prohibit parking on the south side of Leach Street (SH3) from 41.6m 100.6m measured in a westerly direction from the prolongation of the west kerb of Hobson Street. 6. Prohibit parking on the south side of Leach Street (SH3) from m measured in an easterly direction from the prolongation of the east kerb of Eliot Street. King Street 7. Prohibit parking on the south side of King Street from 69.4m 90.6m measured in an easterly direction from the prolongation of the east kerb of Egmont Street.

78 ITEM A6 2 ITEM FOR DECISION Egmont Street 8. Revoke an existing Loading Zone on the west side of Egmont Street from 15.9m 24.2m measured in a northerly direction from the prolongation of the north kerb of King Street. 9. Prohibit parking on the west side of Egmont Street from 0.0m 50.0m measured in a northerly direction from the prolongation of the north kerb of King Street. INGLEWOOD Cutfield Street 10. Prohibit parking on the east side of Cutfield Street from 0.0m 6.0m measured in a southerly direction from the prolongation of the south kerb of Kelly Street. 11. Prohibit parking on the west side of Cutfield Street from 0.0m 6.0m measured in a northerly direction from the prolongation of the north kerb of Kelly Street. 12. Prohibit parking on the west side of Cutfield Street from 0.0m 6.0m measured in a southerly direction from the prolongation of the south kerb of Kelly Street Kelly Street 13. Prohibit parking on the south side of Kelly Street from 0.0m 26.3m measured in an easterly direction from the prolongation of the east kerb of Cutfield Street. 14. Prohibit parking on the north side of Kelly Street from 0.0m 15.5m measured in a westerly direction from the prolongation of the west kerb of Cutfield Street. 15. Prohibit parking on the south side of Kelly Street from 0.0m 12.5m measured in a westerly direction from the prolongation of the west kerb of Cutfield Street. 16. Prohibit parking on the north side of Kelly Street from 0.0m 19.0m measured in an easterly direction from the prolongation of the east kerb of Brown Street. 17. Prohibit parking on the south side of Kelly Street from 0.0m 16.0m measured in an easterly direction from the prolongation of the east kerb of Brown Street. 18. Prohibit parking on the north side of Kelly Street from 0.0m 16.3m measured in a westerly direction from the prolongation of the west kerb of Brown Street. 19. Prohibit parking on the south side of Kelly Street from 0.0m 12.5m measured in a westerly direction from the prolongation of the west kerb of Brown Street. Brown Street 20. Prohibit parking on the east side of Brown Street from 0.0m 9.0m measured in a northerly direction from the prolongation of the north kerb of Kelly Street. 21. Prohibit parking on the west side of Brown Street from 0.0m 7.2m measured in a northerly direction from the prolongation of the north kerb of Kelly Street.

79 ITEM FOR DECISION 3 ITEM A6 Moa Street 22. Create a Bus Stop 7am 5.45pm, Monday - Friday on the east side of Moa Street from 71.8m 87.2m measured in a southerly direction from the prolongation of the south kerb of Rata Street. 23. Create a bus stop on the west side of Moa Street from 64.2m 80.2m measured in a southerly direction from the prolongation of the south kerb of Rata Street. 24. Prohibit parking on the west side of Moa Street from 0.0m 64.2m measured in a southerly direction from the prolongation of the south kerb of Rata Street. COMMUNITY BOARD RECOMMENDATION The Inglewood Community Board endorsed the officer s recommendation. COMPLIANCE Significance Options This matter has been assessed as having some importance. This report identifies and assesses the following reasonably practicable options for addressing these matters: 1. Endorse the proposed revocations, parking prohibitions and restrictions, and bus stops. 2. Do nothing and retain the existing arrangement. Affected persons Recommendation Long-Term Plan / Annual Plan Implications Significant Policy and Plan Inconsistencies The persons who are affected by or interested in this matter are the residents/property owners and business retailers in the various locations. The views of these persons are discussed in the report. This report recommends Option 1 for addressing the matter. The installation of signs and markings to give effect to parking prohibitions and safety improvements are provided for within the existing roading traffic services and minor safety improvement budgets. The matter is consistent with the Council's plans and policies, including the New Plymouth District Council Consolidated Bylaws 2008 Part 13: Traffic and the Roading Asset Management Plan 2012.

80 ITEM A6 BACKGROUND NEW PLYMOUTH 4 ITEM FOR DECISION Items 1 6 Hobson and Leach Streets (SH3) These items relate to the Hobson Hotel complex, scheduled for completion and opening in December As part of the resource consent conditions for the hotel, parking prohibitions and restrictions are required adjacent the hotel complex at the corner of Hobson and Leach streets. The parking prohibitions proposed include the extensions to existing prohibitions on Hobson Street (Item 1) and Leach Street (Items 5 a nd 6) as well as the creation of a n ew prohibition on Hobson Street (Item 2). The implementation of the proposed prohibitions allow recommended sight distances for road users at the vehicle entrances and exits to the hotel and at the Hobson/Leach streets intersection. The proposed layout will also reduce parallel parking manoeuvres along State Highway 3, resulting in improved safety and road network efficiency. There is an allowance in the design for eight new angled parks on Hobson Street. These parks will help to minimise the effect of the removal of existing parking on Leach Street. A new recessed bus stop (Item 4) is proposed adjacent the hotel, for potential use by public and charter bus services. This new bus stop requires the revocation of part of an existing parking prohibition (Item 3) that was implemented for construction access to the hotel worksite. Item 7 King Street This item recommends parking prohibitions on the one way section of King Street, adjacent the vehicle accessways to the apartments at No. 14 Brougham Street. This item was raised by the owner of the apartments due to vehicles parking across the vehicle accessways to the apartments. Although it is illegal to park across a vehicle accessway the proposed no stopping lines clearly reinforce this message. The reinforcement of this message is recommended due to the proximity to the shared zone on Brougham Street and the misunderstanding by some members of the public as to the use of this space for parking. Items 8 9 Egmont Street These items recommend the removal of an 8.3m loading zone and the implementation of parking prohibitions on Egmont Street. The prohibitions proposed in Item 9 have included combining the existing prohibitions on either side of the loading zone, and the length of the loading zone, into one prohibition designation. These items were raised by the adjacent business Jetcharm Barber Shop in relation to creating an outdoor customer seating area in the recessed space of the existing loading zone. The proposal is for a seating platform area to be built over the loading zone (see Appendix C). The existing loading zone is not well utilised due to restricted accessibility of larger delivery vehicles wishing to access the recessed bay. This is particularly an issue at this location due to the proximity of the loading zone in relation to the pedestrian crossing on Egmont Street, and the King/Egmont streets and Egmont/Ariki streets intersections. T here is alternative existing P5 loading zones approximately 30m on King Street near the intersection with Egmont, as well as a 23m long zone approximately 40m south on t he opposite side of Egmont Street. Whist this proposal results in the removal of an existing loading zone on Egmont Street, the change in the use of the existing space has the potential to enhance the existing streetscape of the Central Business District.

81 ITEM FOR DECISION INGLEWOOD 5 ITEM A6 Items Kelly and Cutfield Streets These items recommend the implementation of prohibition lines at the intersection of Kelly and Cutfield streets. Visibility at the intersection is particularly limited for vehicles approaching Kelly Street on the north and south legs of Cutfield Street. Visibility to the west and east along Kelly Street is reduced when there are parked vehicles close to the intersection on Kelly Street. The proposed prohibition lines on C utfield Street are consistent with the mandatory 6m no s topping distances adjacent intersections. By introducing parking prohibitions at this intersection site visibility and safety will be improved. Items Kelly and Brown Streets These items recommend the introduction of prohibition lines at the intersection of Kelly and Brown streets. Visibility is particularly limited to the west for vehicles approaching Kelly Street on the northern leg on Brown Street. The visibility to the west for motorists at this location is significantly reduced as the Give Way limit line on Brown Street is set back from Kelly Street by approximately 4.5m due to the adjacent kerblines (along the north side of Kelly Street) being offset by approx. 4.5m (See Appendix D). By introducing parking prohibitions at this intersection, visibility and safety will be improved. Items 16 a nd 20 simply formalise existing prohibitions (adjacent Energy Vets Taranaki). Item 22 Moa Street This item proposes the creation of a 7am to 5.45pm, Monday - Friday bus stop on the east side of Moa Street. The proposed bus stop location has been endorsed by the Inglewood Community Board as the location for the south bound stop for the Connector Bus route from New Plymouth to Hawera. Creating a new bus stop at this location will ensure there is an available stop for buses on the Connector Route, and will give passengers an assurance that the bus will stop at a consistent location. Limiting the bus stop to 7am to 5.45pm, Monday Friday, allows for parking at this location outside these specified times, in particular for the Rotary Club Hall adjacent the proposed bus stop. The last southbound connector bus is scheduled for a 5.30pm stop in Inglewood. Item 23 Moa Street This item proposes increasing the length of the existing bus stop on t he west side of Moa Street by five metres. The existing bus stop length is less than the recommend 12m standard for bus stops, and it is recommend to increase the size to 16m in this location. This bus stop has been endorsed by the Inglewood Community Board as the location for the Connector Bus route from Hawera to New Plymouth. Increasing the bus stop size allows for longer buses to fit within the marked bays. Increasing the length will also allow for interprovincial buses should they require to stop in Inglewood. Item 24 Moa Street This item simply formalises an existing parking prohibition on Moa Street for New Plymouth District Council record purposes.

82 ITEM A6 6 ITEM FOR DECISION SIGNIFICANCE AND ENGAGEMENT In accordance with the Council's Significance Policy, this matter has been assessed as having some importance because the changes herein can be funded from current roading budgets. OPTIONS Option 1 Option 2 Endorse the proposed parking prohibitions, time restricted parking, loading zone and taxi stand. Do nothing, the existing arrangement remains. Risk Analysis The crash record for New Plymouth will not improve if road safety is not addressed via ongoing measures such as these. Community Views and Preferences NEW PLYMOUTH Items 1 6 Hobson and Leach Streets Consultation was undertaken by BTW, the planning consultants for the new hotel development. The layout of the proposal was part of initial New Plymouth District Council planning resource consent conditions. New Zealand Transport Agency were consulted and do not oppose the proposed changes. The prohibitions primarily relate to the road frontage adjacent the Hobson Hotel complex, who proposed and support the changes. The residents at No. 50 Hobson Street were consulted relating to the prohibition across their vehicle accessway, they do not oppose the proposal. Item 7 King Street The owner of the adjacent apartment block at 14 Brougham Street (Brougham Towers) raised the item and the residents have since given their support to the prohibition. Items 8 9 Egmont Street Consultation for this item was undertaken by the Council s Let s Go Team. The following businesses have been consulted and are summarised below: Support the proposal: No. 32 Egmont Street Jetcharm Barber Shop (raised the item) No. 32 Egmont Street Richard Bain Landscape Architects No. 34 Egmont Street Frederics Bar

83 ITEM FOR DECISION 7 ITEM A6 Do not oppose the proposal: No. 32 Egmont Street Meegan Care Therapy No. 32 Egmont Street The Medicine Woman Cat Neale Is inconvenienced by the loss of the loading zone, but understands that the proposed changes are for a wider benefit. INGLEWOOD Items Kelly and Cutfield Streets The following property owners and businesses located adjacent the intersection were consulted: No Cutfield Street - Inglewood Timber Processors Limited No. 46 Cutfield Street Rainbow Early Childhood Centre No. 48 Cutfield Street Residential All support or do not oppose the proposal. Items Kelly and Brown Streets The following property owners and businesses located adjacent the intersection were consulted: No. 28 Brown Street Fintax Chartered Accountants Limited No. 30 Brown Street United Church No. 17 Kelly Street Residential All support or do not oppose the proposal. Item 22 Moa Street This was raised by the Inglewood Community Board and Taranaki Regional Council. The Inglewood Rotary Club who own the adjacent hall have requested that the bus stop only be in place until 5.45pm Monday Friday, due to the use of the hall in the evenings. The last southbound connector bus is scheduled for a 5.30pm stop in Inglewood. The hall is used more frequently during the day on the weekends and the Rotary Club have also requested that the proposed stop be keep free from use as a bus stop on weekends. There are interprovincial bus connections that both pass through Inglewood on the weekend, they are currently noted as having pickups Outside the Railway Hotel, Moa Street. A quick search has Inglewood stops for Naked Bus - 3pm Saturday/Sunday, and Intercity am Saturday/Sunday and 2.05pm Sunday. T hese pickups on t he weekend can remain as they currently stand with the bus stopping where possible outside the Railway Hotel, rather than designating the proposed site as a bus stop on the weekend when it is well used by the Rotary Club. Item 23 Moa Street This item was raised and supported by Taranaki Regional Council. The Inglewood Community Board support the location of the bus stop. No further consultation was undertaken in relation to this item.

84 ITEM A6 8 ITEM FOR DECISION Item 24 Moa Street This item formalises existing prohibition markings. No consultation was undertaken in relation to this item. Recommended Option This report recommends option 1 which endorses the proposed recommendations for addressing these matters. APPENDICES Appendix A: Hobson and Leach streets (Items 1 6). Appendix B: King Street (Item 7). Appendix C: Egmont Street (Items 8 9). Appendix D: Kelly, Cutfield and Brown streets (Items 10 21). Appendix E: Moa Street (Items 22 24).

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90 ITEM A6 14 ITEM FOR DECISION APPENDIX E Moa Street

91 ITEM FOR DECISION 1 ITEM A7 CREATION OF A 40KM/H VARIABLE SPEED LIMIT ZONE OUTSIDE WELBOURN SCHOOL PREPARED BY: TEAM: APPROVED BY: WARD/COMMUNITY: DATE: 16 October 2015 FILE REFERENCE: ECM Carl Whittleston (Manager Transport) Transport David Langford (Infrastructure Manager) City MATTER The matter for consideration by the Council is the creation of a 40km/h variable speed limit zone outside Welbourn Primary School within the New Plymouth district. RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report, and pursuant to the New Plymouth District Council Speed Limits Bylaw 2005, a 40km/h variable speed zone be created as defined below to be effective from 1 February 2016: NEW PLYMOUTH Cumberland Street 1. Create a 40km/h variable speed limit zone on Cumberland Street from m measured in an easterly direction from the prolongation of the eastern kerb of Coronation Avenue (State Highway 3). Arawa Street 2. Create a 40 km/h variable speed limit zone on Arawa Street from 0 64m measured in a southerly direction from the prolongation of the southern kerb of Cumberland Street. 3. Create a 40 km/h variable speed limit zone on Arawa Street from 0 27m measured in a northerly direction from the prolongation of the northern kerb of Cumberland Street. Times 40 km/h variable speed limits are in force - On any school day: a) A period between 8:15am 9:00am. b) A period of 20 minutes at the end of school, beginning no earlier than 5 minutes before the end of school. c) Ten minutes at any other time when at least 50 children cross the road or enter, or leave vehicles at the roadside. d) When the 40 km/h signs are illuminated.

92 ITEM A7 2 ITEM FOR DECISION COMPLIANCE Significance Options This matter is of some importance. This report identifies and assesses the following reasonably practicable options for addressing the matter: 1. Endorse the proposed creation of a 40 km/h variable speed zone. 2. Do nothing, the existing 50 km/h speed limit remains. Affected persons Recommendation Long-Term Plan / Annual Plan Implications Significant Policy and Plan Inconsistencies The persons who are affected by or interested in this matter are local residents, Welbourn School, AA Taranaki, NZ Police, Road Transport Association and NZ Transport Agency. This report recommends option 1 for addressing the matter. The installation of signs and markings to give effect to speed limit changes is provided for within the existing roading budgets. Nil BACKGROUND a) Speed Reducing Measures New Zealand Transport Agency (the Transport Agency) has established guidelines for the implementation of active measures to reduce speeds outside schools following trials held in New Zealand major city centres. The accepted methods to inform the motoring public of these measures are by one of two methods: i) 40 km/h variable speed limits This is where the limits of the school zone are shown with the figure 40 displayed with light emitting diodes (LEDs) on a black background and four orange lights that can flash alternately. When the 40 km/h speed zone is operational, the LEDs light up to show the figure 40 and the orange lights flash. When the zone is not operational, a black sign shows so that the underlying speed indicator is not discernible to approaching motorists. This measure is designed to indicate to the motorist that when the sign is operational, the maximum allowable speed is 40 km/h and it is enforceable by the Police.

93 ITEM FOR DECISION 3 ITEM A7 ii) Active School Warning Signs This is where the limits of the school zone are shown with school zone signs, complete with two orange lights flashing alternately. The signs themselves may be either reflectorised fluorescent yellow-green with a children symbol and wording on a black background, or they may have the children symbol and wording displayed as LEDs on a black unlit background. Only when the zone is operational, to indicate movement of children in the area would the orange lights flash and LED sign illuminate. This measure is designed to remind a motorist of the presence of a school and associated activity, but there is no requirement for the motorist to slow to below the current legal speed limit. b) Objective The objective of variable speed limit zones and active warning signs on roads near schools is to provide a safer road environment, reinforce driver expectation of the likely presence of children, reinforce driver awareness of a school where the visibility of the school or its entrance is limited, and to encourage active modes of walking and cycling to the school. c) Warrants A road controlling authority may set a 40 km/h variable speed limit in a school zone when: i) There is a high level of school-related activity on the road outside the school, with at least 50 children crossing the road, or entering or leaving vehicles at the roadside, and ii) The traffic on t he road outside the school meets at least one of the following conditions: The mean speed of free-running vehicles is greater than 45 km/h, or The 85 th percentile speed of free-running vehicles is greater than 50 km/h, There have been pedestrian, cycle or speed related crashes in the previous five years, or The school related activity occurs on a main traffic route. The locations most likely to benefit from a variable speed limit in a school zone are those meeting the above criteria and: Are on arterial routes or multi-lane roads or high speed environments, and Have an on-road, school-related activity at an obscured school frontage (i.e. where the presence of the school is not immediately obvious to approaching traffic).

94 ITEM A7 4 ITEM FOR DECISION Where the above warrant measure cannot be met, Active School Warning Signs, where the fluorescent sign, combined with alternate flashing orange lights that remind the travelling public of children activity in the area are deemed to be more appropriate. For some schools where the pupil entranceway is located on a residential street, the provision of traffic calming measures, such as speed humps, may be a more appropriate traffic control measure. d) Times of Operation To be effective in reducing speeds and increasing motorist awareness of children, the times of operation of both the variable speed and active school warning signs need to be restricted in use to when there is a presence of children. The times are therefore controlled to match as closely as possible the times the children are crossing the road, or gathered at the road edge. The normal operational periods of these signs are: i) 35 minutes before the start of school, until the start of school. ii) 20 minutes at the end of school, commencing no earlier than five minutes before the end of school. iii) 10 minutes at other times of the day when school activity may create additional risk to children. This could be early finish times, or school functions. The operation of the signs is usually by a wireless remote control, stored at the school and controlled by a supervisor approved by the school principal. When the system is operational the supervisor has the ability to manually turn off the illumination, but if this is not done, the system is programmed to turn off automatically when the maximum time period allowed has expired. Power to the signs for the illumination and flashing indicators is provided by solar panels. e) School Commitment For the system to remain effective, the signs shall only be switched on when activity relating to the school is occurring on o r alongside the road to highlight the risk and achieve the desired outcomes. To ensure this is maintained, a school will be required to agree, in writing, that the system is only activated by a person authorised by the school principal and they will not be activated at times of the day when no children are present (e.g. school holidays, public holidays etc.). When a 40 km /h variable speed sign is installed, the school must also record times when the variable speed limit is operating outside any automatically recorded time periods. This is essential for enforcement purposes to show not only the signs were operating at that time, but to show the conditions of operation set out in the bylaw are being managed. It can also be useful to determine whether changes of time of operation, or other aspects, need to be reviewed.

95 ITEM FOR DECISION 5 ITEM A7 f) Police Enforcement For a 40 km/h variable speed limit to be enforceable the Police will need to be satisfied that visibility of signs, proof of operation and other issues are covered when they determine whether enforcement can proceed. g) Specific site information i) Cumberland Street The current speed limit for this section of Cumberland Street is 50 km/h. The most recent traffic speed counts (May 2014) recorded on C umberland Street along the frontage of Welbourn School indicate an 85 th percentile vehicle speed of 54.7 km/h. The section of Cumberland Street concerned is predominantly a straight section of road with a slight horizontal curve in it where it intersects with Arawa Street. There is an existing pedestrian crossing located on Cumberland Street immediately west of the Arawa Street intersection which is supervised by Welbourn School staff before and after school. The western extent of the proposed 40 km /h variable speed zone is approximately 20m north of the intersection with Coronation Ave (SH 3). East of the Arawa Street intersection, Cumberland Street follows a downhill grade to the proposed eastern extent of the 40km/h variable speed zone which is approximately 290m east of Coronation Avenue. Cumberland Street is approximately 12m wide (from kerb to kerb) and is defined as a secondary arterial road in the District Plan. ii) Arawa Street The existing speed limit on this section of Arawa Street is 50 km/h. There have been no traffic speed counts recorded on Arawa Street in the last 10 years. Arawa Street is flat and straight. The section of Arawa Street south of Cumberland Street is a no e xit road that is the main access to Welbourn Primary School. The section of Arawa Street, north of Cumberland Street is a r esidential street and is approximately 9.5m wide (kerb to kerb). There is an existing raised concrete platform threshold located on it just north of the Cumberland Street intersection. This concrete threshold acts as a speed calming measure as well as a raised crossing platform for pedestrians crossing Arawa Street. Arawa Street is defined as a l ocal road in the District Plan. SIGNIFICANCE AND ENGAGEMENT In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as of some importance because no land or body of water is affected by these proposals and the changes herein can be funded from current roading budgets. OPTIONS Option 1 Option 2 Endorse the proposed creation of a 40 km/h variable speed zone. Do nothing, the existing 50 km/h speed limit remains.

96 ITEM A7 Community Views and Preferences 6 ITEM FOR DECISION Cumberland Street /Arawa Street Residents Residents within the proposed 40 km/h variable zone were advised in writing of the proposal (see Appendix 4). The following summarises the feedback received from various residents/property owners. We have responded to the various persons concerned acknowledging receipt of the feedback, however we have not responded specifically in relation to their respective suggestions. Our proposed responses to their specific suggestions are outlined below also. These proposed responses will be communicated to the respective persons concerned in due course provided Council endorsement is attained: Property Feedback Received Proposed Response 72B Cumberland St Objects to the proposal, believes the existing layout is sufficient for managing the speed of traffic in the vicinity of the school. The proposed 40km/h variable speed zone is a further relatively low-cost measure which will only improve the safety of this intersection. 87 Cumberland St Supports the proposal but wants the 40km/h zone extended further down Cumberland St (in easterly direction). 4 Arawa St 13 Arawa St Both support the proposal but want the 40km/h zone extended to include the northern leg of Arawa Street (section between Cumberland and Oriental streets). The proposed eastern extent for 40km/h zone is approximately 185m east of the existing school pedestrian crossing. It is our opinion that extending this zone further east would place it too far from the school reducing the effectiveness of the signs. The warrant for the 40km/h zone is based on the recorded vehicle speeds on Cumberland St which is a major arterial forming part of the Route 1 link between New Plymouth east and west. The proposed 40km/h zone only extends slightly into the northern leg of Arawa St by default as it is a connecting side street. This section of Arawa St is a narrow residential local road. Whilst there is no existing traffic speed data available for Arawa Street, it is highly unlikely that vehicle speeds on Arawa St would meet the criteria for a 40km/h variable speed zone.

97 ITEM FOR DECISION 7 ITEM A7 Welbourn School Welbourn School is in full support of the proposed 40 km /h variable zone and have committed to the responsibilities expected of the school associated with operating the signage as outlined in Section e) above (see Appendix 2). AA Taranaki, NZ Police, Road Transport Association, NZTA The above parties are deemed key stakeholders and hence were consulted in relation to the proposed 40 km/h variable speed zone. AA Taranaki, the Road Transport Association and the Police have expressed their support for the proposed 40 km/h variable speed zone. Given the close proximity of the proposed 40km/h variable speed limit zone to State Highway 3 (Coronation Ave), NZTA were also consulted. The NZTA has no objection to the proposal. (See Appendix 5 for written responses received from key stakeholders). Risk Analysis The crash record for New Plymouth will not improve if road safety is not addressed via ongoing measures such as these. Recommended Option This report recommends option 1 for addressing the matter. APPENDICES Appendix 1: Plan of Proposed 40km/h Variable Speed Zone. Appendix 2: Correspondence - Welbourn School Appendix 3: Consultation Zone Cumberland/Arawa streets affected residents. Appendix 4: Correspondence Cumberland/Arawa streets affected residents. Appendix 5: Correspondence Key Stakeholders: AA Taranaki, Road Transport Association, NZTA and the Police.

98 ITEM A7 8 ITEM FOR DECISION

99 ITEM FOR DECISION 9 ITEM A7 APPENDIX 2: CORRESPONDENCE - WELBOURN SCHOOL

100 ITEM A7 10 ITEM FOR DECISION APPENDIX 3: CONSULTATION ZONE CUMBERLAND/ARAWA STREETS AFFECTED RESIDENTS

101 ITEM FOR DECISION 11 ITEM A7 APPENDIX 4: CORRESPONDENCE CUMBERLAND/ARAWA STREETS AFFECTED RESIDENTS

102 ITEM A7 12 ITEM FOR DECISION

103 ITEM FOR DECISION 13 ITEM A7

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105 ITEM FOR DECISION 15 ITEM A7

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107 ITEM FOR DECISION 17 ITEM A7 APPENDIX 5: CORRESPONDENCE KEY STAKEHOLDERS: AA TARANAKI, ROAD TRANSPORT ASSOCIATION, NZTA AND THE POLICE.

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109 ITEM FOR DECISION 19 ITEM A7

110 ITEM A7 20 ITEM FOR DECISION

111 ITEM FOR DECISION 1 ITEM A8 EXEMPTIONS FROM FENCING OF SWIMMING POOLS AND SPAS PREPARED BY: TEAM: APPROVED BY: WARD/COMMUNITY: DATE: 22 October 2015 FILE REFERENCE: ECM Lois McNeil (Swimming Pools Compliance Officer) Building Peter Scantlebury (Manager Building) District Wide PURPOSE The purpose of this report is to seek approval to grant special exemptions for a number of applications from the requirement for spa pools to be fenced pursuant to section 6 of the Fencing of Swimming Pools Act and a swimming pool with door alarms. RECOMMENDATION That, having considered all matters raised in the report, the Council: a) Grants, subject to the conditions set out below, special exemptions pursuant to section 6(1) of the Fencing of Swimming Pools Act 1987 for the following spa pools: 1. Spa pool at 79 Buller Street, New Plymouth 2. Spa pool at 69 Mangorei Road, New Plymouth 3. Spa pool at 27 Redwood Crescent, New Plymouth 4. Spa pool at 10 Dorset Avenue, New Plymouth 5. Spa pool at 13 Rossiter Crescent, New Plymouth Price Street, New Plymouth. For each of the spa pool special exemptions above the Council imposes the following conditions which apply when the pool is full or partially full of water and not in use: 1. The top of the spa or hot tub stands at least 760 mm above the surrounding ground or deck. 2. The cover will be locked and clear of any climbable object (including the steps). 3. The locks shall not be able to be readily opened or released by a child of up to the age of six years. 4. When locked, the cover shall be fitted so that if lifted it does not release the locking device or provide an opening greater than 100 mm. 5. The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20 kg to ensure that it will carry more than the weight of a child up to six years of age.

112 ITEM A8 2 ITEM FOR DECISION 6. The cover shall be tapered from the centre hinge to the out edge of the cover so that water will not pond on top of it. 7. The cover, clips and locks shall be maintained at all times in a good state of repair. 8. A warning sticker shall be placed on the cover to advise that it shall be locked in place with the spa pool or hot tub is not being used or supervised. 9. Removable steps, moveable furniture, or other objects that can assist a young child to climb on the cover, shall be stored away at least 1200mm from the side of the pool. b) For the door alarms on bi-folding doors special exemption at 529 Frankley Road, New Plymouth the Council imposes the following condition: 1. The door alarms must be activated to detect unauthorised access to the pool area at all times when the pool is full or partially full of water. SIGNIFICANCE AND ENGAGEMENT This matter has been assessed as having some importance because the options considered will have no impact on levels of service or the Council s ability to perform its role and carry out its activities. DISCUSSION The Fencing of Swimming Pools Act 1987 (the Act) requires all pool owners to ensure that their pool is fenced by a fence that complies with the requirements of the New Zealand Building Code. A spa pool and hot tub is included in the definition of a swimming pool. Section 6(1) of the Act enables the Council to grant an exemption from some or all of the requirements of the Act in the case of fencing any particular pool so long as the exemption would not significantly increase danger to young children. The Council has delegated its powers and functions of section 6 of t he Act to the Regulatory Committee. The legislation does not provide for the delegation of this power to officers. Each individual application has been assessed against the requirements and safety considerations of the Act and officers consider that the safety conditions set out in the recommendation of this report are reasonable in the circumstances. The conditions are sufficient as safety measures to ensure that the omission of a fence does not significantly increase the danger to young children and therefore complies with the requirements of section 6(1) of the Act. Accepting lockable covers for spa pools as a safety measure is consistent with the provisions of New Zealand Standard 8500:2006 Safety Barriers and Fences around Swimming Pools, Spas and Hot Tubs.

113 ITEM FOR DECISION 3 ITEM A8 OPTIONS The has the option to approve the recommendation in this report or t o refer the matter for a formal hearing at considerable cost to the pool owners. FINANCIAL AND RESOURCING IMPLICATIONS The process of special exemptions for unfenced spa pools or hot tubs is incorporated in the building budget and is funded by the registration and audit fee paid by the applicant. IMPLICATIONS ASSESSMENT This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act Specifically: Council staff have identified and assessed all reasonably practicable options for addressing the matter and considered the views and preferences of any interested or affected persons (including Māori), in proportion to the significance of the matter; Any decisions made will help meet the current and future needs of communities for good-quality local infrastructure, local public services, the performance of regulatory functions in a way that is most cost-effective for households and businesses; Unless stated above, any decisions made can be addressed through current funding under the Long-Term Plan and Annual Plan; Any decisions made are consistent with the Council's plans and policies; and No decisions have been made that would alter significantly the intended level of service provision for any significant activity undertaken by or on b ehalf of the Council, or would transfer the ownership or control of a strategic asset to or from the Council.

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115 ITEM FOR DECISION 1 ITEM A9 TEMPORARY ROAD CLOSURE INGLEWOOD FIRST PREPARED BY: KATE KEEGAN (BUSINESS ADMINISTRATOR) TEAM: REGULATORY APPROVED BY: ROWAN WILLIAMS (ACTING MANAGER CUSTOMER AND REGULATORY SERVICES) WARD/COMMUNITY: SOUTH-WEST WARD DATE: 16 NOVEMBER 2015 FILE REFERENCE: ECM MATTER The matter for consideration by New Plymouth District Council is to recommend the temporary closure of roads in Inglewood to enable Inglewood First to hold Americarna Inglewood. RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report the road closures for the following event be approved: Americarna Inglewood Roads to be closed to ordinary traffic: Matai Street from Rata Street (SH 3) to Brookes Street Rata Street (SH 3 and SH 3a) from Cutfield Street to Rimu Street (SH 3a) Period of closure: from 2pm to 9pm on Thursday 25 February The above road closure is subject to the conditions outlined in a letter sent to Inglewood First dated 2 November COMPLIANCE Significance This matter has been assessed as having some importance. This report identifies and assesses the following reasonably practicable options for addressing the matter: Options 1. Approval of this road closure application to allow effective and safe traffic management during Americarna Inglewood and the display of vehicles. 2. To not approve this road closure application, which would mean Americarna Inglewood could not safely take place in the proposed location.

116 ITEM A9 2 ITEM FOR DECISION COMPLIANCE Affected persons Recommendation Long-Term Plan / Annual Plan Implications Significant Policy and Plan Inconsistencies The persons who are affected by or interested in this matter are residents and businesses in the road closure area, participants and spectators of Americarna, and road users in the vicinity of the closed area. This report recommends option one for addressing the matter. No. No. EXECUTIVE SUMMARY This report recommends the temporary road closure of roads in Inglewood to create a safe environment for all road users and allow vehicles to be displayed on the road during Americarna Inglewood. BACKGROUND In accordance with the 10 th Schedule of the Local Government Act 1974, the intention to close the roads was advertised in the Taranaki Daily News and uploaded to the Council website on Wednesday 4 November. Emergency services, interested stakeholders and road user groups were also advised at this time of the road closure application. Submissions closed on Wednesday 18 November and no submissions were received. SIGNIFICANCE AND ENGAGEMENT In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as having some importance because it does not have a large impact on the public. Inglewood First has advised all businesses and residents in the affected area of the proposed closures and the submission process. Inglewood First has promoted Americarna Inglewood to local businesses as a chance to extend their trading hours. FINANCIAL IMPLICATIONS Inglewood First is required to meet all financial costs for implementing the road closure and running Americarna Inglewood.

117 ITEM FOR DECISION 3 ITEM A9 OPTIONS Option 1 Approval of the road closure application to allow effective and safe traffic management so Americarna Inglewood can safely take place. Option 2 To not approve the road closure application, which would mean Americarna Inglewood could not safely take place in the proposed location. Recommended Option This report recommends option one for addressing the matter. APPENDICES 1. Letter from NPDC to Inglewood First outlining conditions of the road closure. ECM Map of the affected area. ECM

118 ITEM A9 4 ITEM FOR DECISION When replying please quote Application Number - RTC15/ November 2015 INGLEWOOD FIRST PO Box 214 INGLEWOOD 4347 Attention: Marie Pearce Dear Marie, ROAD CLOSURE UNDER THE LOCAL GOVERNMENT ACT 1974 AMERICARNA INGLEWOOD 2016 We acknowledge your application requesting the closure of roads in Inglewood to enable Inglewood First to stage the above event. Roads to be closed to ordinary traffic: Matai Street from Rata Street (SH 3) to Brookes Street. Rata Street (SH 3 and SH 3a) from Cutfield Street to Rimu Street (SH 3a). Period of closure: from 2pm to 9pm on Thursday 25 February No stopping or parking of vehicles on Brookes Street from Cutfield to Matai streets. Please Note: These roads could be opened earlier. Council will consider this application on Thursday 3 December in accordance with Schedule 10 of the Local Government Act The Council must give public notice of the proposed closure in accordance with the Act and then consider any objections or submissions received in that respect. The Council requires your organisation to: a) Pay the cost of the public notice. b) Make personal contact with all residential and commercial property occupiers affected by the proposed closure, to inform them of the event. Where personal contact cannot be made, a letter outlining the proposed closure and the right to make a submission

119 ITEM FOR DECISION 5 ITEM A9 must be given to the affected party instead. This contact should be completed at least seven days before closure of the submissions on Wednesday 18 November (and in any event allowing sufficient time for an affected party to make a submission). A copy of your visitation list and/or letter to affected parties is required by the Council immediately after that date. c) Provide a t raffic management plan (TMP) compiled by an authorised Site Traffic Management Supervisor to the Council before Wednesday 18 November setting out signage, barrier details, crowd control procedures and access arrangements. ROAD CLOSURE CONDITONS If the Council gives its consent to the closure and the event, you must comply with the following conditions: 1. You must give formal notice of the event to the Police and the New Zealand Fire and Ambulance Services. 2. You must ensure that the approved TMP is strictly adhered to throughout the event. 3. Americarna entrants must drive their vehicles at a safe and slow speed in the closed area with no sustained loss of traction occurring at any time. 4. You must provide at your cost sufficient marshals to control and direct vehicles and pedestrians at all points where the closed road intersects with any open road and elsewhere as necessary. All marshals shall wear traffic safety vests or other high visibility clothing whilst on or adjacent to the roadway. 5. You must make adequate provisions to give emergency vehicles, property owners and occupiers within the area and their invitees, customers or employees reasonable access to and from properties on the closed road. For through roads make adequate provisions for reasonable access through the closed section. Details must be included in the TMP required under condition Upon completion of the event, and no later than the time specified for the end of the closure, you must remove all signs and barricades restricting access, and clear all litter and debris from the road to the satisfaction of the Council. 7. You are required to advise the Council of any damage to the road surface, shoulders, drainage channels, verges, signs or other Council property whatsoever resulting from the event and pay all costs incurred by the Council in making good any such damage, whether reported or not. 8. You must notify the Police, New Zealand Fire and Ambulance Services and the Council in the event that the road closure is no longer needed.

120 ITEM A9 6 ITEM FOR DECISION 9. Where a l ate cancellation of the event takes place (i.e. after road closure signs, barriers etc have been placed at the venue), you will ensure that the full TMP shall remain in place for the approved road closure time period; or until such time as the Site Traffic Management Supervisor can liaise with the Police to ensure that there would be no risk to vehicular or pedestrian traffic if the event was cancelled and the TMP conditions removed. 10. You are responsible for taking out public liability insurance to indemnify the Council against any claims or actions that may arise from the staging of the event to a minimum of $1 million in respect of any one claim or accident. A copy of the policy or a cover note must be provided to the Council no less than 28 da ys prior to the meeting of the Council that will make the decision. 11. You must comply with, and ensure that all event participants comply with, all relevant laws and regulations not waived by the temporary road closure under Section 342 and Schedule10 of the Local Government Act You are responsible for meeting all costs associated with the temporary closure of the road(s) including the costs to contract a person/company qualified to prepare the TMP and undertake traffic management for the activity and to hire signs or other traffic controls devices. You will also be required to meet the reasonable cost of any Council staff required in relation to the event. The Local Government Act 1974 requires the Council to give public notice of any intended road closure. We will place an appropriate public notice for the event in the Taranaki Daily News on Wednesday 4 November. We will request that the account for the Taranaki Daily News advertisement be forwarded to you. The public notice will also be uploaded to the Council website and Facebook pages. We will contact you after the Council meeting on Thursday 3 December and advise you of the Council s decision. If you require any further information please do not hesitate to call. For further information, you can also check the Council s Temporary Road Closure and Disruption to Traffic Policy and Guidelines on New Plymouth District Council s website by following the link below: ruptiontotrafficpolicyandguidelines.htm Yours faithfully Rowan Williams

121 ITEM FOR DECISION 7 ITEM A9 ACTING MANAGER CUSTOMER AND REGULATORY SERVICES cc: Roading Approvals Emergency Services Roading Assets, New Plymouth District Council Turn Key Civil AMERICARNA INGLEWOOD From 2pm to 9pm on Thursday 25 February 2016 CLOSED ROADS

122 ITEM A9 8 ITEM FOR DECISION ECM

123 ITEM FOR DECISION 1 ITEM A10 TEMPORARY ROAD CLOSURE TARANAKI VEHICLE EVENTS TRUST PREPARED BY: TEAM: KATE KEEGAN (BUSINESS ADMINISTRATOR) REGULATORY APPROVED BY: ROWAN WILLIAMS (ACTING MANAGER CUSTOMER AND REGULATORY SERVICES) WARD/COMMUNITY: NEW PLYMOUTH CITY DATE: 10 NOVEMBER 2015 FILE REFERENCE: ECM MATTER The matter for consideration by New Plymouth District Council is to recommend the temporary closure of roads in New Plymouth to enable Taranaki Vehicle Events Trust to hold Americarna, an event showcasing American cars. RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report the road closures for the following events be approved: a) Americarna Friday Night Cruise Requested dates and times that roads be closed to ordinary vehicular traffic: From 4pm to 9.30pm on Friday 26 February 2016: Roads to be closed: Devon Street from Eliot to Robe streets. Gover Street from Courtenay (SH 45) to Gill streets. Liardet Street from Courtenay to Gill streets. Currie Street from Powderham (SH 45) to the intersection of Gill and Ariki streets. Brougham Street from Powderham to Ariki streets. Egmont Street from Devon Street West to Ariki Street. King Street from Brougham to Queen streets. Queen Street from Devon Street West to St Aubyn (SH 44) Street, with one lane open from King to St Aubyn streets for north bound traffic only. All service lanes within the closed off area. Affected roads: Robe Street, open for left turning traffic only onto Devon Street West. Queen Street, open one side only from King to St Aubyn streets for left turning traffic from King and Young streets. Devon Street West, open to east bound traffic turning right onto Robe Street.

124 ITEM A10 2 ITEM FOR DECISION Ariki Street, right turn only onto Egmont Street. b) Americarnival Street Show and Shine Requested dates and times that roads be closed to ordinary vehicular traffic: From 7am to 4pm on Saturday 27 February 2016: Roads to be closed: Devon Street from Eliot to Robe streets. Egmont Street from Devon to King streets. King Street from Egmont to Brougham streets. Brougham Street from Powderham to Ariki streets. Currie Street from Powderham to Gill streets. Liardet Street from Courtenay to Gill streets. Gover Street from Courtenay to Gill streets. All service lanes within the closed off area. The above road closures are subject to the conditions outlined in a letter sent to Taranaki Vehicle Events Trust dated 22 October COMPLIANCE Significance This matter has been assessed as having some importance. This report identifies and assesses the following reasonably practicable options for addressing the matter: Options 1. Approval of the road closure application to allow effective and safe traffic management during Americarna. 2. To not approve the road closure application for Americarna, meaning the event would not be able to safely go ahead in the proposed location. Affected persons Recommendation The persons who are affected by or interested in this matter are residents and businesses in the road closure area, all road users, bus companies and patrons, and people attending Americarna. Eight mobility car park spaces are also affected. This report recommends option one for addressing the matter.

125 ITEM FOR DECISION 3 ITEM A10 COMPLIANCE Long-Term Plan / Annual Plan Implications Significant Policy and Plan Inconsistencies No. No. EXECUTIVE SUMMARY This report recommends the temporary road closure of roads in central New Plymouth on two consecutive days to safely manage Americarna and to create a safe environment for all road users. BACKGROUND In accordance with the 10 th Schedule of the Local Government Act 1974, the intention to close the roads was advertised in the North Taranaki Midweek and the Taranaki Daily News on Wednesday 28 October, and uploaded to the Council website and Facebook page on 23 October. Key stakeholders, including emergency services and bus companies, were also advised at this time of the proposed road closures. Submissions closed on Wednesday 11 November and none were received. Taranaki Vehicle Events Trust has made contact with all residential and commercial properties in the CBD to advise them of the road closure application. A record of all properties that were visited has been provided to the Council. Where personal contact could not be made a letter was delivered with details of the road closure. During previous Americarna road closures, pedestrian numbers in the closed area have been high as people view the vehicles and enjoy the atmosphere. Following the recent Targa Rally road closure on a section of Devon Street a co mplaint was made to the Council about the negative financial impact this closure had on businesses not in the hospitality sector. SIGNIFICANCE AND ENGAGEMENT In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as being of some importance. The impact this road closure application has on the public extends to residents and businesses in the closed area, Americarna participants and people attending the event.

126 ITEM A10 4 ITEM FOR DECISION Road users are affected during this road closure as detours will be in place. The increased number of vehicles on t he road will, as shown during previous Americarna events, create some traffic congestion. The traffic management plan has the capacity to effectively manage this. There are eight mobility car park spaces affected during this road closure. These spaces will be temporarily located in the Egmont and Lower Courtenay car parks. Bus services have advised they can accommodate the disruption to their routes and bus stops during this road closure. FINANCIAL IMPLICATIONS All costs related to the road closure are recouped from the applicant, with exception of loss of parking income which has been estimated at $ As discussed under background, the closure of streets in central New Plymouth has a financial impact on businesses in the closed area. The increased foot traffic in central New Plymouth during this road closure may benefit some businesses more than others. OPTIONS Option 1 Option 2 Approval of the road closure application for Americarna 2016 to create a safe environment for all road users and a display of vehicles on the road. To not approve the road closure application. This would mean Americarna 2016 could not safely take place in the proposed location. Recommended Option This report recommends option one for addressing the matter. APPENDICES 1. Letter to Taranaki Vehicle Events Trust outlining road closure conditions. ECM Map of affected area for Americarna Friday Night Cruise. ECM Map of affected area for Americarnival Street Show and Shine. ECM

127 ITEM FOR DECISION 5 ITEM A10 When replying please quote Application Number - RTC15/ October 2015 TARANAKI VEHICLE EVENTS TRUST PO Box 400 NEW PLYMOUTH 4340 Attention: Toni Fabish Dear Toni, ROAD CLOSURE UNDER THE LOCAL GOVERNMENT ACT 1974 AMERICARNA 2016 We acknowledge your application requesting the closure of roads in central New Plymouth to enable the Taranaki Vehicle Events Trust to stage Americarna. The requested dates and times that roads be closed to ordinary vehicular traffic are: Friday Night Cruise From 4pm to 9.30pm on Friday 26 February 2016: Roads to be closed: Devon Street from Eliot to Robe streets. Gover Street from Courtenay (SH 45) to Gill streets. Liardet Street from Courtenay to Gill streets. Currie Street from Powderham (SH 45) to the intersection of Gill and Ariki streets. Brougham Street from Powderham to Ariki streets. Egmont Street from Devon to Ariki streets. King Street from Brougham to Queen streets. Queen Street from Devon Street West to St Aubyn (SH 44) streets, with one lane open from King to St Aubyn streets for north bound traffic only. All service lanes within the closed off area. Affected roads: Robe Street, open for left turning traffic only onto Devon Street West. Queen Street, open one side only from King to St Aubyn streets for left turning

128 ITEM A10 6 ITEM FOR DECISION traffic from King and Young streets. Devon Street West, open to east bound traffic turning right onto Robe Street. Ariki Street, right turn only onto Egmont Street. Saturday Americarnival Street Show and Shine From 7am to 4pm on Saturday 27 February 2016: Roads to be closed: Devon Street from Eliot to Robe streets. Egmont Street from Devon to King streets. King Street from Egmont to Brougham streets. Brougham Street from Powderham to Ariki streets. Currie Street from Powderham to Gill streets. Liardet Street from Courtenay to Gill streets. Gover Street from Courtenay to Gill streets All service lanes within the closed off area. These roads could reopen earlier than advertised. Council will consider this application on Thursday 3 December in accordance with Schedule 10 of the Local Government Act The Council must give public notice of the proposed closure in accordance with the Act and then consider any objections or submissions received in that respect. The Council requires your organisation to: a) Pay the cost of the public notice. b) Make personal contact with all residential and commercial property occupiers affected by the proposed closure, to inform them of the event. Where personal contact cannot be made, a letter outlining the proposed closure and the right to make a submission must be given to the affected party instead. This contact should be completed at least seven days before closure of the submissions on 11 November 2015 (and in any event allowing sufficient time for an affected party to make a submission). A copy of your visitation list and/or letter to affected parties is required by the Council immediately after that date. c) Provide a t raffic management plan (TMP) compiled by an authorised Site Traffic Management Supervisor to the Council before 11 November 2015 setting out signage, barrier details, crowd control procedures and access arrangements. ROAD CLOSURE CONDITONS

129 ITEM FOR DECISION 7 ITEM A10 If the Council gives its consent to the closure and the event, you must comply with the following conditions: 1. You must give formal notice of the event to the Police and the New Zealand Fire and Ambulance Services. 2. You must ensure that the approved TMP is strictly adhered to throughout the event. 3. You must provide at your cost sufficient marshals to control and direct vehicles and pedestrians at all points where the closed road intersects with any open road and elsewhere as necessary. All marshals shall wear traffic safety vests or other high visibility clothing whilst on or adjacent to the roadway. 4. All Americarna entrants must drive their vehicles at a safe and slow speed during the Friday Night Cruise with no loss of traction occurring at any time. 5. You must make adequate provisions to give emergency vehicles, property owners and occupiers within the area and their invitees, customers or employees reasonable access to and from properties on the closed road. For through roads make adequate provisions for reasonable access through the closed section. Details must be included in the TMP required under condition Upon completion of the event, and no later than the time specified for the end of the closure, you must remove all signs and barricades restricting access, and clear all litter and debris from the road to the satisfaction of the Council. 7. You are required to advise the Council of any damage to the road surface, shoulders, drainage channels, verges, signs or other Council property whatsoever resulting from the event and pay all costs incurred by the Council in making good any such damage, whether reported or not. 8. You must notify the Police, New Zealand Fire and Ambulance Services and the Council in the event that the road closure is no longer needed. 9. Where a l ate cancellation of the event takes place (i.e. after road closure signs, barriers etc have been placed at the venue), you will ensure that the full TMP shall remain in place for the approved road closure time period; or until such time as the Site Traffic Management Supervisor can liaise with the Police to ensure that there would be no risk to vehicular or pedestrian traffic if the event was cancelled and the TMP conditions removed. 10. You are responsible for taking out public liability insurance to indemnify the Council against any claims or actions that may arise from the staging of the event to a

130 ITEM A10 8 ITEM FOR DECISION minimum of $1 million in respect of any one claim or accident. A copy of the policy or a cover note must be provided to the Council no less than 28 da ys prior to the meeting of the Council that will make the decision. 11. You must comply with, and ensure that all participants comply with, all relevant laws and regulations not waived by the temporary road closure under Section 342 a nd Schedule10 of the Local Government Act You are responsible for meeting all costs associated with the temporary closure of the road(s) including the costs to contract a person/company qualified to prepare the TMP and undertake traffic management for the activity and to hire signs or other traffic controls devices. You will also be required to meet the reasonable cost of any Council staff required in relation to the event. The Local Government Act 1974 requires the Council to give public notice of any intended road closure. We will endeavour to place an appropriate public notice for the event in the Council s 7 Days newsletter in the North Taranaki Midweek newspaper (depending on available space) free of charge and in the Taranaki Daily News, both on Wednesday 28 October The account for the Taranaki Daily News advertisement be forwarded to you. The public notice will also be uploaded to the Council website and Facebook pages. We will contact you after the Council meeting on 3 December 2015 and advise you of the Council s decision. If you require any further information please do not hesitate to call. For further information, you can also check the Council s Temporary Road Closure and Disruption to Traffic Policy and Guidelines on New Plymouth District Council s website by following the link below: ruptiontotrafficpolicyandguidelines.htm Yours faithfully Rowan Williams ACTING MANAGER CUSTOMER AND REGULATORY SERVICES cc: Roading Approvals Emergency Services Roading Assets, New Plymouth District Council Turn Key Civil

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