78 th IEC General Meeting - Programme

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2 Contents 1. Message from the President of the Japanese National Committee of the IEC Message from the President of the IEC 5 3. General Information... 6 About the Host... 6 Meeting Dates and Locations. 6 Participation Timetable at a Glance Registration Accommodation How to Book 9 Deadlines.. 9 List of Hotels Travel and Transportation.. 14 Entering Japan. 14 Transfer to Hotel from Narita Airport. 15 Transfer to Hotel from Haneda Airport On Arrival 17 Registration.. 17 Identification Badges.. 17 Business Centre Special Events and Tours Special Events. 18 Tours Tips and General Information. 18 Business and Shopping Hours. 18 Climate and Clothing.. 18 Credit Cards Currency/Exchange 19 Electricity Supply. 19 Vaccinations. 19 Internet Connections.. 19 Language Meal Facilities.. 20 Smoking 20 Taxes. 20 Telephones Time Zone Tipping.. 20 Additional Information List of Technical Committees/Subcommittees Provisional Timetable for Technical Meetings Management and Other Meetings Maps Accommodation Location Map.. 32 Access to the site and hotels. 33

3 1. Message from the President of the Japanese National Committee of the IEC The Japanese Industrial Standards Committee (JISC), the Japanese National Committee of the IEC, is pleased to extend you a warm welcome to Tokyo for the 78 th IEC General Meeting in The theme for this IEC General Meeting is: Integration towards a Smarter World Co-existence and Sustainability The word "smarter" in this instance includes various meanings such as more intelligent, energy saving, environmentally friendly and safe. In order to realize a future smarter world, which should be spread globally, various new technologies should be integrated as a system. Coexistence and sustainability are also of utmost importance now and in the future. This theme, which is consistent with the concept of the IEC Masterplan 2011, will be shared among the IEC communities in order to work together. We hope that the IEC General Meeting in Tokyo will enable substantial progress to be made towards creating a smarter world. We anticipate many opportunities for participants to interact and engage in valuable exchanges of ideas and information at the technical and management meetings, as well as at the related events and activities. Tokyo is a thriving city with the most advanced technologies coexisting with a history of several hundred years. Tokyo is further developing in view of the Olympic and Paralympic Games to be held in We expect that all the participants will enjoy Japan s traditions and culture, as well as the official meetings and related events. I look forward to meeting you in November 2014 in Tokyo. Dr Tamotsu Nomakuchi President of the Japanese National Committee of the IEC 4

4 2. Message from the President of the IEC We will soon be meeting in Tokyo, Japan, for the 78 th General Meeting, and I look forward to welcoming you in my home country, for my first General Meeting as IEC President. Smart is the latest buzzword. Everything is to become smarter: from grids, to cities, to transportation and manufacturing. But what does this really mean and what impact will it have on our work? A key element to becoming smarter will be the gathering and processing of data something that is impossible without electricity and electronics. But adding smartness is not only about data collection, it is also about systems within systems and their added complexity. As you know first-hand, cooperation and consensus are important parts of our work. With emerging and converging technologies, we will need to work increasingly with organizations with whom we have never worked before.collaboration will be the key to being smart. Let me take the example of Smart Cities. There is little doubt that no single organization will be able to develop, on its own, all the standards that are needed to move cities in that direction. Having said that, I believe that the IEC has a unique role to play in making many systems smarter; we probably have the broadest know-how and global expertise in energy, electricity and electronics. The systems approach is a major departure from how we worked in the past, and I look to all of you to help us make this a reality. Over the past months the IEC has put in place the SEG (System Evaluation Group) Smart City, which is evaluating the boundaries of this system and is identifying all the stakeholders who need to be involved in related standardization activities. Today, the IEC provides a global, neutral and independent platform where all relevant organizations can contribute as equal partners to improving the lives of millions of city dwellers. I therefore ask you to please spread the word. In this context I would like to draw your attention to the latest White Paper on Smart Cities by the MSB that is scheduled to be published at the Tokyo General Meeting and the Open Session that will address the topic of Integration towards a Smarter World. I look forward to welcoming you in Tokyo. Dr Junji Nomura 5 IEC President

5 3. General Information About the Host The Japanese National Committee of the IEC is pleased to be hosting the IEC General Meeting in 2014, which was last held in Japan in The Japanese National Committee of the IEC has 24 IEC Technical Committees Secretariats and participates in almost all of the IEC Technical Committees and Subcommittees. The Japanese Industrial Standards Committee (JISC) consists of many national committees and plays a central role in standardization activities in Japan. The JISC's tasks are: the establishment and maintenance of Japanese Industrial Standards (JIS), the administration of accreditation and certification, the participation in and contribution to international standardization activities, and the development of measurement standards and technical infrastructures for standardization Meeting Dates and Locations The 78 th General Meeting of the IEC, hosted by the Japanese National Committee of the IEC and the Japanese Industrial Standards Committee, will take place in Tokyo, Japan, from 10 to 14 November Technical Committee and Subcommittee meetings will start on 4 November and continue until 15 November. Meetings will be held at the following venue: Tokyo International Forum (TIF) Marunouchi 3-chome Chiyoda-ku, Tokyo , JAPAN You will find the event administration, as well as the offices of IEC Officers and staff at TIF. On-site registration and pick-up of delegates bags are located at TIF. All the details provided in this programme are based on information available at the time of printing (1st May 2014). For additional information and online updates, please visit the official website for the 78 th IEC General Meeting: If you need further information about the venue, or special arrangements for management or TC/SC meetings, please contact the organizers directly at 2014iectokyo@jsa.or.jp 6

6 Participation Participation in the 2014 IEC General Meeting is open to delegates registered in the IEC Expert Management System (EMS) and to representatives of invited international organizations. Printed programmes will not be issued in Tokyo. It is therefore recommended that delegates bring their copy to the meeting. 7

7 4. Timetable at a Glance Unless otherwise decided by the chairman of the committee concerned, meeting hours will be from 09:00 to 12:00 and from 14:00 to 17:30. Please note that Management Meetings (SMB, CAB, CB and Council) will start at 08:30. Coffee or tea breaks are scheduled twice a day: between 10:30 and 10:45 and between 15:15 and 15:30 approximately. Lunch will not be provided unless stipulated in the meeting agenda. Updates can be found on the IEC 2014 General Meeting website, Date Morning Afternoon Monday ( ) Tuesday ( ) SMB (Standardization Management Board) CAB (Conformity Assessment Board) SMB (Standardization Management Board) CAB (Conformity Assessment Board) Young Professionals Workshop Young Professionals Workshop Young Professionals Workshop Young Professionals Workshop TC/SC Officers Workshop :00 Evening Opening Ceremony 1 (18:00-21:30) Young Professionals Dinner 2 (20:00-22:00) 1 Opening Ceremony & Welcome Reception For all delegates and accompanying persons who have registered online for the General Meeting. No charge. 2 Young Professionals Dinner For Young Professionals only. No charge. 3 Dinner for NC Presidents and Secretaries and TC/SC Chairmen and Secretaries This dinner is for Presidents and Secretaries of National Committees and Chairs and Secretaries of Technical and Subcommittees. No Charge. By invitation only. Wednesday ( ) Thursday ( ) Friday ( ) Council Board Council Board Young Professionals Workshop NC Secretaries Forum (09 :00-10:30) NC Presidents Forum (11:00 12:30) Affiliate NEC Secretaries and Chairs Workshop (09:00-12:00) Council Statutory Session Affiliate Forum (14:00-17:30) Asia-Pacific Steering Group (APSG) (16:00-20:00) Workshop for Industrializing Countries (14:00-17:30) Council Open Session (14:00-17:00) Dinner for NC Presidents and Secretaries and TC/SC Chairmen and Secretaries 3 (19:00-21:00) Farewell Party 4 (19:00) 4 Farewell Party For all delegates and accompanying persons who have registered online for the General Meeting. No charge. 8 9

8 5. Registration Registration for the General Meeting is only possible online. Please access online registration via the IEC homepage or directly at meetings.iec.ch To start your registration, you will need to enter your IEC username and password. If you do not have a username/password, please contact your National Committee. Registrations can be modified at any time using the online Meeting Registration System (MRS) at meetings.iec.ch If you require further assistance with meeting registration, please contact generalmeeting@iec.ch Please note your online registration and subsequent confirmation is NOT a confirmation of your hotel booking. You need to book your hotel separately. For further information about hotels and booking, please consult the section on Accommodation below. 6. Accommodation How to Book A complete list of the various hotels is available on the IEC General Meeting website. To secure your accommodation, please book online through JTB Global Marketing and Travel Inc at Your reservation will be completed upon receipt of your online reservation information and verification of payment. Deadlines JTB Global Marketing and Travel Inc. has arranged special rates at a number of hotels and has blocked a certain number of rooms for IEC delegates until 30 September These rooms are available on a first-come first-served basis. JTB Global Marketing and Travel Inc. and the Host Committee cannot be held responsible if rooms at special rates are unavailable. 9

9 List of Hotels *Room rates are subject to change without notice. Imperial Hotel 1-1, Uchisaiwai-cho 1-chome, Chiyoda-ku, Tokyo , Japan T: F: Twin room (Single occupancy) JPY37,630 (with breakfast) Twin room (Double occupancy) JPY45,790 (with breakfast) Access to TIF: 10 min. walk Courtyard Marrriot Tokyo Ginza Hotel Ginza, Chuo-ku Tokyo, Japan T: F: Twin room (Single occupancy) JPY30,140 (with breakfast) Twin room (Double occupancy) JPY34,140 (with breakfast) Access to TIF: From Higashiginza Sta. to Hibiya Sta. by Hibiya Line and 3 min. walk Remm Hibiya Yuraku-cho, Chiyoda-ku,Tokyo , Japan T: F: Single room JPY16,300 (with breakfast) Access to TIF: 10 min. walk Marunouchi Hotel Marunouchi, Chiyoda-Ku, Tokyo , Japan T: F: Single room JPY 26,930 (with breakfast) Twin room (Double occupancy) JPY 35,250 (with breakfast) Access to TIF: 12 min. From Tokyo Sta. to Yurakucho Sta. by JR Yamanote Line and 3 min. walk 10

10 Hotel Sunroute Shinbashi , Shinbashi, Minato-ku, Tokyo, , Japan T: F: Single room JPY 13,760 (with breakfast) Access to TIF: 10 min. From Shimbashi Sta. to Yurakucho Sta. by JR Yamanote Line and 3 min. Hotel Unizo Shimbashi , Shimbashi, Minato-ku, Tokyo, , Japan T: F: Single room JPY 12,600 (with breakfast) Access to TIF: 10 min. From Shimbashi Sta. to Yurakucho Sta. by JR Yamanote Line and 3 min. walk Shinbashi Atagoyama Tokyu Inn atagoyama.tokyuhotels.com/ 1-6-6, Atago, Minato-ku, Tokyo , Japan T: F: Single room JPY 10,590 (with breakfast) Twin room (Double occupancy) JPY 17,180 (with breakfast) Access to TIF: From Shimbashi Sta. to Yurakucho Sta. by JR Yamanote Line and 3 min. walk Park Hotel Tokyo en.parkhoteltokyo.com/ Shiodome Media Tower Higashi Shimbashi, Minato-ku Tokyo, , Japan T: F: Single room JPY 18,970 (with breakfast) Twin room (Double occupancy) JPY 23,290 (with breakfast) Access to TIF: 14 min. From Shimbashi Sta. to Yurakucho Sta. by JR Yamanote Line and 3 min. walk 11

11 Ginza Capital Hotel Main Tsukiji Chuo-ku Tokyo , JAPAN T: F: Single room JPY 9,270 (with breakfast) Twin room (Double occupancy) JPY 14,420 (with breakfast) Access to TIF: From Shintomicho Sta. to Yurakucho Sta. by Yurakucho Line and 3 min. walk Ginza Capital Hotel Annex Tsukiji Chuo-ku Tokyo , JAPAN T: F: Single room JPY 9,790 (with breakfast) Access to TIF: From Shintomicho Sta. to Yurakucho Sta. by Yurakucho Line and 3 min. walk Grand Prince Hotel NewTakanawa Takanawa, Minato-ku Tokyo, , Japan T: F: Twin or double room (Single occupancy) JPY 20,200 (with breakfast) Twin or double room (Double occupancy) JPY 25,000 (with breakfast) Access to TIF: 23 min. From Shinagawa Sta. to Yurakucho Sta. by JR Yamanote Line and 3 min. walk Shinagawa Prince Hotel Annex Takanawa 4-chome, Minato-ku Tokyo, , Japan T: F: Double room (Single occupancy) JPY 17,500 (with breakfast) Access to TIF: 20 min. From Shinagawa Sta. to Yurakucho Sta. by JR Yamanote Line and 3 min. walk 12

12 Royal Park Hotel The Shiodome Higashi-Shinbashi, Minato-ku, Tokyo , Japan T: F: Single room JPY 19,200 (with breakfast) Twin room (Double occupancy) JPY 26,200 (with breakfast) Access to TIF: 11 min. From Shimbashi Sta. to Yurakucho Sta. by JR Yamanote Line and 3 min. walk Hotel Villa Fontaine Shiodome Higashi-shinbashi Minato-ku, Tokyo, , Japan T: F: Single room JPY 15,430 (with breakfast) Twin room (Double occupancy) JPY 22,630 (with breakfast) Access to TIF: 15 min. From Shimbashi Sta. to Yurakucho Sta. by JR Yamanote Line and 3 min. walk Hotel Villa Fontaine Tokyo Hatchobori Kayaba-Cho NihomBashi Chuo-ku, Tokyo, , Japan T: F: Single room JPY 12,340 (with breakfast) Access to TIF: 20 min. From Kayabacho Sta. to Hibiya Sta. by Hibiya Line and 3 min. walk Pearl Hotel Yaesu Yaesu, Chuo-ku, Tokyo, , Japan T: F: Single room JPY 11,750 (with breakfast) Access to TIF: 14 min. From Tokyo Sta. to Yurakucho Sta. by JR Yamanote Line and 3 min. walk 13

13 7. Travel and Transportation Entering Japan Visas All foreign visitors entering Japan must have a valid passport. Visitors from countries whose citizens must have visas should apply to a Japanese consular office or diplomatic mission in their respective country well in advance. For further details, please contact your travel agent or the local consular office in your country. Please see the Guide to Japanese Visas website: information.html Customs For Customs regulations on items imported into Japan, please see the Japanese Customs website: 14

14 Insurance The organizers cannot accept any responsibility for accidents, loss and/or damage to any luggage and/or personal belongings which may occur. Participants and accompanying persons are advised to obtain travel, medical, personal accident and luggage insurance in their home country prior to departure. Embassies and consulates A list of foreign embassies and consulates in Tokyo including contact information is available on the Ministry of Foreign Affairs of Japan website: Transfer to Hotel from Narita Airport Narita Airport: By train The following train service is available on the B1F Floor (near the 1 st Floor Arrival Lobby). Prices are subject to change without notice. East Japan Railway Narita Express 60 min. Non-stop to Tokyo Station. JPY 3,020 Skyliner (Keisei Railway) 36 min. To Nippori Station. JPY 2,470 Keisei Railway 75 min. To Keisei-Ueno Station. JPY 1,030 By Limousine Bus The limousine bus service departing from Narita Airport has a vast network of routes across the Tokyo metropolitan area and most major Tokyo hotels. Buses leave from in front of the Arrival Lobby at Narita Airport, taking you directly to the entrance of major hotels in Tokyo. Buses operate daily leaving every 5 to 30 minutes. Tickets can be purchased on the 1 st Floor of the Arrival Lobby. 15

15 By Taxi A taxi from Narita Airport to downtown Tokyo is often expensive (approximately JPY 20,000). If you wish to take a taxi, contact the taxi information desk in the Arrival Lobby. For more information on transfers to Hotels from Narita Airport Transfer to Hotel from Haneda Airport Haneda Airport: By train The following train service is available on the 2 nd Floor Arrival Lobby. Prices are subject to change without notice. Tokyo Monorail 13 min. To Hamamatsucho Station. JPY 490 Keikyu Line 13 min. To Shinagawa Station. JPY 410 By Limousine Bus The limousine bus service departing from Haneda Airport has a vast network of routes across the Tokyo metropolitan area and most major Tokyo hotels. Buses leave from in front of the Arrival Lobby at Haneda Airport, taking you directly to the entrance of major hotels in Tokyo. The buses operate daily leaving every 5 to 30 minutes. Tickets can be purchased on the 1 st Floor of the Arrival Lobby. By Taxi A taxi from Haneda Airport to downtown Tokyo is often expensive (approximately 10,000 JPY). If you wish to take a taxi, contact the taxi information desk in the arrival lobby. For more information on transfers to Hotels from Haneda Airport 16

16 8. On Arrival Registration The IEC Information and Registration desk will be located on the B1F floor of the Tokyo International Forum (TIF) from 08:00 to 18:00 every day from Tuesday, 4 November 2014 (from 07:30 to 18:00 only on the first day, Tuesday, 4 November 2014). When registering, delegates will receive: - an identification badge - invitations to social events - information on events, technical visits and tours - updates and general information to assist them during their stay Identification Badges The following colour codes are used for identification badges: - White: Delegates - Yellow: Accompanying persons - Blue: IEC Officers and staff - Red: Event management company staff - Orange: Organizer staff - Green: Young Professionals All delegates are requested to wear their identification badge throughout the General Meeting, including all meetings, receptions and social functions. Business Centre Opening hours are 08:00-17:30 daily. A Business Centre will be available to delegates at TIF, equipped with several PCs, connection points for laptops, printers and a scanner. PCs will have standard software pre-installed (Microsoft Office, Adobe Acrobat Reader, WinZip and Internet Browser). You will need a fully installed/configured LAN card to connect to the local area network (TCP/IP protocol) with your laptop using a WiFi-enabled system. 17

17 9. Special Events and Tours Special Events The organizers are planning special events at TIF for all delegates and accompanying persons. For more information, please check the website: events Tours The organizers are planning several short tours of central Tokyo for all delegates and accompanying persons who have registered online for the General Meeting. Free of charge. For more information, please check the website: information Additional and customized tours throughout Tokyo and Japan are available at JTB Global Marketing and Travel Inc. For more information, please visit the website: information 10. Tips and General Information Business and Shopping Hours Business hours in Japan tend to be between 8:30 to 17:00. Banks are open from 9:00 to 15:00, Monday through Friday. Post offices and public offices are generally open from 9:00 to 17:00, Monday to Friday. Most department stores and retail stores are open from 10:00 to 20:00 every day. Most convenience store such as 7-Eleven, Lawson, and FamilyMart are open 24 hours, every day. Climate and Clothing The weather in Tokyo in November is generally cool and dry, but sometimes it rains. The average daily temperature ranges between 8 C and 18 C. Light coats, sweaters or jackets are best for everyday wear. Credit Cards Major credit cards such as VISA, Mastercard, JCB, American Express and Diners Club, are widely accepted. 18

18 Currency Exchange The Japanese currency is the yen. Japanese bank notes come in 1,000, 2,000, 5,000, and 10,000 yen dominations. Coins come in 1, 5, 10, 50, 100 and 500 yen dominations. Major foreign currencies such as Euro and US dollars can be exchanged at banks, post offices, in some of the larger hotels and a handful of licensed money changers found especially at international airports. The exchange rate is approximately 1USD = JPY, 1EUR = JPY as of March 10, Delegates should check the latest exchange rate. Electricity Supply The electric supply in Japan is 100 volts. The frequency is 50 Hz in eastern Japan including Tokyo, and 60 Hz in western Japan including Kyoto and Osaka. Flat 2-pin plugs. We recommend that you bring along an appropriate adapter and converter. Vaccinations No vaccinations are required for entry to Japan. Health insurance is recommended. Internet Connections Free high-speed WiFi Internet access is guaranteed to all delegates within the General Meeting Business Centre and all General Meeting locations (meeting rooms). Wired internet connections or WiFi internet access will be available in major hotels in Tokyo for free or on a chargeable basis. Language Japanese is the official language of Japan. Many Japanese people in Tokyo are able to understand English to a certain extent. 19

19 Meal Facilities There are many restaurants near TIF and your hotels which are convenient and offer a variety of fare. Tokyo is famous as a great gourmet city. You can enjoy not only Japanese cuisine such as sushi, tempura, and ramen, but also any other countries cuisine such as Chinese, French, and Italian at restaurants within walking distance of the venue and your hotels. Smoking Smoking is prohibited in most public areas and in the streets of downtown area. However, there are some facilities with smoking areas. Taxes Consumption tax of 8 percent is added on products and services purchased. Tourists from abroad can make tax-free purchases at department stores and shops where duty-free services are available. Telephones All regular telephone numbers consist of 10 or 11 digits in Japan. To call outside Japan, dial 010 before the country code. For calls from the hotel, please check the information provided by the hotel. In case of emergency, the Police can be contacted by dialing 110 and ambulance services by dialing 119. Time Zone The time zone for Japan is Greenwich Mean Time (GMT) + 9 hours. This difference remains throughout the year. Tipping In Japan, tips are not necessary, even at hotels and restaurants. Additional Information More information can be found at the following websites: The Official Guide of Japan: The Official Tokyo Travel Guide: 20

20 11. List of Technical Committees/Subcommittees The following Technical Committees and Subcommittees have been invited to meet at the 2014 IEC General Meeting. TC 1 Terminology TC 3 Information structures and elements, identification and marking principles, documentation and graphical symbols SC 3C Graphical symbols for use on equipment SC 3D Product properties and classes and their identification TC 8 Systems aspects for electrical energy supply TC 14 Power transformers TC 17 Switchgear and controlgear SC 17A High-voltage switchgear and controlgear SC 17C High-voltage switchgear and controlgear assemblies SC 21A Secondary cells and batteries containing SC 22F Power electronics for electrical transmission and distribution systems TC 25 Quantities and units TC 28 Insulation co-ordination TC 34 Lamps and related equipment SC 34A Lamps SC 34B Lamp caps and holders SC 34C Auxiliaries for lamps SC 34D Luminaires TC 38 Instrument transformers TC 40 Capacitors and resistors for electronic equipment TC 42 High-voltage and high-current test techniques TC 47 Semiconductor devices SC 47A Integrated circuits SC 47D Semiconductor devices packaging SC 47E Discrete semiconductor devices SC 47F Micro-electromechanical systems TC 48 Electrical connectors and mechanical structures for electrical and electronic equipment SC 48B Connectors 21

21 SC 48D Mechanical structures for electronic equipment TC 51 Magnetic components and ferrite materials TC 57 Power systems management and associated information exchange TC 61 Safety of household and similar electrical appliances SC 61C Safety of refrigeration appliances for household and commercial use TC 66 Safety of measuring, control and laboratory equipment TC 69 Electric road vehicles and electric industrial trucks TC 76 Optical radiation safety and laser equipment TC 86 Fibre optics SC 86A Fibres and cables SC 86B Fibre optic interconnecting devices and passive components SC 86C Fibre optic systems and active devices TC 91 Electronics assembly technology TC 100 Audio, video and multimedia systems and equipment TC 103 Transmitting equipment for radiocommunication TC 105 Fuel cell technologies TC 108 Safety of electronic equipment within the field of audio/video, information technology and communication technology TC 110 Electronic display devices TC 111 Environmental standardization for electrical and electronic products and systems TC 112 Evaluation and qualification of electrical insulating materials and systems TC 113 Nanotechnology standardization for electrical and electronic products and systems TC 117 Solar thermal electric plants TC 119 Printed Electronics TC 120 Electrical energy storage (EES) systems TC 122 UHV AC transmission systems 22

22 12. Provisional Timetable for Technical Meetings

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30 13. Management and Other Meetings Group Sun 9 Nov Mon 10 Nov am pm am pm Tue 11 Nov Wed 12 Nov Thu 13 Nov Fri 14 Nov Sat 15 Nov am pm am pm am pm am pm am pm ExCo I Standardization Management Board Conformity Assessment Board Council Board Council - Statutory Session Council - Open Session (14:00-17:00) ExCo II Young Professionals Workshop NC Secretaries Forum (09:00-10:30) NC Pesidents Forum (11:00-12:30) TC/SC Officers Workshop (14:00-18:00) Asia Pacific Steering Group (16:00-20:00) Affiliate Forum (14:00-17:30) Affiliate NEC Secretaries and Chairs Workshop (09:00-12:00) Workshop for Industrializing Countries (14:00-17:30)

31 32 Accommodation Location Map 14. Maps 78th IEC General Meeting - Programme

32 Access to the site & hotels 33

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