BID PROFORMA FOR EABCT-CONGRESSES

Transcription

1 BID PROFORMA FOR EABCT-CONGRESSES 1. HOST CITY: Dubrovnik, Croatia 2. MEETING FACILITIES (if using more than one facility please complete this section for each one) Name of Convention Centre: Valamar hotels and resorts Address: Iva Dulcica 34, Dubrovnik, Croatia Name of Manager: Ivica Sabljić Telephone: Website: Fax: DATES AVAILABLE IN SEPTEMBER: September

2 FACILITIES AVAILABLE AT CONVENTION CENTRE Brief Description of Facilities: Valamar hotels and resorts in Dubrovnik are located on a narrow peninsula of Dubrovnik called Lapad, on its narrow west side known, and usually called the peninsula of Babin kuk. Valamar consist of 5 hotels with conference hall located not more than 1-5 minutes walking distance from each other, categorized as 3, 4 and 5 star hotels. Therefore, they are able to satisfy all types of guests. More precisely, they can provide accommodation and conference services at the same time. Hotels are located only 6 km from the Dubrovnik city centre and have excellent connection with the Old Town cca 10 min. drive by the local bus. Hotel Valamar Lacroma Dubrovnik the largest conference venue in Dubrovnik - has been designed to create successful and productive events and boasts specialists in event design, catering, technical production and security. ROOMS Lecture Theatres (tiered) CAPACITY (i.e. 500 ) COST* per day Elafiti hall (1-4) hotel Lacroma ,00 Elafiti Elafiti Elafiti Elafiti Lecture Theatres (flat) CAPACITY (i.e. 500 ) COST Olipa (1-4) hotel President ,00 Olipa 1 65 Olipa 2 65 Olipa 3 70 Olipa Ruda ,00 Tajan ,00 Daksa ,00 Congress halls in hotel Argosy Karaka ,00 Glijun ,00 TV room ,00 Dubrava ,00 Meeting/Seminar Rooms CAPACITY (i.e. 100 ) COST per day Business centre included rooms: ,00 Asimon 60 Bokar 60 Divona 1 50 Divona 2 50 Exhibition Space Square Metres COST Business centre Expo 500 Incl. in Business centre price Conference Office(s) COST Kalamota Incl. in Business centre price Lopud 16,50 Incl. in Business centre price Šipan 16,50 Incl. in Business centre price

3 *The Cost of hiring each individual room should be quoted at actual prices with an indication of any additional local taxes and service charges. Can the convention centre be booked as a whole (rather than per room)? Yes/NO *congress centre of the hotel will be booked just for them(no extra charge), but whole hotel as accommodation unit can not be booked. What is the total cost of exclusive use of convention centre: per day 4 days 5 days AUDIO VISUAL EQUIPMENT Is all audio-visual equipment included in the cost of venue/room hire? YES/NO Equipment included : Sound system in main conference hall Elafiti, LCD projector, screen, free WiFi If no what is included and what is not included? Equipment not included in conference hall rental: PA system in smaller halls, lap-top, technician and additional equipment eventually needed. EQUIPMENT INCLUDED NOT INCLUDED COST OF HIRING i.e. OHP YES NIL Whiteboard NO OHP YES Slide projector NO VCR & Monitor NO LCD Projector and YES screen Laptop It is not included in the conference hall price other Is an AVA technician included in the hire of the venue or does it cost extra? Yes, only 1 technician in main conference hall. If yes what is the cost per technician per day? Other technicians are per cost 125 EUR per technician, daily

4 CATERING FACILITIES Please describe the on on-site catering facilities that are available for delegates: Valamar hotels and resorts can provide various F&B facilities. Welcome cocktails on a beautiful sea view terrace, coffee breaks (coffee, tea, cookies, juices...). Lunch breaks are usually organized buffet stile. All guests are as well more than welcome at hotel bar for a coffee, beer, juice etc. Average cost of a cup of coffee available at convention centre ca EUR Typical cost of lunch provided at convention centre (with description) Buffet stile lunch is ca. 30 EUR. Cost

5 TRANSPORTATION TO CONVENTION CENTRE Please describe how a delegate would travel (bus, train, metro, taxi) from the City Centre to the Convention Centre and include distance, average time of travel and cost for each mode of travel. Valamar hotels and resorts have excellent local bus connection with City centre and is very simple to get from one point to another. All you need is to hop on at the first bus station in front of hotel Lacroma or President and hop off on the last bus station just in front of the City centre. Driving with bus no. 6 takes ca. 10 to 15 minutes. Bus no. 6 goes each 15 minutes. Bus ticket price ca. 2.5 EUR. Taxi driving will take ca. 10 minutes, per price ca. 8 to 10 EUR. RECENT SCIENTIFIC MEETINGS Please provide details of any recent International Scientific meetings held in the Centre together with a contact name of the organiser who may be approached by EABCT: 41st General Assembly and Congress of International Tunnelling Association ITA-AITES (ITAWTC, May 2015) 7th International Association for Dental Research/Pan European Regional Congress (IADR/PER, September 2014) NATO Parliamentary Assembly s 59th Annual Session (October 2013) The Travel Convention (ABTA, October 2013) 27th International Project Management Association World Congress (IPMA, September 2013) 24th Congress of he European Society for Surgery of the Shoulder and the Elbow (SECEC, September 2012) 21st Congress of the European Association for Cranio-Maxilo-Facial Surgery (EACMFS, September 2012) 61st International Congress of the European Society for Cardiovascular and Endovascular Surgery (ESCVS, April 2012) 16th Days of Croatian Tourism (October 2012) 6th GEF Biennial International Waters Conference (October 2011) International Conference on Advances in Diabetes and Insulin Therapy (ADIT, April 2010) 22nd Annual Conference of European Association of Hotels and Tourism Schools (AEHTA, November 2009)

6 3. HOTELS & ACCOMMODATION HOTEL CAPACITY IN HOST CITY Category Number of Hotels Number of Rooms Number of Beds ***** ,00 **** ,00 *** ,00 ** * Cost* * Please quote range of cost for room only per night for single occupancy *Important note : up mentioned are only capacities of Valamar resort. Dubrovnik has plenty of other 2 to 5* hotels willing to accept EABCT participants. They can be located 5 to 10 minutes walking, some of them 30 to 40 minutes walking. Private accommodation also possible. STUDENT HALLS OF RESIDENCE Name Number of Rooms Cost per bed per night* Youth Hostel 82 beds 27 EUR Cocoon Hostel 31 bed+4 30 EUR appt * Please quote range of cost for room only per night for single occupancy

7 OTHER LOW BUDGET ACCOMMODATION Please describe other opportunities for low budget accommodation: Private accommodation is very easy to find in Dubrovnik, prices vary from 50 to 100 EUR per apartment per night. Apartments are usually for 2 to 5 persons. 4. EATING OUT Please give a description of a typical 3 course evening meal in medium range restaurant and the price. There are many restaurants in city centre providing high quality food you can have a nice menu from 25 to 30 EUR or you can choose exclusive restaurant with menu ca. 100 EUR. As a starter best solution is smoked ham with olives and cheese, or octopus salad. Risotto can be nice as well. In Dalmatia and Dubrovnik most logical main course is fish prepared in various ways (baked, cooked, grilled) with boiled vegetables and potatoes, but for those preferring meat they can try tradition meat meal pašticada with njoki. Most traditional Dubrovnik desert is definitely Dubrovačka rozata. Cost:

8 5. INTERNATIONAL TRANSPORTATION BY AIR Name of international Airport: Dubrovnik airport Distance from City Centre (Kilometres and time): Ca. 30 km, ca. 30 minutes driving. Cost of travel to City centre? Ca. 35 EUR per car, per direction. In case you choose local bus transportation price is ca. 5 EUR from airport to Dubrovnik city centre or to Dubrovnik main bus station. Please list Scheduled International Destinations to and from airport below Throughout the year Dubrovnik has very good connections (every day, two to three times a week) with Vienna, Zagreb, Munich, Frankfurt, Paris, London, Amsterdam, Bruxelles, Zurich, Rome etc. If not direct, excellent connections are available via Zagreb so that you can fly to other cities every day. During the summer season (from April till November) there are flights to and from: Oslo, Manchester, Hamburg, Dusseldorf, Berlin, Athens, Dublin, Lisbon, Belgrade, Barcelona, Madrid, Moscow, Stockholm etc. Some of the airline companies flying from / to Dubrovnik are: Croatia Airlines, Austrian, British, Monarch, Germanwings, Lufthansa, Easyjet, Norwegian, Vueling, Jet2, Air Mediterranne, Air Lingus etc.

9 Cost of travel from World Wide destinations (Return Economy class) From Route Direct/via Time Cost Paris Direct or via Zagreb Starting from cca 250 to 350 EUR Frankfurt Direct or via Vienna or Starting from cca 250 EUR Zagreb Stockholm Via Vienna or Frankfurt Starting from cca 250 EUR Rome Direct or via Zagreb Starting from cca 130 to 300 EUR London Direct or via Vienna, Starting from cca 250 EUR Zagreb, Munich, Frankfurt Amsterdam Direct or via Vienna or Starting from cca 230 EUR Zagreb Madrid Direct or via London, Brussels or Rome Starting from cca 150 EUR to 250 EUR New York San Francisco Sydney Tokyo Via London, Madrid, Amsterdam, Lisbon, Rome 2 stops Via Frankfurt, Amsterdam, Paris Via Bangkok, Vienna, Frankfurt, Singapore Via Doha, Athens, Zagreb Starting from cca 800 EUR to 1500 EUR Starting from cca 800 EUR to 1500 EUR Starting from cca 1500 EUR Starting from cca 1200 EUR BY RAIL Please detail main European Rail Links with average return cost to European cities Rail links are possible only to Split and then by bus or car to Dubrovnik. Second rail solution is from Sarajevo (Bosnia and Herzegovina) to Ploče, and from Ploče by bus or car to Dubrovnik. Driving from Split to Dubrovnik takes ca. 3h driving. Till 2020 highway is supposed to be finalised so driving should take even less. Highway price per car, per direction from Split to Dubrovnik : ca. 7 EUR. Highway price per car, per direction from Zagreb to Dubrovnik : ca. 30 EUR. BY SEA Please detail main Sea Links with average return cost to other European Ports Most common ferry link to Dubrovnik is via Bari (Italy). There is a solution or arriving from Ancona (Italy) to Split, and then by bus or car from Split to Dubrovnik. Driving from Split to Dubrovnik takes ca. 3h driving. Till 2020 highway is supposed to be finalised so driving should take even less. Ferry ticket price per person is ca. 100 EUR per direction.

10 6. SCIENTIFIC PROGRAMME About how many Symposia, Workshops etc. will take place? We expect to have ca. 16 keynote lectures with invited speakers, ca. 50 symposia plus free paper sessions, ca. 12 pre-congress workshops (whole day) and 15 in-congress workshops (half-day). Besides these, we plan other forms of the scientific programme, like meet the expert sessions, panel debates, clinical presentations, special interest groups, posters etc. How will be the relation between paid workshops and free workshops/symposia? There will be a major part of the scientific programme for free. The pre-congress workshops will be paid as usual and the rest of the programme will be mostly for free. We are considering a very reasonable price for in-congress workshops.

11 SOCIAL PROGRAMME OPENING RECEPTION Possible options for venue for opening reception (please list) *beautifull hotel Lacroma terrace with sea and sunset view *fort Revelin in the city centre Will there be a cost associated with the hire of any of these venues or will this be provided by the host city? Renting of fort Revelin will be extra charged. Because of political local elections, we can not guarantee Mayor will be able to provide fort of Revelin for our event. Other opportunities for the social programme will be considered with the successful host city. Nice cultural programme can be achieved by engaging klapa (traditional Dalmatian singers) or renesance ensamble. Full day and half day tours as the pre or post conference tours, or tours during the conference. Dubrovnik - Old town This tour will reveal the finest sites of the old walled City as well as give you an opportunity to view it from above at the spectacular panoramic spot. Our expert guide will lead you through the narrow streets of the Old Town introducing you to the history and culture of this magnificent city. Dubrovnik is the Pearl of the Adriatic find out why! Cable car This tour will reveal the finest sites of the old walled City as well as give you an opportunity to view it from above at the spectacular panoramic spot. Our expert guide will lead you through the narrow streets of the Old Town introducing you to the history and culture of this magnificent city. Dubrovnik is the Pearl of the Adriatic find out why! Sea Kayaking Board our sea kayaks and set out into the clear blue Adriatic Sea. Paddle along the magnificent Dubrovnik City Walls, swim in one of the secluded caves and simply enjoy being one with the nature. Into a Countryside Known for its traditional way of living, pure olive oil, green honey, sweet-smelling herbs and embroidery it is a real ethnographic and natural jewel of Croatia. Don t miss the opportunity to visit the old mills on the river Ljuta once used to grind corn and produce flour as well as for fine processing of cloths. Enjoy demonstration as well as a welcome drink and snack. Once an ancient Roman town, nowadays Cavtat is one of the most beautiful small towns along the Adriatic coast. Join your guide for an orientational sightseeing walk and afterwards enjoy some time on your own discovering this charming town. Finally before ending this eventful day we will make a stop at the mountain viewpoint which offers a spectacular view upon the whole area including the surrounding islands. Čilipi a village with a touch of the past, marked by charming rural landscapes. Folklore has always been an important aspect of traditional culture - it is a combination of the entire phenomenon in life which are passed on from one generation to another. Join us for a visit to the village of Čilipi where traditional folk dances are taking place every Sunday. Experience the local culture, folklore and beautiful national costumes. Take a stroll among the many stands where the locals offer their home made products, visit the local Wine Cellar, attend the Holy Mass in the local church and finally enjoy the very attractive folk dances.

12 Koločep, Lopud and Šipan are commonly known as the Elaphiti Islands. The old legend of the islands is hidden in its name about the old Greeks hunting for deer and subsequently naming the islands the Deer islands. Green islands, with gardens full of oranges and lemons and lovely seashore landscapes, charming and picturesque villages with harmonious architecture of summer manors; old seaman s houses and little votive churches. The historical Galleon is certainly the best stage for such scenery. During this cruise you will see the three most beautiful islands of the Dubrovnik archipelago. Visit all three Elaphite islands and enjoy your lunch of grilled fish and wine while being entertained by our local musicians. Mljet Some people say that Homer, while describing the enchanted island of Ogigia, Ulysses and the nymph Calypso, had the island of Mljet in mind. True or not this island is today certainly a paradise for those who enjoy untouched nature and absolute tranquility. Join us for a visit with our exclusive motor yacht. The main attractions of the island are two saltwater lakes completely surrounded by a lovely thick forest. Enjoy a boat ride on the larger lake and visit the small island of St.Mary with the Benedictine monastery from the 12th century. There will be plenty of time for swimming and strolling around the lakes.one of the charming local restaurants. Korčula Other explorers before him had changed the geography of the world Marco Polo changed its history!...and Korčula is his hometown! The island of Korčula indisputable holds a privileged position among the Croatian islands.here we find more legends, tales and monuments than anywhere else. Being famous stonemasons, shipbuilders and seafarers the people of Korčula left their marks all over the world, but they saved their best works for their own city. Experience the narrow streets, beautiful churches and magnificent palaces in one of the best preserved Medieval towns in the Mediterranean. After sightseeing free time for lunch or even swimming. On the return trip a stop will be made in one of the well known wine cellars of the Pelješac peninsula to sample some of the excellent local wine. Međugorje It is believed that Our Lady appeared in front of a group of children in Thanks to Our Lady's apparitions this simple village parish has become a place of gathering for a multitude of pilgrims from the whole world and one of the biggest prayer centres in the world. Numerous witnesses say that, in this place, they have found faith and peace. You will have the opportunity to visit the Apparition Hill and attend the Holy Mass in the local church. Mostar This is a city of poetry, a city of stone and sleepy, narrow winding streets. It is a city where the traveller from the North feels the first dashes of Mediterranean air imbued with scents of citrus and sea and the traveller from the South reaches the first glimpses of the continent beyond. The town is exceptional for its dwellings and monuments assembled harmoniously over the centuries thanks to favourable geographical conditions and a sound economic climate. Experience sights such as the Old Bazaar, the Turkish House and one of the many old Mosques. After the guided tour of the town enjoy some free time for strolling around and browsing among the many old craft shops or maybe have lunch in one of the picturesque local restaurants. Montenegro Exotic landscapes are not always distant and unapproachable. Located less then an hour's drive from Dubrovnik, Montenegro offers an unforgettable experience; exceptional natural beauty in combination with a rich history and culture. This is a land where the mountains descend almost directly into the sea creating a surreal atmosphere. Enjoy the drive around the Kotor Bay with it's numerous small settlements; stop in Medieval Kotor to soak in the typical Mediterranean lifestyle; continue high up into the mountains driving through Cetinje, once the seat of the Montenegrian rulers; Budva, the ancient town which is today a lively tourist resort.

13 7. GENERAL INFORMATION CLIMATE Please describe the climate in September We can proudly say September is one of the nicest months of the year to visit Dubrovnik. The climate is very mild, shiny and worm, but not too worm. Just perfect to take a nice walk or to go to the beach. Sea temperature is cc. 22 to 24C, and air temperature is as well 24 to 27C. SAFETY ISSUES Are there any safety issues that delegates should take into consideration i.e. crime, international issues, etc. Dubrovnik is well known as very safe destination, with no criminal issues. 8. LOCAL SUPPORT ESTMATE OF LOCAL DELEGATES Please estimate number of delegates from hosting country who are likely to attend We estimate that delegates from our country might attend the congress. EABCT ASSOCATION What support would be available from national EABCT association(s) and other professional bodies Croatian Association for Behavioural and Cognitive Therapies will provide all the organizational support, with the help of the congress agency (Adria congress), as well as the communication with invited speakers and delegates related to their participation, including scientific programme. CABCT has already organized very successful EABCT congress in 2009, also in Dubrovnik and the national CBT conference in 2015 in Zagreb. Both events have got very positive evaluations for organization and for the scientific programme. We also expect some support (including financial support) from the Ministry of Science and Education, and Ministry of Health.

14 SUPPORT FROM CITY What support would be available from the national and City Tourist Boards and from the Convention centre City tourist board will gladly offer their support by providing tourist materials. National tourist board will contribute by providing some souvenirs and promo materials, as well as sending a delegate to greet EABCT participants. PROFESSIONAL CONGRESS SUPPORT EABCT will be tendering for Professional Congress Support once a decision has been made on the venue. Please list potential support organisations who EABCT might approach. Adria congress agency will gladly provide all the support they can offer as PCO. Tender has been done for the conference EABCT 2009, so we find best to confide the tourist and technical organization to the same team since they proved as the best solution. Using this agency as a PCO (Professional Conference Organizer), DMC (Destination Management Company) and Conference service we will not have to worry about the organization of our event. Therefore, we will be able to deal with our daily obligations and work, knowing that the organization is in the hands of experts. Some members of our team have more than 30 years experience working in congress tourism. In 2014 our team led candidacy in Stavanger (Norway) for hosting EPC 2018 congress in Dubrovnik. Dubrovnik became hosting destination between Amsterdam, Istanbul and Valencia. Some of the Adria congress references : *ESM 2002 (European society of mycobacteriology), June 2002 *EGATIN (European Group Analytic Training Institutions Network), June 2004 *1 st Croatian Congress of Social Psychiatry, September 2004 *4th Poultry Genetics Symposium, October 2005 *ICPLA 2006 (11th Meeting of the International Clinical Phonetics and Linguistics Association), June 2006 *ACCOBAMS 2007, Third Meeting of Contracting Parties of the Agreement on the Conservation of Cetaceans of the Black Sea, Mediterranean Sea and contiguous Atlantic area, October 2007 *39th EABCT (The European Association for Behavioural and Cognitive Therapies), September 2009 *mirna (Workshop on mirnas and Virus-Associated Cancers), May 2012

15 *20th Annual conference of Croatian Psychologists, November 2012 *1st NEM (New Europe Market), May 2013 *DEMSEE (International Conference on Deregulated Electricity Market lssues in South-Eastern Europe), September 2013 *ICCN (Inter-City Intangible Cultural Cooperation Network), October 2013 *EFLM (13th EFLM Continuous Postgraduate Course in Clinical Chemistry and Laboratory Medicine *CIGRE, each year from November 1996 till November 2013 *1. FEB (December 2011), 2.FEB (December 2012), 3.FEB (December 2013) Folclore and etnographic symposium *HR Business Arena (April 2014), Telecom Arena (April 2015), Aviation Arena (May 2014) *TX (Transplatation) School (June 2014) *FMCG, Retail and Agribusines Arena (November 2014) *CSMBLM Congress, Rijeka (September 2014)

16 9. Congress Fees What will be the congress fees? (Please mind the actual limits for congress fees as decided by the General Meeting!) We suggest the following registration fees (in Euros): Early Late On-site EABCT member Non-member Emerging countries/ student As we are making plans for 2020, congress registration fee might change according to economic situation in Europe. Cost: Please return this form to: EABCT Office and Pierre Phillipot, EABCT Scientific Coordinator