PANAMA MERCHANT MARINE CIRCULARS
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2 PANAMA MERCHANT MARINE CIRCULARS The Merchant Marine Directorate introduced a new system of Circulars and Marine Notices publication to facilitate the search as well to inform any matter to be addressed to the shipping community: Merchant Marine Circulars Publications used to communicate the criteria, instructions, orders and notices of the General Merchant Marine Directorate or any other Panama Maritime Direction, including the technical and operation requirements under the Panamanian flag, legal interpretation and international standards provisions. Marine Notices - Notices used to communicate useful information to the shipping industry. These Notices are for information purposes only. Ship-owners, operators, agents and masters of merchant vessels, should ensure that Merchant Marine Circulars are kept on board all Panamanian flagged vessels and the contents of each is properly known by all persons concerned. A consolidated version of the Merchant Shipping Circulars can be downloaded from this new system and you are now able to see it by categories, search by number or by subject. New Merchant Marine Circulars will be published periodically as required. 2
3 CATEGORIES Page I. BALLAST WATER MANAGEMENT CONVENTION 4 II. CASUALTY INVESTIGATIONS 4 III. CONSULAR OFFICE 4 IV. INSPECTIONS / PSC / ASI 4 V. ISM CODE 5 VI. ISPS CODE 5 VII. LIABILITY 6 VIII. MARPOL 6 IX. MINIMUN SAFE MANNING 7 X. MLC 7 XI. MODU 9 XII. PAYMENTS AND DISCOUNTS 9 XIII. PIRACY 10 XIV. PUBLICATION / LOGBOOKS 11 XV. REGISTRATION REQUIREMENT 11 XVI. RO, RSO AND CLASS 12 XVII. SEAFARERS 13 XVIII. SEGUMAR CONTACTS 14 XIX. SOLAS 15 XX. TECHNICAL POLICIES 17 XXI. TONNAGE 18 XXII. RESTRICTED VESSELS 18 XXIII. YACHT 18 3
4 BALLAST WATER MANAGEMENT CONVENTION 342 Implementation of IMO Resolution A.1088(28) (BWMC) September Ballast Water Management Convention December, List of accepted Companies with type approval Certificate of Ballast Water August, 2018 Management System. CASUALTY INVESTIGATIONS 37 Report to be submitted by the Classification Societies and other OR in case of a April 1992 mayor Casualty 42 Stowage and Securing of Containers, Unitized Cargo and Vehicles May Night Time Lookout July Casualty Investigations of Panamanian flagged vessels September Application of Annex 14 of the Code Practice for Cargo Stowage and Securing (CSS March 2017 Code) CONSULAR OFFICE 3 List of Merchant Marine Consular Offices October, Notification of the Consulate of the Republic of Panama in Turkey, as a Merchant February, 2013 Marine Private Consulate. INSPECTIONS /PSC/ASI 20 Annual Safety Inspection Program June Bulk Carriers entering Canadian Ports July "Declaration of Conformance" as per the Code of Safe Practice for Solid Bulk July
5 Cargoes (BC Code) 171 Online Ship Status ASI July Correction of deficiencies PSC July Correction of Deficiencies found in ASI Inspection December, New Guidelines related to the Paris Memorandum of Understanding (PARIS MOU) March, 2011 ISM CODE 95 Implementation of the ISM Code September Implementation of the ISM Code Required Reporting Date April Implementation of the ISM Code January Implementation of the ISM Code for other Cargo Ships and Mobile Drilling Units of September Gross Tonnage and upward- required reporting date. 160 Qualifications, training and experience of the Designated Person March International Safety Management Code December ISM Code Amendments July Maritime Cyber Risk Management December, 2018 ISPS CODE 123 International Ship and Port Facility Security Code (ISPS Code) November, Ship Security Assessment (SSA) November, Ship Security Plan (SSP) November, Ship Security Officers June Security Levels and Declaration of Security (Dos) June Ship Security Alert System (SSAS) ISPS CODE November, Procedures and Rates for the issuance of the Continuous Synopsis Record (CSR) July Procedures and Rates for the Issuance of the International Ship Security Certificate July, Recognition of Company Security Officers (CSO) July,
6 242 International Ship Security Certificate (ISSC) and Continuous Synopsis Record January 2018 (CSR) through Segumar Offices 252 Stowaways Prevention of Access August Continuous Synopsis Record (CSR) on Board January Continuous Synopsis Record (CSR) adopted by the Panama Maritime Authority January Instructions for Payments to CSR and ISSC August Amendments to the Ship Security Plans (SSP) for Recognized Security Organization November, 2017 (RSO) duly cancelled. 359 Instructions and Procedure for the implementation and certification of the ISPS Code. December, ANNUAL SSAS TEST MANDATORY December, 2018 LIABILITY 180 Accession & Entry into force of the Bunkers Convention 2001 August Renewal of the Bunkers Convention Certificate January List of Approved P&I/Insurers January, Civil Liability Convention Certificate (CLC) August Accession of the Athens Convention relating to the Carriage of Passengers and their August 2017 Luggage by Sea, Entry into force of the Nairobi International Convention on the Removal of Wrecks April Nairobi International Convention on the Removal of wrecks, 2007 December 2017 MARPOL 24 Discharge of Contaminating Substances June Entry into force of ANNEX II to MARPOL 73/78 June MARPOL 73/78 Retention on Board of Oily Waste July Condition Assessment Scheme (CAS February
7 147 Acceptance of the Exemption provision for the Vegetable Oils in the Revised December 2006 MARPOL Annex II and IBC/BCH Code as amended 168 Approval of rate of Discharge of Sewage July Oil Record Book for oil tankers of less than 150GRT August Reports Alleging Inadequate MARPOL Port Reception Facilities August Tripartite Agreements in Compliance with Regulation 6.3 of Annex II MARPOL October / Revision of the IBC/BCH Code and MARPOL 73/78 Annex II February Volatile Organic Compounds (VOC) management Plan July Ship to Ship Transfer (STS) Operations Plan December Control of the Fuel. Quality Guidelines June Implementation of the Energy Efficiency Design Index (EEDI) November Fuel regulations at berth in Hong Kong September Adoption of Amendments to MARPOL 73/78, Annex VI, Panama Policy on IMO- December, 2018 DCS Scheme. 366 Adoption of Amendment to MARPOL 73/78, Annex V. May, Independent Companies Authorized By The Panama Maritime Authority for Data July 2018 Collection MINIMUN SAFE MANNING 78 Minimum Safe Manning for Laid-Up Vessels July Temporary reduction in Manning due to special circumstances July Principles of Minimum Safe Manning November 2017 MLC 130 Maritime Labor Inspections October Maritime Labour Convention, 2006 (MLC, 2006) July
8 237 Panamanian Shipowners Association / Maritime Chamber of Panama February Maritime Labour Convention, 2006 (MLC, 2006) MOBILE OFFSHORE February, 2017 DRILING UNITS AND MOBBILE OFFSHORE UNITS 253 Maritime Labour Convention, 2006 (MLC), National Legislation Status September Maritime Labour Convention, 2006 (MLC, 2006) - Authorized Recognized January, 2019 Organizations 261 Maritime Labour Convention, 2006 (MLC, 2006) - Medical Certification Models and June 2018 Standards 262 Maritime Labour Convention, 2006 (MLC, 2006), Employment Agreements September Maritime Labour Convention, 2006 (MLC,2006) Contact Points September Maritime Labour Convention, 2006 (MLC, 2006), On-Board Complaints Procedure August Maritime Labour Convention, 2006 (MLC, 2006) Occupational Groups September 2014 (DEFINITIONS) 268 Maritime Labour Convention, 2006 (MLC, 2006) Minimum Rest Hours March Maritime Labour Convention, 2006 (MLC, 2006), Certification Process,MLC,2006 January, Maritime Labour Convention, 2006 (MLC, 2006), National Legislation May Maritime Labour Convention, 2006 (MLC, 2006) - Marine Casualties September, Maritime Labour Convention, 2006 (MLC, 2006) Regulation 3.2 Food and January 2016 Catering 276 Maritime Labour Convention, 2006 (MLC, 2006) Guide for Shipowners February Maritime Labour Convention, MLC, Certification of Recruitment and September 2014 Placement Agencies, Regulation Maritime Labour Convention, 2006 (MLC, 2006) Certificate of Inspection of Crew February 2017 Accommodation (CICA) 283 Maritime Labour Convention, 2006 (MLC, 2006) Seafarer Recruitment and September 2013 Placement Services Guide 297 Revocation of Circular MMC-282 Maritime Labour Convention, 2006 (MLC, 2006) October 2014 Certificate of Inspection of Crew Accommodation, Recreational Facilities and Food & Catering. 8
9 302 Maritime Labour Convention, 2006 (MLC, 2006). EXEMPTION CERTIFICATE November 2014 AND DISPENSATION LETTER. TITLE 3. REGULATION 3.1. ACCOMMODATION AND RECREATIONAL FACILITIES. 303 Dispensation for Ship s Cook Course November Maritime Labour Convention (MLC, 2006). Amendments-Regulations 2.5 July 2018 (Repatriation) and 4.2 (Shipowner s Liability) 339 Medicine Chest and Medical Equipment September, Resolution ADM No of May 18 th, 2017 May, List of Approved P& I Clubs/ Insurers January, Hazard Working Conditions May, 2018 MODU 74 License Applications July Rules and Guidelines for MOUs July "MODU Code 1989" January MODU Code" 1979 & 1989 April MODU Annual Safety Inspection July Bottom Surveys of Mobile Offshore Units (Drilling and non-drilling) certificated April 2014 under MODU Code adoption. 292 Mobile OFFshore Units (MOU) - Nondescript Units July Validity of some certificates for MODU/MOU March 2016 PAYMENT AND DISCOUNT 162 New fees for exemption certificate March Payment to SEGUMAR February Bunker Certificate Cost January,
10 298 Economic Incentives for Panamanian Vessels January Special Discount on Seafarers Certificate Services August 2015 PIRACY 208 Information on Internationally Recommended Transit Corridor (IRTC), the Best Management Practices for ships transiting the Gulf of Aden, the contact points of July 2018 Coordinating Authorities and Ships Report for Piracy. 223 Ratification of Panama to the SUA Protocol 2005 May Use of Armed Security Personnel on board Panamanian Flagged Vessels September High Risk Areas November, Piracy Reports May Interim Recommendations for Panamanian Flagged vessels using PCASP while arriving, staying and departing from International Ports January Ship Protection Measures for Vessels transiting High Risk Areas December, Authorization for Private Maritime Security Companies (PMSC) July Authorized Private Maritime Security Companies (PMSC) transiting High Risk October, 2018 Areas 286 IMB Piracy Reporting Centre (IMB PRC) December Rates to the Recognized Private Maritime Security Companies (PMSC) January Security Personnel and Weapons listed by Private Maritime Security Companies September 2015 (PMSC) 320 Protection against attacks by pirates in the High Risk Area (HRA) January, Security Measures passing the Gulf of Guinea (GoG) January Multiple Accreditation for Private Security Companies October Security Measures in Nigerian Waters January, Imperative Anti-Piracy security measurements to be taken in urgent basis. November, Interim guidance on maritime security in the Southern Red Sea and Bab al-mandeb December,
11 PUBLICATION / LOGBOOKS 46 Notice to mariners and Summary of Corrections May Retention of the Official Log Book May Official Documents on Board Panamanian Flag Vessels and Standard Fees December, Publications and Records require on vessels of 500 gross tonnage or above with March 1999 International Registration in the Panamanian Registry 108 Publications and Records require on non-self-propelled units certified under the September 1999 Mobile offshore Drilling Units Code. 193 Optional and voluntary System for Electronic Book on board of Panamanian Registry April, Panama Oil Record Book and Emissions (Amendments and Guidelines) November, Electronic Charts and Publications in regards to the Carriage Requirements and Crew May 2015 Training on board Panama Flagged vessels 222 Publication of Marine Notices in the Segumar Web page April New Schedule of Attention September, 2017 REGISTRATION REQUIREMENT 1 Issuance of Merchant Marine Circulars June Function of the Directorate General of Consular and Maritime Affairs June Amendments to the Vessel Registration (Navigation Patente) October Registration and Inspection of Yachts October Mortgage Contract October Execution of Bill of Sale Language Requirements October Registry of Vessels Under Construction which require "Patente" (Registration September 2011 Number and Radio Call Letters before they are Completed in their Construction Phase 17 Applications for Radio communication Station License in the Maritime Mobile Service and List of Approved Radio Service Companies October
12 18 Required Documents for Ship Radio Stations October Bareboat Chartered Vessels (Fletadas)) February Amendments to Panama Ship Mortgage Law October Consular Fees and Legalization s June Consular Visits to Panamanian Flag Vessels May New Requirements for the Registration of Vessels June Implementation of IMO Unique Company and Registered Owner Identification September 2007 Number Scheme 169 Radio Accounting Authorities and Point Service Activations July Review of Executive Decree No. 49 Mar Non-contracting Cooperating Member Mar Registration, Annual Tax, Casualty Investigation and Annual Safety Inspection Fees October Ship Registration September Annual Taxes Receipt (ATR) December Ships engaged in the activities of support to the operations of capturing fishing August, 2018 resources 330 Panama Renewal as Non-contracting Member of the Western and Central Pacific April 2016 Fisheries Commission (WCPFC) 334 Compliance with GMDSS High Frequency Narrow Band Direct Printing Channeling August 2017 Requirements RO, RSO AND CLASS 88 Shipboard Oil Pollution Emergency Plan August Authorized Recognized Security Organizations (ORS) January, Authorized Recognized Security Organizations (ORS) January, Control of the Issuance of Statutory Certificates August List of Exclusive Surveyors July Recognized Organizations approved for the issuance of the Class Certificate January,
13 307 Code for Recognized Organizations (RO Code) May Procedures for Transfer of the Certification October, Merger of Det Norske Veritas & Germanisher Lloyd July, Administrative Fee imposed by the Republic of Panama for each statutory certificates and approvals issued by Class Societies and Recognized Organizations dully April, 2018 authorized by the Panama Maritime Authority. 341 Recognized Organizations authorized for the issuance of the Polar Ship Certificate under the provisions of the International Convention for the Safety of Life at Sea, November, and the International Convention for the Prevention of Maritime Pollution. 348 Recognized Organizations authorized for de issuance of the Provisional Certificate under the International Ballast Water Management Convention, 2004 January, 2019 SEAFARES 134 Validity of Course Certificates and Course Endorsements April Crew Roll Logbook Endorsement October, New Format for Seafarers License July Crew Dispensations August, Responsibilities of Companies / Report of Fraudulent Certificates August Appropriate Certification August Hours of Rest and Watchkeeping October Watchkeeping at Sea October Notice of the Rest Periods October Issue of the Certificate of Inspection of Crew Accommodation (CICA) Abril Adoption of Panama to the 2010 Manila Amendments to the STCW, 1978, as July 2017 amended. 294 Opening of the Regional Documentation Office New York August Dispensation Procedure/CICA Exemption September CICA IMO Number October
14 301 Endorsement of Certificate of Inspection of Crew Accomodation (CICA) October Dispensation for Ship s Cook Course November New Regulations for Maritime Training Centers August Private seafarer recruitment and placement services October Seafarer s Automated Application March Security Documents of the Seafarer s Automated Application System July General Directorate Of Seafarer s Broker s Database Program May Upgrading August Issuance of Transitory Certificates (CT) August (Circular MSC.1/Circ.1163 (last version) of the IMO (White List)) December (Certificate of Competency (CoC) and Certificate of Proficiency (CoP) issued for May 2018 non-nationals) 351 New seal in the Seaman s Book that ratifies that the Republic of Panama accomplishes with the Convention 108 of the ILO and the article VI of the STCW 78 Convention, amended September 2017 SEGUMAR CONTACTS 191 Application Form May, Accounts August Segumar Tokyo Office December Segumar Piraeus Office June Segumar New York Office June Segumar Korea and Singapore Office January Segumar Korea- Busan office July Segumar Instambul Office May Segumar Imabari, Japan May Segumar Offshore Division February, Segumar London, Dubai and Manila Offices October, Segumar Shanghai Office April,
15 SOLAS 25 Construction Subdivision and Stability, Machinery and Electrical Installations January, Protection, and Fire Extinction for New Passenger Ships Carrying More than 36 February 1992 Passengers; New Passenger Ships Carrying Not More than 36 Passengers; and Existing Passenger Ships Carrying More than 36 Passengers 27 Regulations Concerning Construction - Fire Protection, Fire Detection, and Fire February 1992 Extinction- for New Tankers 28 Regulations Concerning Construction - Fire Protection, Fire Detection, and Fire February 1992 Extinction for New Cargo Ships of more than 500 Tons Gross Tonnage 29 Regulations Concerning Life?Saving Appliances, etc. for New Ships engaged on February 1992 International Voyages 34 Performance Standards for Gyro Compasses February Certificate of Proficiency in Survival Craft June SOLAS 1988 Amendments, Chapter III Regulations 6.2.1, IMO Resolution 762(18) December, Panama Policy GMDSS Flag Vessels June GMDSS Equipment Requirements August Global Maritime Distress and Safety System (GMDSS) Fines January Application of GMDSS in accordance with International Tonnage Certificate ITC 69 August Radio Direction Finder Apparatus Exemption Certificate Ch. V, Reg. 12(p) of the October Edition of SOLAS 74/ EPIRB Programming and registration October Compliance with mandatory Ship reporting systems September General Exemption to Ships without Mechanical Means of Propulsion as per Reg. V/3.1 of the 2000 Amendments to SOLAS 74. July Magnetic Compass August Automatic Identification System (AIS) May Emergency Escape Breathing Devices (EEBD) January, Carriage of Immersion Suits carries onboard Panamanian Flagged Vessels April Automatic Identification System (AIS) March
16 158 EPIRB Registration March Voyage Data Recorder (VDR) and Simplified Voyage Data Recorder (S-VDR) annual test, and its Performance Standards April, Guidelines on early assessment of hull damage and possible need for abandonment of bulk carriers, on board of Panamanian Flagged Vessels July Guidelines for Periodic Testing of Immersion Suits and Anti-Exposure Suit Seams July 2008 and Closures 166 Other means of embarkation for remotely located survival crafts July Recognized Application Service Providers (ASPs) October Approval of the use of Viking Liferaft Type S30 December Long-Range Identification and Tracking of Ships (LRIT) May Long-Range Identification and Tracking of Ships (LRIT) August, Material Safety Data Sheet July Bridge Navigation Watch Alarm System (BNWAS) August Protective Coatings of Dedicated Seawater Ballast Tanks in all Types of Ships and Double- side Skin Spaces of Bulk Carriers (PSPC). June Compliance with Long Range Identification and Tracking (LRIT) regulations July 2012 Reference. MMC 195, MMC Lifeboat Release and Retrieval System July Approved service providers for lifeboats, launching appliances and on-load release October, 2018 gear. 277 Fire Control Plan graphical symbols June, Guidelines for the Maintenance, Inspection of Fire-Protection System and August, 2013 Appliances. 287 Earlier Implementation of Amendment to SOLAS Reg. V/ (BNWAS January 2014 installation) 372 Early Implementation of SOLAS Regulations II-2/Regulation 1 and II-2/Regulation January,
17 TECHNICAL POLICIES 30 Observance of Traffic Separation Schemes February Specifications for the Issuance of Technical Certificates February Safety Requirements for Cargo Vessels under 500 GRT February, Carriage of Timber deck Cargoes April Carriage of Solid Bulk Cargoes May Panama Policy Matters September Panama Policy Matters September Policy matters September Termination of Satellite Processing of Distress Signals frommm and 243 MHz September 2001 emergency beacons. 152 Harmonized System of Surveys and Certification October Exemptions of requirements of International Conventions and National Regulations and Issuance of Conditional/ Short Term Certificates January, Control of Anti-Fouling System on Ships March Crew Boat Requirements May Type Approvals and to the satisfaction of the Administration criteria November Outside Ship Bottom inspection and Dry docking Interface Periods for Panamanian April, 2014 Flagged Vessels 214 Mandatory Implementation of the International Maritime Solid Bulk Cargoes January 2011 (IMSBC) Code 216 Code of the safety for Caribbean Cargo Ships (CCSS Code) November Customer Satisfaction Survey in the SEGUMAR Webpage May Notification of Resolution No DGMM February, Code of Safety for Special Purpose Ships, 2008, as Amended May Regulation for the Safety of Vessels Under 500GRT August Implementation of New Ship s Routeing System in Panama November Validity of color copies of original documents January, Organizational Changes in the General Directorate of Merchant Marine of the October
18 Panama Maritime Authority 347 Online Certificates Verification October, Use of Electronic Certificate onboard December, Technical E-Certificates onboard January, 2019 TONNAGE 45 International Convention on Tonnage Measurement of Ships, 1969 May Issuance of Tonnage Certificates February ITC 69 October New Rules of Measurements: PC/UMS September 1994 RESTRICTED VESSELS 360 Ships that assist North Korea will be captured and processed. February, 2018 YACHT 370 Yacht Technical Policy December, 2018 The Panama Maritime Authority, always committed to offer a service of excellence, has put together all circulars in a more friendly format or E-book for your easier and more convenient viewing. In case you want to print and save on board, you can do so also. For any comments or questions, please send all your s to cumplimientodgmm@amp.gob.pa Users of our registry are invited to use the nearest Segumar Office of your better convenience: London Tokyo Imabari Singapore Seoul Busan Shanghai Piraeus Istanbul Manila Dubai Texas - Miami Panama. Panama, January 18,
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