List of Certificates and Documents required on Board

Size: px

Start display at page:

Download "List of Certificates and Documents required on Board"

Magnus Randall
6 years ago
Views:

international conventions and mandatory codes are listed.

1 Research & Rule Development, Flag State Affairs List of Certificates and Documents required on Board Only certificates and documents required by international conventions and mandatory codes are listed. In addition Port and Flag States might have more extended requirements. Hamburg, June 2013

2 page 1/18 Passenger Container Speed 1 SOLAS Certificates Passenger Ship Safety Certificate Reg. I / 12 s carrying more than 12 Passengers X X Cargo Ship Safety Construction Certificate Reg. I / 12 Cargo s 500 GT - - X X X X X X - - Cargo Ship Safety Equipment Certificate Reg. I / 12 Cargo s 500 GT - - X X X X X X - - Cargo Ship Safety Radio Certificate Reg. I / 12 Cargo s 300 GT - - X X X X X X - - Cargo Ship Safety Certificate 1 Protocol 88 Reg. I / 12 Cargo s 500 GT - - X X X X X X - - Exemption Certificate Reg. I / 12 Document of Compliance with the special Requirements for Ships carrying Dangerous Goods Reg. II 2 / HSC Code HSC Code Minimum Safe Manning Certificate Reg. V / 14.2 Cargo s 500 GT Passenger s s carrying Dangerous Goods Cargo s 500 GT Passenger s X X X X X X X X - - X X X X X X X Document of Authorization for the Carriage of Grain Reg. VI / 9 Grain Code s carrying Grain in Bulk X - X - -

3 page 2/18 Passenger Container Speed International Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk Reg. VII / 10 IBC Code Sec IGC Code Sec s carrying Dangerous Chemicals in Bulk, built on or after 1 July X X International Certificate of Fitness for the Carriage of Liquefied Gases in Bulk Reg. VII / 13 IGC Code Sec s carrying Liquefied Gases in Bulk, built on or after 1 July X International Certificate of Fitness for the Carriage of INF Cargo Reg. VII / 16 INF Code Reg s carrying Packaged Irradiated Nuclear Fuel, Plutonium and High-Level Radioactive Wastes X X X X X X Safety Management Certificate (ISM) Passenger s X X X - Reg. IX / 4 Cargo s 500 GT ISM Code Reg MODUs 500 GT - - X X X X X X - X Document of Compliance (ISM) Reg. IX / 4 ISM Code Reg Companies operating Passenger s Companies operating s or MODUs 500 GT X X X X X X X X X - X High Speed Safety Certificate Reg. X / 3 para. 1.8 High-Speed X X International Ship Security Certificate Reg. XI-2/1.12 Passenger Ships, MODU s X X X - ISPS Code A/19.2 Cargo s 500 GT - - X X X X X X - X

4 page 3/18 Passenger Container Speed 1.2 Plans and Documents Coating Technical File For more information regarding SOLAS Reg. II-1/3-11 applicable refer to MSC.288(87) / GL Rules Pilot, Entry NO. ID 4296 Reg. II-1/3-2 Emergency towing procedures Reg. II - 1/3-4.2 Cargo s 500 GT Cargo s 500 GT constructed on or after 1 January 2010; Cargo s constructed before 1 January 2010, not later than 1 January 2012 Passenger s, not later than 1 January 2010 refer to IMO Resolution MSC.215(82) X X X X X X X X - - For more information refer to GL Rules Pilot, Entry NO. ID 3466 and ID Ship Structure Access Manual * Reg. II - 1/3-6.4 Oil tankers > 500 GT constructed on or after 1 July 2004 s 20,000 GT, constructed on or after 1 January X - - X As-built construction drawings Reg. II - 1/3-7 MSC/Circ.1135 Cargo s 500 GT Passenger s X X X X X X X X - - Ship Construction File (Future ; refer to GL Rules Pilot ID 4352) Reg. II - 1/3-10 MSC.1/Circ.1343, > 150 m in length RP Entry NO. ID 4352 X X

5 page 4/18 Passenger Container Speed Deck Log-Book Reg. II 1 /15.6.5, , , , 25.2, and III /19.5 para Cargo s 500 GT Passenger s Intact Stability Booklet * Reg. II 1 /5, 22, 25-8 ILLC Protocol 88, Reg.10 Cargo s 24 m in Length Passenger s Damage Control Plan Reg. II 1 / 19 Cargo s 500 GT Passenger s X X X 2 X 2 X 2 X X X X X Damage Control Booklet Reg. II 1 / 19 Cargo s 500 GT Passenger s X X X 2 X 2 X 2 X X X Operating and Maintenance Manual Reg. II 1 / Ro-Ro- Passenger - X A/A max Ratio Information Reg. II 1 / 8-1, 8-2 Existing s if altered - X Manoeuvring Information Reg. II 1 / 28 Cargo s 500 GT Passenger s X X X X X X X X - - Maintenance Plan/Programme Reg. II 2 / s 500 GT X X X X X X X X - - Maintenance Plan/Programme for low-location lighting Reg. II 2 / 14.3 s carrying more than 36 Passengers X X Maintenance Plan/Programme for inert gas systems, deck foam systems, fire safety arrangements in cargo pumprooms, flammable gas detectors Reg. II 2 / Tanker - - X X

6 page 5/18 Passenger Container Speed Training Manual Reg. II 2 / s 500 GT X X X X X X X X - - Fire Control and Safety Plan Reg. II 2 / s 500 GT Fire Safety Operational Booklet Reg. II 2 / 16 s 500 GT X X X X X X X X - - Documentation Evaluation of the alternative design and arrangements * as applicable Reg. II 2 / 17 s 500 GT X X X X X X X X - - Instruction Manual for Inert Gas Systems FSS Code Reg. 15 / Tankers tdw - - X Muster List Emergency Instructions Reg. III / 8, Reg. III / Cargo s 500 GT Passenger s (* format of muster list on Pass. V. to be approved) Cargo s 500 GT Passenger s Decision Support System Reg. III / 29 Passenger s X X Training Manual for Lifesaving Appliances Reg. III / Cargo s 500 GT Passenger s

7 page 6/18 Passenger Container Speed Instructions for on-board maintenance of life-saving appliances Reg. III / Cargo s 500 GT Passenger s Radio Record Reg. IV / HSC Code HSC Code Cargo s 300 GT Passenger s Plan for SAR Co-operation Reg. V / 7.3 Passenger s X X X - Reg. V / 18.8 Voyage Data Recorder System-certificate of compliance 2000 HSC Code Reg. V / Conformance test report (LRIT) 3 MSC.1/Circ.1307 International Code of Signals, up-to-date copy IAMSAR Manual, Volume III Deviation Curve for Magnetic Compass Reg. V / 21 Reg. V / Nautical Publications Reg. V / List of Operational Limitations Cargo Securing Manual * Reg. V / Reg. VI / 5.6 Reg. VII/5 Cargo s 3000 GT Passenger s Cargo s 300 GT Passenger s Cargo s 300 GT Passenger s Cargo s 150 GT Passenger s Cargo s Passenger s s trading on fixed routes X X X X s 500 GT - X X X - X

8 page 7/18 Passenger Container Speed Material Safety Data Sheets (MSDS) Reg. VI / 5-1 Cargo-Handling Booklet Reg. VI / 7.2 Cargo Log-Book Reg. VI / 7.8 Dangerous Goods Manifest or Stowage Plan Shipboard emergency plan * Permit to Operate High-Speed High-Speed Operating Manual Route Operational Manual Training Manual Maintenance and Servicing Manual Reg. VII / 5 MARPOL Annex III Reg. 4 Reg. VII / INF Code Reg Reg. X / Reg. X / Reg. X / Reg. X / Reg. X / Ships carrying MARPOL Annex I cargoes and marine fuel oils s 500 GT carrying Bulk Cargoes s 500 GT carrying Bulk Cargoes s carrying Dangerous Goods s carrying Packaged Irradiated Nuclear Fuel, Plutonium and High-Level Radioactive Wastes X - X X X X X X X X X X X X X X High Speed X X High Speed X X High Speed X X High Speed X X High Speed X X

9 page 8/18 Passenger Container Speed Type Rating Certificate Reg. X / High Speed X X Continuous Synopsis Record (CSR) Reg. XI -1/5 Ship Security Plan (SSP) * ISPS Code A/9 Passenger Ships, MODU s X X X - Cargo s 500 GT - - X X X X X X - X Passenger Ships, MODU s X X X - Cargo s 500 GT - - X X X X X X - X Enhanced Survey Report File Reg. XI-1 / 2 Res. A.744(18) s acc. to IX/1.6 and s acc. to II-1/ X - - X Copy of IBC Code Reg. VII/8 IBC Code Reg IGC Code Sec s carrying Dangerous Chemicals in Bulk, built on or after1 July X X Copy of IGC Code Reg. VII/11 IGC Code Reg s carrying Liquefied Gases in Bulk, built on or after 1 July X MARPOL 73 / 78 Annex I 2.1 Certificates International Oil Pollution Prevention Certificate (IOPP Certificate) Reg. 7.1 s 150 GT Other s 400 GT Statement of Compliance with CAS (as a supplement to ship s IOPP Certificate) Reg /21.6 non-double hull oil tankers tdw - - X

10 page 9/18 Passenger Container Speed 2.2 Plans and Documents Dedicated Clean Ballast Tank Operation Manual * Reg Operations and Equipment Manual for Crude Oil Washing Systems (COW Manual)* Record of Oil Discharge Monitoring and Control System for the last Ballast Voyage Oil Discharge Monitoring and Control System Operational Manual * Oil Record Book, Part 1 (Machinery Space Operations) Oil Record Book, Part 2 (Cargo / Ballast Operations) Reg. 33 Existing Product Carriers tdw operating with Dedicated Clean Ballast Water Tanks Existing Crude s tdw New Crude s tdw - - X X Reg. 31.2, 31.3, 36.6 s 150 GT - - X Reg s 150 GT - - X Reg. 17.1, 36.1 Damage / Survival Capability Information * Reg. 28 Shipboard Oil Pollution Emergency Plan * Reg. 37 Ship to Ship (STS) Operations Plans * not later than the date of the first annual, intermediate or renewal survey of the ship to be carried out on or after 1 January 2011 s 150 GT Other s 400 GT Reg. 17.2, 36.2 s 150 GT - - X s, Chemical Tankers, s 150 GT s 150 GT Other s 400 GT - - X X X Reg. 41 s 150 GT - - X

11 page 10/18 Passenger Container Speed 3 MARPOL 73 / 78 Annex II 3.1 Certificates International Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk Reg. 7 IBC Code s built on or after 1 July X Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk Reg. 7 BCH Code Sec ) s carrying Dangerous Chemicals in Bulk, built before 1 July X International Pollution Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk (NLS Certificate) Reg. 9 ( s carrying Noxious Liquid Substances in Bulk and not holding a Certificate of Fitness - - X - X - X X - - Certificate of Fitness for Offshore Support s Reg Res.A.673(16) as amended Offshore Support s carrying limited Amounts of Noxious Liquid Substances in Bulk X Plans and Documents Procedure and Arrangement Manual * Reg. 14 P&A Standard s carrying Noxious Liquid Substances in Bulk - - X X X - X X - - Cargo Record Book Reg. 15 s carrying Noxious Liquid Substances in Bulk - - X X X - X X - -

12 page 11/18 Passenger Container Speed Shipboard Marine Pollution Emergency Plan for Noxious Liquid Substances * Reg. 17 s 150 GT certified for carrying Noxious Liquid Substances in Bulk - - X X MARPOL 73 / 78 Annex IV International Sewage Pollution Prevention Certificate Reg. 5 s 400 GT or carrying more than 15 Persons Result of calculation of moderate rate of discharge in accordance with MEPC.157(55) * Reg Res. MEPC.164(56) s 400 GT or carrying more than 15 Persons fitted with a sewage holding tank for untreated sewage 4 5 MARPOL 73 / 78 Annex V Garbage Management Plan Reg. 9 Garbage Management Plan applicable 1 January 2013 Reg. 9 Garbage Record Book Reg. 9 Garbage Record Book applicable 1 January 2013 Reg. 9 s 400 GT or carrying 15 Persons s 100 GT or carrying 15 Persons Platforms s 400 GT or carrying 15 Persons s 400 GT or carrying 15 Persons Platforms

13 page 12/18 Passenger Container Speed 6 MARPOL 73 / 78 Annex VI International Air Pollution Prevention Certificate Reg. 6.1 Engine International Air Pollution Prevention Certificate incl. Technical File and Record Book of Engine Parameters if applicable. International Energy Efficiency Certificate 1 st intermediate or renewal IAPP survey after NO x Technical Code Reg. 2/2.3.4/2.4.1 s 400 GT Platforms and Drilling Rigs Marine Diesel Engines 130 KW Reg.6.4 s 400 GT 6.1 Plans and Documents List of equipment containing Ozone Depleting Substances Ozone Depleting Substances Record Book. (if ship is equipped with rechargeable system that contain ozonedepleting substances) Reg Reg Fuel Oil Changeover Procedure and Log-Book Reg Volatile Organic Compound (VOC) Management Plan * Manufacturer s Operating Manual for Incinerators Reg Reg Res. MEPC.185(59), Guidelines for the Development of a VOC Management Plan s 400 GT Platforms and Drilling Rigs s 400 GT Platforms and Drilling Rigs If using separate fuel oils entering/leaving ECAs Tanker carrying crude oil see Reg s 400 GT Platforms and Drilling Rigs - - X - X

14 page 13/18 Passenger Container Speed Bunker Delivery Note and Representative Sample Ship Energy Efficiency Management Plan (SEEMP) Mandatory for each ship (newbuilding and ship in service) from For existing ships, verification of the requirement to have a SEEMP on board: 1 st intermediate or renewal survey whichever is the first, on or after 1 January 2013 (IACS UI MPC102). Energy Efficiency Design Index (EEDI) Technical file* Contract date on or after ; or delivery date on or after If the ship is delivered before and no contract date is available, the keel-laying date on or after applies instead. Reg Reg s 400 GT Platforms and Drilling Rigs Reg. 22 s 400 GT Reg. 20 s 400 GT footnote: do not apply to ships which have dieselelectric propulsion, turbine propulsion or hybrid propulsion systems X X X X X X 7 Load Line 1966 International Load Line Certificate Art. 16, ILLC Protocol 88 Art. 18 s 24 m in Length International Load Line Exemption Certificate Art. 16 s 24 m in Length 8 International Tonnage Convention 69 International Tonnage Certificate Art m in Length 9 International Convention on the Control of Harmful Anti-fouling Systems on Ships, AFS Convention International Anti-fouling System Certificate Annex 4 Reg. 2(1) Ships 400 GT International Anti-fouling System Declaration Annex 4 Reg. 5(1) Ships 24 m and < 400 GT

15 page 14/18 Passenger Container Speed 10 STCW 1978 / 95 Certificates for Masters, Officers and Ratings Art. VI, Reg. I/2, STCW Code A- I/2 Seafarers serving on Board Merchant s Records of Hours of Rest STCW Code A- VIII/1 Seafarers serving on Board Merchant s 11 Special Trade Passenger Ships Agreement (Pilgrim Trade) Special Trade Passenger Ships Certificate Reg Space Requirements for Special Trade Passenger Ships (Pilgrim Trade) Special Trade Passenger Ships Space Certificate Rule 5 Special Trade Passenger Ships 5 X X Special Trade Passenger Ships 5 X X Bulk Chemical Code Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk refer to MARPOL Annex II 14 Code (not mandatory) Certificate of Fitness for the Carriage of Liquefied Gases in Bulk Section 1.6 s carrying Liquefied Gases in Bulk, built before 1 July X

16 page 15/18 Passenger Container Speed 15 ILO Conventions 15.1 Certificates Maritime Labour Certificate (MLC) Mandatory for each ship (newbuilding and ship in service) from Certificate of Compliance for ILO 92 6 Certificate of Compliance for ILO Medical Certificate for ILO 73 6 Load Test Certificate for ILO Plans and Documents Declaration of Maritime Labour Compliance Part I (DMLC I) set up by Flag State Authority Mandatory for each ship (newbuilding and ship in service) from Declaration of Maritime Labour Compliance Part II (DMLC II) * Mandatory for each ship (newbuilding and ship in service) from MLC, 2006 Reg Accommodation of Crews (Revised) Accommodation of Crews (Supplementary Provisions) Fitness for Work Provisions Occupational Safety and Health in Dock Work MLC, 2006 Reg MLC, 2006 Reg s 500 GT s 500 GT s GT s 200 GT All Merchant s with Cargo Gear X X X - - s 500 GT s 500 GT

17 page 16/18 Passenger Container Speed Register Book for ILO Occupational Safety and Health in Dock Work All Merchant s with Cargo Gear X X X Liability Convention Certificate of Insurance in Respect of Civil Liability for Oil Pollution Damage Art. VII All s carrying more than Tons of Oil in Bulk as Cargo - - X X X X X X International Health Regulations (IHR) Ship Sanitation Control Exemption Certificate/Ship Sanitation Control Certificate Art 20, and Annex 3 of IHR (2005) All s

18 page 17/18 Passenger Container Speed 18 International Telecommunication Union Conventions 18.1 Certificates Radio Station License Ch. V Radio Reg. 18 s Radio Station 18.2 Plans and Documents Radio Service Document Ch. IX RR 51; App.16; Documents acc. to ITU RR are covered by GL Form F441, page 3 s Radio Station 19 Convention on the Law of the Sea Certificate of Registry Art. 91 All s

19 page 18/18 * These Plans and Documents have to be approved by the Administration or an organisation authorized by them. (EEDI Technical File, DMLC Part II: * shall be verified): 1 A flag State may choose to have: A Cargo Ship Safety Certificate may be issued under the provisions of the HSSC Regulations to a Cargo Ship as an alternative to the Cargo Ship Safety Construction-, Cargo Ship Safety Radio - and Cargo Ship Safety Equipment Certificate. 2 Not required for vessels with a keel laying date before 01. January For details on application refer to Resolution MSC.202(81) 4 Regulation of MARPOL 73/78 Annex IV has been updated to require that the moderate rate of discharge is to be calculated in accordance with MEPC.157(55). The results of these calculations shall be approved by the Administration and be placed onboard (For details on application refer to Reg of MARPOL 73/78 Annex IV). Resolution MEPC.157(55) provides a guideline on how to calculate the moderate rate of discharge. 5 Special Trade means the conveyance of large numbers of Special Trade Passengers (Pilgrims) by sea on international voyage within specified areas; a Special Trade Passenger means a passenger carried in Special Trades with spaces on the weather deck, upper deck and / or between decks which accommodate more than 8 passengers. 6 Survey and issuance only if required by flag State or wished by owners. 7 For provision, hose handling and machinery cranes national regulations may apply. There are other requirements for special types of vessels. Columns Restrictions / Ship Type : For a definition of the term ship please refer to the Convention/Code as applicable Examples are given in the table SOLAS (2) defined Ship types Therefore the applicability of SOLAS to e.g. MODUs is stated in this list as appropriate in the column Restrictions MARPOL (4) Ship means a vessel of any type includes hydrofoil boats, air-cushion vehicles, submersibles, floating craft and fixed or floating platforms. whatsoever operating in the marine environment MARPOL Annex VI Reg. 3.1 Emissions from Sea-bed Mineral Activities 3.1 Emissions directly arising from the exploration, exploitation and associated offshore processing of sea-bed mineral resources are, consistent with article 2(3)(b)(ii) of the present Convention, exempt from the provisions of this Annex. AFS Convention (9) Ship means a vessel of any type whatsoever operating in the marine environment includes hydrofoil boats, air-cushion vehicles, submersibles, floating craft, fixed or floating platforms, floating storage units and (FSUs) and floating production storage and offloading units (FPSOs). Notes: 1. Only certificates and documents required by international conventions and mandatory codes are listed. In addition Port and Flag States might have more extended requirements. (Reference IMO FAL.2/Circ.123) 2. All plans, manuals and other documents required by the various IMO conventions to be carried on board ships constructed on or after 1 July 2005 should be marked with the IMO ship identification number in a clearly legible and unambiguous manner (MSC. Circular 1142). Disclaimer This list has been prepared using the best information currently available. The information provided is intended purely as guidance; their use is at the users own risk. No responsibility is accepted by Germanischer Lloyd for any consequences whatsoever resulting directly or indirectly from the use of this information. For further limitations and restrictions please refer to Terms of Use.

1994 HSC Code HSC Code

1994 HSC Code HSC Code 1 SOLAS 74 1.1 Certificates Exemption Certificate Reg. I / 12 Cargo s a 500 GT Passenger s Document of Compliance with the special Requirements for Ships Reg. II - 2 / 19.4 carrying Dangerous Goods 1994