Implementation of FlexiCadastre in. Rio Tinto Exploration Africa/Europe

Transcription

1 Implementation of FlexiCadastre in Rio Tinto Exploration Africa/Europe FlexiCadastre User Conference 2007 February 9 BY: GENEVIEVE PEARSON COMMERCIAL MANAGER - AER

2 Contents Rio Tinto Exploration in Africa Framework within Rio Tinto initiatives AER Commercial Department Considerations Commercial Interdependence Corporate Vehicle Structure Why we need a commercial database Why we need a tenement database Data management requirements Product Selection Project timeline for implementation Document applications GIS applications Issues identified during implementation 2 FlexiCadastre User Conference - Cape Town 9th February 2007

3 Rio Tinto Exploration in Africa Core Country New Opportunity 3 FlexiCadastre User Conference - Cape Town 9th February 2007 Assessing Entry

4 Framework within Rio Tinto initiatives Bigger picture considerations SAP migration Documentum as a document solution Shared Services Global IS&T Relocation of Bristol offices to London early 2008 Move towards paperless environment 4 FlexiCadastre User Conference - Cape Town 9th February 2007

5 AER Commercial Department Considerations Numerous contracts and agreements on hard copy file Many are outdated and need archiving Current agreements and commitments poorly understood Has resulted in conflicts on the ground Unprofessional Greater definition of responsibilities in the regions requires improved management and understanding of agreements Historical contracts and landholdings forgotten leading to repeat of past work 5 FlexiCadastre User Conference - Cape Town 9th February 2007

6 Commercial Inter-dependence COMPLIANCE HSEC COMMERCIAL LEGAL FINANCE GEOLOGY 6 FlexiCadastre User Conference - Cape Town 9th February 2007

7 ` RIO TINTO EXPLORATION CORPORATE VEHICLE STRUCTURE - PLC RIO TINTO PLC - UK Rio Tinto Minerals Rio Tinto QIT Rio Tinto Rio Tinto Rio Tinto Rio Tinto Finance Development America Metals Limited International Hldg European Holdings & Exploration plc UK Inc USA Canada UK UK UK In Liq'n UK H H Rio Tinto Mining Minera Mindev EOOD Rio Tinto Ibarski Societe Minera Rio Tinto Minerals Rio Tinto Mining Rio Tinto Kennecott Hldgs Kennecott & Exploration Ltd Tinyacclla SA Semi-active Borni Minerali doo Rio Artezia Development & Exploration Inc America IM's Inc Corporation Canada Expl. Inc UK Peru Bulgaria Serbia in Liq'n Portugal HQ accounted USA USA USA Canada H H H H H H Rio Tinto Minerals Rio Tinto Soci. D'exploration Simfer SA Rio Tinto Iron Ore Development Paraguay RTDM Ltda Mineral Santa Kennecott Resolution Expln Mali SA Mineiere Rio Tinto Atlantic Bristol In-active Marguerita SA Exploration Co Copper Co Mali Guinea Guinea UK H Brasil USA USA H H H H H Rio Tinto Investments Minera Kennecott San Pedro PT Sambas Bumi Diavik Empresa Mineracao Mineracao SA de CV Mining Company PT RT Irja Palabora Finesa Ltd Tabuliero Ltda Mexico USA Rio Min Holdings inc QIT Dormant Brasil Brasil H H RioTur Madencilik Richards Bay H H H H H RT India Tisand H H RT Orissa mning RT Logistica RT South West RT Vostok Rio Tinto Vostok (was RT Kali) Argentina Bolivia Chile Ecuador in-active Peru UK H H H H H H H H H H H H Tanzania In set-up Venezuela Morocco Uruguay In-active Mozambique SAR HQ Off shore Greece Iran Ireland in de'reg'n China Portugal In de'reg'n Columbia in Reg'n Chile in de-reg'n Kazakhstan Rep Office Moscow Guinea Mauretania Bulgaria In-active Turkey AER HQ Czech R In-active Finland In-active H H H H H H H H H H H Sweden In-active Namibia Dormant South Africa Zimbabwe Botswana H Rio Tinto Holdings RioNor Expln. LLC Rio Tinto Tinto Botswana Riomin Iberica Gansu Qinqi Rio Tinto Kalimantan Minerals Rio Tinto Borneo Rio Tinto Expl'n Rio Tinto Severo Zar Kuh Holdings BV Norilsk JV 49% RT Mongolia LLC Exploration RTMD Company Exploration India Exploration Pte Ltd Investments Pte Ltd China Ltd Zapad Limited Holland in Reg'n Russia Mongolia Dormant Botswana Dormant Spain for JV China India Singapore Singapore Dormant UK UK Iran tba H H H H H H H H H PRC SA Riotur Madencilik CRAE India Pvt Ltd 74% 49% only Argentina Turkey Chapudi Coal Kwezi Mining Expn India Rio Sava Mining Rio Sava Rio Tinto South Rio Tinto (Pty) Ltd (Pty) Limited H Exploration West Almazpoisk Active Sth Africa Active Sth Africa In Liquid'n Bosnia Serbia Russia Russia Rio Tinto SPV's (Cyprus) H H H H H Brasil Ltda Brasil LLC Op Co's Russia Mineracao KEY Zarzuela Ltd Dormant Brasil Australasia North America Africa/Europe South America Asia PGG Exploration Controllers Shared Service Outside Exploration H H In EXPLCINB Hyperion Subsidiary Branch Consolidated for UK Statutory Reporting Monthly RT Year End Statutory Accounts and Taxation by Exploration Controllers Management & Quarterly & Taxation Revised 18 May Sue Gibbs 7 FlexiCadastre User Conference - Cape Town 9th February 2007

8 Why do we need a Commercial Database? Internal Control issues Confidentiality restrictions AOI limitations for Confidentiality Agreements Ignorance of existing conditions leads to conflicts of interest with business partners To improve transparency within AER, allowing relevant staff access to vital information 8 FlexiCadastre User Conference - Cape Town 9th February 2007

9 Why do we need a Tenement Database? To enable high level overview of all existing land-holdings and improve new business strategies To review commitments on various leases To facilitate better planning and budgeting To monitor competitor information To keep track of historical tenement information (high staff turnover and growth) To integrate with all geotechnical data 9 FlexiCadastre User Conference - Cape Town 9th February 2007

10 Data Management Online Register required for the following: Commercial contracts Tenement status Mining legislation and commercial criteria (26 active countries) Relevant RT authorities, directors, powers of attorney, bank mandates New country Legal and Commercial due diligence 10 FlexiCadastre User Conference - Cape Town 9th February 2007

11 Product Selection South America Region developed own in-house system for contracts Minimal support Slow system Numerous problems encountered in attempted adoption Range of software packages on Market Generally all have limitations, either focussing on Contracts OR tenement Some companies outsource tenement management Limited GIS functionality Other packages under review not fulfilling the entire needs of RTE 11 FlexiCadastre User Conference - Cape Town 9th February 2007

12 Product Selection ( cont) Solution identified for AER = FlexiCadastre Enterprise solution that adapts to existing platforms will link into MapInfo, SAP, Documentum, GoogleEarth, etc. Clients include Placer Dome/Barrick and various Ministries (DRC, Moz) Backing of Global IS&T and AER Managers Implementation in progress Advantages of FlexiCadastre Does it all Easy to use 12 FlexiCadastre User Conference - Cape Town 9th February 2007

13 Project Timeline for Contracts Database in AER June July Aug Sept Oct Nov Dec FlexiCadastre (FC) Implementation S/W installation & testing Bristol / JHB Roll-out to regional offices Authorities Register PHASE I Collate Board Minutes for POA, Dir., etc. Input into DB and establish procedure Tenement Management PHASE II Assembly of all regional databases Training of all Land managers in SA / UK Contracts PHASE III Extract key commercial parameters Input into DB for migration or FC directly Due Diligence Protocols PHASE IV Mining legislation summarise and input Commercial summaries of countries Test phase South Africa W Africa Europe QC all data Project Management On site systems/procedure implementation Regional Review for Global migration FlexiCadastre User Conference - Cape Town 9th February 2007 FC live

14 Issues identified during implementation Review of internal work processes Requirement for standardisation of procedures and guidelines Many gaps identified within AER relating to internal compliance Importance of company secretarial documentation for local managers FlexiCadastre represents a powerful management tool with endless possibilities for Global adoption 14 FlexiCadastre User Conference - Cape Town 9th February 2007