AAQS CONFERENCE 2016 TANZANIA

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2 AAQS CONFERENCE 2016 TANZANIA Content TIQS President s Welcoming 3 The Programme 4 Organization & Excursion tour 6 Paper Presenters and Topics 7 The 2016 Conference 8 End Notes 12 O r g a n i z e d b y : Ta n z a n i a I n s t i t u t e o f Q u a n t i t y S u r v e y o r s ( T I Q S )

3 Page 3 Welcoming Remarks from the TIQS President Ladies and gentlemen! It is my pleasure and privilege to welcome all of you to Tanzania and specifically to this unique gathering, which brings together quantity surveyors, cost engineers and allied professions for a two day immense and productive conference. Such an important gathering requires a conducive environment to work in. I want to say that Tanzania is the best such place. With an area about four times the size of the United Kingdom, Tanzania has immense potential of natural attractions. These include spectacular scenery, historical and archaeological sites such as, the Olduvai Gorge and other sites where traces of the earliest man were discovered. Parks teem with wildlife; there are unpolluted beaches, and the rich cultures of the 120 ethnic groups. The southern and northern highlands boast a number of impressive mountain ranges, typically rising from 500m to 1,000m above their surroundings. Mount Kilimanjaro and Mount Meru in the northeast are ancient volcanoes rising to 5,895m and 4,500m respectively. The coastline is over 804km long with the nearby Islands of Unguja (also known as Zanzibar), Pemba and Mafia. The Islands offer an array of natural, cultural, historical, archeological attractions and many more. I have not yet mentioned the wildlife resources of the Serengeti plains, the Ngorongoro Crater, Mount Kilimanjaro, and Lake Manyara in the north and the Selous Game Reserve, Mikumi, Ruaha, Gombe Stream, Mahale Mountains and Katavi national parks, and Ugalla Complex in the south. Similarly along the Indian Ocean coast are the remains of the ancient settlements. Tanzania also offers interesting arts and crafts, most notably the Makonde sculptures and carvings crested in ebony, which are readily available here in Dar es salaam. It is my belief and enthusiasm that every one of you will spare little time of at least two more days to visit and enjoy some of these sites. I would also want to say that Tanzania, and specifically the TIQS, is very much honoured for the responsibility given by AAQS to host its annual assembly and Council Meeting in 2016 together with ICEC Region 3 Meeting. In concluding, let me reiterate my sincere hope that this conference will be productive and with your cooperation will make it a success. I would also like to remind you and especially our moderators to strictly stick to our time schedule and not to let any session overrun. I sincerely hope you will enjoy the two days of debate and networking. I wish also to sincerely thank the AAQS for its commendable decision to choose Tanzania for this conference. Many thanks as well to all of you who have come from all parts of Africa and the World to join in as we gather to reassert our global commitment as quantity surveyors in contributing to the Sustainable Development Goals. Thank you for your participation KARIBU SANA. QS. Samuel N. Marwa TIQS President

4 Page 4 The Programme Programme for this year AAQS Council Meeting and the Annual General Meeting of the Tanzania Institute of Quantity Surveyors (TIQS) on 18th to 19th August 2016 at the Golden Tulip Hotel, Dar es Salaam. DAY ONE TIME ACTIVITY RESPONSIBLE 08:00am-08:45am Registration Administrative Secretary 08:45am-09:00am Arrival of guest of honor Secretariat 09:00am-09:05am Calling the house to order Floor Manager 09:05am-09:20am Welcoming Remarks TIQS President 09:20am-09:30am AAQS Remarks AAQS President 09:30am-10:00am Opening speech Guest of honor 10:00am-10:10am Conferring of certificates to new Fellows of TIQS Certificate of appreciation to sponsors Guest of honor 10:10am-10:20am Group photo All 10:20am-11:00am Break All 11:00am-11:40am Paper 1: Value of Audit, Oversight, and compliance for Project Success. Dr. Alexia Nalewaik 11:40am-12:20pm Discussion All 12:20pm-13:00pm Paper 2: Sustainable Development Goals: Transforming Cost Engineering Michael Frimpong 13:00pm-13:40pm Discussion All 13:40pm-14:40pm Lunch All 14:40pm-15:00pm Sponsors Presentations Sponsors 15:00pm-15:40pm Paper 3: Sustainable Development & BIM - The Role of the 5D Quantity Surveyor Dr. Peter Smith 15:40pm-16:20pm Discussion All 16:20pm-16:50pm Tea All 16:50pm-17:50pm AAQS Education Board Meeting Members 17:50pm-19:00pm Private Time All 19:00pm-22:00pm Cocktail All

5 Page 5 The Programme DAY TWO TIME ACTIVITY RESPONSIBLE 07:30am-08:00am Registration Administrative Secretary 08:00am-10:30:am AAQS Council Meeting & TIQS AGM All 10:30am-11:00am Tea Break All 11:00am-13:00pm AAQS Council Meeting & TIQS AGM All 13:00pm-14:00pm Lunch All 14:00pm-14:20pam Sponsors Presentation Sponsors 14:20pm-15:00pm Paper 4: Role and marketing for quantity surveying/cost engineering services Experience and perceptions Dr. Medard Mushumbusi 15:00pm-15:30pm Discussion All 15:30pm-17:00pm ICEC Meeting/Inaugural meeting of representatives of African Statutory QS/Arch Registration Boards Members 17:00pm-17:10pm Photos Session All 17:10pm-17:30pm Closing Ceremony All DAY THREE EXCURSION Zanzibar and Saadan National Pack tour trip for those who will confirm

6 Page 6 ORGANIZATION The AAQS conference and TIQS Annual General Meetings are expected to take place on 18th to 19th August, 2016 in Dar es salaam and shall be organized by Tanzania through TIQS. Venue: The venue will be at Golden Tulip Hotel in Dar es Salaam Tanzania Guest of Honor: The Vice President of the United Republic of Tanzania Hon. Samia Hassan Suluhu will be the Guest of Honor at the 2016 conference in Dar es Salaam. Dates: on 17th August 2016 we are expecting guests to start arriving in Dar es Salaam and on 18th shall be the Opening and Congress Meeting, 19th will be TIQS AGM and AAQS council meeting and on 20th shall be the excursion day. Invitees: All QSs and member of AAQS and its member bodies from Tanzania, East Africa and Africa have been invited and are expected to attend. Excursion Tour Trips All our guests are invited to have a tour excursion during the final day and excursions are arranged for Zanzibar island and Saadani National Park. All our tour trips will start from Dar es Salaam. The excursions are ideal: in a short time, invitees can visit the national park and observe the great diversity of wildlife as well as experience the everyday life of the people of Tanzania. At the end of the day trip we shall all return to Dar es Salaam before departing to our home countries. All trips include tour guard costs, transport to and back. Each tour trip will have its only cost and all cost are independent and payable by individuals. Welcome all to have this great tour and see the beauty of our country Tanzania. NOTE: all tour trip are subject to confirmation

7 Page 7 PAPER PRESENTERS AND TOPICS Dr. Alexia Nalewaik Vice President, WT Partnership Major Project & Program Management, USA, Chair of International Cost Engineering Council (ICEC) Paper: Value of Audit, Oversight, and compliance for Project Success. Dr. Peter Smith Senior Lecturer & Director of the school of the Built Environment, University of technology, Sydney, Australia and Secretary General of ICEC Paper: Sustainable Development & BIM - The Role of the 5D Quantity Surveyor. Michael Frimpong Former AAQS President, MOKOF Consulting Limited, Ghana Paper: Sustainable Development Goals: Transforming Cost Engineering. Dr. Medard Mushumbusi Former President of TIQS and Senior Lecturer at the Ardhi University, Tanzania. Paper: Role and marketing for quantity surveying/cost engineering services Experience and perceptions.

8 Page 8 The 2016 Conference Quantity Surveyors are best placed to render broad range of services in the construct industry such as Value Engineering, Risk Management, Procurement Advice, Investment Appraisal, Insolvency Services, Claims Management, Disputes Administration (ADR) and Tendering Procedures to mention a few. Our President has been increasingly complaining of time and cost overruns, designs that are often overengineered and difficult to administer, compounded by conservative thinking leading to the rise of public debt and killing the whole concept of value for money. As a result of these concerns, the Quantity Surveying community believe that the use of services rendered by Quantity Surveyors is extremely essential in insuring value for money and the fight against corruption. This will lead to increased transparency in tender documentation and monitoring tools, informed investment decisions, cost control, effective contract administration and the like, which will considerably lessen if not eliminate the concerns. Most of the raised concerns will be discussed and deliberated during the AAQS conference in August TIQS Background and Objectives Objectives 1. To support and protect the character, status and the interests of the profession of Quantity Surveying and uphold a high code of professional conduct. 2. To engender a close relationship with professional bodies both nationally and internationally associated with the construction industry with objective of improving the effectiveness of the industry in national development. 3. To identify with and seek representation on the National Construction Council, Architects and Quantity Surveyors Registration Board and the Contractors Registration Board. 4. To promote research in, and disseminate knowledge and information on, subjects relating to or affecting the profession of Quantity Surveying by means of lectures, seminars and publications. 5. To provide expertise in the economics of construction with the aim of achieving optimum use of invested resources.

9 Page 9 Background TIQS Members and 2016 AAQS Conference Organizer committee TIQS is an organization specifically charged with promoting and safeguarding the Tanzanian Quantity Surveyors. Through its leadership, TIQS ensures practicing Quantity Surveyors are dedicated to maintaining the highest standards of professional excellence, integrity and code of ethics. TIQS as a body of Quantity Surveyors, is an important member of the building and construction team and all fora in the construction industry. TIQS operates in a cross range of construction industry and has over 450 members at current in the following categories; Student Membership: Persons who are engaged in the study of Quantity Surveying through a course approved by the Council and who have fulfilled such conditions as prescribed. Graduate Membership: Persons who have passed an examination in Quantity Surveying approved by the Council and who have fulfilled such conditions as prescribed. Associate Membership: Persons who have passed an examination in Quantity Surveying approved by the Council, who have post qualification experience of a period and of a type approved by the Council and have fulfilled such conditions as prescribed. Fellow Membership: Persons who have attained the age of 35 years and who have been Associate Members of the Institute for not less than five years or who hold such other qualification which in the opinion of the Council is of requisite standard. Honorary Membership: Persons whom the Council considers to be eligible, by virtue of eminence, or by virtue of exceptional services rendered to the profession of the Quantity Surveying. TIQS after receiving the honor to organize the 2016 AAQS conference and annual meeting it set up a task force to help with all the activities and daily process involved with organizing the event. The organizer committee has 23 members and it is lead by the President QS. Samuel Marwa, Advisory Members QS. Joachim Lyimo and QS Joseph Tango together with other Task Force members namely QS. Bernad Ndakidemi, Miss Felister Manumbu, QS. Joseph Mhonda, QS. Bahati Mbambe, QS. Nikodemus Komu, QS. Dr. Sara Phoya, QS. Peter Salyeem, QS. Elimiliki Kihundrwa, QS. Mashaka Bundala, QS Peter Maro, QS Abdon Mhando, QS. Omary Kipanga, QS. Godfrey mkumbo, QS. Neema Abraham, QS. Method Mtana, QS. Elias Kissamo, QS. Grace H. Ndibalema, QS. Edmund Sabutoke, QS. Mbuya and QS. Suma Mwaitenda. Members of the task force were drawn from a list of experienced quantity surveyors who demonstrated commitment, dedication and motivation to ensure that the Conference in Tanzania was a success.

10 Page 10 AAQS Council Meeting 2016 At a built environment congress in 1995 in Harare, Zimbabwe At the built environment congress in 1995 in Harare, Zimbabwe some of the quantity surveying delegates expressed interest in establishing an association for quantity surveyors practicing in Africa In 1997 at the congress in Bloemfontein, arranged by the Association of South African Quantity Surveyors, a formal declaration of intent was made to establish an association for quantity surveyors to which the various national institutes, institutions, associations or societies for quantity surveyors in Africa could subscribe. Dr P (Piet) Botha accepted the task to chair a committee to take the matter further. In 1999 at Sun City in South Africa the first General Assembly of the Africa Association of Quantity Surveyors ratified a constitution with by-laws and the first council of the AAQS was elected with Mr Len Harris from South Africa the first president AAQS President Qs. Prof. Rob G. Pearl CONFERENCE THEME Towards meeting the Sustainable Development Goals (SDGs) A contribution of Quantity Surveying services. The SDGs seek to end poverty, fight inequality and injustice, and tackle climate change by SDGs will address the root causes of poverty and the universal need for development that works for all people by creating an inclusive and sustainable course meeting citizens aspirations for peace, prosperity, and wellbeing. The theme is in line with the quest of the Fifth Government of the United Republic of Tanzania to bring equitable development, prosperity and wellbeing of every citizen. The priorities identified as the essential catalyst for the attainment of the SDGs objective include the construction industry and specifically development of infrastructure as an important ingredient towards attainment of faster economic growth. The role of a QS in this development endeavor is critical for achieving quality projects that are cost effective and sustainable AAQS MEMBERSHIP The AAQS, with Head Offices in South Africa, is a body uniting national bodies of quantity surveyors on the African continent on a democratic basis and to foster co-operative, intellectual, cultural, educational and scientific ties among such bodies. It has an objective of promoting the recognition of the quantity surveyor's role in society in Africa and to maintain public confidence in the integrity and the competence of quantity surveyors by encouraging members of the AAQS to maintain the highest professional ethics and standards. Currently it has 16 African countries as members, mainly all African Commonwealth countries plus Angola and Mozambique. The current Institution Members of the AAQS are: Angola Association of Quantity Surveyors (AAQS), Association of South African Quantity Surveyors (ASAQS), Ghana Institution of Surveyors (GhIS), Institute of Botswana Quantity Surveyors (IBQS), Institute of Namibian Quantity Surveyors (INQS), Institute of Quantity Surveyors of Kenya (IQSK), Institution of Surveyors of Uganda (ISU), Lesotho Association of Quantity Surveyors (LAQS), Mauritius Association of Quantity Surveyors (MAQS), Mozambique Association of Quantity Surveyors (MAQS), Nigerian Institute of Quantity Surveyors (NIQS), Quantity Surveyor Chapter of the Architectural Association of Kenya (AAK), Surveyors Institute of Malawi (SIM), Surveyors Institute of Zambia (SIZ), Swaziland Association of Quantity Surveyors (SAQS), Tanzania Institute of Quantity Surveyors (TIQS), Zimbabwe Institute of Quantity Surveyors (ZIQS)

11 Page 11 AAQS Prime objective To unite national bodies of quantity surveyors on the African continent on a democratic basis and to foster cooperative, intellectual, cultural, educational and scientific ties among such bodies Year Location 2 June 1999 Sun City, South Africa 21 November Midrand, South Africa 2000 General Council Assembly 1st 1st - 2nd President L A (Len) Harris L A (Len) Harris Founding Institution Members 4 October 2001 Nairobi, Kenya - 3rd L A (Len) Harris Association of South African Quantity Surveyors Ghana Institution of Surveyors Institute of Namibian Quantity Surveyors 1 May 2002 Johannesburg, South Africa 7 July 2003 Accra, Ghana 2nd 4th - 5th Dr C P (Corné) de Leeuw Dr C P (Corné) de Leeuw Institute of Quantity Surveyors of Kenya Nigerian Institute of Quantity Surveyors Quantity Surveyor Chapter of the Architectural Association of Kenya Royal Institute of Chartered Surveyors in Botswana (no longer a member) Tanzania Institute of Quantity Surveyors 19 April 2004 Cape Town, South Africa 27 April 2005 Abuja, Nigeria 19 August 2006 Nairobi, Kenya - 6th 3rd 7th - 8th Dr C P (Corné) de Leeuw J O (Segun) Ajanlekoko J O (Segun) Ajanlekoko AAQS FUCTION 18 October 2007 Durban, South Africa - 9th J O (Segun Ajanlekoko) To initiate, define and assist in the implementation of joint programmes and co-operation in quantity surveying education, practice, research and development throughout Africa To collect and disseminate information on a regional and world-wide basis relevant to the activities of the AAQS 20 August 2008 Accra, Ghana 26 June 2009 Dar es Salaam, Tanzania 29 October 2010 Cape Town, South Africa 4th 10th - 11th - 12th DN (Dan) Kimoro D N (Dan) Kimoro D N (Dan) Kimoro To prepare and publish periodically updated directories of Institution Members and various aspects of quantity surveying research and development, journals, newsletters and magazines of the AAQS 26 August 2011 Mombasa, Kenya 5th 13th M K (Michael) Frimpong To identify the needs of Africa which might be met by the quantity surveying profession 23 June 2012 Durban, South Africa - 14th M K (Michael) Frimpong To assist in generating training opportunities for quantity surveyors and students and organising staff and student exchanges amongst Institution Members To organise study tours, seminars, workshops and other meetings on general and selected aspects of quantity surveying, education, research and development in Africa 2 December 2013 Johannesburg, South Africa 21 September Pretoria, South Africa November Lagos, Nigeria th 6th 16th - 17th M K (Michael) Frimpong Prof R B (Rob) Pearl Prof R B (Rob) Pearl To carry out any other activities as the AAQS considers conducive to the attainment of its objectives Tentative: August 2016 Dar es Salaam, Tanzania - 18th Prof R B (Rob) Pearl

12 T I Q S - Ta n z a n i a I n s t i t u t e o f Q u a n t i t y S u r v ey o r s Location Makwaiya street, Plot No. 107/2, Regent Estate. Dar es Salaam. Postal Address: P. O. Box 32703, Dar es Salaam Mobile: or Telephone: /8 Fax: tiqs.tanzania@gmail.com or info@tiqstz.org Facebook Page: TIQS Our Mission The mission of TIQS is to engender coherence amongst members of the quantity surveying profession, lead the development of the discipline of quantity surveying and promote it as indispensable to valueadded services in the construction process, create awareness of the benefit of quantity surveying services to potential clients and the community, develop and maintain standards of excellence and best practice in the profession, and encourage the efficient, effective and sustainable use of construction resources. O u r S e r v i c e s QS Services In the building, civil and structural engineering to petro-chemical and mineral extraction works, the principal service rendered by quantity surveyors are: > Preliminary Cost Advice > Costing in the Feasibility Studies > Costing in the Viability Appraisal > Cost Planning > Cost Checks > Measurements > Preparing Bills of Quantities > Drafting Performance guarantees > Preparation of tender documents Specifications; > Drafting other Sections of Bidding Life Cycle Costing Document; > Contract Administration > Value Management > Maintenance Proposals and Management; > Procurement Methods > Contractual Advice > Tendering Management > Valuation of Construction Work > Cost Control & Financial > Budgeting before and during the useful-life of the facilities; > Insurance Advice > Taxation on Construction Works > Project Management > Arbitration & ADR Servicers > Technical Auditing Welcome to Tanzania

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