Heber Valley Camp Young Women Guidelines

Heber Valley Camp Young Women Guidelines 2012 (www.hebervalleycamp.org) Heber Valley Camp is a mountain facility developed by The Church of Jesus Christ of Latter-day Saints. It provides a setting in the mountains away from the world where the Young Women program can be implemented. The purposes of Young Women Camp are as follows: to help young women recognize and appreciate their identity as a daughter of God to teach young women to feel and recognize the Spirit to prepare young women for their future roles to help young women keep their baptismal covenants (Young Women General Board Workshop, Fall 2003) to prepare young women to receive temple covenants *Note: This document does not define the Young Women Camp Program. Rather, it is intended to define guidelines that have been established specifically for Young Women Camps at Heber Valley Camp. In addition, The Church Handbook of Instructions, The Young Women Camp Manual and For the Strength of Youth should be followed when attending the camp. Required Young Women Camp Guidelines Monday Morning Schedule: Arriving at Camp 7:00 a.m. 10:00 a. m. Arrival at Camp Arrival is no earlier than 7:00 a. m. and no later than 10:00 a. m. 10:00 a. m. Trails Meeting Hike specialists may drive to the lake pavilion for help with hike plans. 11:00 a. m. mandatory camp orientation with your Camp Hosts This meeting is for all young women leaders, priesthood leaders, and young women and will be held at your camp site. 12:30 p. m. mandatory Challenge Course Orientation Identify at least 8 leaders (including priesthood) from your stake or ward to serve as challenge course volunteers. Please leave early enough to walk to your assigned challenge course for this training. Transportation and Parking Busing is required for all stakes. Stake leaders are responsible to make their own busing arrangements. All young women should ride the bus. Two adult leaders are required to ride each bus. Buses are allowed to drive into camp to unload campers and equipment. Drivers of private vehicles may be asked to park in one of the remote parking areas for the duration of camp after unloading. Wards registered individually may transport young women by private vehicles or bus. (See Church Handbook of Instructions, p. 280) Each driver must be a licensed, responsible adult 21 years of age or older. "Participants in Church activities should be 1/9/2012

covered by personal accident and health insurance." (Church Handbook of Instructions, p. 277) Participants Leaders and young women may arrive as early as 7:00 a.m., but no later than 10:00 a.m. on Monday and depart Friday morning, between 8:00 a.m. and 10:00 a.m. An orientation meeting with Camp Hosts will be held Monday at 11:00 a.m. for all campers including priesthood leaders. "Young women and leaders are strongly encouraged to arrive on time and stay for the entire duration of the camp. Please limit late arrivals and early departures." (Heber Valley Camp Area Seventy Council) A Late Arrival Form must be filled out prior to camp. Anyone arriving in camp after the Monday morning arrival time including priesthood leaders for testimony meeting and guest speakers must be on the late arrival form. Make 3 copies. Upon arrival, give one copy to security at the Welcome Center, one to your Camp Host and keep one for your use. Young Women Camper Exchange Policy. For campers leaving camp early, the following procedure must be followed: a young woman leader will need to bring the departing young woman to the Welcome Center parking lot where the person picking the young woman up will be asked to wait. If the departing young woman will not be returning to camp that week, she must bring all of her belongings with her to the Welcome Center at this time. Drivers picking up campers need to be aware that a camper exchange can take up to 30 minutes to complete, depending on the camper s activities in camp and whether or not the pick up was anticipated by the young women camp leaders. All camper exchanges will happen in the point parking lot in front of the Welcome Center. This will allow the security team to monitor the actual exchange. After the young woman leader facilitating the exchange identifies the pick up person as safe for the young woman to depart with, she should report to security at the Welcome Center the successful exchange completion. If the young woman is returning to camp later in the week, her security wristband will get her back into the camp. Pregnant women and those with high blood pressure and breathing difficulties are strongly discouraged from attending the camp. Children, infants, nursing babies, young men (under 21), boys and single men are not permitted in camp when young women groups are there. Dress standards for safety and protection have been established as long pants (no shorts, and no capris), full length shirts (to cover stomach area) with short or long sleeves, and footwear that is comfortable and will protect your feet. (Heber Valley Camp Area Seventy Council). Standards outlined in For the Strength of Youth should be followed. Individual radios, CD players, ipods, MP3 players, cell phones or any electronic devices are not permitted for young women. Be good friends and neighbors. Plan and administer your camp program in a way that will not interfere with other groups at camp. Be mindful of others sharing your camp area when using sound equipment. Remain in your assigned camp and common areas. Walk around, not through, other camps. 1/9/2012 2

Safety & Security The safety of the young women is the responsibility of the stake/ward leaders. As of 2012 each young woman attending Heber Valley Camp will be required to fill out a new release form. This form is the Church Activity Permission and Authorization Form. It includes the Heber Valley Camp Parental Permission and Medical Release information AND the Parental or Guardian Permission Release specifically for the high course and zip line. A signed copy of this form should be brought to camp for use by your stake/ward leaders and medical personnel. (See HVC website, Young Women Camp menu, Forms and Documents section). Participants in Church activities should be covered by personal accident and health insurance." (Church Handbook of Instructions, p. 277) A doctor, nurse, or designated medical person should accompany each stake/ward for the duration of camp. This individual should be trained in CPR and be prepared to treat typical and emergency camping related ailments and injuries. Medical supplies are to be provided by each stake/ward. There is a designated first aid area in each large pavilion. The nearest hospital is 10 miles away in Heber City. Security wristbands will be issued to all campers upon arrival at the camp and are to be worn all week. Wristbands will also get campers back into camp if they must leave and return. Emergency procedures are in place for the safety of all. Camp hosts will explain emergency procedures in the Monday orientation meeting. Emergencies may include fire, earthquakes or severe storms. The signal for an emergency is a repeated signal from an air horn. At the signal all campers should assemble at the main pavilion of their camp and follow the camp host s instructions. Do not return to cabin areas until instructed to do so. Do not go into damaged cabins Do not leave camp unless instructed to do so by the camp host. Report medical needs to the camp host. Campers at the challenge course or waterfront should follow the instructions of their respective hosts. Camp security recommends a head count be taken at breakfast, lunch, dinner, and at 11:00 p.m. If someone is missing, contact the camp host immediately. Archery and firearms are not permitted in any area of camp. Bicycles skateboards, roller-blades, ATV s and recreational vehicles of any type are not permitted. Camp staff is authorized to use ATV s. Riding outside of motor vehicles or in the back of pick-up trucks, trailers, etc. is not permitted Young women should be in cabins by 10:00 p.m. Lights should be turned out and young women quiet by 11:00 p.m. Stake leaders may wish to bring cell phones for emergency or stake use; however, cell phones have limited reception and are therefore not reliable for in-camp communication. Walkie-talkies are encouraged for coordinating group activities in camp and on the trails for overnight backpacking trips and hikes outside the bowl. To contact camp, the stake president or bishop should be contacted first. He or one of his counselors will then place the call to the camp. There are no public phones in camp. For emergencies there is a central telephone, 801-404-9253. 1/9/2012 3

When attending a Challenge Course or Legacy Lake, for safety, modesty and protection wear crew neck tee-shirts that cover the stomach area, long pants, and sturdy tie up shoes. The buddy system is strongly recommended. Fires, Cooking & Fuels Fires are permitted in designated fire rings ONLY. Fires must be attended at all times or extinguished completely. No candles, lighter fluid, or fireworks of any kind are permitted. Firewood is provided. DO NOT bring firewood from home. A hatchet or axe to split supplied firewood is recommended. Fire restrictions may require temporary termination of all fires in camp. Leaders should review fire prevention guidelines with the young women at the beginning of camp. (See Young Women Camp Manual, p. 32-34.) Locate fire extinguishers in each building/cabin and teach the young women their proper use. Large pavilions have a commercial grade kitchen and individual campsites are equipped for cooking with two 3-burner Camp Chef propane stoves. Cooking is permitted with adult supervision unless otherwise directed by the camp host or State Fire Marshall. Propane is provided for each campsite. Propane stoves and lanterns are only to be used outside the cabins. Dutch oven cooking is only permitted in the fire rings. Discard used briquettes in the fire rings and extinguish them properly. Fires are NOT permitted in hiking trail areas at any time for any reason! Heaters of any type (electric, propane, gas, kerosene, etc.) are not permitted. Activities Plan to administer your camp within Heber Valley Camp boundaries. Activities offsite are not permitted. (Heber Valley Camp Area Seventy Council) When at Legacy Lake, young women and leaders should obey the instructions of the waterfront hosts at all times. They are responsible for safety in the waterfront area and will give instructions to each group for lake and canoe safety. They will also determine when weather conditions are unsafe for canoeing. Each stake/ward will provide adult leaders responsible for supervision and assisting the waterfront host during scheduled waterfront time. Five to seven leaders if assigned as a stake or 3 leaders if assigned as a ward should accompany the young women at each session. Priesthood leaders to help launch boats would be greatly appreciated. No swimming, wading or swamping of canoes is permitted. Overnight backpack sites are available for fourth year certification purposes only. They are not accessible by private vehicle. Young women and leaders should plan to backpack in and carry all needed supplies and equipment. A fire pit, firewood, a barrel of non-potable water (not suitable for drinking or cooking) for extinguishing fires and a port-a-potty are near each campsite. There are no tents. You will need to pack them in. There is no potable water at the backpack sites. Be sure to pack in the drinking and cooking water you need. Backpack campsites should be left clean. (Please see HVC website, Young Women Camp menu, Forms and Documents section, Overnight Backpacking Guidelines) A Hike Plan is required for hiking to overnight backpack sites and any group hike taking place in the backcountry outside of the main bowl. (See the HVC website, Young Women Camp menu, Forms and Documents section). This form is to be given to a Camp Host before a group leaves on a hike. Plan to attend the Trails Meeting Monday 1/9/2012 4

morning at 10:00 a. m. at the Lake Pavilion. (See Monday Morning Schedule at the beginning of this document.) Six capable adult leaders (young women or priesthood leaders) must attend the mandatory challenge course training meeting on Monday at 12:30 p.m. They will be trained to conduct one of the six low course activities during your units challenge course session. If you are assigned to multiple challenge course sessions, please send each group of leaders to be trained to the challenge course they will be facilitating. These six individuals will be required to attend all of your challenge course sessions during the week. (An additional two priesthood leaders are needed at each session, but are not required to attend the Monday Training. This makes a total of eight leaders needed to work at each of your sessions). Small stakes or wards send as many leaders as possible (up to 6). There may be multiple stakes/wards assigned to your session. You can coordinate with the others so that each contributes a few of the mandatory seven adult leaders. Please be prompt. For safety reasons trained challenge course facilitators must stay at their assigned post on the challenge course the entire time or the activity will have to be closed. Please print and take a completed Challenge Course Leader Assignment Form to the leader training meeting at 12:30 p.m. on Monday. (See HVC website, Young Women Camp Menu, Forms and Documents section). Fill out one form for each challenge course assigned. Service projects - see website for additional information and scheduling Lecture Series - see website for additional information and scheduling General Conservation Nails, screws, tape, tacks and staples are not permitted for use in or on cabins, buildings, signs or vegetation. You may bring pushpins to use on bulletin boards available in each cabin and pavilion. Magnets may also be brought to hang items on metal cabin doors. Preserve natural vegetation. Do not pick wildflowers or foliage. Water conservation is encouraged. Water fights are not permitted. No pets are allowed. Pranks are not allowed. Please protect tables when doing crafts. Stake / Ward Responsibilities 1) Priesthood Leaders Each stake, if coming as a stake, or ward, if coming as a ward, should have 2 Melchizedek Priesthood leaders in camp at all times. Two additional priesthood leaders will be required to attend the backcountry campsite. The additional leaders may go home as soon as the group rejoins the stake/ward. The main responsibility of Priesthood Leaders is to assist Young Women Leaders with the physical safety and spiritual nature of camp. Priesthood support for the adherence to camp guidelines is crucial for the accomplishment of these objectives. (Heber Valley Camp Area Seventy Council) Priesthood leaders should abide by all camp guidelines and dress standards. Dress standards for Priesthood leaders are the same as for Young Women. Priesthood 1/9/2012 5

leaders are to wear long pants only. Shorts and flip-flops are not permitted. Priesthood leaders at camp should not bring family members with them. Their focus and attention should be on the Young Women program" (Heber Valley Camp Area Seventy Council) Priesthood leaders are to stay in tents, not with their wives. One priesthood tent with two cots is provided at each campsite except at Camp Rebekah. Camp Rebekah has two priesthood tents with two cots at each campsite. If sharing a campsite with another ward it will be necessary to bring an additional tent and sleeping supplies. Trailers/campers are not permitted. Priesthood leaders are not to be in Young Women cabins, unless holding a testimony meeting inside because of inclement weather, or when a Priesthood blessing is being given. Priesthood leaders must be married and 21 years of age or older. No young men or single men are permitted during Young Women camp. An invitation to complete volunteer service assignments may be extended to all invited stakes prior to or during camp. Assignments may include constructing cabins, building trails, planting trees or cutting firewood. 2) Young Women Leaders A minimum of two young women leaders are required from each stake/ward. Camp management recommends one leader for every seven young women. Young women leaders are responsible to ensure that participants adhere to camp procedures and guidelines. When at an overnight backpacking campsite, youth may not stay in the tent of an adult leader unless the leader is her parent or guardian. If Young Women leaders and young women share other overnight facilities, such as a cabin, there must be at least two adult women in the facility." (2002 Young Women Camp Manual, p. 90) Ensure that check-in/check-out procedures are followed. Upon arrival, a Check In/Out Form will be presented by the camp host. (See the HVC website, Young Women Camp menu, Forms and Documents section). Use this form to record any damage or needed repairs. Then return the form to the camp host. At the conclusion of camp, go through assigned campsites again, using the Check In/Out Form to note any further repairs or maintenance needs. Please clean all facilities used by your unit while at camp, including cabins, restrooms, showers, pavilions, kitchens, and cooking facilities. These areas must then be checked by your camp host prior to your departure. Cleaning supplies are provided. Cost for vandalism, including graffiti and broken or lost equipment, will be assessed to the responsible stake/ward. Trails Orientation Meeting - each Monday at 10:00 a.m. at the Legacy Lake pavilion. Each unit should send a leader (hiking specialist, overnight backpacking leader, etc.). Leaders will receive instruction from the Trails Host regarding the latest information on trails and overnight backpacking. Parking is available at the lake. Restrooms should be checked twice daily for needed supplies and cleaned once daily by each stake/ward. All floors (including stalls) should be swept; toilets, sinks, and showers scrubbed; mirrors shined and equipment returned to storage. All floors should be scrubbed during the final cleaning at the end of the camp week. Cleaning supplies, including gloves, are provided. Sanitary supplies should be deposited in cans or bags, NOT in the toilets! 1/9/2012 6

General Information about Heber Valley Camp Camp is closed Sundays. No camp activities will be scheduled. Camp restrooms supply toilet paper, towels and hand soap. Soap is not supplied in the showers. Glass containers should not be used in bathrooms or showers. Kitchen supplies, including cooking utensils, dish soap and towels are NOT provided. A church service missionary couple will act as camp hosts for each camp. Food and supplies may be transported to camp in private vehicles. After unloading, drivers will be asked to park in one of the remote parking areas for the duration of camp. The altitude at camp is 7,500-10,000 feet. Weather on the mountain varies greatly. Be prepared. This is a mountain camp. There are ticks, snakes, stinging nettle, bees, and other mountain insects and plants. There are deer, mountain lion, bear, moose and elk. Although the mountain trails are marked, they are rough trails. When on the trails be alert and observe safe hiking practices. (See 2002 Young Women Camp Manual, p. 52) 1/9/2012 7