The Corporation of Delta COUNCL REPORT Regular Meeting To: Mayor and Council File No.: R11-131 R11-135 From: Engineering Department Date: August 9 2011 Pedestrian Facilities 55B Street Centre Street Tender Award Contract 11-122 The following report has been reviewed and endorsed by the Chief Administrative Officer. RECOMMENDATONS: A. THAT Contract 11-122 Pedestrian Facilities 55B Street Centre Street be awarded to Winvan Paving Limited in accordance with their tender in the amount of $268813.72 including the 12% HST. B. THAT the Director of Engineering and the Director of Finance be authorized to execute the contract. PURPOSE: The purpose of this report is to accept the best value tender submitted by Winvan Paving Limited for the construction of Pedestrian Facilities 55B Street Centre Street. BACKGROUND: At the February 14 2011 Regular Meeting Council approved the 2011 Financial Plan which included funding for Pedestrian Facilities 55B Street Centre Street as outlined on the Project Detail Sheet Roads - 4 and Roads - 7 included as Attachment A and shown on Location Maps 1 & 2 included as Attachment B. Council Policy: Contract awards in excess of $50000 require Council approval. DSCUSSON: On Tuesday August 9 2011 at 2:00 p.m. three (3) tenders were received for 11-122 Pedestrian Facilities 55B Street Centre Street and are listed below in order of increasing value:
Page 2 of 3 Pedestrian Facilities 55B Street Centre Street Tender Award Contract 11-122 R11-131 R11-135 August 9 2011 Company Tender Value (ncluding 12% HST) Price A Full Reconstruction Price B Mill and Compact Winvan Paving Limited $268813.72 $264663.56 mperial Paving Limited $290547.26 $285360.54 Lafarge Canada nc. COB as Columbia Bitulithic $369004.16 $354566.24 Two prices were provided by each contractor for two different pavement repair strategies Price A for full road excavation and reconstruction and Price B for full depth milling with in-place compaction. Full reconstruction (Price A) is the preferred method of construction for these works and does not affect the order of lowest bids. The lowest tender received by Winvan Paving Limited for Price A is complete and is considered a fair value tender. The improvement works contained within Tender 11-122 will complete important pedestrian links and improve roadway safety while completing roadway streetscapes with construction of road widening curb and gutter and sidewalk on both 55B Street south of Ladner Trunk Road and Centre Street near Main Street. mplications: Financial mplications Pedestrian Facilities 55B Street Centre Street is Council approved work within the 2011 Capital Plan (Attachment A). The project costs are provided below. PROJECT COSTS: Tender Value 11-122 $268813.72 For Award Project Allowance $19838.45 Materials Testing $3000.00 Estimated Total Construction Cost including 12% HST $291652.17 Less HST Rebate (10.25%) ($26691.38) Total Project Cost $264960.79 PROJECT FUNDNG: 2011 Roads - 4 $60000.00 (Attachment A) 2011 Roads - 7 $205000.00 (Attachment A) Total Available Funding $265000.00 As noted above the project costs are $264960.79 net of the 10.25% HST rebate. This cost is within the available funding.
Page 3 of 3 Pedestrian Facilities 55B Street Centre Street Tender Award Contract 11-122 R11-131 R11-135 August 9 2011 CONCLUSON: n accordance with the above it is recommended that Pedestrian Facilities 55B Street Centre Street Contract 11-122 be awarded to Winvan Paving Limited in accordance with their tender in the amount of $268813.72 including the 12% HST. Steven Lan P.Eng. Director of Engineering Department submission prepared by: Al Geoghegan AScT Engineering Project Technologist AG/ag This report has been prepared in consultation with the following listed departments. Concurring Departments Department Name Signature Finance Karl Preuss ATTACHMENTS: A. Project Detail Sheet Roads 4 Roads 7 B. Location Maps 1 & 2 F:\Eng\2011 Docs\AJG\Projects\2011 Sidewalks\Council Report - 11-122 Pedestrian Facilities - 55B Centre.docx - Tuesday August 23 2011 4:35:48 PM
ATACHMENTA Page 1 of 2 2011 CAPTAL PLAN ROADS-4 Local Road Rehabilitation (Paving) Project Scope: This program will fund pavement rehabilitation projects on Delta's Non-MRN road network. Project sites of Cabledu Crescent 55B Street and Bond Boulevard were determined by reviewing the current pavement condition per a recent consultant's study Funding Sources: 2011 Tax Draw (Roads) $260000 Roads Reserves $40000 Location: ~~~\\yg ~DDoJ Project Total $300000 0' 4... ~u :;= ~~~! P 10 0.~ This project will also include $200000 from the i=:> 1>. "_. ~ Engineering Roads Maintenance Operations Budget. c:::::=:j ( ; ~..".- ;: ':R (/ Annual Associated Operating Costs starting in 2012:.i ' N' p ~ i "" Lv \~ \' 1~1 ~~H~ ~t~ Schedule: Project Costs: 55B Street: $60000 Design Cabledu Crescent: $120000 Approvals i Bond Boulevard: $120000 Tender!! :! t\$c im 2011 Watermain Site Restoration (Ops Funds): $200000 Construction 1 i Sites:117 Street Neighbourhood Jan Anr Jul Sen Dec Ferg uson Road 12 Avenue Appro" Ro om" Ashbury Place Kelly Drive Construction Performed by: Municipal Crew r External Contractor P- Total Project Cost: $300000 Project Rationale: Many of Delta's roadways have reached a critical point in their service life and require rehabilitation to improve the pavement condition and the roadways' structural integrity. Program Overview: The Roadways (Non-MRN) Program has a local area focus to renew and enhance pavements on all roadways not captured within TransLink's Major Road Network. Timely maintenance and re-surfacing of roadways in the most costeffective manner will result in significant extension in the life of the road and avoid the need for more costly reconstruction. ENGNEERNG DEPARTMENT: Transportation Division Last revision: December 17 2010 - LAD/ND
2011 CAPTAL PLAN ATACHMENT A Page 2 of 2 ROADS-7 Pedestrian and Drainage Facilities mprovements Project Scope: This project involves the construction of sidewalks and walkways throughout Delta where such facilities do not currently exist. 2011 funding will include sidewalk construction along 83 Avenue Centre Street Hardy Road 53A Street 558 Street and a portion of 8A Avenue. Funding Sources: 2011 Tax Draw (Roads) $281 000 2011 Tax Draw (Drainage) $25000 Roads Reserves $139000 Location: Project Total $445000 Annual Associated Operating Costs starting in 2012: i Schedule: Project Costs:.. Design! Approvals 1!! i North Delta: Tender i i - Hardy Road Construction i - Centre Street Jan Aor Jul SeD Dec - 83 Avenue Tsawwassen: - 8A Avenue - 53A Street 'pro"" Roq' "." Construction Performed by: Municipal Crew F External Contractor Pi Total Project Cost: $445000 Ladner: - 558 Street Project Rationale: The Sidewalk Program allows for the design and construction of priority sidewalk projects that were evaluated and ranked according to the following criteria: traffic volumes street classification vehicle speeds existing facilities alternative routes proximity to schools/parks/commercial areas transit routes continuity of facilities potential for adjacent development community request and age of request. Program Overview: The sidewalk/drainage facilities program began in 2005 and was anticipated to be a multi-year program. As reported to Council staff are consulting with neighbourhoods and allowing residents to drive the process. This has led to longer implementation times and increased costs in some cases. Therefore staff will continue to install as many sidewalks as possible in any given year within the allocated budget. ENGNEERNG DEPARTMENT: Transportation DiviSion Last revision: December 17 2010 COMB
ATACHMENTB Page 1 of 2 COUNCL REPORT N W~E - Cf) S SCALE = 1 :4000 Cll WU CO[ LADNER TRUNK RD f-- W ~~~ r~ F== /H- ~ ~ -- g:~ ~ ~ "----- - til V ~ ~ 47AAVE - - f-- f-- '-- i- - Cf) i- -!- - Cf) Cf) <0 r-------\ «\ ---- f- f- \ \ CORPORA n ON OF DELTA - ENGNEERNG DEPARTMENT TTLE : FLE: PEDESTRAN AND DRANAGE FACLTES LOCATON PLAN MPROVEMENTS - 558 STREET DATE: 11 _08_ 18 REFERENCE:.
ATACHMENT B Page 2 of 2 COUNCL REPORT SCALE =. TTLE : FLE: REFERENCE: PEDESTRAN AND DRANAGE FACLTES L-_ M_ P_R_O_V_E_M_E_NT_S_ -_C_E_N_T_RE_ ST_R_E_E_T_----' DATE: 11 _ o8_ 18 CORPORA non OF DELTA ENG NEERNG DEPARTMENT LOCATON PLAN -