41/15 MINUTES OF A MEETING OF FULL COUNCIL HELD ON MONDAY 11 TH MAY 2015 AT THE COUNCIL CHAMBER, HIGH STREET, NEYLAND AY 7.00PM PRESENT: Cllr S Hancock (Mayor) Cllr Mrs M Brace Cllr M Harry Cllr R Howells Cllr B Phelan Cllr Mrs H Richards Cllr P Smith Cllr D Stolliday Cllr Mrs J Wilson Cllr P Wonnacott The Town Clerk was in attendance (Mrs J Clark) Mr P Jackson (OCON) Sgt D Bowers and PC J Dunne (Dyfed Powys Police) APOLOGIES: NO APOLOGY: Cllr Mrs J Rayner Cllr B Rothero 397 DECLARATIONS OF INTEREST None received. Item 12 was taken next so that the Mr Jackson and the police officers could leave the meeting after this item. 398 QUOTE FOR CCTV CAMERA SYSTEM FOR BRUNEL QUAY In view of the on-going and long term anti-social behaviour problems being experienced on the car park and surrounding area, a quote had been received from OCON for the provision of a High Definition CCTV system to be located at Brunel Quay. This new system will be located close to the existing cameras which were not of suitable specification to identify vehicles and persons entering the marina, along with an anti-vandal cabinet housing the monitor so that recordings can be viewed on site at any time of the day or night. The recording system can be linked/viewed remotely if a broadband line is installed at some point in the future. Commented [JC1]: Commented [JC2]: d The clerk gave a brief outline of the system and questions were asked of the Police and Mr Jackson from OCON. Following a short debate it was agreed to accept the quote of 11,577.00 ex VAT. The clerk was asked to check if Planning Permission was required.
42/15 RESOLVED: That the quote from OCON for a new CCTV system be accepted and the clerk to check if planning permission is required. *The police officers and Mr Jackson left the meeting after this item. Item 7 was taken next so that the member of the public could leave the meeting. 399 PUBLIC REPRESENTATION Mr G Allen, a resident of The Promenade was present as he wished to discuss the planning application submitted by his neighbour which had been approved by Pembrokeshire County Council and the detrimental effect it would have on his property. Although sympathetic to his situation Mr Allen was told that there was no action this Council could take once planning approval had been given. 400 MINUTES OF THE LAST MEETING The minutes of the meeting held on Monday 13 th April were proposed and seconded. They were agreed as a true record. 401 MATTERS ARISING FROM THE MINUTES OF THE LAST MEETING There were no matters arising. 402 MAYOR S ANNOUNCEMENTS The Mayor thanked those councillors who had attended the 70 th anniversary of VE day service and commented that the service and refreshments were excellent and that the Lord Lt had enjoyed the evening, particularly the beacon bonfire and had said how he was impressed with Neyland s community spirit. The Mayor added that he had been disappointed that only four councillors out of 12 had attended this event. The Mayor had presented his four charity cheques on the same evening to the VC Gallery, Neyland Ladies Choir Neyland Brownies and Neyland Judo Club. Other events attended were: a) 60 th anniversary of Milford Haven Soroptimist club. b) Service of remembrance at Freshwater West on 25 th April. c) Opening of 1 st Johnston Scout Hall at Hill Mountain. d) Attended Pembroke and Pembroke Dock s Civic Services on 10 th May.
43/15 403 YOUTH MATTERS a) The Mayor reported that the new Youth club opened this evening in the former PRIDE building and is thriving. It was suggested that councillors be invited to the official opening. b) Neyland AFC reached the final of the Senior Cup recently but lost. There was a lot of support for them from local people. c) The Neyland School football team are Pembrokeshire champions in the Urdd Junior Football competition. They won all of their five matches and will play the other county champions in the Urdd finals in Aberystwyth on 9 th May. It was agreed that a letter of congratulations be sent. 404 REPORT OF COUNTY CLLR S HANCOCK Cllr Hancock reported that he had attended some 17 meetings and had received correspondence on the update on Secondary schools reorganisation and a Strategy for Pembrokeshire Libraries 2015-20. Ward issues included: a) Pleased to see the return of the pontoon near to the Yacht Club. b) The manhole cover in Kensington Road is being repaired. c) The rubbish behind the London Coffee House has been reported. d) The metal fence between the PRU and College Park will be sprayed and cleared of rubbish. e) PCC are dealing with the issue of plastic cones and fencing outside the former Lawrenny Castle Hotel. 405 REPORT OF COUNTY CLLR PAUL MILLER Cty Cllr Miller was not present and no report had been received. 406 REPORT OF PLANNING COMMITTEE The following report was submitted: REPORT OF MEETING OF THE PLANNING COMMITTEE HELD ON MONDAY 27 TH APRIL 2015 IN THE COUNCIL CHAMBER, HIGH STREET, NEYLAND AT 11.00AM PRESENT: APOLOGIES: Cllr Mrs J Wilson (Chair) Cllr Mrs M Brace Cllr P Smith Cllr D Stolliday Cllr P Wonnacott Cllr M Harry The Town Clerk was in attendance (Mrs J Clark)
44/15 PLANNING APPROVALS The following planning approvals had been received: a) 14/0982/PA Extension to boat dry stacking system at Dale Sailing, Brunel Quay. b) 14/0906/PA Rear extension at 54 Honeyborough Grove, Neyland. PLANNING APPLICATIONS The following planning applications were received: a) 15/0078/PA Erection of porch to front elevation at Holly Bank, 30 Osborn Park, Neyland. b) 14/1121/PA Erection of second storey above existing single storey extension at Carrick, The Promenade, Neyland. RECOMMENDED: To support both of the above planning applications. The meeting closed at 11.15am. The following point was made: END OF REPORT a) The clerk was asked to contact Cty Cllr Rob Summons to find out why this Council is not receiving all of the planning applications for the town and the fact that objections to planning applications are not being forwarded. RESOLVED: That the report be accepted and the clerk to make the above enquiries. 407 UPDATE ON ACCOUNTS The clerk advised that she was unable to provide the updated accounts for April as the end of year procedure was not yet completed. Up-to-date accounts would be provided at the next meeting of the Finance, Policy and Strategy committee. 408 ACCOUNTS FOR PAYMENT Accounts for payment totalling 7,056.44 (net) were approved for April 2015 and receipts totalling 24,535.06 were accepted. 409 TOWN CLERK S REPORT 1. The Annual Meeting of Council will be held on Monday 18 th May 2015 at 6.00pm. (Please note earlier time).
45/15 2. I have received correspondence from the Ombudsman for Wales regarding revised Guidance on the Code of Conduct. Copies of the guidance are available from the website at www.ombudsmanwales.org.uk and there is a separate version available for town and community councillors. You are advised to familiarise yourselves with the changes made and if you do not have access to a computer I have one hard copy available in the office. 3. Could all councillors please complete a Register of Members Interests form at the earliest possible opportunity as it is now a legal requirement that the details are made available on the council s website? Copies of the form are available from me. 4. I have received information today about the Local Care Ambassadors for Pembrokeshire. They are Gary Yates and Malcolm Phillips and they will be representing Carers Wales in their local communities recruiting and welcoming new members to raise awareness of the services available to carers. They wish to address Council sometime and I ask whether it is Council s wish to meet them. 5. Cllr Margaret Brace s Civic Service will be held on Sunday 12 th July 2015 at 12.00am at St Clements Church followed by lunch at the Athletic Club. I do hope all councillors are able to support her on this special day. 6. I have more cans of the dog mess identification spray in my office if anyone wants any. 410 ANY OTHER INFORMATION The following matters were raised: a) Cllr Brace had attended the selection of the Carnival Princess and the carnival proceedings were well in hand. b) Cllr Mrs H Richards had been interviewed by children from Neyland School in connection with VE day and commented how organised they were with all their questions written down. c) Cllr Phelan referred to an article in the Daily Mail about caravans parking on streets and the clerk was asked to speak to the police and PCC planning department about this. d) The contractors working on the crossing island near to the Rose and Willow had totally blocked the pavement with their vehicles and pedestrians were forced to walk in the road. e) Cllr Wilson raised the issue of the bad language and behaviour of the children whilst outside at the Skills Centre during the recent good weather. The clerk was asked to telephone the Head of the PRU to report this. f) The question of whether the Mount Estate in Milford Haven has a weekly refuse collection was asked. The clerk would make enquiries. g) Cllr Stolliday reported that the plans of the new development were on display at the Athletic Club.
46/15 411 DATE OF NEXT MEETING The next meeting will be the Annual meeting and will be held on Monday 18 th May 2015 at 7.00pm. There being no further business, the meeting closed at 8.30pm. Signed..Mayor.Date Signed Clerk..Date