AGENDA Aviation Committee August 6, 2018 7:00 PM I. COMMUNICATIONS II. RESOLUTIONS, MOTIONS AND NOTICES 1. Resolution authorizing service agreement with FirstLight on behalf of the Elmira Corning Regional Airport 2. Resolution authorizing agreement with the New York State Electric and Gas Corporation on behalf of the Elmira Corning Regional Airport (Fire pump transfer switch) 3. Resolution extending various agreements for the provision of certain industrial and commercial items on behalf of the Purchasing Director 4. Resolution approving various Change Orders on behalf of the Elmira Corning Regional Airport (Airport Terminal Rehabilitation Project - Phases I & II) III. OLD BUSINESS IV. NEW BUSINESS V. ADJOURNMENT
CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution authorizing service agreement with FirstLight on behalf of the Elmira Corning Regional Airport Resolution #: 01 Slip Type: SEQRA status State Mandated CONTRACT False Explain action needed or Position requested (justification): The Director of Aviation, on behalf of the Elmira Corning Regional Airport, is requesting authorization to enter into a service agreement with FirstLight for the new airport phone system at a cost of $390.20/month. This is a 36 month agreement. Vendor/Provider FirstLight Term 36 Months Total Amount $14,047.20 Prior Amount Local Share State Share Federal Share Project Budgeted? Yes Funds are in Account # CREATION: Date/Time: Department: 7/19/2018 11:58:44 AM Aviation Department APPROVALS: Date/Time: Approval: Department: 7/20/2018 4:39 PM Approved Budget and Research 7/23/2018 4:07 PM Approved County Executive 7/25/2018 10:33 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: First_Light.pdf First Light Cover Memo Item # 1
SERVICE INFORMATION Voice Service Service Order Form Order Type: Exst Customer - Add Order Date: 7/17/2018 Opportunity ID: 35696 On/Off Net: Near-Net Requested Svc Date: 9/1/2018 Bus Case #: FBC005528 CUSTOMER INFORMATION Company Name: Chemung County PO #: Account Executive: Jen Novy Customer Acct #: Primary Contact: Name: Steve Wilber Name: Billing Contact: Telephone: 607-873-1150 Telephone: Email: swilber@co.chemung.ny.us Email: Address: 210 Lake St Address: Suite/Floor: PO Box 588 Suite/Floor: City/State/Zip: Elmira NY 14902-0588 City/State/Zip: Technical Contact: Name: Aaron Dowd Street: Service Address: Email: adowd@co.chemung.ny.us City/State/Zip Telephone: 607-873-1144 DMARC: VOICE SERVICES + PRICING + USAGE RATES & TIMING Systems Engineer: Karen Keegan 41 State St, Floor 10 Albany, NY 12207 Phone: 800-461-4863 Fax: 518-598-0935 www.firstlight.net ITEM USOC QUANTITY MRC NRC TOTAL MRC TOTAL NRC Sip trunk Unlimited, included Caller ID 24 $ 16.05 $ - $ 385.20 $ - 1 Block of 20 DIDS 1 $ 5.00 $ - $ 5.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Fees/Surcharges Subtotal $ 390.20 $ - NRC waived $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Usage Rates & Timing Subtotal $ - $ - Local Calling Rate/Min Long Distance (LD) Rate Plan LD Intrastate Rate LD Interstate Rate Toll Free (TF) Plan TF Intrastate Rate TF Interstate Rate All LD Timing unlimited Unlimited Enter Rate Enter Rate Please Select Enter Rate Enter Rate Please Select PRICING SUMMARY Total Monthly Recurring Charge (MRC): $ 390.20 Service Term: 36 Months Total Non Recurring Charge (NRC): $ - Existing MRC: $ - NOTES 276 Sing Sing Rd. Horseheads NY 14845 Pricing is combined with 200MB circuits at 210 Lake St Elmira NY & 425 Pennsylvania Rd Elmira NY. Customer 3rd Quarter promotion also included for 3 months MRC free at end of term. Contract # PS64726 / New York State Office of General Services Group 77017 RFP 20268 - Comprehensive Telecommunications Service CUSTOMER ACCEPTANCE THIS SERVICE ORDER IS GOVERNED BY FIRSTLIGHT S STANDARD TERMS AND CONDITIONS POSTED AT www.firstlight.net/terms-conditions. By signing this Service Order, Customer certifies that Customer has read and agrees to abide by FirstLight s standard terms and conditions. Customer acknowledges that FirstLight s standard terms and conditions may change from time to time and that Customer s continued use of the services indicates acceptance of the terms and conditions. In the event that customer and FirstLight or its affiliates* have an existing master form of contract for the type of service ordered, that master form of contract shall supersede FirstLight s standard terms and conditions. Unless otherwise specifically identified, the prices included in this service order are exclusive of any taxes, surcharges and other fees which, whether specified or not, may be revised at any time. Taxes, surcharges and other fees may include but are not limited to federal, state and local taxes, surcharges and fees. Universal Service Fund charges and network surcharges. Rates detailed in this service order do not include applicable fees, surcharges and taxes. The list of current rates and charges can be found at www.firstlight.net. *Affiliates including, but not limited to: Oxford Networks, BayRing Communications, Sovernet, ION, Finger Lakes Technologies Group and 186 Communications. CUSTOMER AGREEMENT: By signing below, Customer accepts this Service Order. Chemung County Signature: Title: Date: FirstLight Signature: Title: Date: Item # 1 Version: 6/18
CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution authorizing agreement with the New York State Electric and Gas Corporation on behalf of the Elmira Corning Regional Airport (Fire pump transfer switch) Resolution #: 02 Slip Type: SEQRA status State Mandated OTHER False Explain action needed or Position requested (justification): The Director of Aviation, on behalf of the Elmira Corning Regional Airport, is requesting authorization to enter into an agreement with New York State Electric and Gas (NYSEG) to add a transfer switch to the fire pump for the Terminal Expansion/Renovation project. In order to do this, NYSEG will have to disconnect service at the pole. The total cost of this service is not to exceed $747.89. CREATION: Date/Time: Department: 7/19/2018 12:07:05 PM Aviation Department APPROVALS: Date/Time: Approval: Department: 7/20/20189:22 AM Approved Budget and Research 7/20/20181:42 PM Approved County Executive 7/25/201810:35 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: NYSEG_Fire_Pump.pdf NYSEG-Fire Pump Cover Memo Item # 2
Item # 2
CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution extending various agreements for the provision of certain industrial and commercial items on behalf of the Purchasing Director Resolution #: 03 Slip Type: SEQRA status State Mandated OTHER False Explain action needed or Position requested (justification): To approve vendor contract renewals for the Industrical and Commercial bid (RFB-1834) which will expire in August 2018. Prior Resolution No. 15-449 CREATION: Date/Time: Department: 7/25/2018 12:18:57 PM Purchasing APPROVALS: Date/Time: Approval: Department: 7/26/2018 4:49 PM Approved Budget and Research 7/27/2018 11:27 AM Approved County Executive 7/30/2018 11:38 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: 2018_RFB- Explanatory Memo 1834_Industrial_and_Commercial_Supply_memo_for_route_slip.docx 2018_Signed_Vendor_Renewals.pdf Signed Vendor Agreements Cover Memo Backup Material Item # 3
Date: July 23, 2018 To: From: Thomas Santulli, County Executive Tricia Wise, Purchasing Coordinator Re: Contract Extension Industrial and Commercial Supplies RFB # 1834 Original Legislative Resolution # 15-449 Attached please find the responses to our requests for the Industrial and Commercial Supplies Contract renewal. The original contract expires August 10, 2018, but may be extended for up to two (2) additional one-year terms under the same terms and conditions of the original bid and contract if the County and the vendors concur. This is the first one-year renewal contract which will end on August 10, 2018. At such time, the County will seek to renew the contract for a final one-year period. We are requesting that the Legislature approve contract extensions for: Banfield Baker, Horseheads, NY Camfil, DBA EDCO Sales, Syracuse, NY Champion Fasteners, Elmira, NY IRR Supply, Elmira, NY DBM Controls, Elmira, NY S&M McDonald Contracting, Elmira, NY Winzer Corp (formerly Chromate Indust. Corp), Bohemia, NY RFB-1834 Bid Section Allowing Extension and Price Adjustments: 4. CONTRACT TERM: It is the intention of the County of Chemung to enter into a contract for the term of three (3) years beginning on the date of the bid award. If mutually agreed between the County and the contractor, the contract may be renewed annually under the same terms and conditions for an additional period not to exceed two years. 5. PRICE CHANGES: The contract prices are subject to increase or decrease during the contract period in accordance with changes which may be made by the manufacturer. The percentage associated with cost plus will remain constant throughout the term of the contract. Any changes must be indicated on the invoice. Item # 3 C:\Program Files (x86)\neevia.com\docconverterpro\temp\nvdc\874f3608-c5aa-4fe3-8204- 4438FDF04D83\ChemungAgenda.12955.1.2018_RFB-1834_Industrial_and_Commercial_Supply_memo_for_route_slip.docx
Item # 3
Item # 3
Item # 3
Item # 3
Item # 3
Item # 3
Item # 3
CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution approving various Change Orders on behalf of the Elmira Corning Regional Airport (Airport Terminal Rehabilitation Project - Phases I & II) Resolution #: 04 Slip Type: SEQRA status State Mandated OTHER False Explain action needed or Position requested (justification): The Director of Aviation, on behalf of the Elmira Corning Regional Airport is requesting authorization to approve change orders for the Airport Terminal Rehabilitation Project - Phases I & II: Phase I Contract 1 - Structural Steel Raulli & Sons (01 CO-03) $42,000.00 Contract 2 - General Trades Construction Streeter Associates (02 CO-16) $297,821.00 Contract 2 - General Trades Construction Streeter Associates (02 CO-17) $227,664.00 Phase II Contract 1 - General Trades Construction Streeter Associates (02 All-02) $0.00 Contract 1 - General Trades Construction Streeter Associates (01 CO-02) ($48,720.00) Contract 4 - Electrical John Mills Electric (04 CO-02) $0.00 Contract 4 - Electrical John Mills Electric (04 CO-02) $218,973.00 CREATION: Date/Time: Department: 8/3/2018 7:44:38 AM Aviation Department APPROVALS: Date/Time: Approval: Department: 8/3/20189:06 AM Approved Budget and Research 8/3/20181:45 PM Approved County Executive 8/3/20182:07 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: Change_Orders_8.3.18.pdf Change Orders 8.3.18 Cover Memo Item # 4
Item # 4
Item # 4
Item # 4
Item # 4
Item # 4
Item # 4
Item # 4
Item # 4
Item # 4
Item # 4
Item # 4
Item # 4
Item # 4