DALSTON PARISH COUNCIL Minutes of the Monthly Parish Council Meeting held at Forge Green, Dalston on Tuesday 9 th July 2013 Paul A I Barton Clerk PRESENT Mr B Craig (Vice Chairman) Mr C Drouet Mrs F Kaye-Krzeczkowski Mr O Roberts Mr T Baxter Mr J Kelsey Mr O Rickerby Mrs A Byers 40/13 Apologies Apologies for absence received from Cllrs Auld, Cowen, Millar, Dalton, Potter, Ebbatson, & Newton 41/13 Minutes The minutes of the Monthly Parish Council meeting held on 11 th June 2013 were agreed and signed. The minutes of the Extraordinary Parish Council meeting held on 26 th June 2013 were agreed and signed. 42/13 Requests for Dispensations There were no requests for dispensations. 43/13 Declarations of Interest Cllr B Craig. Carlisle City Development Control Committee Cllr J Kelsey. Budgets Dalston Recreation Association 44/13 Public participation In attendance Cllr T Allison informed the meeting of the summer activities being carried out at Beaumont Parish Hall and commended those activities for local consideration. Unfortunately the Dalston Parish Magazine had already been published for July/August so it would not be possible to promote any details. Cllr Allison gave a short report stating his proposal to carry out a feasability Business Plan study relating to the development of the former Coop in The Square. Having heard his Intentions, the Council resolved to support in principal Cllr Allison in his study and agreed to consider his findings in due course. Cllr Allison also reported on the change in working practice now adopted by Cumbria County Council in the process and methodology of its awarding of Grant funding. It was agreed that this was an improvement over the previous system. The Clerk was asked to ensure that all available future Grant applications be submitted in a timely fashion 45/13 Planning decisions and applications Planning decisions: Appn Ref: 13/0376 Skukuza, Raughton Head Hill, Raughton Head, Carlisle, CA5 7DD Erection Of Single Storey Side Extension To Provide Sitting Room. Grant Permission Appn Ref: 13/0377 Hawksdale Hill Dalston: Single Storey Extensions To Provide Playroom To Side And Extended Lounge And Dining Room To Rear. Grant Permission Appn Ref: 13/0365 Consultation Caldew Secondary School, Carlisle Road, Dalston Extension Of Multi Function Ground Floor Space Into Courtyard. Grant Permission 85
Appn Ref: 13/0352 12 Glebe Close Dalston: Erection of single storey extension to provide frontage porch & utility room to rear. Grant Permission Appn Ref 13/0193 Former Coop Dalston: Change of use to Fish & Chip shop revised hours Grant Permission with conditions Appn Ref: 13/400 (LBC) Consultation Dalston Hall Hotel, Dalston Renewal Of Unexpired Permission Of First Floor Extension And Ground Floor Conversion To Form 8no.Rooms In East Wing And Erection Of Two Storey Lodge Comprising 12no. Rooms. Grant Permission Appn Ref: 13/0401 Dalston Hall Hotel, Dalston Renewal Of Unexpired Permission Of For First Floor Extension And Ground Floor Conversion To Form 8no. Rooms In East Wing And Erection Of Two Storey Lodge Comprising 12no. Rooms. Grant Permission Planning Withdrawals: None notified Planning Applications: Appn Ref: 13/0027 S211 The Old Grammar School, 2 The Green, Dalston, Carlisle, CA5 7QB Remove multi-stemmed conifer tree from the rear garden. No observations Appn Ref: 13/0423 Land adjacent Alpine Cottage, Raughton Head, Carlisle, CA5 7DD Erection Of 1no.Dwelling with additional amended parking area. Concerns were expressed over the application. Objections were raised on the basis that the site is still perceived to be agricultural land, is not thought to be on the current housing plan. Additionally it was observed that access to the proposed development would be across Common Land and potentially hazardous as it would be close to both a road junction and a bend ion a well used country road into the village. It was felt that a local occupancy restriction should be considered Appn Ref: 13/0461 Kingswood Educational Centre Cumdivock, Dalston, Carlisle, CA5 7JW Variation of Condition2 (Approved Documents) Of Previously Approved Application Ref 12/0185. No observations Appn Ref: 13/0028 S211 The Green, Dalston, CA5 7QB Fell Conifer in rear garden. No observations Appn Ref: 13/0473 Dalston Hall Caravan Park, Dalston Removal Of Condition 7 Of Previously Approved Application 85/1103 To Allow Alternative Coloured Static Caravans Stances for Holiday Use. No observations 52/13 Dalston Rural Masterplan & Strategic Housing Land Availability Assessment It was agreed to deal with Agenda item 13 after item 6 to enable Councillors who needed to leave to partake in the discussion that followed. Cllr Rickerby provided an update to the meeting on the responses received from both Richard Wood and Jillian Hale of Carlisle City Council. There was considerable dissatisfaction with these responses which now described Buckabank as a 'village' and described the area as now both suitable and sustainable and 'could provide an excellent opportunity for high quality homes within the rural area'. There was further conjecture as to whether Ellers Mill which was cited as a local employer in Buckabank, was actually part of Buckabank. It was agreed the Parish Council make further protestations to Carlisle City Council BEFORE the Plan goes out to consultation. It was agreed that Cllr Rickerby circulate a draft letter to the small working group to help vet and proof a further communication to the City Council re iterating Dalston Parish Council's objections to the changes now imposed to the proposed plan. It was further agreed that Cllr Allison be included on the circulation 86
46/13 Clerk s Report:- The Clerk reported that the last Policy and Resources Committee had made a request that the Forge Green Bathroom renovations carried out in June 2013 be allocated to the 2012/2013 financial year. The Clerk advised that as the year-end Audit had already been carried out and that the job was not completed in that fiscal year, then it would be shown in the 2013-2014 accounts but with a note that the funding had been allocated in the 2013/2014 fiscal year. The Clerk circulated a key register to establish which Councillors now held keys. This register to be held in the safe. The Clerk confirmed that Dalston Post Office continued to issue Fishing Permits and fees had recently been collected 47/13 Correspondence Mr Kevin Graham of 1 Walkmill had requested stones from river Caldew and that the Environment Agency confirmed that this was permissible but with a recommendation that a 'flood defence permit' be applied for Carlisle City Council confirmed that of the latest round of the Village Hall grants, Cumdivock reading room grant of 300 was approved subject to sight of the Village Hall bank statement but that the 251 Victory Hall projector grant was NOT Approved David Rice of Nestle responded to a request for information about future development of the Nestle site by inviting members of the Council to visit the factory to both meet some of the senior management team and have a tour of the site. Councillors expressed an interest and requested the Clerk to follow this up The meeting was advised that Primrose Hall were requesting grant assistance to carry out energy saving activity on the Hall. It was felt that this was outside of the remit of the Council but that Primrose Hall might apply to the Church Commissioners and Carlisle City Council QE II Fields Challenge Consideration was given to a communication from Fields in Trust ascertaining if Dalston Parish Council wished to proceed with the trust deed to further secure the Kingsway. It was agreed that the whole pack of documentation be circulated to all Councillors for consideration and action review at the next meeting Consideration was given to two CALC publications. It was agreed to purchase a new copy of the Good Councillors Guide and an annual subscription to the CALC Local Council Review A copy of Grass Roots from RHS was made available to all Councillors Caldew School advised they were running a 24 hour charity football match on 21 September. Cllr Craig advised that the school organised an Open Minds day on Thursday 4 th July with Pupils from the school undertaking 2 Projects, one in the Churchyard building a slow worm enclosure and the other fitting new seating to the Lamp at the top of the Kingsway. It was agreed that a letter of thanks be sent to the school acknowledging the help given. Apologies for absence were received from Cllr Clarke together with her letter of resignation from her position as District Councillor. It was agreed that a letter of thanks be sent to Cllr Clarke for her time and efforts on behalf of Dalston Parish and to wish her well NALC Parish Survey on Parish Polls. As Dalston Parish Council has not carried out a poll it was agreed that the Parish could not complete the survey 48/13 Payment of Accounts Resolved to approve the monthly expenditure and record of income authorise payments of the accounts including late payment requests to ND Plumbing for 60 to repair a leak at Forge Green, Staples July Account for 17.98 and to reimburse Mrs E Auld for the engraving of the Horn Trophy. Bank Account Balances as of 30th June 2013 Community Account 17,239.96 87
Saver Account 68,215.59 85,455.55 Less unbanked chqs Primrose Hall - 15.00 Bank Reconciliation CD - 49.96 85,390.59 Balance at 01.06.13 95,136.78 Income to 30 June 2013 1,685.62 96,822.40 Less expenditure to 30.06.13 11,366.85 85,455.55 REVISED SCHEDULE OF AUTHORISED PAYMENTS EXPENDITURE DETAILS AMOUNT V'CHER No. CHQ.No. C Millar Dalston in Bloom re Hickson 27.10 39 702874 RM Capstick Dalston in Bloom 56.74 40 702875 RM Capstick Dalston in Bloom 110.61 41 702876 ND Plumbing 2 Forge Green Bathroom 2,175.00 42 702877 SMS Traffic Survey 1,098.00 43 702878 Ian Moore Cemetery Wall 2,500.00 44 702879 Ian Moore Reseat gravestone 200.00 45 702880 O2 Mobile phone charges 20thJune to 19thJuly 2013 36.00 47 D/D N Park Cemetery Works 432.00 46 702881 Fran Wilcock Dalston in Bloom 50.00 48 702882 Indigo Speech preparation re Tonwhead Rd Dev 120.00 49 702883 A Byers Stationery re D in Bloom 11.50 50 702884 Mallinson Galvanise seat brackets 30.00 51 702885 PAIB Clerks Salary + expenses 849.86 52 702887 Cumbria CC Overpayment of Grant funds 3,000.00 53 702886 HMRC PAYE Qtr April-June 598.68 54 702888 C Millar Dalston in Bloom re Dobbies 52.79 55 702889 ND Plumbing Water leak Forge Green 60.00 56 702891 Staples July statement 17.98 57 702890 E Auld Engraving Horn Trophy (D in B) 9.50 58 702892 11,435.76 INCOME 88
Interest Business Saver Interest received 4/3/13-02/06/13 5.36 L Watson Rent for 1 Forge Green - June 2013 256.86 Dalston PO Postcards 18.40 Dalston PO Fishiing licences 88.00 368.62 Plus prior period unbanked deposits C Collins 420.00 C Collins 430.00 Mr & Mrs Cowen Nook Lane Easement 2.00 Fishwicks Funeral Service re Joanna Scott 370.00 Cumbria Memorials re 85.00 L Horton Pinfold rent 10.00 Total Income to 30.06.13 1,685.62 Consideration was given to a schedule of Village and Cemetery works with quotations for the work from Nigel Park. It was agreed that further enquiries on the costings should be sought relating to the items of work by the riverside and the riverside cemetery wall. Charles Bennett of Carlisle City Council to be contacted and advise on the Copper Beech in the Cemetery. (Clerk to contact) Cllr Cowen to report back on the growth to be removed from the Vestry Wall of St Michaels.(Clerk to check on progress) Clerk to seek alternative quotations for works to be carried out on the Ivy at Forge green and the dead chestnut tree on Kingsway 49/13 Capital Grants Cllr Kelsey reported on the current grant situation with Dalston Recreation Association confirming that the Policy & Resources Committee meeting of 14 June 2013 agreed to support the Association and assist as part of the CPCA grant application. As part of the Dalston Recreation Associations development activity it was resolved (Proposed by Cllr Roberts, seconded by Cllr Drouet, carried unanimously) to support the Association with an initial grant of 3000 to satisfy existing grant requirements and to provisionally agree additional grant support towards the cost of further playground equipment with further match funding grants up to gross figure in this financial period of approximately 4300. 50/13 Cemetery matters There were no interments to report Approval was given for the purchase of Ward V Sect K space no 45 by Mr & Mrs S Wilson of 170 Ightenhill Park Lane, Burnley who have local family connections to the Cemetery for the sum of 89
51/13 Neighbourhood Development Plan Steering Group Cllr Drouet provided a comprehensive report on the activities carried out to date. The Steering Group has had an initial meeting and to date there have been 83 responses to date to the NP questionnaire. He confirmed that a successful grant application of 5,300 had been made to the Community Development Foundation with sufficient funding to hold six meetings in the Victory Hall, print a business and domestic questionnaire as part of the Parish information gathering and a large proportion of the cost ( 4,000) for a Parish wide Housing Need Survey to be conducted by Cumbria Housing Trust. A condition of this funding is that they have to be spent and accounted for within twelve months. Dalston Parish Council would be responsible for associated costs including distribution and postage costs Workshops were scheduled to commence in August. The meeting was advised that as a consequence of Carlisle City Council being considerably behind schedule with their role in the Locality Bill then Dalston Parish Council may suffer a delay in obtaining grant aid from Carlisle City Council. Cllr Drouet requested that all costs associated with the NDP should be kept separate 53/13 Councillor Matters Cllr Craig advised that monies due to Story Construction need to be reviewed and paid having identified any outstanding defects. He advised that the four designated disabled parking spots needed to be properly signposted. Cllr Byers notified the meeting of a motor accident close to the Doctors surgery on Townfoot Road, and again raised the issue of a tree at Buckabank which might be, or become a hazard. The Clerk to contact the appropriate contact at Carlisle City Council. Cllr Drouet confirmed that a neighbour had donated approximately twenty Hydrangeas to the plantings around the Kingsway and suggested a letter of thanks from the Council would be appropriate which was agreed. Cllr Roberts commented on the wasps nest in the wall at Forge Green. Clerk to Investigate. Cllr Roberts raised an outstanding glazing repair required for the bus shelter at Bridge End. Cllr Craig recommended 10mm toughened glass to be appropriate. Clerk to investigate. The roadway immediately adjacent to the land next to the old Coop and in front of the Cumberland Building Society was highlighted as being in a poor state of repair with a need for remedial action. Clerk was to investigate ownership/responsibility of this land. 54/13 Date of next meeting Next meeting of the Parish Council to take place on Tuesday 13th August 2013, 7:15 p.m. at Forge Green This meeting closed at 10.18pm 90