LITTLE PAXTON PARISH COUNCIL

MinFC060417 LITTLE PAXTON PARISH COUNCIL of the Council: Mrs J.Gellatly, 11 Hayling Avenue, Little Paxton, PE19 6HG Telephone: 01480 470193 E-mail: littlepaxton@hotmail.com www.little-paxton.cambs.info 81 Minutes of the Full Council meeting held in the back room at Little Paxton Village Hall at 7.30pm on Thursday 6 th April 2017. APPROVED Present: Cllr K. Barker, Cllr K. Bishop, Cllr P. Chapman, Cllr D. Clark, Cllr J. Cleaver, Cllr P. Law, Cllr J. Matheson (Chairman), Cllr N. Muhlhausen, Cllr K. Potts, Cllr L. Smith, Cllr L. Timms, Cllr L. Swain & the Mrs J. Gellatly. Agenda Item Pwr Action 559. Apologies for absence were received from Cllr S. Radley(work) Cllr R. Russell (illness), Cllr M. Womack (work) & Cllr B. Chapman (meeting). The apologies were accepted and approved. 560. Members declaration of Disclosable & Non Disclosable Pecuniary interest for items on the Agenda. Cllr N. Muhlhausen declared a disclosable pecuniary interest on Agenda items 578 & 579 as she has an allotment. 561. To receive written requests for new Disclosable Pecuniary interest dispensations. None. 562. Public Forum. There were nine members of the public present. 563. Report from District & County Councillors. Cllr L. Swain gave a verbal report. 564. The Minutes of Full Council meeting dated 16th March 2017 were approved and signed. 565. Matters arising from previous Minutes (No decisions).the reported that the HDC Legal team have started the legal work to register the unregistered section of land for the proposed Jubilee Garden. 566. Planning applications received from HDC. (i) 16/02470/TREE- Block A1-31 Marbled White Court, Little Paxton- T1=Ash remove Epicormic growth and crown lift to 2.5m,T2= Sycamore- remove Epicormic growth and crown lift to 2.5m,T3-6= 4 x weeping willows- pollard and crown lift,g1 & G2= All goat willows coppice/pollard,t7-10= 4 x Crack willows- re pollard,t11-12= Ring Ivy on Willow and Ash, Crown lift all trees on site to 2.5m- Applicant Mr Arnold. Recommend No Objection. It was agreed that the planning application will have no detrimental impact on either the area or neighbouring properties. (ii) 17/00400/FUL Replacement of 2 prefabricated garage buildings with one building for Parish Council maintenance machines and storageapplicant Mrs J Gellatly. No comment. (iii) 17/00353/HHFUL 3 Grove Road, Little Paxton PE19 6QF- Side extension- Applicant Mr. & Mrs Smith. Recommend No Objection. It was agreed that the planning application will have no detrimental impact on either the area or neighbouring properties. (iv) 17/00467/HHFUL 22 Gordon Close, Little Paxton PE19 6PF- Demolish existing garage and construct a two storey extension to the side & rear. The front of the side extension is a single storey with a

82 pitched roof forming a new garage- Applicant Mr.P.O Leary. Recommend No Objection. It was agreed that the planning application will have no detrimental impact on either the area or neighbouring properties. (v) 16/02706/FUL Land At Southern End Of The Conservatory Village Great North Road Little Paxton - retail unit-revised highway details- Applicant Hunts Glass Conservatory Village Ltd. Recommend objection. The revised vehicle access will reduce visibility available to the north of the site from a previous assessment of 2.4m x 101 to 2.4 x 2.4 x 90m. The recent road traffic audit indicates a visibility splay of 2.4m x 95.3m. The achievable visibility splay is to quote from documentation provided is only 2m short of the desired level. The closure of the straight ahead route means that all vehicles from the A1 and the locale will be using a junction which has limited visibility because of the A1 cross bridge. Red surfacing and a 40mph roundel are insufficient to warn traffic exiting the A1 of slow moving traffic turning left or crossing the carriageway to go north. Highly visible road and post signage, warning drivers of the junction and speed limit, is needed on the slip road before and after the crest of the A1 cross bridge. The road safety audit team visited the site between 11.30am and 12.30pm. At peak times, vehicles may be queuing to exit the slip road at the junction, with the potential of a tail back onto the A1. The uncontrolled pedestrian crossing is not sufficiently indicated. A belisha crossing would give clear all weather warning to traffic. 567. Plans approved by HDC since last meeting. Information only. (i) 17/00285/HHFUL 20 Lakefield Avenue, Little Paxton PE19 6NZ - Proposed extension to the side and infill porch to the front- Applicant Mr. Cameron. 568. Apologies for non attendance at Council meetings- Cllr D. Clark gave a verbal report. (i) No action required. 569. Review of the mailing address for the - Cllr D. Clark gave a verbal report. (i) It was agreed to amend village magazine articles & notice boards to advise the Council s correspondence address is not a public office and all meetings with the are to be arranged by appointment. 570. Little Paxton Colts FC permission request for the annual football tournament on the QEII Playing field on the 22 nd & 23 rd July 8am 6pm. It was agreed to grant permission for the football tournament to take place on the QEII Playing Field from 8am 6pm including setting up and clearing away. Access to the disabled car parking spaces in the village hall car park to be made accessible to residents during the event. 571. Little Paxton Colts FC permission request for summer football training from April August 6pm 8.30pm. Permission was granted to the Colts Under 11, 12, 13, 14, 15 & 16 teams for training as in previous years. 572. Little Paxton Colts FC permission request for a barbecue, beer tent & football games for the Annual Presentation Day 17 th June 12pm 9pm. Permission was granted for a barbecue and football/fun games from 1pm 8pm for the Annual Football presentation. 573. Little Paxton Cricket Club permission request to use a mechanical roller on the playing field on 6 th & 7 th May or 14 th May. Permission was

83 granted to use a mechanical roller on the playing field. requested to obtain copy of the Cricket Club s insurance and risk assessment. 574. To review the decision made on 2 nd March regarding the location of the Petanque pitch (Min02Mar17 Item 519) in response to letter received from Little Paxton Cricket Club Cllr K Bishop & Cllr D. Clark gave a verbal response. (i) To agree to special motion to rescind decision Min02Mar17 Item 519. In light of the information received by the Little Paxton Cricket Club, it is resolved to rescind the decision made at the Full Council meeting on the 2 nd March Agenda item 519. Proposed Cllr K. Bishop. Seconded Cllr L. Timms. Six councillors have signed a written special motion as per Standing Order 7 (see attached). (ii) To agree location of the Petanque pitch. It was agreed to locate the Petanque pitch on the QEII Playing Field on the area between the Council garages and the community pavilion. (iii) It was agreed to contact all residents with a boundary on the QEII Playing Field to advise new location for the Petanque pitch. 575. To agree location of the benches for the QEII Playing Field -Cllr P. Law gave a verbal report. It was agreed to locate two benches near the Petanque pitch, one at the bottom right hand corner of the playing field and one near the football pitch outdoor/gym equipment on the right hand side of the playing field (near Lakefield Avenue boundary fences). 576. To appoint a contractor to supply & install grass matting around the perimeter of the Petanque pitch. (i) It was agreed to defer installing the grass matting until the after the replacement garages are built. The S106 Bydand Lane Reserve agreed as source of funds. 577. Dogs off leads & Dog fouling on the QEII playing field- Cllr D. Clark gave a verbal report. (i) It was agreed to obtain costs for banners to display on the playing field. 578. Allotment rolling programme of maintenance (MinFC01Dec16) Cllr N. Muhlhausen left the meeting room at 8.35pm. (i)it was agreed to create 10 raised beds to be installed at the allotments as part of a rolling programme (raised beds numbers 1,3,5,7,9,11,14,17,19 & 21 as per plan). (ii) Ridgeons were appointed as the supplier of railway sleepers ( 13.99 per sleeper for a bulk order). (iii) It was agreed to purchase compost and mulch from Madingley Mulch and a general purpose waterproof liner. (iv) The S106 Bydand Lane funds were agreed as source of funds. 579. The annual rent payment for a raised allotment bed was agreed at 5.00 (not on a pro rata basis). 580. Permission request from an allotment holder for a temporary metal barrier around allotment plot no. 5. It was agreed the metal barrier fencing to be replaced with a less obtrusive fencing. Cllr N. Muhlhausen returned to the meeting room at 8.45pm. Cllr J. Cleaver & Cllr L. Smith declared non disclosable pecuniary interests on Agenda item 580 as they are acquaintances of the allotment holder.

84 581. Community Led Plan- Cllr L. Timms gave a verbal report. 582. Councillors who attended the Huntingdonshire Parish & Town Council Conference gave verbal reports. 583. Councillors who have recently attended training courses gave verbal reports. 584. Outreach & Finance Councillor Training-the gave a verbal report. (i) Councillors to advise the if they wish to attend the training sessions on the 12 th, 19 th & 26 th June. 585. Cllr. J. Matheson & the were nominated to take part in an interview at Huntingdon Community Radio Over to You programme about Paxfest on 27 th June 7pm 8pm. 586. To consider appointing a new editor for the Welcome Newsletterthe gave a verbal report. (i) Cllr L. Timms agreed to ask the Village Views editor to consider editing the Welcome Newsletter. 587. The Keep Little Paxton Tidy Poster competition Cllr D. Clark gave a verbal report. (i) Agenda item for a future meeting. 588. It was agreed to transfer 1500 to S106 Reserve from the Term deposit. The residual term deposit balance to be extended for two months 589. The financial statements as at 15 th March 2017 were received. Information only. (i) It was agreed to vire 200 from advertising budget & 60 from the Health & Safety budget to the CCTV maintenance budget. 590. The payments for March/April 2017 were approved. Councillors Cllr J. Matheson / Cllr L. Timms March 17 Tran Arthur Ibbett Ltd Maintenance materials- Bill 2578 187.47 payment Hire or Buy Group Ltd Maintenance materials, 2579 284.39 railway sleeper- Bill payment Little Paxton Village Hall Committee- CPAD 2580 10.00 power 01/04/16-31/03/17- Bill payment MSP Retail Ltd - (Costcutter) CPAD power 2581 10.00 01/04/16-31/03/17- chq s/n 012496 Atlantis Estates Ltd- (Skipper Way)CPAD Power-1/04/16-31/03/17- chq s/n 012498 2582 10.00 Mr. R. Barker- Allotment plot 001B Return 2583/ 14.00 allotment gate & tap keys- chq s/n 012497 2584 Hugh Harris T/A Fresh Air Fitness- spare bolt covers- Bill payment 2585 8.88 Salaries/PAYE/NI, Pension contributions Mar 2586-4714.88 17- Bill payments 89 Mrs J Gellatly- s Exp Mar17- Bill payment 2590 25.00 Cemetery Development Services Ltd- safety 2591 48.00 testing new memorials- Bill payment Little Paxton PCC Village Views March 2592 45.00 delivery- Bill payment Cambridgeshire ACRE- payroll processing Jan 2593 43.20 Mar 17- Bill payment Wicksteed Leisure Ltd- spare parts- Bill payment 2594 45.19 *2 *2 *2 *3 *4 *5 *6 *7 *8 *4

85 Arthur Ibbett Ltd- maintenance materials- Invoice received after Agenda issued- Bill payment Little Paxton PCC- photocopying- Invoice received after Agenda issued- Bill payment FuelGenie- Fuel for maintenance equipment- Invoice received after Agenda issued- Direct debit E-on- Street lights electricity Mar17- Invoice received after Agenda issued- Direct debit April 2017 Edge IT Systems Ltd- annual subscription- Allotment, Accounts, Epitaph- Bill Payment OUEM- Allotment rent 01/4/17-28/09/17- Bill payment Little Paxton Village Hall- Meeting room hire - Bill Payment 6th & 20 th Apr, 4 th & 18 th May Little Paxton Village Hall- Meeting room hire outreach training 12 th, 19 th,26 th Jun Bill Payment- Little Paxton PCC- Annual churchyard maintenance- MinFC01Dec16- chq s/n 012499 St.Neots Museum- S137 donation- MinFC01Dec16- chq s/n 012500 Cambridgeshire County Council- LANTRA Traffic management for community events course- Invoice received after agenda issued 2595 48.75 2596 146.68 2597 34.07 2598 146.61 736.32 75.00 96.00 96.00 517.00 200.00 360.00 *6 *9 0 *7 1 1 2 3 4 591. Information Date of next meeting Annual Parish meeting 20 th April 2017 at 7pm. Date of next Full Council meeting 20 th April 7.30pm. Meeting closed at 9.30pm. Powers Signed Chairman 1. Open Spaces Act c1906 s9/10. 2. Local Government Act 1972 S133. 3. Small Holdings & Allotment Act 1908 s29. 4. Local Government Act 1972 s 112(s). 5. Local Government Pension Regs 1997 SI 1997/1612 amended Local Government Pension Scheme 2014. 6. Local Government Act 1972 s111. 7. Local Authorities Cemeteries Order1977 SI 1977/204 art 4(1). 8. Local Government Act 1972 s142. 9. Parish Councils Act 1957 s3. 10. Local Government Act 1972 s.143. 11. Local Government Act 1972 s 134. 12. Local Government Act 1972 s215 (1). 13. Local Government Act 1972 S137.

14. Local Government Act 1972 s 3. 86