Webelos Woods 2018 Leaders Guide Tuscarora District, Central Florida Council Boy Scouts of America EVENT DIRECTOR: HARVEY KING: Harvey@OLTraining.com Page 1
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Webelos Woods Schedule FRIDAY 5:00p-7:15p Registration and Unit Check-In and Set-Up 7:15p-7:30p Opening String Cutting Ceremony: Harvey King, WW Chair 7:30p-8:15p Boy Campfire: Led by Boy Scouts 7:30p-8:15p Adult Campfire: Parent Orientation Led by WW Staff 8:30p Movie and Scout Cracker barrel 9:00pm Leader & Parent Cracker barrel, roll call (camp headquarters) 11 pm TAPS- Lights Out** SATURDAY 6:30A.M. Reveille 6:30-8:00 Late registration 6:30-8:00 Breakfast and cleanup 8:00-8:15 Camp assembly, Flag rising, roll call (flag Pole) 8:15-9:15 ROUND ROBIN of Wilderness First Aid 9:15-12:15 Morning Classes (see Schedule) 12:15-1:15pm Lunch and cleanup and Campsite Inspections 1:15-4:15 Competitions 4:15-5:00 Camp wide games: Human Foosball and Tug-of-War between the Patrols 5:15-5:30 Assembly for retreat Lower flag roll call. 5:30 Skits turned in to camp Headquarters and Patrol Flags 5:30 7:30 Supper and cleanup 6:30 dinner and dessert judging contest 7:30 9:00 Troop Visitation with Cracker Barrel 9:00-10:00 Campfire program 11:00 TAPS- Lights Out** SUNDAY 7:00 am Reveille 7:00 8:45 Breakfast and cleanup 9:00 Camp assembly, Flag rising, roll call (flag Pole) 9:30 Scout s Own (a nondenominational worship Service: all are encouraged to attend please no taking down of camp at this time) 10:00 Closing ceremony and awards 11:00 Break camp, Campsite Inspection and Checkout (Schedule subject to change) *** 10 POINTS PER OCCURRENCE WILL BE DEDUCTED FROM PACK TOTAL IF ANY CAMPER IS OUT OF THEIR CAMPSITES AFTER TAPS. TRIPS TO THE BATHROOM WILL BE CONSIDERED EXCEPTIONS Page 3
Location: Dates Cost REGISTRATION INFORMATION Rybolt Field, 41940 Boy Scout Rd., Paisley, FL 32767 Friday, Jan. 5 th, 5pm to Sunday, Jan. 7 th, 2018, 11am Early registration will be $18 per Webelos Scout & AOL ($13 per adult); $6 per camping Boy Scout. Early registration ends by Christmas, after that registration will go up to $22 (Webelos & AOL). At the door (on-site) registration will be $25 for Webelos & AOLs. One to each registered and paid person Patch Tee Shirt Available for purchase: $10.65 Order tee shirts thru the online registration site Campsite Assignment: At check in. Leadership: 2 BALOO trained leaders per pack is HIGHLY RECOMMENDED Arrival of Scouts Registrations/Check-in opens at 5:00pm on Friday at the entrance. A map of the camp grounds showing the camping and activity locations will be provided at registration. Late arrivals (after 7:30pm) need to check in at (HQ). Parking Vehicles can come into camp to unload only and then be moved to the parking lot. All vehicles will park in the designated parking area to limit site damage. No Vehicles except Trailer allowed to be left at campsite area. Uniform Field uniforms (Class A) are required for transportation to and from the event. Activities for which you will be in uniform are Saturday evening campfire, Sunday morning worship (Scout s Own service) and closing. For other activities, a Class B activity t-shirt is appropriate. Checkout/Departure from Camp All Scouts and Scouters are encouraged to attend the Scout s Own service on Sunday. Please no camp breakdown or activities during the worship service. All Scouts and Scouters will leave their areas as clean as or cleaner than we arrived. At check out a camp site inspection will be performed by camp staff for all units. You must complete the event evaluation form and have a successful inspection in order to receive your unit patches. Campsites Campsites will be assigned based on pre-registration of unit size. The remainder of units will be assigned a site Friday evening and the size of the assigned site will depend on the number of participants, on a first come, first serve basis. Page 4
Low Impact Camping Each unit is expected to abide by the BSA low impact camping guidelines. Your campsite should be as though no camping took place. (Leave No Trace) Rules for use of our camp prohibit damaging or cutting vegetation in the area. Ground fires are NOT PERMITTED. Food, Menus, and Duty Roster Menus and duty rosters should be posted in the campsite. Mark menus and rosters with unit number and patrol (den) name. Please secure all food at night. Water Water is available at the bathroom on the outside at headquarters. Please no dish washing at this site or in the bathrooms. Garbage Disposal There is no garbage dumpster or trash pickup at this camp, so all trash to be carried back out by the unit to inside MAIN Camp La No Che. NO EXCEPTIONS Bathroom/Latrines Bathrooms are available for all to use. Unit leaders should make sure that the Scouts are aware that there are bathrooms stationed in both the Boy Scout camping area as well as in the Webelos camping area. These facilities should be kept clean and not abused. Off Limits Areas All Areas outside the campground are off limits, this means Campers do not go outside the fenced area, to the houses that people live in, and nobody is to go to any body of water. NO EXCEPTIONS Campfires Friday evening campfires and Cracker Barrel programs will be conducted by Boy Scouts, Scout Masters and Staff for the Webelos and their parents/guardians and their leaders. A Saturday evening campfire and program will be conducted by Staff and the Boy Scout Troops will host a Visitation time during which they will host an Open Camp and offer cracker barrel to visiting Webelos and AOLs. No open ground campfires in the camp a low impact off the ground, container to burn charcoal/wood is permitted. We will comply if an open fire ban is in effect with the County rules. Page 5
Safety & Conduct 1. Safety First is the most important concern. All participants are asked to be mindful that excessive roughhousing and careless behavior can lead to accidents and even injury. Please have fun, but take care of yourselves and others. Prevent mishaps before they occur. Each leader and participant is asked to be observant for safety issues in the activity area surrounding them, and report or correct any concerns. 2. Participants are reminded, to use the Scout Oath, the Scout Law, and the Outdoor Code to guide behavior at all times. 3. The buddy system will be in place and enforced at all times. 4. NO Alcoholic beverages are to be consumed by anyone related to the Webelos Woods at any time during this event. Period. Offenders will be asked to leave. 5. Smoking is permitted only in designated areas (e-cigs are included). No cigarette butts are to be left on the ground. There shall be no smoking or vaping in front of the scouts. 6. First Aid will be located at HQ, and BSA regulations require ALL accidents, injures, illnesses must be reported there. 7. 3 long blasts on the air horn will always mean seek shelter under the HQ Pavilion. 8. We are renting this facility, and as scouts, we are required to act in a scout-like manner. a) Please clean up after yourself and do not leave debris on the ground in your camp site. b) All campsites must be clean and well organized at all times. c) Help keep our restrooms clean. d) If you see any trash, pick it up and put it where it belongs, whether it s yours or not. 9. One final note about behavior. We will be under watchful eyes by Adult Leaders. How we behave reflects on Tuscarora District and all of scouting. 10. Parents and leaders follow the same safety rules as the scouts. 11. Most of all, MOMS do not work here! Page 6
Return to Monster Island Activities All Games will be set up for a rotation of 4-Patrols (which may be 1 or more Unit Patrols depending on size of the Patrols from each Pack). Each Patrol will have a Scorecard to track their progress thru the games and activities. 1. Archery 2. BB 3. Slingshot 4. Building a proper fire will include what type of fire for each job. i.e. - lean to, log cabin, star. Demo in morning (add liquid soap to boiling water), burn the string competition in afternoon. 5. Map and Compass will include orienteering instruction in morning, scouts will need these skills for Return Mothra s Egg Competition in the afternoon. In the morning scouts will learn how to make stretchers in the Wilderness First Aid class, skills also needed for Return Mothra s Egg Competition. 6. Knot tying relay will include instruction in morning (each patrol to have a rope to practice) and a knot tying relay race in the afternoon. 7. Human Foosball 8. Godzilla s Challenge 9. 3-way Tug-of-War 10. Patrols will learn lashing in the morning and construct their Gateway during their class. There will be a Gateway competition for each Pack, in the evening. 11. Dinner and dessert competitions 12. Campsite Inspections Page 7
BUILDING A PROPER FIRE Log cabin Teepee Star Page 8
KNOT TYING Whipping and Fusing Square Knot Taut-line Hitch Two Half Hitches Page 9
SHEET BEND BOWLINE CLOVE HITCH Page 10
Awards All awards will be presented at the Sunday morning closing ceremony. Webelos Woods Spirit Award The Webelos Woods Spirit Award will be awarded to the Pack with the best overall score in the following areas: 1. Campsite Judging 2. Patrol Scoring at events 3. Campfire activity participation 4. Adult volunteers provided 5. Patrol spirit Patrol Event Awards First, second, and third place ribbons will be given to the Patrols with the highest scores for each events. Camp wide Game First, second, and third place ribbons will be given to the Patrols for the camp wide competition (tug-of-war). Campsite Award First, second, and third place ribbons will be awarded based upon inspection using campsite judging sheet. Individual Scout Spirit Award The Webelos Leader from each pack will select one scout from the patrol which exemplified scout sprit during the Webelos Woods event to be recognized at the closing flag. Page 11
Campsite Judging Sheet Pack Number Campsite Number Total Points 1. Campsite neat and free of litter. Garbage containers set up, closed and accessible in kitchen area. Cooking area and equipment clean, neat and properly stored. (Maximum 20 Points) 2. Tents pitched properly and other housing orderly with no nuisance noise. Tents in their assigned area including stakes & ropes. (Maximum 20 Points) 3. Pack Gateway and campsite improvements following Webelos Woods s theme. Theme appropriately attached/secured Material overall appearance gateway and /or accessories Flags boy made (Maximum 20 Points) (Gateway is the entrance to your camp site) 4. First Aid kit in easy access and in plain view. First Aid properly marked, adequately stocked and readily available. All Scouts know location. (Maximum 15 Points) 5. Pack and U.S. Flags displayed. (Maximum 15 Points) 6. Cooking areas safely laid out and firefighting equipment available. (Maximum 15 Points) 7. Den Menus and duty Rosters posted with names and tasks spelled out. (Maximum 10 Points) 8. Vehicles in parking lot, area clear of cars etc. (Maximum 10 Points) (Twenty Five points deducted for each car in the camping area) Total Points Page 12
Webelos Woods 2018 Skit Approval From Pack # / Patrol Name Skit Name Time Needed Skit description: Approved: Page 13
Survey Rate the following on a scale of 1-6, with as follows: 1 - Very Poor, 2 - Poor, 3 - Fair, 4 - Good, 5 - Very Good, 6 - Excellent Item Scale Adult Rating 1 Check in was smooth, well organized 1 to 6 2 We found our campsite adequate for our use? 1 to 6 3 Our campsite was large enough to accommodate us? 1 to 6 4 First aid needs were cared for promptly and with compassion? 1 to 6 5 The program was well organized and went off well? 1 to 6 6 Contests were judged fairly and awards were presented? 1 to 6 7 My Scouts enjoyed this event and will attend next year? 1 to 6 8 My adults enjoyed this event and will attend next year? 1 to 6 9 This event showed a great deal of planning? 1 to 6 10 There were adequate materials for all the program activities? 1 to 6 Scout Rating 11 Check out was easy and we received our patches with no problems 1 to 6 12 In thinking about the whole experience, how would you rate the event? 1 to 6 Our campsite was left clean and all our trash is going to be carried out by 13 our unit? Yes/No 14 We were pre-registered for this event? Yes/No Any additional comments would be helpful: on the back Page 14
SAMPLE DUTY ROSTER FORM Duty Roster AM Cook AM Clean Up Lunch Cook Lunch Clean Up PM Fire Dinner Prep Dinner Cook Dinner Clean Up SPL APL Saturday Sunday Day 3 Day 4 Day 5 Page 15
Event Check in Form Unit Number Patrol Name Please use one sheet for each patrol 1 2 3 4 5 6 7 8 9 10 1 2 3 4 5 6 7 8 9 10 Youth name Age Year 1or 2 Adults Adult name Cell Phone Total Fees = $ Page 16