MINUTES of the ORDINARY MEETING of the St. Enoder Parish Council held on Tuesday 25 th June 2013 in the Fraddon Village Hall at 7pm PRESENT: Cllr. M Hopkins (Chairman) Cllrs R. Cole (also Cornwall Councillor), M. Bunyan, P Cocks, D Hearl, C Watts, J Baker, R Brawn, M Kessell, J Austin, M Morcom, J Pickles & D Bennett. Public & Police. APOLOGIES: Cllr C Dixon The Chairman moved SO 31 to bring forward Police Liaison, agreed & duly resolved. 13/104 Police Liaison. Written report received & circulated prior to the meeting. PSCO Parry present and explained the report to members. Cllr Cole queried speed watch on old A30 near Gnome World; PSCO Parry responded that she was surprised by how fast the cars were going and stated they were all local residents. Cllr Hearl queried vandalism of CCTV at Indian Queens Recreation Ground and whether the persons involved would be prosecuted; PSCO Parry confirmed this would be the case and she would be collecting the CCTV evidence. 13/105 Presentation- pre planning for dwelling at Black Cross. The Chairman advised members that Cornwall Council were requesting the Parish Council s comments on applications before a Full Planning Application is submitted, due to the Localism Act, therefore the Parish Council will need to make comments on this pre-planning application as it stands. Mr James Morford, Planning Agent, & Mr & Mrs Martyn were present. Mr Morford explained his clients had owned the land for 60 years and it was a standalone plot. The application will be for a dormer bungalow. The owners of St Clement had been approached and they were supportive, in principle, to the land being developed. Query raised regarding the building envelope; Cllr Cole explained that the building envelope only applies to large settlements, for smaller settlements the infill policy applies. Query raised regarding road access; Mr Morford stated he would envisage there would be a splay. Proposal by Cllr Cocks Mr Morford carries out a further consultation with all the neighbouring properties, the planning site visit team carries out a site visit, and this application is placed on the agenda for the planning meeting of 9 th July for Parish Council comments, seconded Cllr Pickles, carried. Cllr Cole abstained from voting, as a Cornwall Councillor. The Chairman moved SO 31 to bring forward Youth Club, agreed & duly resolved. 13/106 Youth Club Written report circulated via email prior to the meeting; 3 Recommendations included from the Working Party: 1
1. St Enoder Parish Council (i) agree the specification for a purpose-built timber building in the Indian Queens Recreation Ground for a youth club and (ii) secure three quotes. The working group felt that the building should be approximately 10m by 4m, with a small kitchen at one end and a toilet at the other end, with a large open area in the middle. It was noted that the cost of the actual building and basic fittings could be below 15,000, but the working group needed to check other costs such as a concrete base and connections to electricity supply and sewers, etc, and to check whether any further works needed to be done such as upgrades of electricity cabling in the area. 2. Cllr Cole to prepare grant application to Awards for All for 10,000 towards the cost of the project, and to investigate other sources of grant funding. This could include an application to Cllr Cole s community fund for 1,000. 3. Cllr Cole to check and secure confirmation of the planning situation surrounding an application such as a new youth club building. Liz Holloran Youth Leader, present. Liz explained the Youth Club had outgrown the Green Room in Fraddon, which was why it had moved to the Methodist Church, but unfortunately numbers have dropped because the building is predominately Play Group, and the Youth Club have no ownership. There is no room to display work. Cornwall Youth Service has had a meeting with Liz & they have guaranteed to attend weekly. Cllr Hopkins queried the ideal size, as concerns the proposed building may be too narrow. Cllr Bunyan stated the Working Group envisaged the building will be open eventually 6 nights a week; therefore Youths will spread out over these nights. Proposal by Cllr Brawn to approve the Recommendations as presented by the Working Group with the addendum that if quotes come in under budget to obtain further quotes for a building 10m x 5m, seconded Cllr Baker, carried. 13/107 Public Session Fraddon & Penhale Enhancement Group stated they were having problems with the collection of garden waste. This week they have tidied the flower beds near St Margaret s Nursing Home but CORMAC were reluctant to collect the bags. Resident felt if the waste cannot be collected then there was little point in weeding. Cllr Cole will check and report back. 13/108 Declaration of Interest in Agenda items Cllr Kessell declared a pecuniary interest in agenda item 15a planning application PA13/04443 (family member). 13/109 Minutes of the Meeting of 28 th May 2013 It was proposed by Cllr Kessell, seconded by Cllr Hearl that the Minutes of the meeting of 28 th May 2013 be approved and signed as a true and correct record by the Chairman. 2
13/110 Matters Arising a. 13/099 ii- Troan Farm Bungalow Further comments received from Cornwall Council regarding this application; due to Parish Council s comments the garden curtilage has been reduced and Permitted Development Rights removed. Cllr Cole explained this type of application he is unable to refer to Committee. Cllr Cocks proposed that a formal consultation process, fitting in with the Parish Council s schedule, and not Cornwall Council s 5 day deadline, is more appropriate seconded Cllr Baker, carried. The above was duly resolved; Cllr Cole to feedback comment to Cornwall Council. b. 13/101d- Youth & Leisure Fun Day Clerk reported she had contacted Parish Council Insurer s to ascertain if our Insurance will cover the Fun Day. If the Parish Council took overall responsibility, carrying out Risk Assessments, Health & Safety Assessments & obtained all the necessary licenses it would. The Clerk discussed this with the Chairman and it was felt the risk to the Parish Council was too high. The Insurance Co. advised Youth & Leisure could obtain their own Public Liability Insurance for approx. 80, this is an annual policy so would cover any future events. Youth & Leisure have been advised. Proposal by Cllr Cocks the Parish Council pays for the Public Liability Insurance, seconded Cllr Bunyan, carried. 13/111 Report of Chairman (Cllr Hopkins) Written report circulated prior to the meeting. 13/112 Report of Cornwall Councillor (Cllr Cole) Written report circulated prior to the meeting. Cllr Cole reported he had a 3000 Community Fund to be spent over the next 12 months. Proposal by Cllr Cole that the Treliver Representatives are invited to a Parish Council meeting to explain their plans, seconded Cllr Baker, carried. Cllr Cole reported he had a meeting scheduled for 27 th June with Environmental Services due to land fill issues on the Kelliers site; Cllr Hopkins to attend. 13/113 Report from GPC Meeting Draft minutes circulated with the agenda. Clerk reported CCTV has been repaired following the vandalism & an additional camera installed. Clerk to contact the Play Leader to formulise access arrangements during the Summer Holiday, in case of incident. Proposal by Cllr Watts to explore the possibility of remote access of the CCTV, seconded Cllr Morcom, carried. Proposal by Cllr Watts to note the draft minutes of the GP meeting, seconded Cllr Cocks, carried. 3
13/114 Footpaths-to review cutting schedule. Cllr Cole, Cllr Bunyan & the clerk have reviewed the uncut gold paths. 4 footpaths are tarmac, therefore need removing from the cutting schedule, a further footpath is inaccessible. Cornwall Council has agreed to allow full grant for this year, but cutting regime needs to be updated. Mr Bennetts has been informed he is to cut up growth only, as side growth is the land owners responsibility, although Mr Bennetts feels if he does not cut the side he will be unable to cut the up growth. Cornwall Council will contact landowners. 13/115 Website Cllr Watts apologised as he has not had chance to view the Website; to agenda for the next meeting. 13/116 Well Recreation Ground Lane- update on situation. The Well was clear but is now blocked again, with sand & stone. This can be traced back to property 2 Rose Cottages, St Francis Road, Indian Queens. Proposal by Cllr Hearl Clerk to send a letter to householder requesting they clear the debris within 2 weeks or the Parish Council will expect them to bear the cost, seconded Cllr Morcom, carried. Cllr Baker took the Chair. 13/117 PLANNING MATTERS a. Planning Applications Cllr Kessell left the room. i PA13/04443 Tresleigh, Beacon Road, Summercourt. Extension of time for implementation of demolition of existing house and development of two detached houses in respect of decision notice 10/00583. Proposal by Cllr Brawn to support the application, seconded Cllr Hearl, carried. Cllr Kessell re-entered the room. ii. PA13/03794 Starbucks, Kingsley Village. Fraddon. New external seating area to be formed following the refurbishment of the new Starbucks Coffee Shop within Kingsley Village Outlet Centre. Proposal to support the application by Cllr Hearl, seconded Cllr Pickles, carried. iii. PA13/05199 3 New Road, Summercourt. Proposed demolition of existing single storey side extension & erection of new two storey side extension including room in the roof & two new roof lights. Proposal to support the application, as in keeping with the street scene, by Cllr Brawn, seconded Cllr Kessell, carried. Cllr Cole as Cornwall Cllr took no part in the decision or the vote of the above applications. b. Decisions & Appeals i. PA13/02083 Land At NGR SW 92181 60069 Toldish Road Toldish Indian Queens Cornwall. Change of use of land from agricultural to two Traveller pitches and associated works - including 1 x septic tank and improvements of surfaces-refused. 4
ii. PA13/02603 Land Adjacent to A392 East of White Cross Crossroads, White Cross. Proposed agricultural building- approved. iii. PA13/03916 1 Oakdene Villas, Fraddon. Replacement rear single storey extensionapproved. c. Enforcement Report None Cllr Hopkins took the Chair. 13/118 CORRESPONDENCE - Cornwall Council None 13/119 CORRESPONDENCE General a. St Enoder Church- thank you for grant & 2 complimentary tickets to show. Cllrs Baker & Bennett to represent the Parish Council. 13/120 AGENDA ITEMS FOR THE NEXT MEETING Standing Order Update, The Drang (Cllr Watts to obtain a copy of letter currently circulating), Parish Plan Update. 13/121 FINANCE a. Accounts: as presented to be approved for payment. ACCOUNTS June 2013 Chq No Payee VAT Amount 3344 Duchy Cemeteries- Cemetery maintenance 462.00 3345 Duchy Cemeteries-Bedding Plants 70.00 3346 Duchy Cemeteries- Bus shelter base 345.00 3347 SWW- IQ Cem 12.57 3348 SWW-IQ Rec 52.90 3349 EDF- IQ Rec 37.00 3350 S Bennetts- grass cutting 316.00 3351 S Bennetts- grass cutting 1,320.00 3352 Indian Queens Methodist Church- Youth Club 70.00 3353 CALC- Training 3.00 18.00 3354 CALC- Training 10.80 64.80 3355 Trident Security- CCTV 16.40 98.40 3356 Trevithick Supplies- Cemetery Paint 2.74 16.44 3357 Cormac Solutions- Play Inspections Jan-March 59.80 358.80 3358 Postage 50.00 3359 Mr C Johns- net salary 359.00 mileage 53.10 412.10 3360 A Kendall- net salary 1227.33, mileage 68.40, phone 18.98 1,314.71 3361 HMRC- Quarter 1 1,227.59 3362 Trident Security- CCTV 32.00 192.00 3363 Trident Security- CCTV 22.40 134.40 3364 Bench for Thomas PF 100.00 Total 6,672.71 5
Proposal to approve payments by Cllr Hearl, seconded Cllr Austin, carried. Budget statement also circulated. There being no further business the meeting was closed at 8.59pm. Chairman. Date. 6