CIMARRON COUNCIL BOY SCOUTS OF AMERICA 2015 Great Southern Plains Rendezvous & Cub Scout Belt Loop Bonanza April 17-19, 2015 Williams Scout Reservation Cleo Springs, OK Rendezvous Organizing Committee Rendezvous Chairman: Lester Vaughan (lljv91@gmail.com) Cub Scout Belt Loop Bonanza Chairman: Cassidy Ratzlaff (dercassratz@yahoo.com) The Great Southern Plains Rendezvous is open to all Cub Scouts, Boy Scouts, Explorers, Varsity Teams, and Venture Crews Cost is $10.00 for Webelos, Boy Scouts, adults & siblings ($15.00 after April 10). Fee includes patch and program supplies only. Cost is $20.00 per Cub Scout ($25.00 after April 10). Fee includes patch, program supplies and all Belt Loops earned at event. Williams SR Workday Saturday, April 11 (9 am 4 pm) Lunch provided by Order of the Arrow Ema O Mahpe Lodge at noon. Rendezvous has been the premier camping event at Williams Scout Reservation since 2007. Rendezvous includes shooting sports, demonstrations, entertainment, and fun and fellowship for all ages. Boy Scouts and Venturers can look forward to new events including a logging challenge and opportunity to begin the Paul Bunyon award.
WHO: WHAT: WHEN: WHERE: COST: LEADERSHIP: EQUIPMENT: CAMPFIRE GENERAL INFORMATION Rendezvous is for all Cub Scouts, Boy Scouts, Venturers & Explorers! The Great Southern Plains Rendezvous is a SCOUT gathering with a Mountain Man theme. Friday, April 17 through Sunday, April 19. Registration starts at 5:30 PM on Friday. Units are welcome to depart any time on Sunday after securing & cleaning their campsite. Units also have the option of arriving on Saturday morning, staying just for the day, or departing on Saturday night. William SR is located 3 miles south of Highway 412. Turn-off is 9 miles west of junction with Highway 58 near Ringwood or 2 miles east of junction with Highway 8 (Cleo Springs-Aline turn-off). Look for a tall cell tower on north and Camp Williams sign on the south side of the highway. Turn south and drive down paved road 3 miles until you run into the camp entrance. If you get lost call Lester Vaughan (580) 402-6880. Fees for Rendezvous are $10.00/Boy Scout & Webelos and $10.00/adult if registration form is received and fees paid at the Council Service Center in Enid by April 10, 2014. Fees for the Cub Scouts are $20.00, which include the cost for (6) belt loops. Fee includes patch, program supplies, but no meals. You may purchase Saturday lunch and dinner from on-site food trucks or bring and prepare all meals. Each Troop, Team, Post & Crew should be under the supervision of two deep adult leadership that includes a Scoutmaster or other qualified adult leader (minimum 21 years of age) who will remain at the Rendezvous for the entire event. The 2 nd adult must be over age 18. Be sure scouts use the Buddy System. Cub Scout Packs operate under their own leadership on a minimum of 1 leader per 5 youth ratio. Tiger Cubs (1 st Graders) MUST be accompanied by a parent or guardian. Each unit will be responsible for their transportation, camping equipment and food. All trash must be hauled must be hauled out by unit! At 8 PM on Saturday, we will have a gathering at the bonfire area OR camp arena (depending on fire restrictions). Each unit is asked to prepare a skit, cheer, song, or some other act. GROUND FIRES: Oklahoma is prone to drought. We may be under Oklahoma fire restrictions for this weekend. If we are, please BE PREPARED to cook with propane or whitegas stoves. Hopefully this will not be the case and we will be able to have campfires in an approved fire ring. As always everyone should use CAUTION. CAMPSITE: VEHICLES: ELECTRICITY: LATRINES: To be assigned by Rendezvous staff upon your arrival at camp. Campsites may be requested at registration. Units attending camp workday and/or preparing their campsite prior to Rendezvous will be given first choice of campsites. All campsites will be occupied by more than one unit. Vehicles are to be parked in designated parking areas only. Please prepare to have ONLY a camp trailer and one (1) vehicle in the campsite. You will be allowed to drive to campsite to drop off equipment, then move vehicle to designated parking area. None in campsites - bring lantern and flashlights. Latrines are available in each campsite and at key locations around program
LOST & FOUND: FIRST AID: UNIFORMS: WATER CONDUCT Meals areas. Flush toilets are located in central facilities east of Dining Hall. All found items should be brought to the headquarters area. There will be a First Aid person at the Camporee headquarters. Each unit should have their own First Aid Kit. Scouts are expected to dress in field (Class A) uniforms for Saturday evening meal and campfire and Sunday morning flag ceremony and church service. During all other activities, it is preferred that scouts wear an activity uniform (Class B) with scouting-related or unit T-shirt. However, since this is a mountain man event, if you have regalia, PLEASE wear it, There is drinking water at the Dining Hall and in campsites. In addition, we will have water coolers in program areas. Remember to bring a water bottle. Disposable cups will not be provided at water stations. Please remind your scouts to be respectful & courteous. Shooting Sports, Climbing and other activities all have inherent risk. Follow the directions of the range directors at all times. All of the people that are staffing this event are here because they volunteered. Please treat them with the same respect and courtesy that you would like to be treated. Boy Scout troops and Cub Scout adult leaders are invited to enter the Dutch Oven Dessert Contest. Bring your Dutch oven and fixings to preparation area on Saturday afternoon. We ll let as many folks as possible taste your treat and vote for Best of Show. Order of the Arrow: Our Ema O Mahpe Lodge is ready to visit your troop this weekend to conduct unit elections. If you would like to conduct your unit elections at the Rendezvous, please let us know on Friday night. Events & Stations: We will have schedules and a map of program events at Friday night s crackerbarrel (9:30 PM in Dining Hall). Events to look forward to include: Boy Scout Shooting Sports Tomahawk Throwing Trader s Village and craft areas Cub Scout Belt-Loop Bonanza Boy Scout Paul Bunyan Award Dutch Oven Dessert or Savory Dish Cook-Off Scout Skills Competition
Cimarron Council, BSA Boy Scouts of America What? When? Cimarron Council Belt Loop Bonanza Saturday, April 18 th Williams Scout Reservation The Belt Loop Bonanza is a one day event at Rendezvous where Cub Scouts have the opportunity to walk away with a minimum of six belt loops. There will be Astronomy, Chess, Citizenship, Family Travel, Kickball, Science, Communicating, Computers, Good manners, Mathematics, Photography, Reading & Writing, Heritages, Language & Culture, Table Tennis, Marbles, Physical Fitness, and Flag Football. Make sure to bring a Health form. Saturday April 18 th Registration? $20.00 per Cub Scout and $10.00 per Adult/Sibling before or on April 10, 2015. After April 10 th, fees will be $25.00 per Cub Scout and $15.00 per Adult/Sibling. Fees for the Cub Scouts includes the cost for all belt loops earned, patch, and program supplies, but no meals. You may purchase Saturday lunch and dinner from on-site food trucks or bring and prepare all meals. More Info? Contact Cimarron Council at council (580)234-3652 Direction to WSR:
SCHEDULE OF ACTIVITIES Friday April 17 5:30 PM Set up camp and register at Admin Building. 9:30 PM Adult Leaders and Senior Patrol leader Cracker Barrel at Dining Hall. Saturday Apr 18 8:00 AM Check-in opens for Day visitors at Admin Building 8:30 AM Flag-raising ceremony at Flag Poles 8:45 AM Events & Activities Begin 11:45 AM Events & Activities Close 1:00 PM Events & Activities Resume (Dutch oven Cooking Contest Begins) 4:30 PM Events & Activities Close 5:45 PM Belt Loop Bonanza awards ceremony at Flag Poles (Field/Class A Uniform) 6:30 PM Flag-lowering ceremony at Flag Poles (Field/Class A Uniform) 7:00 PM Campfire - Assemble at the bonfire location or camp arena. Sunday Apr 19 8:45 AM Flag-raising ceremony at Flag Poles in Field (Class A) Uniform 9:00 AM Scout Vesper Service at the Flag Poles in Field (Class A) Uniform Whenever Units are free to depart after your campsite is cleaned up. Please check-out with camp staff.
GSP Rendezvous/Belt Loop Bonanza Registration Return Completed Form and Fees to: April 17-19, 2015 Cimarron Council, P. O. Box 3146, Enid, OK 73702 Unit Contact Name: Pack/Troop/Crew (Circle one) # Address: City: Zip: Day/Wk Phone: Home Phone Mobile Phone E-mail Address: Preferred Campsite: Participants: Boy Scouts & Webelos (4 th & 5 th grade): @ $10 ($15 after April 10) = $ Cub Scouts (1 st 3 rd grade): @ $20 ($25 after April 10) = $ Adult Leaders (Parents)/Siblings: @ $10 ($15 after April 10) = $ Total fees enclosed: $ Check (Payable to Cimarron Council, BSA) Number: Credit Card: Visa Mastercard (Circle one) Card # Expiration Date / Signature Remember-The Guide to Safe Scouting states that BSA s Annual Health and Medical Record Parts A & B are to be completed at least annually by participants in all scouting events. This health history, parent or guardian informed consent and hold harmless/ release agreement, and talent release statement are to be kept on file by adult unit leaders for easy reference. Adult unit leaders should have a copy in their possession.