The Westerly Hotel & Convention Centre Courtenay, British Columbia Conferences & Meetings It All Happens at The Westerly! Each Best Western branded hotel is independently owned & operated.
Table of Contents Conference Planning Guide Table of Contents Destination Comox Valley Transportation Guest Services Guest Rooms Dining & Entertainment Meetings & Events Catering Services Welcome Positioned on the East Coast of Vancouver Island, the Comox Valley boasts breathtaking scenery and energetic lifestyle, and a community rich with arts and culture. Here you will find Best Western Plus, The Westerly Hotel & Conference Centre, Courtenay s only full service hotel. Located in the heart of the Comox Valley, The Westerly has been serving the community for over 30 years in a warm and welcoming atmosphere. From complimentary parking to high-speed wireless internet access, enjoy great value and make-yourself-at-home-hospitality at this three-diamond BEST WESTERN PLUS Hotel where guests can also earn points toward travel and other great rewards. It All Happens at The Westerly! The Westerly Hotel & Convention Centre Courtenay, British Columbia 800-668-7797 250-338-7741 thewesterlyhotel.ca sales@thewesterlyhotel.com 2
Table of Contents destination... Comox Valley The Comox Valley offers variety and quality to those seeking adventure, retreat, exploration, training or relaxation. Here you will find a range of activities for every season, music festivals and a wide variety of cultural events to entertain you and your group. There is something for everyone, from a world class ski resort to pristine greens and endless sandy beaches to view the sunset. Delicious cuisine from our Land of Plenty will delight your senses. The Comox Valley s appreciation for locally grown and produced food is expressed in our shops, restaurants, harbours and markets. From fresh local oysters, prawns and salmon to locally raised exotic game, organic produce, and artisan cheese and bread. A taste of the Comox Valley will leave you hungry for more. Enjoy breathtaking views from both mountain top and seaside venues. The Comox Valley lends itself well to travelers who delight in combining work and pleasure with recreation opportunities right outside every door. It All Happens at The Westerly! The Westerly Hotel & Convention Centre Courtenay, British Columbia 800-668-7797 250-338-7741 thewesterlyhotel.ca sales@thewesterlyhotel.com 3
Table of Contents destination... Comox Valley The Comox Valley is known for its seemingly unending recreational opportunities such as kayaking, golfing, skiing, scuba diving, hiking, sailing, waterskiing, salmon fishing and mountain biking. These outdoor activities can be explored in nearby Mt. Washington Ski Resort, Strathcona Provincial Park, Comox harbor, riverway and Crown Isle Golf Resort to name a few. The vibrant City of Courtenay is steps from our door, stroll past quaint shops, attend the local farmers market and enjoy local restaurants, offering both regional and international cuisine. Within a short drive you can additionally experience the seaside town and marina of Comox and the historical town of Cumberland. Learn more at www.discovercomoxvalley.com It All Happens at The Westerly! The Westerly Hotel & Convention Centre Courtenay, British Columbia 800-668-7797 250-338-7741 thewesterlyhotel.ca sales@thewesterlyhotel.com 4
Table of Contents getting here... Transportation The Comox Valley is situated on the east coast of central Vancouver Island, British Columbia. The Comox Valley is accessible by vehicle, ferry, air, and bus services. By Vehicle: The Comox Valley is a 2.5 hour (220 km/137 mile) drive north from Victoria or a 75-minute (107 km/66 mile) drive from Nanaimo, where the ferry terminals of Departure Bay and Duke Point are located. By Ferry: Regular ferry service links the British Columbia Mainland and Washington State to Vancouver Island. Visit www.bcferries.ca. By Bus: Daily Greyhound bus service connects all parts of Vancouver Island with the Mainland. Throughout the Comox Valley and surrounding areas, local bus and 24 hour taxi services are provided. Tell us your needs and we will point you in the right direction! By Air: Direct flights from the Vancouver, Calgary and the Edmonton land daily at the Comox Valley Airport (YQQ), in Comox. Operators included: Westjet, Pacific Coastal Airlines and Central Mountain Air. Harbour Air offers harbour flights from downtown Vancouver to Comox Bay Marina. It All Happens at The Westerly! The Westerly Hotel & Convention Centre Courtenay, British Columbia 800-668-7797 250-338-7741 thewesterlyhotel.ca sales@thewesterlyhotel.com 5
Table of Contents your stay... Guest Services As Courtenay s only full-service hotel, The Westerly Hotel & Convention Centre is pleased to provide a host of convenient hotel facilities and guest services. From an onsite restaurant, lounge, pub and specialty wine and liquor store to a heated indoor pool, hot tub and sauna, enjoy great getaway value. Our property offers the following hotel amenities for your delegates comfort: Facilities Indoor pool, saunas & hot tub Fitness Centre On-site restaurant, lounge & pub Specialty wine & liquor store Over 14,000 square feet of meeting and event space 24-hour Business Centre Ski wax & storage room Bike storage room Billiards & Teen s Games Room Accessible guestrooms 100% smoke free Pet-friendly Guest services 24-hour front desk / concierge Room Service Guest coin laundry Dry cleaning available Vending and ice machines Included With your stay Parking (self or valet) High-speed wireless internet Newspapers IN Room Features Cable television Local calls and voice mail Pillow top mattresses (selected room categories) Work stations with ergonomic chairs Voice mail AM/FM alarm clock Air-conditioning Walk-out balconies FITNESS & POOL FACILITIES Our well-equipped gym facility features the finest cardiovascular equipment with personal viewing screens, elliptical cross-trainers, stationary bikes, free-weight station, a functional weight trainer and stretching area. Everything you need for a total body work out! It All Happens at The Westerly! The Westerly Hotel & Convention Centre Courtenay, British Columbia 800-668-7797 250-338-7741 thewesterlyhotel.ca sales@thewesterlyhotel.com 6
Table of Contents your stay... Guest Rooms The Westerly Hotel offers three types of versatile accommodations. Comfort Room Our traditional guest room offers the comforts of home with your own private walk out balcony, 37 flat panel television and a work station with ergonomic desk chair. Choose from one or two queens or a king size bed. Comfort rooms may connect with each other to create a two room suite. Plus Room Enjoy your view of the courtyard or river from your private walk out balcony. This spacious room is appointed with rich mahogany furniture, 37 flat panel television and a work station with ergonomic desk chair. Choose from one or two queen size beds, complete with a pillow-top mattress and deluxe duvet. Additional comforts include a bar fridge, microwave, sustainable coffee and terry towel bathrobes. Premier Room Treat yourself to our most modern guest rooms located in our newly built Mountainside wing. These stylish rooms are appointed with warm tones, rich contemporary furniture and include two queen size beds. Awaken your senses in the glass walk in waterfall shower. Enjoy your private walk out balcony, ipod alarm clock / docking station, 37 flat panel television and work station with ergonomic desk chair. Additional comforts include a bar fridge, microwave, sustainable coffee and terry towel bathrobes. Premier Room Accessible King All the luxuries of the Premier Room with the comforts of a fully accessible suite with roll in shower. These guest rooms offer a king bed. BEST WESTERN REWARD POINTS Best Western Rewards Members can earn 10 points for every U.S. dollar spent on qualified room rates, a half (0.5) Southwest Airlines Rapid Rewards credit, 20 AIR MILES reward miles, or at least 250 airline miles per qualified stay at more than 4,000 hotels in 80 countries. Best Western Rewards points can be used for FREE room nights, retail gift cards, airline rewards and much more! Visit Gold Crown Club online to sign up and for more details. It All Happens at The Westerly! The Westerly Hotel & Convention Centre Courtenay, British Columbia 800-668-7797 250-338-7741 thewesterlyhotel.ca sales@thewesterlyhotel.com 7
Table of Contents your stay... Dining & Entertainment The FLying Canoe West Coast Pub We invite you to come and experience an authentic West Coast Pub, Courtenay s newest entertainment destination! The Flying Canoe West Coast Pub serves up great pub food and drinks in a casual fun atmosphere. Our Executive Chef has created a menu of classic pub fare with the addition of authentic Forno fired pizzas made right in-front of your eyes. Flying Canoe West Coast Pub is open daily for lunch and dinner and features live local entertainment every Wednesday, Friday and Saturday as well as karaoke on Sunday evenings. The pub boasts a great selection of local and international brews on tap and an extensive wine list and specialty beer and cocktail menu. So whether you are looking to enjoy a casual drink with friends, have a quick lunch, celebrate a special occasion or enjoy live entertainment at night, the Flying Canoe has something for everyone. Chalk Lounge & billiards Kick back and unwind at Chalk Lounge, the perfect place for great wine, beer, cocktails and tapas. Sink into one of our big comfy leather chairs for a fireside chat or enjoy a game of billiards with friends. Be sure to check out our chalk-boards for daily local features. WESTERLY FAMILY RESTAURANT Enjoy a delicious selection of family favourites in a warm, casual atmosphere. As relaxed as it is inviting, The Westerly Restaurant offers breakfast, lunch and dinner, plus a popular Senior s Menu, 7 days a week. Join us on Sundays for our spectacular Buffet Brunch featuring a carving station and our celebrated dessert buffet. Flying Canoe liquor Store Choose from the Valley s best selection of domestic and craft beers, wine, and spirits carefully chosen based on quality, price, vintage and uniqueness. Our friendly and knowledgeable staff are here to help recommend new favourites or suggest beer and wine pairings. It All Happens at The Westerly! The Westerly Hotel & Convention Centre Courtenay, British Columbia 800-668-7797 250-338-7741 thewesterlyhotel.ca sales@thewesterlyhotel.com 8
Table of Contents facilities... Meetings & Events Over 14,000 Square Feet of Possibility Great meetings and events come down to details, great service, exquisite food and execution. Count on peace-of-mind at The Westerly Hotel & Convention Centre, Courtenay s only full-service hotel. From a boardroom meeting for 24 to the Ballroom for 225, we offer five rooms and over 7,600 square feet of flexible meeting space as well as a dedicated Convention Services & Culinary Team to help make it all happen. Our spacious Fireside Lobby is an ideal setting for welcome receptions, convention registration and exhibits. This beautiful space has natural light streaming through a glass paneled wall, a floor-to-ceiling fireplace and stonework accented by West Coast aboriginal art. Additional onsite function space includes the Westerly Restaurant, Chalk Lounge, and the Flying Canoe West Coast Pub, taking our combined meeting/event space to over 14,000 square feet. Combine that with our onsite Catering and award-winning Culinary Team offering a variety of catering menu options and the stage is set for unique possibilities in a fun, customizable setting. All banquet rooms are all pleasantly decorated for both business and social events. A large portion of our meeting rooms offer natural light, some with walk out balcony access. Our diverse meeting and event space allows for customization to create a unique atmosphere for your event. Conference equipment and services include: Catering & conference services Complimentary high-speed wireless internet access Complimentary water Audio visual rental It All Happens at The Westerly! The Westerly Hotel & Convention Centre Courtenay, British Columbia 800-668-7797 250-338-7741 thewesterlyhotel.ca sales@thewesterlyhotel.com 9
Table of Contents Conference Rooms & Capacities Men s Room Ladies Room Emergency Exit Convention Floor Foyer dance floor Courtenay Room Comox Room Beaufort Room Elevator THe Westerly ballroom Stairs to Lobby Emergency Exit Cumberland Room Available Meeting Rooms and Capacity Configurations. Room Size (ft) Sq. Ft. Ceiling (ft) Reception Theatre Classroom Banquet Board U-style Ballroom 44 x 64 2,816 12 225+ 220 100 220 48 70 Courtenay 44 x 41 1,804 12 150 125 60 96 30 50 Comox 44 x 23 1,012 12 80 70 40 40 28 35 Beaufort 53 x 25 1340 9 100 90 36 64 36 25 Cumberland 27 x 25 675 9 50 50 24 40 24 24 Washington 27 x 25 675 9 50 50 24 40 24 24 Westerly 25 x 55 1750 12 100 80 It All Happens at The Westerly! The Westerly Hotel & Convention Centre Courtenay, British Columbia 800-668-7797 250-338-7741 thewesterlyhotel.ca sales@thewesterlyhotel.com 10
Table of Contents conference services... Catering Westerly Catering Company Courtenay s leading professional caterer for onsite and offsite functions, conventions, corporate events, office meetings, weddings, social occasions and celebrations of all sizes! Great events come down to details, great service, exquisite food and execution. Count on peace-of-mind with the Westerly Catering Company. Our catering services and culinary team is here to make your vision a reality! Call us for a quote today or come in and meet the Sales and Conference Services Manager in person. We would love to hear about your upcoming event to be able to assist you with ideas and options. It All Happens at The Westerly! The Westerly Hotel & Convention Centre Courtenay, British Columbia 800-668-7797 250-338-7741 thewesterlyhotel.ca sales@thewesterlyhotel.com 11