TINTINHULL PARISH COUNCIL www.tintinhull.net 367 The minutes of the meeting held on 17 th July 2017 CLLRS PRESENT: Pullen (Chairman), Cox, Cushion, Banks, Horsington, Perham, Readwin, Stone and Trott ALSO PRESENT: 12 members of the public, District Councillor Jo Roundell Greene and the Clerk Heather Bryant. PUBLIC QUESTION TIME There were a number of residents very concerned in regard to Tintinhull Court, which is a Grade 1 Listed Building, with being let out as holiday accommodation. The paying guests are having parties in the garden which is causing noise and disturbance especially at weekends. The disturbance was particularly bad this last weekend of 15/16 July with very loud music playing during the evening and into the early hours of Sunday morning. Also, there a large euro rubbish bin is left out on the street, in a Conservation Area, for days waiting for the Industrial Collectors to exchange the bin. D.C. Roundell Greene reported that the Planning Officer at SSDC will be contacted the owner and tenant requesting a Change of Use planning application and there is an out of hours phone number to contact the Environmental Health Team who will come out if excessive noise is reported. The Parish Council will also contact the Planning Office and will write to the owner and tenant outlining the resident s concerns and contact Environmental Health at SSDC It was reported that a rubbish bin in the Recreational Ground has not been emptied and a dog bin at the end of Church Street has not been emptied. It was reported that the street signs have not been cleaned REPORTS FROM: COUNTY COUNCILLOR C.C. Neil Bloomfield sent his apologies DISTRICT COUNCIL D.C. Jo Roundell Greene had nothing further to report 877 APOLOGIES FOR ABSENCE All present 878 TO RECEIVE ANY DECLARATIONS OF INTEREST AND APPROVE ANY DISPENSATIONS None declared 879 TO CONFIRM THE MINUTES FOR THE MEETING HELD ON 19 th JUNE 2017 RESOLVED: to approve the minutes as a true record of that meetings. 880 PLANNING MATTERS SSDC DECISIONS 17/01999/FUL Replacement doors and windows. 6 Hallets Orchard SSDC: GRANT PERMISSION PARISH COUNCIL: SUPPORTED (under Clerk s delegated powers) 17/022676/FUL The erection of a single storey front extension and alterations to extend existing driveway over front garden. 64 Queen Street, SSDC: GRANT PERMISSION PARISH COUNCIL: SUPPORTED 881 REVIEW OF THE CONSERVATION AREA The Clerk reported that the Conservation Planner has asked if the Council had reviewed his proposed changes to the Conservation Area. The Clerk continued that she had informed him that the Council as not, as yet, consulted the parish, The Clerk will include an article in the August newsletter. 882 WAR MEMORIAL Cllr Horsington reported that he has heard from the War Memorial Trust and the WMT will contact the Clerk in the very near future
368 883 SWIMMING POOL Cllr Banks reported that there is a tear in the pool cover although it is not major. It would cost 10-20 to get it repaired. It was agreed that Cllr Banks could go ahead and the Council will reimburse Cllr Banks Cllr Banks continued that more chemicals are required that will cost around 110. It was agreed that Cllr Banks could purchase the chemicals and the Council will reimburse Cllr Banks 884 COMMUNITY PLAN/ NEIGHBOURHOOD PLAN The Clerk reported that she was still looking into Housing Needs Surveys 885 ADDITIONS TO THE MAINTANANCE CONTRACT The Cllrs received a specification with costs with the Agenda Recreation Ground the growth this time of year is so vigorous; the cuts leave a large amount of grass cuttings behind. Our maintenance contractors as asked the Council to consider a few extra cuts for an increase in the fee or slightly re-arranging the schedule so that there are more cuts at this time of the year and fewer over the winter period. It was agreed that the Clerk should ask the Maintenance Contractors to cut more during the summer and less during the winter. The Clerk to also ask why the Council is being charged for maintenance works on the Village Hall since April 2017 when there are no works required. Rolling of the Sports Field is specified on the specification. Cllr Trott stated that this has not been done as far as he is aware. The Council considered that this work is not required and the cost of that work ( 115) could be used for other maintenance areas in the parish for example, the weed overgrowth along the church wall in Church Street. 886 VILLAGE HALL Proposals from Cllr Stone. The Clerk s report sent with the agenda refers Proposal: To resolved that this Council confirms the establishment of the Charity to manage the Village Hall After discussion, Cllr Stone agreed to amend this proposal to: Amendment: To resolve that this Council confirms the Trust Deed establishing the Charity to manage the Village Hall RESOLVED: that this Council confirms the Trust Deed establishing the Charity to manage the Village Hall Proposal: To resolve that this Council confirms the legal charge of 692,380 to the Big Lottery for a period of 20 years RESOLVED: that this Council confirms the legal charge of 692,380 to the Big Lottery for a period of 20 years Cllr Horsington questioned of who owned the Village Hall building the Charity Trust or the Council. The Clerk stated that the Council owned the building as confirmed previously by Michelle (the lady who carried out the Independent Examination for the Charity Trust accounts) at Albert Goodman Accountants. Cllr Horsington stated that he had already contacted her. The Clerk stated that she would contact Michelle on behalf of the Council. 887 YOUTH CLUB Draft Service Level Agreement sent with the agenda To consider that the SLA and the Clerk is authorised to sign the Agreement The Clerk reported that the SLA requires that the Council will provide: At least one local volunteer or more as may be required by numbers, to support the delivery of each youth session, activity or event. The Clerk stated that the Council has tried before to obtain a volunteer for the Youth Club with no success and is concerned that the Council will be still charged the 66 a night to run the Youth Club when no Youth Club session(s) take place. The paid Youth Worker would have an employment contract with Community Youth Project and there would still be administrations fees for CYP
369 The Clerk continued that she had received an email from the Youth Worker stating that there may be an issue with volunteers over the holiday period and on the 19 th July, the two volunteers may not be available and if so, the Youth Club session would not be able to go ahead. The Youth Worker asks if the Council knows of a sports coach, referee who would be willing to spare a couple of hours on a Tuesday night to oversee a sports programme on the field. It was agreed to defer the SLA and the Clerk should contact the Youth Club co-ordinator with the Council s concerns. Cllr Trott stated that he would have a word with Ash Football Team to see if anyone is availablke. 888 SPORTS FIELD Quote from Tom Hayne To consider: Replace the pavilion door. Furnish with new handles, hinges and lock. Undercoat and gloss with paint. Cost 395 + VAT Tom Haynes repaired the field bunker and the pavilion door at a cost of 30. He also repaired the seat at a cost of 30. This was approved under the Clerk s delegated powers in consultation with Cllr Trott. Utilizing the hard standing in the sports field for the creation of skate ramp(s) sponsor Cllr Readwin After discussion it was agreed to defer so that Cllr Readwin could obtain some likely costs 889 FINANCIAL MATTERS A) BANK AND INVESTMENT ACCOUNT BALANCES AS AT 13.7.17 The following balances were noted PC accounts: Main A/c: (Current & BR) 65,442 Public Sector Fund: 24 Charity: Recreation A/c 425 Village Hall A/c 159,294 B) CHEQUES FOR PAYMENT & FINANCIAL REPORT (SEE 371) RESOLVED that this Council approves the schedule of cheques and the Financial Report subject to the requirements of our Risk Assessment Document Cllr Horsington asked the Clerk for the total amount that has been paid to Boon Brown. The Clerk will provide this information by email to Cllrs. c) QUARTER 1 BUDGET Noted 890 CLERKS REPORT AND CORRESPONDENCE New garage door for the garage in the car-park opposite the Working Men s Club and a bar-be-que for future Village Day events (from the meeting held on 19.6.17 under Public Question Time) The Clerk reported that a new garage door would cost around 700 to supply and fit. The bar-be-que would depend on the size and quality. After discussion, it was agreed that to consider a new garage door in next year s budget. It was further agreed that the purchase of a bar-be-que is not best value for an event held every two years. Millennium Tree on the Village Green - pruning The Clerk reported that she had contacted the SSDC Tree Officer who has supplied a recommended list of Tree Surgeons. He advised that the Tree Surgeon would fill in the application for works to trees in a Conservation Area. The Clerk will obtain three quotes. 891 COUNCIL REPORTS: (For report only) No reports for Web Site, Recreational Ground, Tree Warden, Youth Club, Swimming Pool. SPORTS GROUND Cllr Readwin reported that a dog bin in the Sports Field would need replacing sometime in the future as the bottom is very rusty. The Clerk stated that SSDC do not supply Dog Bins any more although they are still responsible for emptying. Cllr Readwin stated he would check the bin at regular intervals.
370 RIGHTS OF WAY Cllr Cushion reported that Donkeys Drove has been cleared of vegetation three times and Willeys Lane the once HIGHWAYS Cllr Horsington reported that Highway England had cut back the vegetation at the junction of Bearley Lane and A303 It was reported that a no through road sign is missing at the top of Church Street at the junction of St Margaret s Road ALLOTMENTS The Chairman reported that an Allotment Holder had requested more black plastic to cover the unused plots. The Chairman will report at the next meeting 892 ITEMS FOR REPORT OR FOR THE AGENDA AT THE NEXT MEETING There were no matters to report 893 DATE, TIME AND VENUE OF NEXT SCHEDULED MEETING Date of the next scheduled meeting - 21 st August 2017 at 7.30pm in the Working Men s Club The Chairman closed the meeting at 9.45pm
BFWD 65,622.02 Walking football 50.00 Somerset Skills Pilarties 60.00 Allotments 30.00 less June payments - 3,009.03 62,752.99 Bank Reconciliation Community Account (1.6. - 30.6) 100.00 Business saver account (1.6. - 30.6,) 62,817.59 less cheques not presented (650) - 164.60 62752.99 Accounts for payment DD SSDC - rates 50.00 DD NEST 5.29 DD SSE - gas swimming pool 1451.85 SO, 670 Employment costs 810.67 671 HMRC 43.43 672 Community Youth Project 1188.00 673 T Hayne - Repairs to field bunker & pavilion door 30.00 674 H Bryant - expenses 42.33 675 T Hayne - Repairs to seat 30.00 676 Dike - Maintenance + bush removal 817.56 677 H Manfield - Pool expenses 21.50-4490.63 4490.63 58262.36 Recreational Ground Charity Account BFWD 425.42 23.6.17 Pool 1634.68 2060.10 Bank Reconciliation 2.3.17-30.6.17 2060.10