Proposal Details RFP Name NARFE Convention/Conference, June, 2017 RFP Code KBNTWCK65XD Event Name NARFE Convention/Conference, June, 2017 Response Date Thu, 22-Sep-2016 12:05 PM Proposal Status Awarded Supplier Name Radisson Hotel Denver - Aurora Supplier Type Hotel Proposal Introduction Chain Radisson Hotel Group Metro Area CO - Denver Brand Radisson Commission? Yes Thank you for considering the new Radisson Denver South for your upcoming program. We are easily accessible to all major Metro areas, including Downtown Denver, Denver Tech Center and Denver International Airport. Radisson is pleased to provide complimentary airport shuttle and to surrounding areas & attractions. Additionally, we are just 1 block from the Nine Mile Light Rail Station quickly connecting to downtown Denver, Convention Center and the Denver Tech Center. Our location lends itself to many nearby points of interest, Buckley AFB, University of Colorado Anschutz Medical Campus, Cherry Creek State Park and just minutes from major restaurants and shopping, including the expansive Park Meadows Mall. Our spacious guest rooms offer breathtaking views of the Rocky Mountains, Cherry Creek Reservoir and the Denver Skyline. They include all the comfortable in room amenities our Radisson guests have come to expect for an exceptional stay, whether on business or leisure. Date Type Event Dates Check-In Date Availability Rates (USD) Preferred Thu, 29-Jun-2017 to Sat, 01-Jul-2017 Thu, 29-Jun-2017 1st Option - Not Holding Space 129.00 Billing and Contractual Requirements Agreeable to terms as stated above. Key Contact Information Contact Name Lauren Helfman Email Address lauren.helfman@radissonden verse.com Organization Radisson Denver SE Phone 303-306-3316 Title Sales Manager The opportunity to be of service is greatly appreciated. We strive to exceed our guest's expectations. Please let me know if you have questions or require additional information. Sincerely, Lauren Helfman Page 1 of 6
Sleeping Room Availabilities Sleeping Room Needs Met? Yes The rate includes one breakfast per room per day. Preferred (Thu, 29-Jun-2017 to Sat, 01-Jul-2017) Availability 1st Option - Not Holding Space Check-in Date Thu, 29-Jun-2017 Any (Run of House) Single (1 Bed) Double (2 Beds) Suite Day Qty Rate (USD) Qty Rate (USD) Qty Rate (USD) Qty Rate (USD) Thu, 29-Jun-2017 35 129.00 1 129.00 Fri, 30-Jun-2017 35 129.00 1 129.00 Staff Qty Rate (USD) Occupancy 12.250% Additional Fees Wired & Wireless High Speed Internet in all guest rooms and meeting rooms. Page 2 of 6
Meeting Room Availabilities Meeting Room Needs Met? Start Date Yes Suggested meetings rooms include: Aurora Ballroom and Colorado Room. Pre-function space for vendors includes 10,000 square feet between upper and lower level options. Thu, 29-Jun-2017 Day Time Agenda Item Room Request Room Assignment Thu, 29-Jun-2017 8:00 AM-1:00 PM Vendor Setup/Exhibit Exhibit Notes or Exceptions: 8-10 6' tables with two chairs each needed for vendors and displays near registration. Thu, 29-Jun-2017 9:00 AM-10:00 AM Statewide Chapter Meeting Meeting Notes or Exceptions: Crescent rounds or conference style Thu, 29-Jun-2017 9:00 AM-1:00 PM Registration Registration Notes or Exceptions: 2-3 registration tables with 4-6 chairs. Secure storage/work room needed for host committee. Need up to 4 tables and 10 chairs; at least one electrical outlet. Thu, 29-Jun-2017 Thu, 29-Jun-2017 10:00 AM-11:00 AM 11:00 AM-12:00 PM Federation Executive Board Meeting Notes or Exceptions: This meeting can be held in the same room as the 9am-10am meeting, or could even be held in one section of classroom style room if already set in the AM. Lunch Lunch Notes or Exceptions: Could be plated or buffet. Will have a speaker so podium and mike needed. Thu, 29-Jun-2017 12:00 PM-5:00 PM Meeting General Session Notes or Exceptions: Presentations will be made which likely will require a projector and screen, podium and mike. Client may bring own equipment and should then not be charged. Thu, 29-Jun-2017 2:45 PM-3:15 PM Notes or Exceptions: Refreshments Thu, 29-Jun-2017 6:00 PM-7:30 PM Welcome Reception Reception Notes or Exceptions: Appetizers and cash bar. If hotel bar is available, that could be an option. 15 people 24-hour hold Crescent Rounds 20 people 6 people 24-hour hold Crescent Rounds 20 people Classroom Aurora Balroom 2,480 Sq. Ft., 8 Ft. ceilings Spruce 625 Sq. Ft. Pre-function 4,740 Sq. Ft. Spruce 625 Sq. Ft. Aurora 2,480 Sq. Ft. Fri, 30-Jun-2017 7:00 AM-9:00 AM Registration Registration Some cabaret tables could be added to the rounds. 6 people 24-hour hold Pre-function 4,740 Sq. Ft. Page 3 of 6
Fri, 30-Jun-2017 7:00 AM-5:00 PM Vendor/Exhibits Exhibit 24-hour hold Aurora Balroom 2,480 Sq. Ft., 8 Ft. ceilings Fri, 30-Jun-2017 8:00 AM-5:00 PM General Session General Session Notes or Exceptions: NOTE: fast on own or possibly hosted by a sponsor. Fri, 30-Jun-2017 10:00 AM-10:30 AM Notes or Exceptions: Coffee and pastries Fri, 30-Jun-2017 12:00 PM-1:30 PM Lunch Lunch Notes or Exceptions: Could be plated or buffet. Will have a speaker so podium and mike needed. Fri, 30-Jun-2017 3:00 PM-3:30 PM Notes or Exceptions: Coffee and cookies Fri, 30-Jun-2017 5:30 PM-6:30 PM Happy Hour Reception Reception Notes or Exceptions: Cabaret and rounds needed as some will not want to stand for entire reception. Cash bar. Fri, 30-Jun-2017 6:30 PM-9:30 PM Banquet Dinner Notes or Exceptions: Group may have a band and dancing. Sat, 01-Jul-2017 8:00 AM-11:30 AM Vendors/Exhibits Exhibit Notes or Exceptions: Will breakdown at noon or possibly sooner. Sat, 01-Jul-2017 8:00 AM-12:00 PM General Session General Session Notes or Exceptions: NOTE: fast on own or possibly hosted by a sponsor. Sat, 01-Jul-2017 10:00 AM-10:30 AM Notes or Exceptions: Coffee/tea Classroom Flow Flow Cabaret 15 people Classroom Flow Aurora 2,480 Sq. Ft. Aurora Balroom 2,480 Sq. Ft., 8 Ft. ceilings Aurora 2,480 Sq. Ft. A/V Needs Group may bring own A/V with the condition it is not from a third party provider Page 4 of 6
Estimated Costs Total F&B Minimum USD $3,500.00 Applicable Tax 8% Service Charge 22% Item Cost Type Amount Quantity Tax(%) Tax/Service Note Costs - - AM Costs - - Drinks Only Costs - - PM Costs - - Snacks and Drinks Costs - fast - Buffet Costs - fast - Continental Costs - fast - Plated Costs - Dinner - Buffet Costs - Dinner - Plated Costs - Gallon Coffee Costs - Lunch - Buffet Costs - Lunch - Plated - Beverage - Food - Heavy Hors D'oeuvres - Light Appetizers Miscellaneous Costs - Internet - Guest Room Miscellaneous Costs - Internet - Meeting Room Miscellaneous Costs - Parking Fee - Self Per Person USD $7.00 +Tax and Service Per Person USD $7.00 +Tax and Service Per Person USD $9.00 +Tax and Service Per Person USD $9.00 +Tax and Service Per Person USD $14.00 +Tax and Service Per Person USD $8.00 +Tax and Service Per Person USD $16.00 +Tax and Service Per Person USD $28.00 +Tax and Service Per Person USD $31.00 +Tax and Service Per Item USD $38.00 +Tax and Service Per Person USD $18.00 +Tax and Service Per Person USD $21.00 +Tax and Service Per Person USD $15.00 +Tax and Service Per Person USD $15.00 +Tax and Service Per Person USD $25.00 +Tax and Service Per Person USD $15.00 +Tax and Service Page 5 of 6
Rental Costs - Meeting Rooms - Total Costs - Airport Costs - Local Included in Package Page 6 of 6