Explore the Beauty of 2018 PAA Fall Conference Fairmont Southampton October 10-14, 2018
2018 PAA Fall Conference Reigning from atop Bermuda s highest point, over a majestic 100 acre estate, The Fairmont Southampton is an exceptional Bermuda luxury hotel located on the island s southern shore. Dotted with lush bougainvillea and towering coconut palms, the luxury hotel s beautifully kept grounds include a private Beach Club with its pink sand beach caressed by sapphire blue waves. Just a short flight from the eastern seaboard, Bermuda s many charms may entice you, but none more so than The Fairmont Southampton, Bermuda s luxury hotel. The resort offers unparalleled amenities throughout the entire property. Relax at the resort pool, or pull up a chaise lounge at the sprawling oceanfront beach club. One of the world s incomparable luxury resorts, The Fairmont Southampton offers you and your family endless possibilities for recreation and relaxation. With nine restaurants on property serving cuisine and cocktails for all tastes, the hotel offers guests a mouth-watering array of culinary creations. If you would like a little pampering, imagine an island oasis in the middle of the Atlantic, where limestone cliffs emerge from the sea and intersect the endless sky, creating a home for lush flora. Now imagine a retreat in the midst of this paradise one that gives you the space you need to relax, unwind and discover energy you never knew you had. Willow Stream Spa at The Fairmont Southampton is a sanctuary where you are always welcomed with Bermudian hospitality. If you are not convinced yet, imagine sitting on your private balcony with incredible views of Bermuda s turquoise waters, the Gibb s Hill Lighthouse or the Turtle Hill Golf Club. Don t miss this opportunity to join PAA and your colleagues at the 2018 PAA Fall Conference.
Thursday, October 11 Bermuda Triangle Shipwreck & Snorkeling 1:30 4:30 p.m., $75 per person Bermuda is home to over 200 square miles of the Atlantic s most northerly fringe reef. Although beautiful, the reef is treacherous, and there are over 300 shipwrecks to prove it. On this trip you will visit a shipwreck site that is home to an abundance of coral and fish. You will be provided with quality snorkel equipment and full instruction for an up close and personal undersea experience. Famous Homes and Hideaways 2:00 4:00 p.m., $60 per person Join us for an informative and highly entertaining sightseeing cruise. This tour will give you a wealth of well researched historical facts as well as lots of humorous personal stories about the island. Cruise along the shoreline to view charming colonial homes, painted in pastel colors, which are steeped in history, sneak a peak at Millionaire s Row one of Bermuda s most exclusive neighborhoods and see the homes of the rich and famous. Learn more about the island s past and present, flora and fauna, and wonderful marine life as you gently cruise Bermuda s exquisite turquoise blue waters. Friday, October 12 Golf at Port Royal 8:00 a.m. 1:00 p.m. (includes boxed lunch), $135 per person Port Royal Golf Course, situated in some of Bermuda s most lush and beautiful ocean side terrain, is a popular and challenging golf course. No matter where you look (or lie), the genius of architect Robert Trent Jones is evident. Here, a freeform green set against the sapphire sea. There, a gracefully winding fairway skirting the coral cliffs. Watch out for well-trapped greens and bunkered fairways. They ll demand your full concentration! Homes and Garden Tour 9:00 a.m. 12 p.m., $70 per person This tour will take you through some of Bermuda s oldest homes and gardens rich in Bermudian history and culture. Your tour begins with a drive along Bermuda s winding Harbor Road. From there you will head to The Bermuda Botanical Gardens, home to more than 1,000 varieties of plant life, transported in 18th and 19th centuries by seafarers. Moving on to the historic Verdmont Museum, which is architecturally one of the most fascinating old houses in Bermuda. This house has remained virtually unchanged for nearly 300 years and has never enjoyed electrical power. Wednesday, October 10, 2018 12:30 p.m. 4:30 p.m. Registration 6:30 p.m. 8:30 p.m. Welcome Reception Thursday, October 11, 2018 7:30 a.m. 8:30 a.m. Continental Breakfast 8:00 a.m. 11:30 a.m. Registration 8:30 a.m. 11:30 a.m. Business Session 1:30 p.m. 4:30 p.m. Group Activities 6:00 p.m. 7:00 p.m. Reception Friday, October 12, 2018 8:00 a.m. 1:00 p.m. Golf Outing 9:00 a.m. 12:00 p.m. Group Activity Saturday, October 13, 2018 7:30 a.m. 8:30 a.m. Continental Breakfast 8:30 a.m. 11:30 a.m. Business Session 6:30 p.m. 7:30 p.m. Chairman s Reception 7:30 p.m. 10:00 p.m. Chairman s Dinner Sunday, October 14, 2018 Check-Out and Departure
PAA Conference Pricing Dealership Personnel Registration Fees: $995 Dealership Personnel and Spouse/Guest $500 Dealership Personnel/Additional Guest ALONE $295 Children age 6-17 Sponsor Registration Fees: $995 Sponsoring Associate Member and Spouse/Guest $500 Sponsoring Associate Member ALONE Non-Sponsor Registration Fees: $3,500 Non-Sponsoring Associate Member and Spouse/Guest Convention Registration Includes: Business Session on Thursday and Saturday Continental Breakfast on Thursday and Saturday Wednesday Evening Welcome Reception Thursday Evening Reception Saturday Evening Chairman s Reception/Dinner Room: 3 Nights: Single - $1,178.70 Double - $1,264.98 4 Nights: Single - $1,571.60 Double - $1,686.64 General Information: A deposit of $995 per room will hold your reservation. Balances are due no later than September 5, 2018. If a credit card is used for the deposit, the balance due will automatically be charged to your credit card on or about September 5, 2018. Air: Group air travel is available as follows on a first come, first served basis: Philadelphia Flight: Departing Philadelphia on October 10, 2018 at 10:50 a.m., non-stop to Bermuda arriving at 2:05 p.m. Return flight on October 14, 2018, departs Bermuda at 3:05 p.m., arriving at 4:30 p.m. Round trip cost is $576.06. Transportation: A pre-arranged shared hotel shuttle can be scheduled and purchased through PAA for $25 per person one way. Taxis are also readily available at the airport and the hotel for your transfers. The cost of a taxi is approximately $55 one way. Activities: All activities must be scheduled prior to September 5, 2018 to guarantee availability. After September 5, 2018, activity fees are non-refundable for any cancellations. Any activities scheduled after September 5, 2018 are based on availability and must be paid for when scheduling. Changes/additions made during the Conference are based on availability and will be billed accordingly at the conclusion of the Conference. Please note that changes/ additions made during the Conference cannot be guaranteed and slots on trips will be filled first by attendees that preregistered. All programs have a minimum and maximum number of participants. If an activity is canceled due to lack of participation, the respective activity fee will be refunded. Additional nights or upgrade requests are based on availability. Please contact PAA with these requests. If you are planning to have more than 2 people in a room, please contact PAA for pricing. Hotel Cancellation Charges: Cancellation received by PAA prior to September 5, 2018 will receive a full refund. In the event of cancellation after September 5, 2018, or early checkout, attendees will be charged any penalties assessed by the hotel. For any reservations received after September 5, 2018, availability and group rate cannot be guaranteed and is at the discretion of the hotel. Pennsylvania Automotive Association 1925 North Front Street Harrisburg, PA 17102 Telephone: 717-255-8311 Ext. 3319 1-800-242-3745 (in PA) Fax: 717-213-0102
Fairmont Southampton 2018 PAA Fall Conference October 10-14, 2018 PARTICIPANT INFORMATION R E G I S T R A T I O N F O R M Company Name: Mailing Address: City: State: Zip: Office Phone #: Fax #: E-Mail Address: (must include) Participants and all guests have valid passports. Currently applying for passports. HOTEL INFORMATION Arrival Date: Departure Date: Room Type Request: King Bed Queen/Queen Fairmont Southampton property exclusively non-smoking Special Requests: AIRLINE INFORMATION - Please check appropriate box for flight information. I will travel on the Philadelphia Group Air - All Group Air must depart on Wednesday, October 10th and return on Sunday, October 14, 2018. I have made my own air reservations. GROUP AIR TRAVELERS SHOULD ALSO INDICATE THE FOLLOWING: Participant Seating Preference: Aisle Center Window Guest s Seating Preference: Aisle Center Window Participant Frequent Flyer American Airlines #: Guest s Frequent Flyer American Airlines #: ATTENDEE INFORMATION Name as Listed on Passport: GUEST INFORMATION Name as Listed on Passport: CHILDREN S INFORMATION Name as Listed on Passport: Age: CHILDREN S INFORMATION NAME ON PASSPORT AND AIRLINE TICKET MUST MATCH IDENTICALLY This information is required if booking group air through PAA. Name as Listed on Passport: Age: OVER e
REGISTRATION FEES AND PAYMENT OPTIONS A. Hotel Packages See Brochure for Cancellation Fees Amount Due Single Double 3 Nights $1,178.70 $1,264.98 4 Nights $1,571.60 $1,686.64 RATES ARE FOR DELUXE ROOMS. ADDITIONAL NIGHTS OR UPGRADE REQUESTS ARE BASED ON AVAILABILITY; PLEASE CONTACT PAA WITH THESE REQUESTS. IF YOU ARE PLANNING TO HAVE MORE THAN 2 PEOPLE/ROOM, PLEASE CONTACT PAA FOR PRICING. B. Group Air Package See Brochure for Cancellation Fees Philadelphia Flight: Non-Stop flight to Bermuda - $576.06/person - Group flight is for a Wednesday, October 10 arrival and a Sunday, October 14 departure. C. Transportation to and from the airport - $25 pp each way (PAA will need to have your flight information at least 1 month prior to your arrival. A flight information sheet will be emailed to you.) Arrival Transportation Names: x $25/person Departure Transportation Names: x $25/person D. Dealership Registration Fees See Brochure for Cancellation Fees $995 Dealership Personnel AND Spouse/Guest $ $500 Dealership Personnel/Additional Guest ALONE $ $295 Children age 6-17 $ Sponsor Registration Fees $995 Sponsoring Associate Member AND Spouse/Guest $ $500 Sponsoring Associate Member ALONE $ Non-Sponsor Registration Fees $3,500 Non-Sponsoring Associate Member AND Spouse/Guest E. Activities Fees See Brochure for Cancellation Fees Thursday, October 11, 2018 Bermuda Triangle Shipwreck & Snorkeling - $75 per person Famous Homes and Hideaways Cruise - $60 per person Friday, October 12, 2018 Golf at Port Royal (with boxed lunch) - $135 per person Homes and Garden Tour - $70 per person TOTAL Please select one of the following payment options: Check enclosed for the total amount of $. Check enclosed for deposit of $995 per room. Bill the following credit card for the total amount of $. Bill the following credit card for deposit of $995 per room. All Unpaid Balances Due by September 5, 2018 Type of Card: VISA MASTERCARD AMERICAN EXPRESS DISCOVER Card #: Expiration: Cardholder Name: Signature: Please return to PAA via fax to 717-213-0102 or mail to PAA at P.O. Box 2955, Harrisburg, PA 17105. Additional questions should be directed to Becky Ross at 1-800-242-3745 ext. 3319.