Day One: Thursday, March 22, 2018 - Salem to Honolulu 9:15 AM Depart for PDX Airport (transportation is not provided) 10:30 AM All arrive at Portland International Airport (PDX) United Group Check-in (find Mr. Zimbelman and Mr. Nowickas) 1:30 PM Depart PDX for San Francisco Airport (SFO) United Flight #569 3:20 PM Arrive at SFO 4:35 PM Depart SFO for Honolulu, Hawaii United Flight #1509 7:14 PM Arrive in Honolulu International Airport 7:45 PM Load Buses/Depart for Alohilani Resort Hotel Alohilani Resort Hotel 2490 Kalakaua Ave. Honolulu, Hawaii 96815 808-922-1233 www.alohilaniresort.com 8:00 PM (est) Arrive at Alohilani Resort (meet WP rep, assist with check-in) Unload and get in rooming groups Student group leaders to get keys for room If time allows, we may have some free time to explore in groups 10:00 PM All in Rooms 10:30 PM Lights Out/Room Checks Day Two: Friday, March 23, 2018 - Honolulu 6:00 AM Breakfast (provided by hotel, Room TBA) 7:00 AM All Meet in Lobby/Depart for Pearl Harbor and USS Arizona Memorial Wait for cue from Mr. Z to load buses 7:30 AM Arrival at Pearl Harbor 12:00 PM Load buses and depart for Alohilani Resort 12:30 PM Arrive at Alohilani Resort Lunch and Free time with chaperone groups 10:30 PM All arrive back at hotel Day Three: Saturday, March 24, 2018 - Honolulu 8:30 AM Breakfast (provided by hotel, Room TBA) 9:30 AM Meet on the second floor of Resort for Full Rehearsal 10:45 AM Rehearsal ends 11:00 AM Lunch on own In chaperone groups 1:45 PM Meet in lobby in tour t-shirts and shorts with instruments and music for Mall Performance 2:00 PM Depart for the Ala Moana Shopping Center 2:15 PM Arrive/Unload/Set-up 3:00 PM Performance at the Ala Moana Shopping Center 3:45 PM Load buses and depart for Alohilani Resort 4:00 PM Arrive at the Alohilani Resort/Unload/Free-Time Dinner on own TBD Director Orientation 9:00 PM Director Reception (location TBA) 10:30 PM All arrive back at hotel Page 1
Day Four: Sunday, March 25, 2018 - Honolulu 9:15 AM Meet on second floor of Resort for Exchange Rehearsal Have instrument and music 9:30 AM Exchange Rehearsal with Christian College Geelong Band from Australia Bring a small gift to exchange with another student (something from Oregon) Bring an extra copy of your music 11:00 AM Strore equipment/lunch on own/free time with chaperon groups 3:00pm West Salem Rehearsal (if needed, the call on this will be made after the morning rehearsal) 6:30 PM Return to Hotel and change for dinner and dance (dress semi-formal) 7:00 PM Proceed to the foyer of the Grand Ballroom on 6th floor (wait to be seated) 7:30 PM Pacific Basin Music Festival Dinner and Dance Day Five: Monday, March 26, 2018-Honolulu 8:30 AM Free time with chaperone groups Have lunch during this time 2:00 PM Return to the Alohilani Resort 2:45 PM Meet on the 2nd floor of resort with instruments and music 3:00 PM Clinic rehearsal workshop with guest clinician (Stephen Williams) 4:00 PM Free time with chaperone groups 10:15 PM Return to the Alohilani Resort Day Six: Tuesday, March 27, 2018 - Honolulu Stay in hotel after breakfast and relax 10:15 AM Meet on the 2nd floor of resort with instruments and music 10:30 AM Sound Check and Group Photo in Ballroom 10:50 AM Lunch/Free time in chaperone groups Have lunch and dinner during this time 6:30 PM Return to Hotel (get dressed and ready for the adjudicated performance) 7:30 PM Meet in Lobby of Hotel We will go to the Grand Ballroom together 8:00 PM Performances Begin 9:25 PM Move to warm-up area 9:30 PM Warm-up in designated room 10:00 PM Adjudicated Performance 11:00 PM Return to Rooms 11:30 PM All in Rooms 11:55 PM Lights Out/Room Checks Day Seven: Wednesday March 28, 2018 - Honolulu 8:30 AM Breakfast (provided by hotel, Room TBA) 9:00 AM Free time Stay close to hotel 10:45 AM Return to hotel/change into festival t-shirt for Luau and meet back in lobby 11:00 AM All walk to Waikiki Shell for Festival Luau 11:30 AM Mass Group Photo then Festival Luau Begins Lunch and fun Luau activities Page 2
continued from previous page... 2:00 PM Walk back to Hotel/Free time in chaperone groups Eat dinner during this free time 5:30 PM Meet in Lobby of Hotel/Load Buses/Depart for Hawaii Theater 5:45 PM Arrive at Hawaii Theater, Sound Check (if performing) 7:00 PM Concert Begins: Possible we may perform at this event or just listen 9:30 PM Depart for Hotel 10:00 PM All in Rooms 10:30 PM Lights Out/Room Checks Day Eight: Thursday March 29, 2018 - Honolulu-PDX 4:00 AM Check-out of hotel (boxed breakfast will be provided -take and go) 4:30 AM Depart for Honolulu Airport 5:00 AM Check-in to Flight 7:00 AM Depart for San Francisco United Flight #372 2:54 AM Arrive at SFO 5:25 PM Depart for PDX (all but the Steinbach's and the VanKleek's) United Flight #1560 7:13 PM Arrive at PDX (all but the Steinbach's and the VanKleek's) All parents should be present to pick up students 7:45 PM Depart for Salem once you have all of your gear and instrument Transportation not provided, parents transport students 7:00 PM Depart for PDX, UA Flight #766 (Denise and Will Steinbach, Adriel and Bobby VanKleek) 8:52 PM Arrive at PDX (Denise and Will Steinbach, Adriel and Bobby VanKleek) Check for larger instruments as they may have came on earlier flight WHAT TO BRING: Wire Music Stand Music Instrument Performance Attire Money for souvenirs Money for meals not provided Money for checked luggage Extra copy of your music Money for checked instrument Tour T-shirt Small percussion Appropriate clothes for Hawaii A picture ID Sunscreen Sunglasses Beach towel Snacks for plane/hotel Chargers for devices Small gift from Oregon for Exchange Rehearsal Director Contact Information: Zimbelman, Todd, 541.913.0037 Nowickas, James, 503.400.8698 Chaperones Contact Information: Robert VanKleek, 971-239-8077 (Group A, rooms 8, 13, 14) Shawn Swisher, 503-409-6710 (Group B, rooms 12, 19, 20) Tanni Swisher, 503-409-6709 (Group C, rooms 4, 6, 9) Heide Ballweber, 503-930-9113 (Group D, rooms 7, 17) Jennifer Henkel, 503-551-3193 (Group E, rooms 2, 10, 18) Sandra Krause, 801-244-1212 (Group F, rooms 1, 11, 16) Denise Steinbach, 503-580-5104 (Group G, rooms 3, 5, 15) Page 3
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