The Polygon Gallery Venue Rentals 101 Carrie Cates Court North Vancouver, BC V7M3K7 rentals@thepolygongallery.com 604.986.1351
Located in the heart of the revitalized Lower Lonsdale area on Vancouver s North Shore, The Polygon Gallery is a spectacular event venue with city skyline views and a clean, contemporary design. Designed by Governor General s Award- winning Patkau Architects, the Gallery is a striking building that gleams on the harbourfront, rising in waves towards the North Shore peaks, and beckoning visitors to its doors. Minutes from downtown Vancouver, this unparalleled space can accommodate groups from 20 to 280 for seated dinners, and is able to welcome up to 600 guests throughout the building for stand-up receptions. It is the perfect canvas for your signature event. The Polygon Gallery is ideal for hosting weddings, holiday celebrations, corporate meetings, and gala events, and is also suited to professional filming and photo shoots. Introduction Rental of The Polygon Gallery is a privilege of Gallery Membership, at both the Individual and Corporate membership levels. Membership and venue rental revenues directly fund the Gallery s groundbreaking exhibitions and programs. 2
Main Floor The Polygon Gallery s new facility is over 24,000 square feet, situated on two levels. The Main Floor, open and accessible to the public, is a dynamic community hub by day featuring a café, gift shop, and a large central lobby space ideal for unique receptions in the evenings. With floor-to-ceiling glass walls on three sides, concrete floors, and clean modern lines, this welcoming space is very versatile for receptions and special events. Floorplans Upper Floor Upstairs are four additional gallery spaces available for single or multi-faceted events: the Event Gallery, available for both daytime and evening rentals; the Exhibition Gallery, ideal for larger groups; and the Publications and Entrance Galleries, which may be included in your Upper Floor rentals. There is also a well-appointed catering kitchen adjacent to the rental spaces, which provides the necessary food preparation and storage space. Not least, the extraordinary south-facing balcony boasts unparalleled views of Vancouver s city skyline. 0 m 5 m 3
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The Polygon Gallery s beautiful Main Floor Lobby is transparent from floor to ceiling on three sides and features a central gathering space available for events, flanked by a cafe at one end and a mobile gift shop at the other. This versatile space enjoys sweeping views of the revitalized Lower Lonsdale area. Its location is only steps away from a public outdoor plaza and the Spirit Trail, a seawall linking the entire North Shore waterfront. Lobby The Lobby is ideal for reception-style events, and can also be used in conjunction with other event spaces on the second floor, in order to maximize capacity and flow. Square footage: Lobby 1,970 ft 2 Main Floor Lobby Capacity: Reception 200 Theatre 100 Dining 80 Availability: After 5:00 pm Ideal for: Cocktail Receptions, Launch Events, Photoshoots Inclusions: Onsite event supervisor Onsite catering kitchen Post-event cleaning services Facility tables and chairs set up/ take down Highlights: Floor-to-ceiling glass walls Unobstructed views of public plaza and city skyline Built-in sound system Soft furniture seating Gallery Shop available as desired 5
The Polygon Gallery offers the Event Gallery as its premier banquet and meeting area. Located on the Upper Floor, the Event Gallery is in the heart of the building and features a fully-retractable glass wall facing south, which opens onto a private, covered balcony. Guests can move easily between inside and outside, enjoying sweeping views of Burrard Inlet and the Vancouver city skyline. Boasting thirteen-foot ceilings with mountainfacing, saw-toothed skylights, this Gallery is bathed in natural light and is sure to impress guests. Entrance Gallery Event Gallery Balcony Event Gallery Use of the Entrance Gallery is complimentary with an evening rental of the Event Gallery. The Event Gallery also works well in conjunction with the Main Floor Lobby, offering guests a cocktail reception area on the main floor, followed by a formal event upstairs. Square footage: Event Gallery 2,325 ft 2 Entrance Gallery 985 ft 2 Balcony 950 ft 2 Capacity: Theatre 240 Reception 225 (+90 with Balcony) Dining 168 Availability: Daytime and evening rentals Ideal for: Weddings, Banquet Dinners, Reunions/Anniversaries, Corporate Events or Meetings, Cocktail Receptions, Openings or Launch Events Inclusions: Onsite event supervisor Onsite catering kitchen Post-event cleaning services Facility tables and chairs set up/ take down Bonus space: Entrance Gallery Bonus space: Balcony 6 Highlights: Unobstructed ocean and city skyline view Retractable glass wall to private, covered balcony Thirteen-foot ceilings with northfacing skylights Window shades Built-in ceiling projector Built-in sound system
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The Exhibition Gallery on the Upper Floor offers an inspirational space for your next event. At over 4,000 square feet, this space can host seated dining for up to 280 guests, making it the building s largest single event space. Entrance Gallery Exhibition Gallery Exhibition Gallery Included with rental of the Exhibition Gallery are three bonus spaces: the Entrance Gallery and the Publications Gallery, which can be used as reception and/or break out rooms, and access to the stunning second floor Balcony. The Exhibition Gallery also works well in conjunction with the Lobby or Event Gallery, offering guests a cocktail reception area, which then leads into the Exhibition Gallery for the formal part of the evening. Balcony Exhibition Gallery Publication Gallery Square footage: Exhibition Gallery 4,200 ft 2 Entrance Gallery 985 ft 2 Publications Gallery 535 ft 2 Balcony 950 ft 2 Capacity: Theatre 450 Reception 350 Dining 280 Availability: Subject to the Gallery s exhibition schedule Ideal for: Large Weddings, Corporate Social Events and Banquet Dinners, Reunions, Anniversaries Inclusions: Onsite event supervisor Onsite catering kitchen Post-event cleaning services Facility tables and chairs set up/ take down Bonus space: Entrance Gallery Bonus space: Publication Gallery Bonus Space: Balcony Highlights: Largest Single Event Space Thirteen-foot ceilings with northfacing skylights Window shades Built-in sound system Access to Balcony 9
The Entrance Gallery is the gateway to the main spaces on the Upper Floor and is included in the rental of the Event Gallery or the Exhibition Gallery. Located at the top of the stairs, it serves as a welcoming reception space for your event the first space to be discovered by guests. It is ideal as an intimate cocktail lounge, registration area, or coat check. Entrance Gallery The Publication Gallery, on the Upper Floor, is included with the rental of the adjacent Exhibition Gallery, and provides access to the fabulous covered Balcony overlooking downtown Vancouver. Guests may be invited to pause, relax, and enjoy the view of the city from this semi-private south facing salon. Publication Gallery Entrance Gallery Publication Gallery Square footage: 985 ft 2 Square footage: 535 ft 2 Capacity: Reception 100 Availability: After 5:00 pm Ideal for: Registration Area, Coat Check, Cocktail Lounge Highlights: Large, open introductory space for your event 10 Capacity: Reception 50 Dining 25 Availability: After 5:00 pm Ideal for: Small Meetings, Intimate Dinners, Break-out Room Highlights: Soft seating Sweeping views of downtown Vancouver Access to the covered balcony
The Polygon Gallery Rentals at a Glance Small Print In order to take advantage of The Polygon Gallery s rental program, clients must be either an Individual or Corporate Member. Membership and venue rental revenues directly fund the Gallery s ground-breaking exhibitions and programs. Onsite Rental rates are based on a 4 hour or 8 hour rental period, inclusive of set-up and break down. Overage fees will apply. Included with each space rental is an onsite supervisor, post-event cleaning services, use of the onsite catering kitchen, and facility tables and chairs set/up and take down. Capacities are estimates based on renderings, and may also vary depending on event set-up and current Gallery exhibitions. Professional filming and photo shoots are welcome at The Polygon Gallery. Location fees and guidelines are available upon request. Location Square Footage (+bonus spaces) Theatre Style Seating Cocktail Reception Banquet Dinner Availability Rental Rate (4 hour rental)* Rental Rate (8 hour rental) Main Floor Lobby Lobby 1,970 ft 2 100 200 80 After 5 pm $1,950 $2,500 Event Gallery Event Gallery 2,325 ft 2 Entrance Gallery 985 ft 2 Balcony 950 ft 2 240 225 168 Daytime and Evenings $2,500 Daytime meeting rate $1,500 $3,200 Exhibition Gallery Exhibition Gallery 4,200 ft 2 Entrance Gallery 985 ft 2 Publications Gallery 535 ft 2 450 350 280 Subject to the Gallery s exhibition schedule $2,250 $3,000 Main Floor Lobby + Event Gallery Lobby 1,970 ft 2 Event Gallery 2,325 ft 2 Entrance Gallery 535 ft 2 Balcony 950 ft 2 n/a 425 168 After 5 pm $4,250 $5,500 Exhibition Gallery + Event Gallery Exhibition Gallery 4,200 ft 2 Event Gallery 2,325 ft 2 Entrance Gallery 985 ft 2 Publications Gallery 535 ft 2 Balcony 950 ft 2 n/a 450 225 Subject to the Gallery s exhibition schedule $4,500 $6,000 Entire Gallery 10,000+ ft 2 n/a 600 n/a Subject to the Gallery s exhibition schedule $7,000 $8,500 11 * Not available Fridays or Saturdays after 5 pm
Facilities Rental Information Enhance Your Event Getting Here The Polygon Gallery is conveniently located adjacent to the Sea Bus terminal and bus loop in North Vancouver, at the foot of Lonsdale Avenue. The Gallery has also partnered with a few traditional and unique transportation partners to transport guests from downtown to North Vancouver. You can find them in the Preferred Partners Section at the end of this document. Parking and Moorage There is FREE parking just off Lonsdale Avenue, under Lonsdale Quay Market and under the ICBC building weekday evenings after 6 pm and all day on weekends. The ICBC lot is located adjacent to Lonsdale Quay Market with entries off Rogers Avenue and Carrie Cates Court. Chartered buses may temporarily stop and drop guests off in the passenger zone outside the Gallery on Carrie Cates Court. Chartered vessels may arrange moorage and delivery of guests to the St Roch Dock (100 ft. long) located in close proximity to the Gallery. To learn more about this public amenity, contact the City s Shipyards Liaison at bookings@cnv.org or 604.982.3910. Guest Arrival Guests enter and exit through the main doors in the Lobby, on the ground floor of The Polygon Gallery. Accessibility The Polygon Gallery is fully equipped to accommodate the needs of all visitors by providing wheelchair friendly routes and washroom facilities for families or individuals with special needs. Booking Deposit A non-refundable deposit equivalent to 50% of the rental fee for the desired space will confirm the booking along with a signed contract provided by the Venue Rentals Manager. SOCAN If music will be a part of your event, the client is responsible for all SOCAN fees. Please visit socan.ca for more information. Insurance Event Liability Insurance is required for all events, which may be purchased at any insurance agency. Proof of insurance, with The Polygon Gallery named as an insured party, must be submitted to the Gallery s Rentals department 30 days prior to the event. Weddings To ensure the best experience for the bride(s) and groom(s) and their guests, a professional, experienced wedding and/or event planner is required for each wedding booked in the new facility. If you do not have one yet, the preferred vendors listed in this package provide full-service wedding planning as well as day-of assistance. A complimentary 1-hour wedding rehearsal in the space is available Monday to Friday during business hours. Security The Polygon Gallery requires hired security staff for the full duration of all events. The number of guards required will depend on the nature of the event and will be determined at the time of booking. Audio Visual Equipment The Polygon Gallery carries a range of professional A/V equipment, available for use at reasonable prices, including a built-in audio system with wireless microphone and podium, and a ceilingmounted projector and standing screen (for exclusive use in the Event Gallery). Any additional equipment or lighting can be arranged through the preferred A/V partner listed at the end of this document. Please note that only The Polygon Gallery employees can move and operate Gallery A/V Equipment. Rental Policy The Polygon Gallery is an exceptional event venue for private event rentals. Art auctions and publicly-ticketed events are not permitted in the Gallery. rentals@thepolygongallery.com Exhibition Tours Private guided tours of The Polygon Gallery s exhibitions offer a unique opportunity for client hosting and team building. Led by highly trained Polygon Gallery docents, exhibition tours offer clients an added cultural experience to their event. Client Gifts Looking for a special gift to give guests at your event? The Gallery Shop has a variety of unique and handcrafted items by Canadian artists. Talk to the Venue Rentals Manager about special orders, gift-wrapping, and discounts on client gifts for your event. Gallery Shop Allow your guests to mingle and shop in the Gallery Shop, located on the main floor, during your event. Contact the Venue Rentals Manager to inquire about pricing and availability. 12
Preferred Partners The Gallery is pleased to recommend the following suppliers for exceptional quality and service, and most importantly because of their expertise and familiarity with The Polygon Gallery s new rental spaces. Wedding & Event Planners Smitten Events Devon 604.328.7502 Jordan 778.772.8824 info@smittenevents.ca www.smittenevents.ca Filosophi Events Corinne 778.846.7777 corinne@filosophi.com www.filosophi.com Rentals Pedersen s Rentals 604.324.7368 sales@vancouver.pedersens.com www.vancouver.pedersens.com A&B Party & Event Rentals Dan 604.879.5281 dan@abpartytime.com www.abpartytime.com Bold Rental Rentals 604.437.7677 anjonette@boldeventcreative.com www.boldeventcreative.com AV McHugh Productions Val McHugh 604.728.5948 val@mchughproductions.com Flowers Posy 604.988.7377 info@posy.ca www.posy.ca Sam Solis Florist 604.877.1945 sam@samsolisflorist.ca www.samsolisflorist.ca Photography Brandon Elliot Photography 778.772.9593 be@brandonelliot.be www.brandonelliot.be Coast Mountain Photography Brad Kasselman 604.938.1468 brad@coastphoto.com www.coastphoto.com Transportation Landsea Tours & Charters 604.255.7272 reservations@vancouvertours.com www.vancouvertours.com Vancouver Trolley Company 604.801.5515 charter@vancouvertrolley.com www.vancouvertrolley.com Harbour Cruises 604.632.9697 charters@boatcruises.com www.boatcruises.com Accommodations Pinnacle Hotel at the Pier 138 Victory Ship Way, North Vancouver 604.986.7437 jmackenzie@pinnacleatthepier.com www.pinnaclepierhotel.com Lonsdale Quay Hotel 123 Carrie Cates Court, North Vancouver 604.986.6111 frontdesk@lonsdalequayhotel.com www.lonsdalequayhotel.com Catering The Gallery s priority is providing an outstanding event experience for guests, while respecting the museum environment in which it operates. The following recommended caterers are familiar with Gallery regulations and with the on-site catering kitchen. Please contact them directly for menus and quotes. Savoury Chef Kyle 604.357.7118 kyle@savourychef.com www.savourychef.com Peake of Catering James 604.872.8431 james@peakeofcatering.com www.peakeofcatering.com Truffles Fine Foods 604.505.4961 info@trufflesfinefoods.com https://trufflesfinefoods.com Railtown Catering Ashley 604.368.4405 contact@railtowncatering.ca www.railtowncatering.ca 13
For more information on space rentals, please contact: Faye Bednarczyk 778.288.4456 rentals@thepolygongallery.com www.thepolygongallery.com/rentals 101 Carrie Cates Court North Vancouver, BC V7M3K7