NSE AGENDA: 11/12/15 ITEM: d(2) CItY OF ~ SAN JOSE CAPITAL OF SILICON VALLEY Memorandum TO: NEIGHBORHOOD SERVICES AND EDUCATION COMMITTEE FROM: Angel Rios, Jr. SUBJECT: Approved STATUS REPORT ON PRNS CAPITAL IMPROVEMENT PROGRAM DATE: October 26, 2015 Date COUNCIL DISTRICT: CiWwide RECOMMENDATION Accept this report on the status of the Parks, Recreation and Neighborhood Services (PRNS) Department s Capital Improvement Program (CIP), which includes the development of parks, trails, and recreational facilities. OUTCOME This annual report provides an opportunity for the Neighborhood Services & Education Committee to review the status of all active capital improvement projects managed by PRNS and the result of recent grant applications, and for staff to update the City Council on any significant changes. BACKGROUND The vision of PRNS is to be a "National Leader of Parks and Recreation in cultivating healthy communities tl-u ough quality programs and dynamic public spaces." The department s mission is "To build healthy communities through people, parks, and programs." The vision and mission guide the development of the Parks and Community Facilities Development (P&CFD) Capital Improvement Program (CIP), with a long-term capital investment plan for the acquisition, development, and maintenance of parks, recreational facilities, trails, and open space. Current staffing levels support the following priorities for the CIP: infrastructure backlog, sports fields, trails (Green Vision), revenue generation (grants), land banldng, partnership projects, and new park development. The CIP team in PRNS actively manages numerous projects ranging fi om strategic planning studies to land acquisition and the design and construction of parks and recreational facilities.
NEIGHBORHOOD SERVICES AND EDUCATION COMMITTEE 10/26/15 Subject: Status Report on PRNS Capital Improvements Program Page 2 Other parts of the work plan consist of feasibility studies, master plans, concept designs, and oversight o,f project implementation for the maj or and small capital projects. The 2016-2020 adopted CIP budget totals $314.2 million, with $174.6 million allocated in 2015-2016. The top major funding sources for 2015-2016 are the Construction and Conveyance Tax Funds (which include grant revenues and other partnerships - $83.1 million), Park Trust Fund ($68.8 million), and Parks and Recreation Bond Projects Fund (Measure P - $19.2 million). The CIP includes both major and small capital projects. Major capital projects are typically those with construction costs greater than $100,000. The CIP must forecast five years ahead for projects and expenditures due to the numerous minor infrastructure projects and the fact that large scale projects require a multi-year development cycle. ANALYSIS This report provides a status of the capital improvement projects that are managed by PRNS. The key themes that are anticipated to influence the CIP program moving forward are: placemaking, community engagement, and the Greenprint update to further define the strategic vision. This report is divided into three sections: A. Capital Improvement Projects Overview B. Grant-Funded Capital Projects C. Parks Bond-Funded Capital Projects A. Capital Improvement Proiects Overview A more detailed list of annual accomplishments for the CIP team is highlighted in the Citywide Capital Improvement Program Annual Status Report, which is anticipated to be reviewed by the City Council in December 2015. Key highlights of the program s accomplishments over the last year include the following: Acquired a total of 27 acres to construct future parks; Continued advancement efforts to develop the Arcadia site for the bond-funded softball complex; Awarded two grants for a total value of $3.4 million; Opened four new parks (Roberto Antonio Balermino, Del Monte, West Evergreen and Rotary Play Garden Park); Small projects - Metcalf (playground replacement), Alum Rock Park (installation of a reservable picnic area), Family Camp (14 tents repaired) and Lake Cunningham (installation of a fabric shade at the skate park);
NEIGHBORHOOD SERVICES AND EDUCATION COMMITTEE 10126115 Subject: Status Report on PRNS Capital Improvements Program Page 3 Infrastructure Backlog projects - repairs on the playgrounds for Vista Park, Los Paseos Par,k, Playa del Rey, Huerta Park tot lot and Terrell Park; and Constructed 2.0 miles of new trails. The department continues to advance work on new projects that will generate revenue such as the Coleman Soccer Field Complex, the Patty O Malley Community Sports Facility, and projects which are, or will be, maintained by non-general Fund revenue streams such as the Rotary Play Garden, Vista Montana Park and Orchard Park. There are currently more than 250 major park improvement projects, each at various stages of funding and development. The CIP team s ongoing work plan includes a number of different types of projects (see attachment A). Examples include: Land acquisition efforts such as Alum Rock and 3 1 st Street Park (CD 3), Del Monte Park Phase II (CD 6), and land for a new park in Council District 1 and in the Balbach area (ci) 3); Numerous partnership projects such as Trust for Public Land for the Measuring San Jos4 Park Value and Benefits, SPUR for planning support, and the Levitt Pavilion for St. James Park; Master planning efforts such as Rincon property site, Alum Rock and 31st Street, Del Monte Park Phase II, Iris Chang Park, St. James Park, Lake Cunningham Bike Park and Kelley Park; and Revenue Generation - Happy Hollow Park and Zoo Improvements, reservable picnic sites and reservable sports fields. The table below lists the top 10 construction projects currently funded in the CIP: Project Total Funding Scope Agnews Property Development $16.4 million Site purchase/stabilization of 21.6 acres Coleman Soccer Field Complex $16.1 million Construct a soccer complex on 2.4 acres Del Monte Park Land $9.6 million Purchase property to expand future park Acquisition Vista Montana Turnkey Park * $5.8 million Construct a 6.0 acre park Tamien Park Development $4.3 million Construct a 3.5 acre park Martin Park Expansion $3.9 million Construct a 4.7 acre park Del Monte Park $3.5 million Construct a 1.8 acre park Iris Chang Park Development $2.7 million Construct a 2.6 acre park Roberto Antonio Balermino Park $2.5 million Construct a 1.8 acre park Trail: Three Creeks Interim $2.2 million Remove and install new steel bridge hnprovement Pedestrian Bridge (on hold pending EIR process) *Includes a $2 million developer contribution B. Grant-Funded Capital Projects
NEIGHBORHOOD SERVICES AND EDUCATION COMMITTEE 10/26/15 Subject: Status Report on PRNS Capital Improvements Program Page 4 The City continues to identify and make Council aware of grant funding opportunities that can close a funding gap for priority projects. Staff monitors about 50 local, State and federal gram programs. Each grant program has a unique goal and conditions, so aligning the right project to the right grant often limits the number of grants pursued. As part of the CIP strategy, funding is used to leverage resources in order to take advantage of grant programs that require a local match. PRNS has teamed with the Department of Transportation to jointly prepare grant applications for trail projects that can meet a mutual objective of supporting better on-street and off-street (active transportation) travel. The departments submitted an application for a $10 million Transportation Investment Generating Economic Recovery (TIGER) grant for Coyote Creek Trail (BART-Berryessa to Santa Clara Street), which is still pending. The project supports better access to transit and resolves discontinuity of the surface roadway system due to Highway 101 in the area. Over the last two years, the City has applied and been awarded $5.4 million for two grants from the California Department of Housing and Community Development (HCD) under the Housing- Related Parks Program (HRPP). The gram creates an incentive for local govermnents to build affordable housing by providing the reward of grant funds to meet the need for park facilities in their communities. The projects under this grant are for the development of parkland in the Tamien area and on the Alum Rock & 31 st Street property. As with all public funds, the gram-funded projects require careful financial oversight and management. The majority of the grants PRNS pursues are on a reimbursement basis, which means the City must pay for the capital project from existing City funds such as the Park Trust or Construction & Conveyance Tax Funds and then later seek reimbursement. Staff also tracks the grant invoicing and schedule requirements. Over the past year, staff has worked with grantor agencies to extend the deadlines for the following projects: Thompson Creek Trail (Tully-Quimby): Site issues have required an entirely different alignment. Additional time needed for new design and construction; Coyote Creek Trail (237-Tasman): Levee studies and property issues resolved. Additional time needed to complete construction; and Others as deemed necessary. Reasons gram applications may be denied: Project is not fully developed and not ready for construction; Grant program may be oversubscribed and have insufficient funding for all applicants; or Trail projects are costly so it is difficult to be competitive against lower cost projects. The following major milestones occurred during the reporting period:
NEIGHBORHOOD SERVICES AND EDUCATION COMMITTEE 10/26115 Subject: Status Report on PRNS Capital Improvements Program Page 5 Grant Reimbursement - The City received reimbursements from existing grants tota!ing $3.9 million; and Grants Status -Applied for seven grants totaling $25.0 million, of which two grants were awarded totaling $3.4 million, one grant totaling $10.0 million is still pending, and four grants totaling $11.4 million were declined. The following table details the seven grants the City applied for last year: CIP Project Grant Amount Status Coyote Creek Trail (Singleton Santa ClaraValleyWater $1,000,000 Awarded Crossing) District Tamien and Alum Rock/31 st Housing and Community $2,442,400 Awarded Street Development (State) Coyote Creek Trail Connector TIGER Grant (Federal) $10,000,000 Pending Coyote Creek (Berryessa- Active Transportation $5,200,000 Declined BART) Program (State) Coyote Creek (Watson- Active Transportation $3,600,000 Declined BART) Program (State) Coyote Creek Singleton Crossing) Integrated Regional Water Management $2,500,000 Declined Implementation (State) Coyote Creel Riparian Open Space Acquisition Coastal Conservancy- Climate Ready Grant (State) $120,000 Declined C. Park Bond-Funded Capital Proiects To date, 95 of 97 projects have been completed from the $228 million Measure P Bond approved in 2000. The Coleman Soccer Field Complex design phase is complete, and the construction phase was delayed due to the discovery of asbestos-containing material during the demolition of existing paved areas. On August 26, 2015, the City re-bid the project and received bids on October 15, 2015. The bids are currently being evaluated and the final recommendation for how to proceed is pending. Construction has a tentative start date of January 2016 and will be completed one year later. The last remaining Bond project is the regional softball facility. On December 9, 2014, the Mayor and City Council approved and authorized the City to negotiate and execute a Purchase and Sale Agreement (PSA) with Arcadia Development Co., in the amount not-to-exceed $500,000 for the purchase of approximately 14.54 acres for a lighted four-field softball facility. The developer is waiting to obtain planning approvals before finalizing the purchase price and PSA. A Request for Proposal was issued for Management, Operation and Maintenance of the Proposed Softball Facility on August 4, 2014. Any selected vendor will be required to sign a
NEIGHBORHOOD SERVICES AND EDUCATION COMMITTEE 10/26/15 Subject: Status Report on PRNS Capital Improvements Program Page 6 Qualified Management Agreement (QMA). Only one proposal was received. However, the vendor requ, ested a waiver of prevailing wages and an alternative form of operations agreemem to the QMA. Staff is currently reviewing the proposal from the City of San Jos~ Citywide Sports program and will return with recommendations on the Management, Operation and Maintenance of the facility and how to use any remaining park bond funds in December 2015 or January 2016. COST SUMMARY/IMPLICATIONS The projected additional costs of maintaining and operating new and expanded parks and recreation facilities are noted in the 2016-2020 Adopted Capital Improvement Program. The net increase to the operating budget for maintenance in 2016-2017 is $93,000 and will grow to $399,000 by 2019-2020. The PRNS cost recovery level for FY 2014/15 was 39% and some facilities generated revenue to offset a portion of their operating costs. The parks scheduled to open over the next five years include the Arcadia Softball Complex, Iris Chang Park, Lake Cunningham Bike Park, Martin Park Expansion, Rincon South Park, Tamien Park, Alum Rock/31st Street Park and Coyote Creek Trail (Story Road - Selma Olinder Park). COORDINATION This memorandum has been coordinated with the City Manager s Budget Office and the City Attorney s Office. /s/ ANGEL RIOS, JR. Director of Parks, Recreation and Neighborhood Services For questions, please contact Marybeth Harasz, Interim Deputy Director, at (408) 793-5514. Attachment A: List of PRNS Capital Improvement Projects
CAPITAL IMPROVEMENTS PROJECTS (Attachement A) Agnews Property Development Agnews Property Preliminary Studies Allen at Steinbeck School Soccer Field Allen at Steinbe~k School Soccer Field Fixtures, Furnishings and Equipment Almaden Avenue Downtown Urban Park Almaden Lake Park Yard Renovation Almaden Ranch Pedestrian Bridge Feasibility Study Almaden Wine Cellar Re-Use Alternative Sports Field Study Alum Rock Ave and 31st St Land Acq & MP Alum Rock Park Bridge Repair Alum Rock Park Log Cabin Renovation Alum Rock Park Security Improvements Alum Rock Park Youth Science Institute Building Alviso Area Minor Improvements Alviso Park Improvements Alviso Park Master Plan Arcadia Softball Facility Arena Green Children s Carousel Backesto Park Renovation Balbach Area Park Development Ball Fields Renovation Basking Ridge Park Improvements Bernal Park Minor Improvements Biebrach Pool Improvements Bonita Park Improvements Bramhall Park Improvements-Building Bramhall Park Lawn Bowling Green Renovation Bramhall Park Restroom and Concession Branham Park Playground Renovation Bridges Academy Field Enhancements Butcher Dog Park Artificial Turf Replacement Cahalan Park Cahill Park Turf Renovation Calabazas BMX Park Minor Improvements Calabazas Community Center Feasibility Study Calabazas Community Center Portable Classroom Camden Community Center Gym Improvements Camden Community Center Gymnasium Repairs Camden Community Center Gymnasium Upgrade Study Camden Park Repairs Camden Pool Minor Improvements Camden Pool Renovation Carrabelle Park Minor Improvements Cataldi Park Fitness Zone
Cataldi Park Landscape Improvements Cataldi Park Minor Improvements Cataldi Park Renovation CD 4 Dog Park Central Service Yard Improvements Chris Hotts Park Community Garden Reserve Chris Hotts Park Fencing and Minor Improvements Chris Hotts Park Improvements City Wide Sports Field Study City-wide Community Gardens Study Coleman Soccer Fields Columbus Park Sports Field Lighting Upgrades Comanche Park Play Area Renovation Communications Hill Reserve Community Center Equipment Community Center People Counter Systems Copper Wire Replacement Council District 4 Dog park De Anza Park Minor Improvements Reserve Del Monte Park Expansion Master Plan and Design Del Monte Park Land Acquisition Del Monte Park Land Acquisition Doerr Park Lighting Improvements Doerr Park Play Area Renovation E Prusch Mem PK Impr Fund 131 Emma Prusch Back Acreage Emma Prusch Park Capital Repairs Emma Prusch Park Concrete Repairs Emma Prusch Park Future Projects Reserve Emma Prusch Park Restroom Feasibility Study Emma Prusch Park Roof Repairs Emma Prusch Park Service Yard Fixtures, Furnishings and Equipment Emma Prusch Park Yard Reserve Evergreen Community Center Tot Lot Evergreen Park Play Lot Renovation Falls Creek Park Minor Improvements Family Camp Capital Improvements Reserve Family Camp Infrastructure Renovations Family Camp Master Plan Family Camp Volunteer Assistance Fernish Park Minor Improvements Fire Station 19 Demolition - Completion in December 2014?? Foothill Park Minor Renovation Forestdale Tot Lot Renovation Former Hillview Library Re-Use Fowler Creek Park Improvements Fuller Avenue Park Walkway Renovation
Grace Community Center Restroom Remodel Graystone Park Improvements Gregory Plaza Tot Lot Landscaping Improvements Guad. River Park/Gardens Park Yard Expansion Guadalupe Oak Grove Park Minor Improvements Guadalupe Oak Grove Park Study Guadalupe Oak Grove Parking Lot Guadalupe River Park Feasibility Study Guadalupe River Park Infrastructure Repair Reserve Gullo Park Renovation Hamann Park Minor Improvements Hamman Park Minor Improvements Hank Lopez Community Center Fixtures, Furnishings and Equipment Hank Lopez Community Center Renovation Happy Hollow Park & Zoo Improvements Happy Hollow Park and Zoo Catering Services Equipment Happy Hollow Park and Zoo Enhancements Happy Hollow Park and Zoo Exhibit Improvements Happy Hollow Park and Zoo Minor Renovations Hathaway Park Renovation Havana Drive Linear Park Hillview Park Minor Improvements Hillview Park Renovation Houge Park and Neighborhood Center Renovation Reserve Hummingbird Park Playground Renovation Iris Chang Park Master Plan Kelley House Demolition (GF) Kelley Park Improvements Kelley Park Master Plan Kirk Community Center Restroom Improvements La Colina Park Playground Renovation Lake Cunningham Bike Park Lake Cunningham Bike Park Fixtures, Furnishings and Equipment Lake Cunningham Capital Repairs Lake Cunningham Cypress Pavilion Improvements Lake Cunningham Future Projects Reserve Lake Cunningham Park Neighborhood Improvements Lake Cunningham Park Yard Renovation Leininger Center Renovation Leland Sports Field Turf Replacement Reserve Lincoln Glen Park Playground Renovation Los Gatos Creek Trail Pedestrian Bridge Repairs Los Paseos Park Improvements Martial Cottle Community Garden MartiaI-Cottle Community Garden Martin Park Expansion Martin Park FF&E
Mayfair Park Improvements Mayfair Park Pedestrian Gate McEnery Park McEnery Park Playground Renovation McLaughlin Park Renovation (Old CIP Project) Meadowfair Park Improvements Melody Park Playground Renovation Metcalf Park Metcalf Park Perimeter Fencing Metcalf Park Playground Replacement Metzger House and Barn Feasibility Study Mise Park Renovation Monopoly in the Park Mount Pleasant Park Minor Improvements Mt Pleasant Park Improvements Municipal Rose Garden Improvements O Connor Park Minor Improvements O Donnell Gardens Park Minor Improvements Overfelt Gardens Cultural Facility Restoration Overfelt Gardens Improvemsnts PAL Stadium Improvements Parks and Community Facilities Greenprint Update Patty O Malley Field Turf Replacement Reserve Paul Moore Park Reuse Center Minor Improvements Paul Moore Park Sports Field Renovation Pedestrian Bridge Assessment Penitencia Creek Park Playground Renovation Plata Arroyo Park Improvements Plaza de Cesar Chavez purchase, design and installation of canopy/bandshell Police Athletic League (PAL) Stadium Improvements Preliminary Engineering - Trails Prepare a project sheet for every capital project that is in Design Phase or later Raging Waters Engineering and Inspection Ramblewood Park Rancho Del Pueblo Netting Replacement Rebudget: Alum Rock School District Sports Field Partnership Regional Park Call Boxes Richardson Park Design Review and Inspection Rincon South Park Development Master Plan River Glen Neighborhood Center Replacement Riverview Park Design Review and Inspection Roosevelt Park and Center Improvements Roosevelt Park Improvements Rubino Park Improvements Ryland Dog Park Renovation Ryland Park Dog Park Feasibility Study Santana Park Development Reserve
Saratoga Creek Dog Park Turf Replacement Selma Olinder Park Shady Oaks Park Improvements Shady Oaks Park Improvements Shirakawa Community Center Renovation Silver Creek Linear Park Improvements Silver Leaf Park Renovation Soccer Complex Fixtures, Furnishings and Equipment Softball Complex Fixtures, Furnishings and Equipment Solari Park Sports Field Conversion Southside Community Center - Children Center Building Replacement Southside Community Center Building Condition Study Southside Community Center Improvements Southside Community Center Improvements and Sign Southside Community Center Restroom Renovation Southside Community Center restroom renovation Spartan/Keyes Area Park Development Reserve Sports Complexes Minor Renovations St. James Park Capital Vision St. James Park Improvements St. James Park Minor Repairs Starbird Park Improvements Tamien Park Development Tamien Park Master Plan Terrell Park Minor Improvements TJ Martin Sports Field Study Townsend Park Minor Improvements TRAIL: Bay Area Ridge Visibility Enhancement TRAIL: Co, rote Creek - Singleton Channel Obstruction and Pedestrian Bridge TRAIL: Co,,ote Creek (Highway 237 Bikeway to Tasman Drive) TRAIL: Co,~ote Creek (Montague Expressway to Charcot Avenue) Reserve TRAIL: Co,~ote Creek (Story Road to Phelan Avenue) Design TRAIL: Co~ote Creek (Story Road to Selma Olinder Park) TRAIL: Co, rote Creek Fish Passage Remediation and Pedestrian Bridge (Singleton Crossing) TRAIL: Co,~ote Crk (Brokaw - UPRR) design Trail: Doerr Parkway Design TRAIL: Fisher Creek Preliminary Site Study TRAIL: Guadalupe TRAIL: Guadalupe TRAIL: Guadalupe TRAIL: Guadalupe TRAIL: Guadalupe TRAIL: Guadalupe TRAIL: TRAIL: TRAIL: TRAIL: Crk (Almaden Expwy-Meridian Ave) River (Blossom Hill Dr) Improvements River (Branham Lane to Chynoweth Avenue) Reserve River (Park Ave-San Carlos) Ramp River Master Plan (Chynoweth Avenue to Virginia Street) River Under-crossing (Coleman Road) Design Guadalupe River Under-crossing (Union Pacific Railroad) Study Los Gatos Creek Reach 5 B/C Design Los Gatos Crk Ped Bridge Improvements Lower Silver Creek (Jackson Avenue to Capitol Avenue) Reserve
TRAIL: Lower Silver Creek (McKee Road to Alum Rock Avenue) Reserve TRAIL: Lower Silver Creek Reach 4/5A (Alum Rock Avenue to Hishway 680) TRAIL: Lower Silver Creek Retainin8 Wall TRAIL: Penitencia Creek Reach 1A Desisn TRAIL: Penitencia Creek Reach 1B (Noble Avenue to Dorel Drive) TRAIL: Penitenci~ Creek Reach 7A TRAIL: San Tomas Aquino Pedestrian Improvements (GF) TRAIL: Stratesic Plannin8 TRAIL: Thompson Creek (Quimby Road to Aborn Court) Design TRAIL: Thompson Creek (Quimby Road to Aborn Court) Design TRAIL: Thompson Creek (Tully Road to Quimby Road) Trail: Thompson Creek Easement TRAIL: Three Creeks (Bellevue Park Expansion) Land Acquisition Trail: Three Creeks (Lonus Street to Guadalupe River) Design TRAIL: Three Creeks (West) Reserve TRAIL: Three Creeks Interim Improvements and Pedestrian Bridge TRAIL: Three Creeks Land Acquisition Trail: Three Creeks Pedestrian Bridse EIR Vietnamese Community Center Development Vietnamese Cultural Heritage Garden Vietnamese Cultural Heritage Garden Design Review and Inspection Vinci Park Minor Improvements Vista Montana Turnkey Park Vista Park Minor Improvements Watson Park Improvements Watson Park Taylor Street Access Study Welch Park and Buildin8 Improvements Wilcox Park Minor Improvements Willow Glen Community Center Improvements Willow Glen Community Center Improvements Willow Glen Community Center Marquee (Programmable Sisn) Windmill Springs Park
10/27/2015 I Capital Program Overview NSE AGENDA: 1"[-12-2015 Overview of Capital Program Grants Update Parks Bond-Funded Projects Questions and Discussion
10/27/2015 I Capital Program Overview $314.2 Million over 5 years >250 Major Projects Primary Funding Sources,/ ParkTrust Fund v" Construction and Conveyance v Measure P"Bond" Funding,/ Grants I Capital Program Overview NSE AGENDA: 11-12-2015 Priorities v" Infrastructure Backlog ~ Sports Fields v" Trails (Green Vision) v" Revenue Generation,/Land Banking,/Partnership Projects,/New Park Development
10/27/2015 Capital Program Overview NSE AGENDA: 11-12-2015 SAN JOSE Gr_ant Funded Project~.
10/27/201S NSE AGENDA: 11-12-2015 SaN Jos~ NSE AGENDA: 11-12-2015 ARCADIA SOFTBALL COMPLEX SAN JOSE 4
~0/27/20~5 NSE AGENDA: 11-12-2015 NSE AGENDA: 11-12-2015
~0/27/20~5 Parks Bond-Funded Capital Projects 95 of 97 projects completed Two remaining projects: Coleman Soccer Facilities and the softball complex Funding: $9.0m softball and $7.8m contingency NSE AGENDA: 11-12-2015 Questions and Discussion 6