Page 1530 DRAYCOTT IN THE CLAY PARISH COUNCIL Minutes of Parish Council Meeting held on 13 July 2017 Apologies: Present: Chairman Cllr Mark Flavell, Vice Chairman Cllr Nigel Powlson and Cllr Barbara Marshall Cllr Ken Rudman (Chaired meeting) Cllrs Sue Fulford and Arthur Renshaw Parish Clerk Mrs Rita Hill Borough Cllr Stephen Smith, Crown Ward 3 Members of the Public The minutes of the June Parish Council meeting could not be approved as there were insufficient Cllrs present at the July meeting who were present at the June meeting, therefore minutes to be approved at the next Parish Council meeting. Declaration of Interests None were received. Matters Arising Vacancy in Office of Councillor. Under review. Public footpath no. 6 believed to have been diverted / barbed wire fence. No further update from SCC Rights of Way. Accounts for Payment BT Payment Services Ltd, Parish telephone line 83.49 The above account was paid by Direct Debit on 26 June 2017. Payment proposed by Cllr Sue Fulford and seconded Cllr Arthur Renshaw. All in favour. Mrs R Hill, Parish Clerk salary s for July 2017, August 2017 and expenses 795.31 Staffordshire Pension Fund, re pension (July payment) 142.00 Staffordshire Pension Fund, re pension (August payment) 142.00 MAC Groundwork Contractors Ltd, Works to zip-wire 1,075.68 MAC Groundwork Contractors Ltd, Supply and install new seat to 330.00 zip-wire Bloomin Gardens & Landscapes Ltd, Grass mowing invoice no. 641913 184.50 Zurich Municipal, Annual renewal of local council policy 994.15 All of the above accounts were proposed for payment by Cllr Sue Fulford and seconded Cllr Arthur Renshaw. All in favour. Action - Parish Clerk to action the payments. Cllr Ken Rudman distributed the current receipts / payments accounts for 2017 / 2018.
Page 1531 Village Hall Committee has sent their thanks for the Section 133 donation. General Correspondence Prison Liaison Meeting. Marchington Parish Council has made a request to the Prison for a date for the next meeting. Defibrillator. Unfortunately the application through the Calor Rural Community Fund was unsuccessful. Councillors wished to thank everyone who took the time to vote and Cllr Barbara Marshall for her hard work in putting the bid together. Borough Cllr Stephen Smith reminded Cllrs about his offer of funding and the timescales to apply within. Action Parish Clerk to advise Cllr Barbara Marshall. Zurich Municipal re Annual Insurance renewal. Documents and certificate have been received. County Cllr Philip Atkins re Staffordshire Local Community Fund. Response awaited from Cllr Philip Atkins as to whether the 30mph project would be suitable. Planning Applications and Related Matters ESBC Enforcement re The Swan Public House. Matter with ESBC. Poplars Park. Carried over from June meeting: Response received from ESBC Enforcement. Cllrs discussed the matter and agreed to send a letter to the owner. Action Parish Clerk. Planning Applications: P/2017/00589: Erection of a general purpose agricultural building. Land and Building at Coton Lane, Draycott in the Clay. Having received no representations from Parishioners, it was agreed that the Parish Council has no comment to make on this application. Action Parish Clerk. P/2017/00766: Erection of a single storey link extension between dwelling and outbuilding. Fountain House, Draycott Cliff, Draycott in the Clay. Having received no representations from Parishioners, it was agreed that the Parish Council has no comment to make on this application. Action Parish Clerk. P/2017/00541: Outline application for the erection of up to 9 dwellings including details of access. The Lont, Stubby Lane, Draycott in the Clay. Cllrs discussed the application. Parish Clerk to draft a response for Cllrs to approve. Action Parish Clerk and Cllrs. Parish Clerk was asked to contact Mr Graham Hunt, SCC for details of the latest traffic statistics on Stubby Lane. Action Parish Clerk. P/2017/00699: Request for screening option. Former Marchington Camp, Stubby Lane, Marchington. Councillors did not discuss the matter as they noted that the Parish Council was not a consultee.
Page 1532 Circulars Received Office of the Police and Crime Commissioner Staffordshire re Space Live Laugh Learn. Posters distributed. Highway / Traffic Matters 30mph Feasibility Study. SCC has advised that the aim was to have an interim report available by September in line with the A515 options report for a weight limit on the A515. A38 overnight closure / diversion A515. Carried over from February meeting: County Cllr Philip Atkins to find out if A50 compensation was available, check on pre signage and to speak to Mr Clive Thompson regarding A38 road closures. Action - County Cllr Philip Atkins. Chairman to write to Mr Andrew Griffiths MP. Action Chairman. Highways England monthly update received. Staffordshire Freight and Communities sub group for the A515/A513. Chairman attended the meeting on 5 July - update to be provided at the next Parish Council meeting. Action Chairman. Cllr Ken Rudman advised that the next meeting of the Staffordshire Freight and Communities Forum was to be held on 19 July. Action Cllr Ken Rudman. Hortons Estate Limited re Permissive route and hedge, Stubby Lane. Response received from SCC. Parish Clerk was asked to contact Mr Richard Norgrove and Mr Graham Hunt. Action Parish Clerk. Shrubs junction of Stubby Lane and A515 / Neighbourhood Highway Team (NHT). SCC has advised that the shrubs were cut back on 17 May 2017 and that the NHTeam would tidy up the weeds round the bus shelter. Weight Limit A515. Carried over from February meeting: Chairman has sent details to Mr Andrew Griffiths MP response awaited. 30mph limit on A515. Carried over from February meeting: Chairman has sent details to Mr Andrew Griffiths MP response awaited. Mr Andrew Griffiths MP. Mr Andrew Griffiths MP to attend 9 November 2017 Parish Council meeting. Very large dumper truck movements on the B5017. Members of the Public raised concerns about a large crane movement on 5 July. Parish Clerk to forward details from the Members of the Public to the Police. Action Parish Clerk. Problems with the drain opposite Lyndhurst and HGVs spraying water on to the adjoining property of The Cedars. No further update from Mr Graham Hunt.
Page 1533 Blocked gully in Toby s Hill by The Roebuck public house. No further update from Mr Graham Hunt. Blocked road drains near to Sketes Yard. No further update from SCC Highways. Balfour Beatty re revised upcoming planned closures for the A50 (9 th & 10 th August 2017 and 14 th to 18 th August 2017 - closures will be at night between the hours of 20:00 & 05:00). Balfour Beatty has advised that SCC has not granted a temporary speed restriction but has come up with an alternative idea of using a vehicle activate sign. Marchington Old Barracks Site. Matter ongoing. SCC re Road Traffic Regulation Order A515 Station Road. Sudbury railway crossing to be closed as follows - from 22:00 hours on 5 August 2017 to 14:00 hours on 6 August 2017 and from 22:00 hours on 12 August 2017 to 14:00 hours on 13 August 2017. Traffic Using Our Local Roads. A number of items of correspondence have been received from Parishioners. Cllrs re-iterated that it was important that Parishioners write in as the Parish Council was in the process of gathering evidence to present to SCC, ESBC and our local MP. Members of the Public present at the meeting expressed their views regarding the recent abnormal load movement; parked vehicles that have been damaged in Stubby Lane and the increase in HGVs using Stubby Lane. Members of the Public to forward photographic evidence to the Parish Clerk. Overgrown trees, A515 Draycott Cliff. SCC has responded saying that the issue was not considered to be high risk and that repairs would be undertaken within 60 days. Village Facilities, Maintenance and Landscaping ESBC re Neighbourhood Funding. Survey has been circulated. Ms Sara Botham, ESBC has provided details of the meeting / presentation dates. A Parishioner has offered their support Cllrs were very pleased with this offer details to be forwarded to Vice Chairman and Cllr Barbara Marshall. Action Parish Clerk. Weekly inspection reports. Inspection reports received. Works to slide embankment. Contractor to be reminded of list of outstanding works. Action - Parish Clerk. Zip wire. Contractor to be reminded of the previous request. Action Parish Clerk. Grounds maintenance. Carried over from June meeting: Following the earlier site meeting Cllrs agreed to contact the Contractor regarding the strimming. Action - Parish Clerk. Village Hall Update
Page 1534 Borough Cllr Stephen Smith reported that the Village Hall Committee had received news of their successful grant award through the ESBC re Neighbourhood Funding. Cllrs to send their thanks to the Committee. Action Parish Clerk. Any Other Business Parish Council Newsletter. Draft agreed with some amendments. Action Parish Clerk, Cllr Ken Rudman and Cllrs. Cllr Sue Fulford raised that the hedge along the footpath between Woodlands Rise and Poplars Park entrance was overgrown. Action Cllr Sue Fulford and Parish Clerk. Cllr Ken Rudman raised that a reflective post was missing along Toby s Hill. Action Cllr Ken Rudman and Parish Clerk. As no other business arose the open meeting closed at 9.52p.m. Date of the next monthly meeting: Thursday 14 September 2017, 7.30 pm, Village Hall. Signed Signature removed Date 14 September 2017 Chairman 2017 Dates of Parish Council meetings: 12 October 9 November 14 December Minutes of the Parish Council meetings can be viewed in the noticeboard located outside the Village Hall and http://draycottintheclayparishcouncil.btck.co.uk/ Draycott in the Clay Parish Council has adopted the Model Publication scheme as approved by the Information Commissioner. Details are available via the Parish Council meeting or via the Parish Clerk.