ICPAN ICPAN Conference 2019 Client Name Event Name Meg Bumpstead ICPAN Conference Date of Event September 2019 Proposal Date 21st August, 2017
ICPAN Welcome to SPAIN Air Access Average Temperature Adolfo Suárez Madrid Barajas Airport Alicante Airport 25 degrees (Madrid) 27 degrees (Alicante)
OPTION 1: MARRIOTT AUDITORIUM HOTEL - MADRID OVERVIEW LOCATION Madrid RATING 4* TOTAL NO. OF BEDROOMS IN HOTEL 869 bedrooms TOTAL NO. OF BEDROOMS OFFERED 400 rooms FITNESS/LEISURE Gym, Indoor & Outdoor Pool, Sauna DATES AVAILABLE September 2 6, 2019 AVAILABILITY On a first come, first serve basis YOUR SOLUTION MAIN CONFERENCE ROOM MAXIMUM CAPACITY BREAKOUT ROOMS F & B AREA(S) ADDITIONAL MATERIAL Venecia + Milan + Roma 850pax in Banqueting style set-up(1296m2) Frankfurt + Munich; Dusseldorf + Colonia; Burdeos + Estrasburgo Italy Germany Foyer Area (Coffee Breaks) + Madrid Room (Buffet lunch) Floor plans, capacity charts etc are available on request
OPTION 1: MARRIOTT AUDITORIUM HOTEL IMAGES
OPTION 1: MARRIOTT AUDITORIUM HOTEL IMAGES Meeting Space in Marriott
OPTION 1: MARRIOTT AUDITORIUM HOTEL IMAGES Meeting Space in Marriott
OPTION 1: MARRIOTT AUDITORIUM HOTEL IMAGES Meeting Space in Marriott
OPTION 2: MELIA VILLAITANA- BENIDORM/ALICANTE OVERVIEW LOCATION Benidorm (Alicante) RATING 4* TOTAL NO. OF BEDROOMS IN HOTEL 356 bedrooms TOTAL NO. OF BEDROOMS OFFERED 350 rooms FITNESS/LEISURE Gym, Indoor & Outdoor Pools, SPA DATES AVAILABLE September 2019 AVAILABILITY On a first come, first serve basis YOUR SOLUTION MAIN CONFERENCE ROOM MAXIMUM CAPACITY BREAKOUT ROOMS F & B AREA(S) ADDITIONAL MATERIAL Levante 1200m2 Costa Blanca, Altea, Calpe TBC Floor plans, capacity charts etc are available on request
OPTION 2: MELIA VILLAITANA IMAGES
OPTION 2: MELIA VILLAITANA IMAGES Meeting Space in Melia Villaitana
OPTION 2: MELIA VILLAITANA IMAGES Meeting Space in Melia Villaitana
OPTION 2: MELIA VILLAITANA IMAGES Meeting Space in Melia Villaitana
OPTION 2: MELIA VILLAITANA IMAGES Meeting Space in Melia Villaitana
REVIEW: INTERACTIVE LOCATION MAP CLICK HERE venuesspain.com would suggest: VENUESSPAIN.COM RECOMMENDATIONS: MADRID The Marriott Auditorium Hotel is one of the best meeting properties Spain has to offer. Furthermore Madrid offers excellent flight access. BENIDORM / ALICANTE The Melia Villaitana is a fantastic 4* hotel offering very good value for money. Wonderful location near the sea.
ICPAN Welcome to ESTORIL / CASCAIS Air Access Average Temperature Lisbon Airport 22 degrees(estoril) 22 degrees(cascais)
ESTORIL CONGRESS CENTER VENUE NAME DETAILS MAXIMUM CAPACITY Estoril Congress Center Near Lisbon, located in the heart of the famous Costa do Estoril, the Estoril Conference Centre is the only space certified as a Green Venue in Portugal, for its commitment to green practices and sustainable business. The CCE is located in a high-profile tourist destination known as the Estoril Coast, next to the famous Casino and its surrounding gardens and sea view. 800/1000 pax THIS OPTION WILL EXPIRE ON 4 th September 2017
ESTORIL CONGRESS CENTER
ESTORIL CONGRESS CENTER Registration Area: Hall Room A The Main Conference Room Room A will be in the hall area as well as the registration desk. Please check the next images that show the Room already prepared.
ESTORIL CONGRESS CENTER Main Conference Room: Room A Conference Room for 400 delegates» setup Cabaret style
ESTORIL CONGRESS CENTER Breakout Rooms: Rooms B C5 - C7 D1 - D3 3 Breakout Rooms for 90 delegates each» setup Classroom Style
ESTORIL CONGRESS CENTER Breakout Rooms: Rooms B C5 - C7 D1 - D3 3 Breakout Rooms for 90 delegates each» setup Classroom Style
ESTORIL CONGRESS CENTER Exhibition / F&B Area: Foyer
ESTORIL CONGRESS CENTER
ESTORIL CONGRESS CENTER
ESTORIL CONGRESS CENTER Exhibition and F&B Area
ESTORIL CONGRESS CENTER Plenary Room Breakout Breakout Breakout
BUDGET AT A GLANCE: Estoril Congress Center SERVICE Estoril Congress Center *1 Assembly of the Rooms - 8 th September 4.845,00 Assembly of the Exhibitionand F&B area - 8 th September 500,00 Registration Area (Includes Office Room **2 ) per day 700,00 Registration Area (Includes Office Room **2 ) - 12 th September 490,00 Plenary Room Room A per day 4.900,00 Plenary Room Room A - 12 th September 3.450,00 Assembly and disassembly cost of the partition wall necessary for the Room A 3.000,00 Breakout Room B per day 1.540,00 Breakout Room C5-C7 per day 1.410,00 Breakout Room D1-D3 per day 1.140,00 Breakout Room B - 12 th September 1.080,00 Breakout Room C5-C7-12 th September 990,00 Breakout Room D1-D3-12 th September 780,00 Exhibition and F&B area per day 1.000,00 *1 These prices are valid for 2017 and may increase in 2019. All the prices above are subject to 23% VAT. VAT is subject to changes.
BUDGET AT A GLANCE: ESTORIL CONGRESS CENTER NOTES: **2 Office Room equipped with: 1 PC connected to the internet + 1 photocopier / printer (50 photocopies / prints already included; Remaining 0.05 / un) + 1 fax (calls and calls already included). In case of exclusivity use of the Estoril Congress Center a fee will be charged. The ECC does not have round tables. However there is the possibility of renting. The prices shown include: general lighting, air conditioning, cleaning, general security and room furniture. The CCE Hours of operation are from 08h00 to 20h00. Extra hours are charged at 10% of the amount of space / day. Assembly and disassembly days are charged at 50% of the space / day value. The AV material and Catering will be quoted upon request. A full budget breakdown is available on request
HOTELS near ESTORIL CONGRESS CENTRE
OPTION : Hotel Inglaterra OVERVIEW LOCATION Estoril RATING 4* TOTAL NO. OF BEDROOMS IN HOTEL 55 Hotel Rooms TOTAL NO. OF BEDROOMS OFFERED 35 Single/Double Rooms FITNESS/LEISURE Gym, Wellness Centre, Massage, Outdoor Swimming Pool DATES AVAILABLE 8 th to 12 th September 2019 THIS OPTION WILL EXPIRE ON 30 th August 2017
OPTION : Hotel Inglaterra IMAGES
OPTION : Vila Galé Estoril Hotel OVERVIEW LOCATION Cascais RATING 4* TOTAL NO. OF BEDROOMS IN HOTEL 126 Hotel Rooms TOTAL NO. OF BEDROOMS OFFERED 60 Single/Double Rooms FITNESS/LEISURE Outdoor Swimming Pool, Health Club, Jacuzzi, Turkish Bath, Treatments, Massages, Gym DATES AVAILABLE 8 th to 12 th September 2019 THIS OPTION WILL EXPIRE ON 4 th September 2017
OPTION : Vila Galé Estoril Hotel IMAGES
OPTION : Estoril Eden Hotel Apartment OVERVIEW LOCATION Estoril RATING 4* TOTAL NO. OF BEDROOMS IN HOTEL 162 Hotel Rooms TOTAL NO. OF BEDROOMS OFFERED 100 Single/Double bedrooms FITNESS/LEISURE Indoor & Outdoor Swimming Pools, Jacuzzi, Fitness Center, Health Club, Sauna, Massage DATES AVAILABLE 8 th to 12 th September 2019 THIS OPTION WILL EXPIRE ON 4 th September 2017
OPTION : Estoril Eden Hotel Apartment IMAGES
OPTION : Palácio do Estoril Hotel OVERVIEW LOCATION Estoril (village center) RATING 5* TOTAL NO. OF BEDROOMS IN HOTEL 156 Hotel Bedrooms TOTAL NO. OF BEDROOMS OFFERED 135 Single/Double Rooms FITNESS/LEISURE Steam Room, Gym, Spa, Massage, Steam Room, Jacuzzi, Indoor and Outdoor Swimming Pool, Golf DATES AVAILABLE 8 th to 12 th September 2019 THIS OPTION WILL EXPIRE ON 30 th August 2017
OPTION : Palácio do Estoril Hotel IMAGES
OPTION : Cascais Miragem Hotel OVERVIEW LOCATION Cascais RATING 5* TOTAL NO. OF BEDROOMS IN HOTEL 192 Hotel Bedrooms TOTAL NO. OF BEDROOMS OFFERED 100 Single/Double Rooms ROH FITNESS/LEISURE Gym, Jacuzzi, Spa, Indoor and Outdoor Swimming Pool, Steam Room, Massage DATES AVAILABLE 8 th to 12 th September 2019 THIS OPTION WILL EXPIRE ON 30 th August 2017
OPTION : Cascais Miragem Hotel IMAGES
BUDGET AT A GLANCE: Hotels in Cascais* SERVICE Accommodation Single occupancy, including breakfast Accommodation Double occupancy, including breakfast Hotel 1: Hotel Inglaterra Hotel 2: Vila Galé Estoril Hotel Hotel 3: Estoril Eden Hotel Apartment Hotel 4: Palácio do Estoril Hotel Hotel 5: Cascais Miragem Hotel ROH 190,00 155,00 170,00 260,00 260,00 195,00 180,00 180,00 280,00 280,00 Hotel No. Of Rooms Category Inglaterra Hotel 35 4 stars Vila Galé Estoril 60 4 stars Estoril Eden Hotel Apartment 100 4 stars Palácio Estoril Hotel 135 5 stars Cascais Miragem Hotel 100 5 stars Total no. Of Rooms 430 Rooms * The mentioned prices probably will incresse in 2019. *** Touristic Municipal Tax Values in CASCAIS - Overnight stay/city tax - 1 per person per night. The application of this Tax has a maximum value of 7 per guest. A full budget breakdown is available on request
OFFSITE DINNER VENUES: VENUE NAME DISTANCE FROM HOTEL DETAILS MAXIMUM CAPACITY Adega de Colares Hotel Inglaterra - 30min (23,1 Km) Vila Galé Estoril Hotel - 32min (23,8 Km) Estoril Eden Hotel Apartment - 28min (11,2 Km) Palácio do Estoril Hotel - 30min (23,4 Km) Cascais Miragem Hotel - 31min (25,1 Km) With an historical look outside and a modern infrastructure on the inside, Adega dos Colares offers you a great experience no matter which venue you re interested in. The Wine Cellar 600 pax (seated); 1000 (cocktail); The GreenHouse/ Conservatory 200 pax (seated); 400 pax (cocktail) VENUE NAME DISTANCE FROM HOTEL DETAILS MAXIMUM CAPACITY Casino Estoril Hotel Inglaterra - 4min (walking) Vila Galé Estoril Hotel - 6min (walking) Estoril Eden Hotel Apartment - 4min (1,3 Km) Palácio do Estoril Hotel 4 min (walking) Cascais Miragem Hotel - 11min (3,2 Km) The greatest and most diversified entertainment and leisure complex in Portugal and Europe. 800/936 pax (if we change the seats) VENUE NAME DISTANCE FROM HOTEL DETAILS MAXIMUM CAPACITY Arriba Guincho Restaurant Hotel Inglaterra - 17min (12.1 Km) Vila Galé Estoril Hotel - 20min (14,9 Km) Estoril Eden Hotel Apartment - 20min (15 Km) Palácio do Estoril Hotel - 19min (14,5 Km) Cascais Miragem Hotel - 22min (11,5 Km) This project takes advantage of the magnificent and indescribable landscape, key factor in the versatility of events that aim to develop with a unique setting with a breathtaking view over the sea. 420 pax (seated)
OFFSITE DINNER VENUES IMAGES Adega de Colares Adega de Colares Casino Estoril Arriba Guincho Restaurant
REVIEW: BUDGET AT A GLANCE DATES SERVICE QTY DUR UNIT RATE (excluding VAT) NET TOTAL (excluding VAT) VAT GROSS TOTAL (including VAT) MARRIOTT AUDITORIUM HOTEL - MADRID ACCOMMODATION 2-6 September 2019 2-6 September 2019 2 September 2019 2 September 2019 3, 4 & 5 September 2019 3, 4 & 5 September 2019 3, 4 & 5 September 2019 2 September 2019 3, 4 & 5 September 2019 3 & 4 September 2019 4 September 2019 Double room for single use, breakfast included, per room & night Double room for double use, breakfast included, per room & night Set-up Plenary Room for 400 pax in Cabaret style (Venecia Milan Roma), per room & day Set-up Exhibition Poster Presentation at Italy Germany Foyer Area, per room & day Plenary Room for 400 pax in Cabaret style (Venecia Milan Roma), per room & day Break out rooms for 90 pax in Cabaret style (Frankfurt + Munich; Dusseldorf + Colonia; Burdeos + Estrasburgo), per room & day Exhibition Poster Presentation at Italy Germany Foyer Area, per room & day Welcome Reception (Italy Germany Foyer Area) - Cocktail Menu, per person FROM 100 4 300 4 MEETING SPACES 1 1 1 1 1 3 3 3 1 3 F&B SERVICES 1 1 Coffee Break, per person FROM 700 5 Daily Buffet in Madrid Room (space shared with other clients), per person FROM Business Dinner Menu (space TBC), per person FROM 700 2 700 1 183.64 194.55 3,100.00 2,500.00 6,200.00 1,000.00 5,000.00 35.00 11.00 40.00 38.00 73,454.55 233,454.55 3,100.00 2,500.00 18,600.00 9,000.00 15,000.00 35.00 38,500.00 56,000.00 26,600.00 10% 10% 21% 21% 21% 21% 21% 10% 10% 10% 10% 80,800.00 256,800.00 3,751.00 3,025.00 22,506.00 10,890.00 18,150.00 38.50 42,350.00 61,600.00 29,260.00
REVIEW: BUDGET AT A GLANCE AUDIO VISUAL & PRODUCTION SERVICES Plenary Room & break out rooms: AV not included in above prices and to be quoted on a later stage. ESTIMATED GROSS TOTAL HOTEL: 529,170.50 DATES SERVICE QTY DUR HOTEL MELIA VILLAITANA - BENIDORM / ALICANTE September 2019 September 2019 September 2019 September 2019 September 2019 September 2019 September 2019 September 2019 September 2019 UNIT RATE (excluding VAT) NET TOTAL (excluding VAT) ACCOMMODATION Double room for single use, breakfast included, 100 4 per room & night 104.55 41,818.18 10% Double room for double use, breakfast 250 4 included, per room & night 113.64 113,636.36 10% MEETING SPACES Set-up Plenary Room for 400 pax in Cabaret style (Levante), per room & day 1 1 TBC 21% Set-up Exhibition Poster Presentation Area (space TBC), per room & day 1 1 TBC 21% Plenary Room for 400 pax in Cabaret style 1 3 (Levante), per room & day 1,157.02 3,471.07 21% Break out room for 90 pax in classroom set-up 1 3 (Costa Blanca, 600m2), per room & day 454.55 1,363.64 21% Break out room for 90 pax in classroom set-up 1 3 (Altea, 185m2), per room & day 371.90 1,115.70 21% Break out room for 90 pax in theatre set-up 1 3 (Calpe, 165m2), per room & day 371.90 1,115.70 21% Exhibition Poster Presentation Area (space TBC), per room & day 1 3 TBC 21% F&B SERVICES VAT GROSS TOTAL (including VAT) 46,000.00 125,000.00-4,200.00 1,650.00 1,350.00 1,350.00 - ESTIMATED GROSS TOTAL HOTEL: 306,950.00
REVIEW: BUDGET AT A GLANCE F&B SERVICES ESTIMATED GROSS TOTAL HOTEL: 306,950.00 September 2019 Welcome Reception (space TBC) - Cocktail 1 1 TBC 10% Menu, per person FROM - September 2019 Coffee Break, per person FROM 700 5 10% 8.18 28,636.36 31,500.00 September 2019 Buffet lunch (space TBC), per person FROM 700 2 10% 32.73 45,818.18 50,400.00 September 2019 Gala Menu (space TBC), per person FROM 700 1 10% 59.09 41,363.64 45,500.00 AUDIO VISUAL & PRODUCTION SERVICES Plenary Room & break out rooms: AV not included in above prices and to be quoted on a later stage. Plenary Room & break out rooms: AV not included in above prices and to be quoted on a later stage. ESTIMATED GROSS TOTAL HOTEL: 306,950.00 A full budget breakdown is available on request
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