Travel, Hospitality and Working Session Expense Report the period July 1, 015 to September 30, 015 Overview The University of Alberta is accountable for the prudent and effective stewardship of University funds and is committed to providing transparency by reporting travel, hospitality and working session expenses incurred by members of its senior executive team on a quarterly basis. Travel Expenses Item # Description 1 July 3 6, 015 Calgary, AB: Calgary Stampede Advancement event $,788.0 t McMurray, AB: Advancement, Corporate, Community, August 18 19, 015 and Institutional Collaborators meetings $1,408.4 3 August 5 6, 015 Ottawa, ON: U15 Executive Heads meeting and dinner $1,48.78 4 September 15 16, 015 Calgary, AB: Advancement meetings $33.09 Hospitality and Working Session Expenses Item # Description Hospitality: Informal Lunch with President's Executive 5 July, 015 186.78 Committee Strategic (PEC S) (7 6 July 3, 015 Hospitality: Breakfast meeting with University of Alberta Board Chair ( $7.4 7 July 3, 015 Hospitality: Meeting with donor/alumni guests during Calgary Stampede (3 $3.81 8 July 0, 015 (4 $914.81 9 July 9, 015 (4 $90.81 10 August 1, 015 Hospitality: Residence Renewal Thank You Reception (16 $1,830.66 11 August 1, 015 (6 $1,3.04 1 August 7 8, 015 13 August 31, 015 14 September 14, 015 Working Session: Senior Administration Retreat (Cost per person for two days) Hospitality: Lunch meeting with government minister ( (4 $149.38 $6. $781.01
Detail for Travel Expenses Travel Expense Item # 1 Calgary Stampede Advancement event July 3 6, 015 Calgary, AB Air Fare Other Transport Hotel Meals Other 1 Total $380.0 $954.99 $1,3.17 $130.84 $,788.0 Air fare from Edmonton to Calgary and return Other Transport: Ground transportation for airport travel on July 3 and return ($111.44); Ground transportation for various donors events in Calgary from July 3 5 ($81.14); Other local meetings in Calgary on July 5 ($.41) Hotel: 3 nights in Calgary from July 3 6, 015 Meals: Lunch on July 5 ($17.4); Dinner on July 6 ($19.55); Other meals in hotel from July 3 6, 015 ($94.05) Travel Expense Item # Advancement, Corporate, Community, and Institutional Collaborators meetings August 18 19, 015 t McMurray, AB Air Fare Other Transport Hotel Meals Other 1 Total $99.51 $14.0 $01.71 $1,408.4 Air Fare (return) from Edmonton to Ft. McMurray including air transportation for Oil Sands Tour in Ft. McMurray Other Transport: Shared cost of Charter Van in Ft. McMurray ($1,071.00/ 5 Hotel: 1 night in t McMurray from August 18 19, 015 Travel Expense Item # 3 Ottawa, ON: U15 Executive Heads meeting and dinner August 5 6, 015 Ottawa, ON Air Fare Other Transport Hotel Meals Other 1 Total $1,157.0 $70.83 $47.33 $7.4 $1,48.78 Air Fare (return) from Edmonton to Ottawa Other Transport: Taxi in Ottawa from August 5 6, 015 Hotel: 1 night in Ottawa from August 5 6, 015 Travel Expense Item # 4 Advancement meetings September 15 16, 015 Calgary, AB Air Fare Other Transport Hotel Meals Other 1 Total $33.09 $33.09 Air fare (return) from Edmonton to Calgary Other travel expenses to follow next quarter 1 Other travel expense includes incidentals such as conference registration, parking, telephone/internet charges, travel insurance, baggage or seat selection fees, travel visa, vaccinations
Detail for Hospitality and Working Session Expenses Hospitality / Working Session Expense Item #5 Hospitality: Informal Lunch with President's Executive Committee Strategic (PEC S) July, 015 Faculty Club $186.78 $186.78 7 attendees Hospitality / Working Session Expense Item #6 Hospitality: Breakfast meeting with University of Alberta Board Chair July 3, 015 Ricky's restaurant, Edmonton $7.4 $7.4 attendees Hospitality / Working Session Expense Item #7 Hospitality: Meeting with donor/alumni guests during Calgary Stampede July 3, 015 Village Ice Cream, Calgary $3.81 $3.81 3 attendees Hospitality / Working Session Expense Item #8 July 0, 015 $539.85 $374.96 $914.81 Other : Included catering staff, 0% service charge and GST
Hospitality / Working Session Expense Item #9 July 9, 015 $509.85 $39.96 $90.81 Other : Included catering staff and flowers, 0% service charge and GST Hospitality / Working Session Expense Item #10 Hospitality: Residence Renewal Thank You Reception August 1, 015 $1,830.66 $1,830.66 16 attendees Hospitality / Working Session Expense Item #11 August 1, 015 $831.80 $391.4 $1,3.04 6 attendees Other : Included catering staff and flowers, 0% service charge and GST Hospitality / Working Session Expense Item #1 Working Session: Senior Administration Retreat (Cost per person for two days) August 7 8, 015 Shaw Conference Centre, Edmonton $149.38 $149.38 Senior Administrators included President, Vice Presidents, Vice Provosts, Associate Vice Presidents, Deans, Senior Administrative Officers, other select administrators Average cost per person ( days) is $149.38
Hospitality / Working Session Expense Item #13 Hospitality / Working Session Expense Item #14 Hospitality: Lunch meeting with government minister August 31, 015 Wildflower Restaurant $6. $6. attendees September 14, 015 $459.85 $31.16 $781.01 Other : Included catering staff, 0% service charge and GST