A Gervasi Wedding Celebrate Elegant Beginnings
The Pavilion Outdoor open air Italian-style structure located next to the lake and vineyard 4,088 sq. ft. Pavilion as well as surrounding green space Maximum 200 guests depending on set up requirements Ideal for 140-180 guests Shared parking lot located within walking distance of pavilion Available Mid May - October only The Villa Grande Ballaria Sophia located inside the Villa Grande 1,920 sq. ft. ballroom plus use of 969 Sq. Ft. lobby and in warm weather months 12 x60 outdoor Veranda Maximum 120 guests depending on set up requirements Small ceremonies of 50 guests or less can be accommodated in this space Ideal for 60-100 guests Accessible parking Available year round Gervasi Vineyard Provides a Unique And Memorable Setting for Intimate Indoor or Outdoor Special Event. The Pavilion overlooks the spring-fed lake, lavish grounds and vineyard creating a breath-taking picturesque environment for your special event. The Villa Grande, nestled in the Gervasi Village, is a Tuscan-style venue housing a versatile event facility featuring an indoor ballroom, atrium and veranda. At Gervasi, you will experience the stylish and elegant event in a beautiful and unique environment. Gervasi Vineyard truly is Northeast Ohio s memorable event destination. 1
The Pavilion Venue Details Stucco and Stone Exterior combined with Beautiful Wood Ceilings and Wrought-Iron Details Cream colored curtains and blinds provide protection against wind and rain as well as provide a decorative touch Half octagonal alcoves on each end of structure provide ideal space for altar, band stage, buffet or appetizer display, cake table, or bar Drop-pendant speaker system and wireless microphone Ceiling fans for comfort Ample electric power for event needs Vintage looking gas lamps light the pathways from parking lots and to restrooms Intimate Bridal Changing Room for private use during wedding located along pathway to Pavilion Accessible outdoor restrooms along pathway to Bistro Spacious green space surrounding pavilion to be used for event support Permanent catering kitchen structure adjacent to Pavilion 2
The Pavilion Layout 3
The Villa Grande Venue Details Ballroom is beautifully detailed with carpeted floors, stucco walls, rustic chandeliers, 12 ceilings, and stylish doors leading to the Veranda 969 Square Foot Atrium (lobby) featuring stone floors, stucco walls, open staircase, large stone fireplace, and dramatic tower projecting through the ceiling Exterior of building consists of stone and stucco, drive through portico, and sawmill feature on front Ballroom features sound system, decorative and functional lighting, and can be set up in a variety of configurations Multiuse restrooms available off of Atrium Coat check room available Atrium can be utilized for cocktail reception Accessible parking Catering kitchen is located in The Villa Grande 4
The Villa Grande Layout VERANDA BALLARIA SOPHIA RESTROOMS ATRIUM 5
The Villas Venue Details Enhance your wedding with an overnight stay at The Villas, Gervasi s luxurious Tuscan-inspired suites. Based on Villa availability, Bridal Blocks can be arranged for 2 Villas. The Villa Lobby (494 sq. ft.) includes living room seating, dining seating, stone fireplace, and bakers rack with microwave, ice maker, refrigerator and sink. The lobby has rear access to a shared patio (224 sq. ft.) and limited outdoor seating. Complimentary Italian-style continental breakfast featuring house made pastries, granola, and fresh fruit along with coffee, yogurt and juice is delivered to each Villa every morning of your stay. Sufficient complimentary beverages including bottled water, teas and sodas are provided in the refrigerator of the Villa Lobby for overnight guests. Suite amenities include fireplace, luxurious bath with walk-in shower, TV monitor and heated towel bars. Plush linens, flat screen TV, refrigerator, luxury room amenities and heated floors through-out. Double Queen Suites feature two queen beds totaling 378 sq. ft. King Suites feature one king bed and one pull out love seat totaling 368 sq. ft. Two-Level King Suites feature lower level living with a pull out full size sofa. King bed on the upper level for a total of 603 sq. ft. Recommend reserving entire Villa for full access to Villa Lobby and shared patio. These areas will not be available when reserving individual suites. 6
Wedding Event Details Food & Beverage All food and beverages for Pavilion or Villa Grande events must be provided by Gervasi Vineyard. Gervasi provides full catering and bar service. Please see Catering Packages for complete details. Gervasi Vineyard Catering Services provide guests the unique opportunity to experience our upscale restaurant quality food at their special event or wedding. Our culinary team, led by Executive Chef Jerry Risner, will prepare your menu onsite while utilizing handselected fresh seasonal ingredients. Gervasi Vineyard Bar Services provide clients a variety of options including our handcrafted wines, select beer, top shelf spirits, and soft drinks. Food and beverage minimums apply. See Facility Fee Schedule. No outside food or beverage of any kind is permitted for any event at Gervasi with the exception of wedding cakes. Event Coordination The on-site Gervasi Event Coordinator will work with you to select your menu, bar selections, space layout, table set up, timing, rentals needed, and all aspects of your reception or ceremony. Gervasi can assist in referrals for outside services or vendors should guests request assistance with florist, cake, tablescape, music, or other wedding coordination services beyond onsite. Rentals Any rentals requested or required by the customer, beyond what is included in the catering or bar packages, will be at the expense of the guest. This includes but is not limited to dance floors, tents, heaters, special linens, dinnerware, trellis, additional bar set ups, etc. Pictures Bridal parties are welcome to take pictures before or after their ceremony or reception in the immediate area surrounding the venue booked. Pictures are not allowed in areas where another private event is taking place, or in the Farmhouse, Bistro, Marketplace, or Patio. All photographers will be required to sign an agreement explaining what areas of the property are accessible to them for photos. Weather Guests should understand that The Pavilion is an outdoor open air structure and dealing with inclimate weather (wind, rain, extreme heat, or cold temperatures) is an inherent risk of utilizing this facility. While the design of the pavilion (large over hangs) and the curtains provide some protection against the elements, guests must still access the pavilion along uncovered walks and severe weather could effect the activities inside the pavilion. Heating options are available for colder weather events through rental services at the expense of the customer. Indoor back-up facilities (The Villa Grande) are available for an additional fee if the Pavilion event size can be accommodated in The Villa Grande but must be reserved in advance to ensure availability (see Wedding Facility Rental Fee Schedule for details). Rain dates are not available for any event and Gervasi assumes no responsibility for the effect of weather on any event. Music Live or recorded music will be permitted for ceremonies and receptions in The Pavilion and The Villa Grande. All musicians and DJ s will be required to sign a sound ordinance agreement stating that music must cease at 11pm on Friday or Saturday and 9pm on Sunday, and that Gervasi has the right to monitor and adjust sound levels at any given time. See Catering and Bar Service Summaries along with Facility Rental Fee Schedules for further details on the venue, food, and beverage service options and fees. *UPDATED 11/13/13 7
2015 FACILITY RENTAL FEE SCHEDULE FACILITY RENTAL FEE AND FOOD/BEVERAGE MINIMUMS Guidelines: Event rates include 7 hours of utilization from guest arrival to guest departure. Extended use incurs additional fees of $300 per hour. Event and music must end at 11pm for Friday/Saturday events and 9pm Sunday - Thursday. Food and Beverage Minimums are before Service Charge and Taxes. Gervasi Vineyard is closed for select holidays or may require custom quoting. Facility Name & Location Type & Description Capacity Maximums When Facility Fee Food & Bev Min Ballaria Sophia May - October Villa Grande PRIVATE Event/Banquet Room located on the ground floor. Shared lobby, full use of veranda. Wedding Reception = 120 Ceremony = 50 Thurs Rehearsal Dinner Friday Saturday Sunday - Thursday $600 $1,000 $1,400 $800 $2,200 $4,000 $5,000 $3,600 Ballaria Sophia November - April *New Year s Eve - $800 Facility Fee and $8,000 Food & Bev Minimum Villa Grande PRIVATE Event/Banquet Room located on the ground floor. Shared lobby, full use of veranda. Wedding Reception = 120 Ceremony = 50 Thurs Rehearsal Dinner Friday Saturday Sunday - Thursday $600 $800 $1,200 $600 $2,200 $3,800 $4,200 $3,400 Pavilion (Available Mid May- October Only) Outdoor Pavilion PRIVATE Outdoor open air & covered event Pavilion located near the lake and vineyard. Reception & Pavilion Ceremony=175 Reception & Lakeside Ceremony=200 Friday Saturday Sunday - Thursday $3,600 $4,500 $2,800 $9,000 $11,000 $6,000 Gervasi Facility Rental Fees and times subject to change without notice. *Updated 11/13/2013 Please see Wedding Event Agreement for all policies, procedures and disclaimers. 8
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