HAUC (UK) AGENDA AND MINUTES 1.00pm 4.00pm, Wednesday 16 th May 2018 Brown Shipley Suite, Pavillion, Emirates Old Trafford Cricket Ground, Manchester, M16 0PX Attendees Clive Bairsto CBE, Chief Executive, Street Works UK and Joint Chair HAUC (UK) Meeting Chair Jerry McConkey CEO JAG(UK) and Joint Chair of HAUC(UK) Sally Kendall, Head of Street Works Policy and Regulation, Department for Transport Samantha Brothwell, Management Team Chair, Street Works UK Dave Capon, Manager, JAG (UK) Phil Cameron, Chair, JAG (UK) David Latham, Joint Chair, HAUC England Steven Daly, Co-Chair HAUC Wales Mike Young, HAUC Wales Angus Carmichael, Scottish Road Works Commissioner Alex Rae, RAUC Scotland Robert Hudleston, Joint Chair Training & Accreditation Working Group Rob James, Vice Chair, HAUC England Others Josh Aulak, Street Works UK Secretariat Apologies Peter Loft, Co-Chair, HAUC England Ben Beachell, Streetworks Standards Officer, Welsh Government Gerry Byrne, NIRAUC 1. Introductions Clive Bairsto opened the meeting with welcome and introductions, before inviting a brief discussion about dates for future meetings. September 18 Conwy January 19 Edinburgh May 19 Manchester
September 19 Belfast January 20 London Samantha Brothwell asked whether Co-Chairs of the Working Groups would find it difficult to travel to certain venues. This was a concern shared by Sally Kendall, who said that it would be difficult for her to attend meetings in Edinburgh and Conwy, though she would be happy to dial into meetings. Jerry suggested that when HAUC(UK) governance groups finalise their reports, it may be possible to plan further ahead to try and mitigate issues of travel. Action 1.1 It was agreed that there would be a HAUC(UK) meeting in Manchester next year on the day prior to the HAUC(UK) Convention should the event be confirmed Action 1.2 Co-Chairs agreed that dialling into future HAUC (UK) Committee Meetings in extreme circumstances, would be facilitated 2. Accuracy and matters arising from previous meeting minutes Clive then moved on to the actions from the last meeting, allowing attendees to provide an update on whether actions had been completed: Action 2.18 Communications Group to reflect on the above and update the report to the next HAUC(UK) meeting on 16th May 2018 This would be provided in the meeting Action 3.18 DC to attend next T and A Group and discuss the views above This had been completed Action 4.18 Robert and Steve be invited to the next HAUC(UK) on 16th May 2018 This had been completed Action 5.18 T&A Group to provide HAUC(UK) with a proposed time line plan for completion of the main assessment tasks and roll out to the industry in line with the Governance matrix- Jerry McConkey to provide an update Action 6.18 Joint Chairs to attend next HAUC(UK) meeting on 16th May to give a full update This would be provided in the meeting Action: 7.18 Street Manager to be included on the next agenda to discuss and agree a way forward This had been completed Action 8.18 Group to provide an update to the next HAUC(UK) meeting with a time lined plan for delivery and costings This had been completed Action 9.18: Chair to timeline future meetings and propose to the group This was completed at Item 1 with specific dates to be confirmed
3. HAUC(UK) The Way Forward: Update on progress with Governance Sally Kendall stated that the document was out of date and that it would be useful to ascertain whether actions had actually happened. Jerry McConkey suggested that all Working Group Chairs should be sent Samantha Brothwell s Co-ordination report, to use it as a template to complete reports on their work streams. This would then be incorporated into the HAUC(UK) Governance report, ensuring that it is as up to date as possible. HAUC(UK) went onto discuss the merits of the Governance report and it was felt to be a useful tool to keep documents on track and to ensure that goals are being met. Action 3.1 The template for Samantha Brothwell s Co-ordination report would be sent to all Working Group leads, with each Group using it as a template to fill in an update on their work stream by the end of June 18. Action 3.2 Clive Bairsto, Jerry McConkey, Samantha Brothwell and David Capon to meet with Strategic leads in early July, to discuss the Governance document, once each Working Group lead has updated their document. This meeting is scheduled for 11 July 18, from 11:00 to 13:00 at WA Communications, 80 Petty France, Westminster, London. Street Works UK have ensured that these rooms are available. 4. HAUC (UK) Working Group Party Updates Communications Working Group Report: Verbal update from Phil Cameron Phil stated that a document had been produced by the Working Group in December, though it needed to be amended to discuss making improvements to: Communications with people in HAUC(UK) Communications with people in the UK Communications with members (street level) HAUC(UK) then discussed the role of the Communications Working Group, particularly whether it is designed for communications within HAUC(UK) or a wider external community. It was agreed that a simplified document, outlining what needs to be communicated and to whom, needs to be developed. Action 4.1 Phil Cameron and Richard Walsh to develop an updated document, outlining the target audience and the ways in which information should be communicated by next meeting in September 18. Training and Accreditation Working Group report: Update from Robert Hudleston Assessment and Reassessment Assessment Strategy and Centre Guidance signed off.
Assessment and Reassessment question banks and Unit Content are revised and currently with Moderation Groups to check and validate. Question Banks to be signed off by end of July 2018. New question banks to be implemented by AOs from 1st October 2018. Questions to be all MCQ on a computerised system where they are randomly selected from 1st April 2019. All examination papers will be Multiple Choice Questions. Moderation Panels to submit final reports to TAG end of July 2018. In response to questions, Robert Hudleston confirmed that representatives from Wales and Scotland had been consulted and throughout the process. HAUC(UK) then discussed the need to provide transparency on the amount of money that was being provided by TFL through lane rental finance. Action 4.2 Training and Accreditation Working Group to consider the date in which all questions are to be all MCQ on a computerised system where they are randomly selected. Action 4.3 Street Works UK to provide JAG(UK) with information regarding lane rental finance for the Working Group report, following discussions with TFL and WA Communications. Action 4.4 Street Works UK to provide existing documentation to committee colleagues and a policy description of lane rental finances with TFL. SROH Working Group Report, SROH Innovations Working Group Report: Update from Dave Capon on behalf of Colin Rivett, Street Works Compliance and Performance Officer, Wiltshire Council AAjv are working on the review, draft version late 2018, consultation early 2019 issue April 2019 for implementation Autumn 2019. The WP party met 30.04.18 and 01.05.18 working on a number of AV as follows (i) SROH 001 - Mastic Asphalts [fully finalised - been through a HAUC (UK) Consultation process and is ready for Publication by HAUC (UK)] [Advice Note No. 2017/SROH- 001] (ii) SROH 002 - S2 vs. S12 [WP have completed its work save for minor formatting, ready to go to HAUC (UK) Consultation] [will be numbered Advice Note No. 2018/SROH-001] (iii) SROH 003 - Large Diameter Coring S12 [WP has substantially completed its work save for minor formatting, ready to go to HAUC (UK) Consultation] [will be numbered Advice Note No. 2018/SROH-002] (iv) SROH 004 - HRA Materials [WP has substantially completed its work and has completed final WP ratification editorial/formatting work remaining only] [will be numbered Advice Note No. 2018/SROH-003] (v) SROH 005 - Warm Asphalts [WP has suspended work on this, as now captured by AAjv Category A work]
The intention is to get these out for consultation soon, via HAUC UK. The WP also has a number of queries we are debating that have come direct to either Colin Rivett or Alan Rainford. It was discussed and agreed that generally questions to any WP should only come from the chairs of the appropriate HAUC group after local resolution has been attempted at the appropriate local HAUC. Sally Kendall confirmed that the SROH review is scheduled in work streams later in the summer and that an impact assessment is going on. The Review is commissioned to take a strategic look but also to do more detailed updates. To support this process there will be various workshops and scoping, which will be running in parallel with one another. One particular work stream is looking at how to implement revisions without having to go through a formal guidance review. The new SROH would be looking at a quicker, speedier way that can be posted into an online version. Action 4.5 Sally Kendall to arrange to meet with Angus Carmichael and Alex Rae to discuss the impact of the SROH Review in Scotland. Performance Group: Verbal update from Phil Cameron Phil began by updating HAUC(UK) that Julie Paine from SSE would be joining to become the new Co-Chair. There was discussion around authorities not getting their data and messaging right, and that inaccurate data had recently been reported by the Daily Mail. Action 4.6 Julie Payne and Phil Cameron to arrange a meeting with Sally Kendall to discuss performance. The Performance Group will then take a view on the big trends that are being shown through the data, and what it should be used for. Safety Group: Verbal update from Phil Cameron Phil s update to HAUC(UK) noted that the Safety Group was currently dealing with 5 queries and that it was working well without many comments or criticisms. HAUC(UK) discussed the need to revisit and review the safety card and it was felt that this should be discussed over the course of the next year. 5. Key National Government HAUC & RAUC priorities England: Update from David Latham Permits (England) DfT s consultants (ECORYs, in partnership with Open Road Associates) have completed an evaluation of street work permit schemes and reported back to the Dept. Published report and any outcomes awaited.
Operational Guidance HAUC (England) Guidance for the Operation of Permit Schemes continues be used and is well regarded. Is currently one of the documents being referred to. Regional HAUC referrals to HAUC-England. There has been a request for assistance on coring practice. Lane Rental Consultations (x2) initiated by DfT. These are both now closed. The Department has, with regard to the first Consultation, the Lane Rental schemes for roadworks: removal of Sunset Clause to allow the continuation of both the Kent and TfL Lane Rental schemes have decided to proceed with removing the sunset clause. With regard to the second Consultation, the Dept. has selected the option for expanding Lane Rental schemes but retaining the approval process. The DfT guidance and controls for any new schemes is awaited. Works Issues Virgin Media David L and David C have continued to meet with VM to discuss progress with a number of issues across England; the action plan developed continues to be monitored pro-actively by all to help drive things forward. Following David s update, Sally Kendall informed HAUC(UK) that the Permit Report was waiting for a grid slot from Number 10 and that bidding guidance on lane rental would be published in the summer. There was also an acknowledgement that lane rental is particularly popular in Number 10. The group went on to discuss the Secretary of State for Transport s recent comments which propose to shift thousands of street works on to pavements. While it was his opinion, it was acknowledged that the Department needs to be presented with ideas and to do so the sector needed to work together to eradicate bad practice. Northern Ireland: Not present Scotland update: Angus Carmichael and Alex Rae Alex told HAUC(UK) that the Scottish Transport Bill would be announced next month and that he is working with the Scottish Government to provide civil servants with support for the Bill. Angus added that RAUC Working Groups in Scotland would soon be revitalised and that there are plans to move to a modern data platform in the years ahead. This would allow individuals to go online and take information directly from the register. Furthermore, HAUC(UK) was told that a revamped Scottish Street Work Commissioner s website would be launched imminently.
Wales update: Steven Daly, Co-Chair HAUC Wales Steven outlined the following areas of priority: There is a working group looking at the feasibility of permits and this would require a change in legislation. Steven is writing a template permit scheme for Wales and is looking at linking up with David Latham. Street Manager there would be an update at the HAUC(UK) conference. Retirement of Ian David and Steve Hodges. 6. HAUC App Dave Capon updated HAUC(UK) that the project has stalled, though it was in process of obtaining 3 bids from app developers. Funding from lane rental funding had been secured and the project will move forward as quickly as possible. Action 6.1 Dave Capon to ask Paul Chandler to produce an update report for the project. 7. Street Manager HAUC (UK) felt that this had been covered by previous discussions. 8. AOB 9. Future Meeting Dates 12 th September next meeting 11am-2.30pm in Conwy Post meeting note: Dates for future meetings agreed as follows: 16 th January 20189 in Edinburgh 15 th May 2019 at Emirates Old Trafford Manchester 11 th September 2019 in Belfast 15 th January 2020 in London