Early Ford V8 Club of America Gettysburg, PA August 8-11, 2016 www.ncr36.com The National Capital Region of the Early Ford V8 Club would like to invite you to the 2016 Eastern National Meet in historic Gettysburg, PA. The headquarters hotel is the Wyndham, Gettysburg. The venue was selected so that all meet activities could be held at one location and has all the facilities necessary including: 1. Over 400 rooms on site 2. Space for concourse parking, secure trailer parking and swap meet 3. Located on a major highway 4. Banquet facilities for over 600 5. Large meeting areas 6. Shopping and dining areas nearby with public transportation available 7. Several independent restaurants on the property in addition to those in the hotel. 8. Interesting places to visit in the area The Wyndham Gettysburg is located at 95 Presidential Circle Gettysburg, PA 17325. We have a block of rooms available at a nightly rate of $119 (plus state and local taxes). Call 717.339.0020 and mention Early Ford V-8 Club to get this room rate or to make reservations on line go to the web site link http://www.wyndham.com/groupevents2016/mdtge_earv8club/main.wnt. This nightly rate is also good for the several days before and after the Meet, if you would like to spend some extra time in the Gettysburg area. As a special incentive to stay at the headquarters hotel a drawing will be held 3 weeks prior to the event to upgrade five of the reservations to either the Presidential Suite or to one of four (4) Deluxe King Suites at the standard room rate. Those reserving rooms for check in on Sunday, August 7 and checkout on Friday, August 12 at the standard group rate will be eligible for the upgrade. Meet Registration will be available on Sunday afternoon, August 7 th. We are planning to have a History/Memorabilia room during the meet. If you have a collection you would like to display please let us know how much space you need. If you have a specialty you would like to share with others through a seminar please let us know as well. On Monday, August 8 th, the hotel will be the location for Meet Registration, the Your Choice Raffle, Operational Check, the Swap Meet and Car Cleanup. We are planning to have a bus trip to Washington, DC. There is a movie theater on site for anyone to visit on your own.
On Tuesday, August 9 th, Meet Registration, the Raffle, Operational Check, Swap Meet and Car Cleanup will continue. In addition the President s Meeting, Owners and Judges Meeting will be held. We are planning to have a bus trip to Strasburg, PA in Amish country to visit the Railroad Museum and Steam Railroad where a train ride will be available. We are also planning a visit to a local car restoration shop that is one of the few in the area that does babbit bearing work. The trip will include a stop in Lancaster were several outlet centers are located for those not interested in the museum. For those not interested in the bus tour a driving tour is being planned which will include stops at a local club members collection and a visit to Antietam Battlefield. In the evening there will be a Welcome Party with a ventriloquist as entertainment, a buffet meal and a cash bar. On Wednesday, August 10 th the Raffle and Swap Meet will continue. The Judge s Breakfast will be held at the headquarters hotel and the Concourse will also be on the hotel property. Box lunches the day of the concourse will be available for pre-purchase. A Ladies Luncheon is being planned which will include an 1863 fashion show. We are also planning to have seminars in the afternoon if we get volunteers who want to talk about an area of the hobby they are willing to share. Wednesday evening there will be an Ice Cream Social with a magician as entertainment and where the Your Choice Raffle drawings will be held. On Thursday, August 11 th, while preparations are underway for the Awards Banquet the sale of 50/50 Raffle tickets will be available and the Swap Meet will continue. A driving Tour is being planned to the Eastern Museum of Motor Racing. A bus Tour of the Gettysburg Visitors Center featuring the Cyclorama, Museum and a Film will be offered and include a guided tour of the battlefield. For those not interested in the tours there will be time to explore the many local historic attractions. The Awards Banquet will be held in the evening at the hotel where the 50/50 raffle and special raffle drawings will be made. Further information will be available in your registration confirmation mailing. We look forward to seeing you. If there are any questions or suggestions please contact: Willis Terrett, Chairman 713 Mattawa Ct Millersville, MD 21108 Phone 410-923-1154 Email: v8ford51@gmail.com or Norm Heathcote 305 Gwynnbrook Avenue Owings Mills, MD. 21117 Phone 410-227-2040 Email: vvomllc@hotmail.com or Al Zimmermann 12887 Eagles View Rd Phoenix, MD 21131 Phone 410-560-0237 E-mail: zimmco1@comcast.net Please note that a minimum number of attendees are needed for the bus trips and they may be subject to cancellation with payment refunded if participation is less than the minimum. At the same time the maximum number of participants may be restricted due to vehicle capacity so when details are available please register early.
SPECIAL RAFFLE ITEMS to be chosen at the Awards Banquet A Special Grand Prize will be $1000. Tickets will be available at $5 each or 3 for $10 and you need not be present to win A Special Prize PANDORA BRACELET is a traditional bracelet with 3 beads and 2 bead stops valued at $300.00. The bracelet can be exchanged for a different size if needed. The bracelet is guaranteed and can be exchanged at any store that sells Pandora in any state. A Special Prize Purse 1 is a COACH BAG cardinal in color valued at $300.00. A Special Prize Purse 2 is a COACH BAG black smoke in color valued at $250.00
A Special Prize Purse 3 is a COACH BAG black in color valued at $200.00 A Special Prize Purse 4 is a DOONEY AND BOURKE PURSE white and tan in color valued at $200.00 Tickets for the bracelet and purse prizes will be available at $2 each or 3 for $5 and you need not be present to win. YOUR CHOICE RAFFLE to be chosen at the Ice Cream Social In addition to the special raffle items a Your Choice Raffle will be held offering various items for which you will be able to take a chance by inserting ticket stubs in containers for each item. Tickets will be $1 each or 6 for $5 and if you purchase a card of 24 tickets for $20 there will be a Door Prize stub for which a cash prize of $500 will be drawn and you need not be present to win. 50/50 RAFFLE to be chosen at the Awards Banquet The Foundation will be offering merchandise and tickets for a 50/50 raffle and you need to be present to win.
Denim shirts will contain meet logo graphic on the front similar to the polo shirts shown and will be available in light or dark color choices. Sweatshirts will contain meet text on the front and logo graphic on the back similar to tee shirts below and will be available in white or blue color choices. 2016 Eastern National Meet 2016 Eastern National Meet
MENU DESCRIPTION Tuesday, August 9, 2016 Welcome Party Market Style Dinner Deli Selection of Salads to include: Fresh Local Greens, Pasta and Fruit Array of Prepared Sandwiches to include: Ham, Roasted Beef, Roasted Turkey Breast, Salami & Tuna Salad on Sliced Country Bread Assortment of Barbecue Wings to include: Honey, Southern & Sweet & Spicy Cookies, Fudge Brownies & Dessert Bars Coffee, Tea, Iced Tea, Lemonade Wednesday, August 10, 2016 - Judges Breakfast Chilled Fruit Juices Diced Seasonal Fruits & Berries Assortment of Cereals Fluffy Scrambled Eggs Bacon Strips Country Linked Sausages Chef s Selection of Breakfast Potatoes Assortment of Danishes, Bagels, Breakfast Breads & Croissant Blossom Butter & Preserves Whole Milk & 2% Milk Coffee & Tea Wednesday August 10, 2016 - Women s Tea & 1863 Fashion Show Luncheon Plated Tea Menu Tomato Bisque Soup Plated Selection of Finger Sandwiches Antipasti Selection of Mini Deserts Coffee, Tea, Ice Tea Wednesday, August 10, 2016 - Ice Cream Social Assortment of six (6) Flavors of Ice Cream Waffle/Cake Cone or Dish Brownies Cream Soda, Root Beer, Dr. Pepper & Assorted Soft Drinks Bottled Water, Iced Tea, Coffee & Fine Teas Thursday, August 11, 2016 Awards Banquet Pan Seared Filet of Salmon with Middle Eastern Couscous, Roasted Pepper, Golden Raisin, Zucchini and Squash with Citrus Olive Oil Sautéed Breast of Chicken Dijonaise served with Roasted Baby Potatoes, Seasonal Vegetables and Mushrooms Sliced Whole Roasted Prime Rib of Beef with Horseradish Mashed Potatoes and Vegetable Medley All Selections are accompanied by: Seasonal Mixed Lettuces, Tomato, Cucumber & Bermuda Onions with Italian Dressing, Assorted Rolls & Butter, Coffee & Tea Service including Iced Tea Lemoncello-Mascarpone Cake
EARLY REGISTRATION FORM You Must be a National Member to Register REGISTRATION No. Do NOT Fill In National EFV-8 Club Registration No: Last Name: First Name for Tag: Name for Spouse/Friend Tag: Names of Others in Party: Street Address: First Name: Seminar presenter volunteer Topic Will bring Historic Memorabilia Area required City: State: Zip Code: Phone Number: E-mail address: Cell Number: Early Registration ends October 31, 2015 Regional Group Number: NO REFUNDS AFTER JULY 15, 2016 Item Number Each Total Early Registration Fee: (Includes 1 Vehicle) $ 75.00 $ - Additional Vehicle: $ 30.00 $ - Trailer Parking: (to offset security cost) $ 20.00 $ - Car Corral/Swap Meet Space: per 20 x20 space $ 20.00 $ - Limited RV Parking - per night charge $ 30.00 $ - Mail payment and registration form to: EFV-8 ENM c/o Cornerstone Registration Ltd PO Box 1715 Maple Grove, MN 55311-6715 Total $ - Make checks payable to "National Capital Region 2016 ENM" or simply "2016 ENM"
REGISTRATION FORM You Must be a National Member to Register REGISTRATION No. Do NOT Fill In National EFV-8 Club Registration No: Last Name: First Name for Tag: Name for Spouse/Friend Tag: Names of Others in Party: Street Address: First Name: Seminar presenter volunteer Topic Will bring Historic Memorabilia Area required City: State: Zip Code: Phone Number: Cell Number: Positions held please check Current E-mail address: Regional Group Number: Past National President National Director Regional Group President Early Registration ends October 31, 2015 NO REFUNDS AFTER JULY 15, 2016 Late Registration (after July 1, 2016) Item Number Each Total Early Registration Fee: (Includes 1 Vehicle) $ 75.00 $ - Registration Fee: (Includes 1 Vehicle) $ 85.00 $ - Late Registration Fee: (Includes 1 Vehicle) $ 95.00 $ - Additional Vehicle: $ 30.00 $ - Trailer Parking: (to offset security cost) $ 20.00 $ - Car Corral/Swap Meet Space: per 20 x20 space $ 20.00 $ - Limited RV Parking - per night charge $ 30.00 $ - Total Page 1 $ -
EVENTS, MEALS & TOURS Item Number Each Total August 8 Monday Movie - On site theater will be open for your enjoyment. Tickets may be purchased at the box office. On your own Bus Tour to Washington, DC (Includes bus transportation only. Admission to selected venues and meals are not included) $ 37.50 $ August 9 Tuesday Bus Tour to Lancaster/Strasburg (Includes bus transportation and admission to the museum. Meals and a 45 minute train ride are not included but may be purchased at the venue) Select Train & Railroad Museum, Outlet Shops $ 45.00 $ Driving Tour of Antietam Battlefield National Park and local collectors garage tour including lunch (use senior pass for park admission) $ 25.00 $ Welcome Party (Includes buffet and entertainment) $ 35.00 $ August 10 Wednesday Ice Cream Social (Includes desert selection and entertainment) $ 20.00 $ Concourse Box Lunches select Roast Beef, Turkey, Ham or Veggie sub includes chips, a cookie and a drink. $ 12.00 $ Ladies Luncheon $ 30.00 $ August 11 Thursday Awards Banquet Beef $ 50.00 $ Awards Banquet Chicken $ 45.00 $ Awards Banquet Fish $ 45.00 $ Museum Bus Tour Gettysburg National Historic Site (Includes bus transportation Museum admission, film and cyclorama and a guided bus tour of the battlefield.) $ 45.00 $ Box lunches for Gettysburg Tour select Roast Beef, Turkey, Ham or Veggie wrap includes chips, an apple, bottled water and a cookie. $ 12.00 $ Driving Tour Eastern Museum of Motor Racing $ 10.00 $ Total Page 2 $
Sizes available S, M, L, XL, 2X, 3X MEET MERCHANDISE AND RAFFLES: Item Color Size Number Each Total Meet Polo Shirt White or Navy $ 20.00 $ Meet Denim Shirt Light or Dark $ 25.00 $ Meet Tee Shirt White or Navy $ 15.00 $ Meet Sweatshirt White or Navy $ 20.00 $ Meet Hat $ 15.00 $ Meet Logo Pin $ 5.00 $ Meet Logo Gear Shift Knob $ 20.00 $ YOUR CHOICE RAFFLE TICKETS 24 ticket card plus a $500 door prize ticket $ 20.00 $ SPECIAL RAFFLE TICKETS you need not be present to win Coach Bag #1 Coach Bag #2 Coach Bag #3 Grand Prize Raffle $1000 you need not be present to win V8 FOUNDATION 50/50 TICKETS you need to be present to win D&B Purse #4 Mail payment and registration form to: EFV-8 ENM c/o Cornerstone Registration Ltd PO Box 1715 Maple Grove, MN 55311-6715 Pandora Bracelet each $ 2.00 $ quantity of 3 $ 5.00 $ each $ 5.00 $ quantity of 3 $ 10.00 $ each $ 1.00 $ quantity of 6 $ 5.00 $ Total Page 3 $ Total Pages 1,2 & 3 $ check number Make checks payable to "National Capital Region 2016 ENM" or simply "2016 ENM"
Schedule Day 1 Monday August 8 Registration Open (8:00 AM to 6:00 PM) Car Clean Up Is Available (8:00 AM to 6:00 PM) Operational Check (8:00 AM to 6:00 PM) Swap Meet (all Day) Raffle (All day) DC Bus Tour Dinner on your own Movie on your own Day 2 Tuesday August 9 Registration Open (8:00 AM to 6:00 PM) Car Clean Up Is Available (8:00 AM to 6:00 PM) Operational Check (8:00 AM to 6:00 PM) Swap Meet (all Day) Memorabilia Room Open Raffle (All day) Lancaster/Strasburg Bus Trip (8:00 AM to 4:00 PM) Driving Tour (8:00 AM to 4:00 PM) to Antietam Battlefield and Local collection President s Meeting (4:30 PM to 5:15 PM) Foundation Meeting (5:15 to 5:30PM) Judges/Owners Meeting (5:30 to 6:15PM) Welcome Party & Entertainment (7:00 to 10:00PM) Day 3 Wednesday August 10 Registration Opens (8:00 AM to 9:00 AM) Judges Breakfast (7:00 AM to 8:00 AM) Concourse (9:00 AM to 3:00 PM) Swap Meet (all Day) Raffle (all Day) Ladies Luncheon (11:30 AM to 3:00PM) Seminars (4:00 PM to 6:00 PM) Dinner on your own Ice Cream Social & Entertainment (8:00 to 9:30 PM) your-choice raffle drawing will be held at this event. Day 4 Thursday August 11 Swap Meet (all Day) Driving Tour (8:00 AM to 12:00 PM) to Eastern Museum of Motor Racing Museum Bus Tour to the Gettysburg Visitors Center and Cyclorama and bus tour of battlefields Awards Banquet (6:00 to 11:00 PM) Cash bar 50/50 Special raffle items drawing
VEHICLE REGISTRATION FORM Please use one form per vehicle (copies accepted) IS THIS THE FIRST TIME THE VEHICLE IS BEING DISPLAYED AT A NATIONAL MEET? YES NO (circle one) OWNER Name Street Address City State Zip Code VEHICLE Make Year Body Style Color(s) Serial Number Is this an authentic bodied car? YES NO (circle one) Are you bringing a trailer/ car carrier? YES NO (circle one) For security purposes Trailer tag # Tow vehicle tag # Vehicle Registration Categories: (Please circle the division in which you want to be registered) CONCOURSE -Vehicle will be Point Judged. Awarded Dearborn Award with a minimum of 950 points DEARBORN - MUST have a Dearborn Award. Point Judged, Awarded Dearborn Medallion with min. of 925 points DEARBORN EMERITUS This category is open to Dearborn award vehicles that have received at least 3 Dearborn Awards (a plaque plus at least 2 Medallions). Vehicles will not be point judged but walked around to become eligible for a Dearborn Emeritus Medallion. ROUGE PRESERVATION --- Vehicle will be inspected for originality of various areas : Please Circle the areas(s) that you believe original INTERIOR EXTERIOR RUNNING GEAR TOURING TOURING A & DISPLAY--- Please see the Judging Manual in the latest copy of the Roster of members for the requirements in these Divisions Concourse and Dearborn Vehicle Owners: In order to better understand the judging process, you MUST attend the Judges /Owners Meeting Acknowledgement of Responsibility and Maintenance of Insurance: I am registered to enter my Ford Manufactured Vehicle(s) in the to be held August 8 thru August 11. You must have insurance in order to register for, and participate in the Meet. I verify by my signature below that I will maintain an adequate amount of such insurance. INSURANCE COMPANY POLICY # OWNERS SIGNATURE DATE SIGNED
REGISTRATION # CONCOURSE JUDGING INVITATION We invite all members to participate as Concourse judges. If you would like to help judge, please fill in the information requested below and return this form with your registration. A judges and owners meeting and a judges breakfast is scheduled. Last Name Street Address First Name City State Zip Code Year/models of Early V-8 s you have owned Years/models of early V-8 s you have restored Will this be your first time judging at a national V-8 Meet? YES or NO (circle one) Have you ever served as a Deputy Judge (Team Captain)? YES or NO (circle one) Are you willing to serve as a Deputy Judge? YES or NO (circle one) What would you like to judge? FORD MERCURY LINCOLN TRUCKS (circle one) What Year(s) 1st Choice Year Engine/Chassis Interior/Exterior 2nd Choice Year Engine/Chassis Interior/Exterior Please Note --- To ensure fairness; "Please do not judge a class where a conflict of interest could appear to influence your judgment. Thank you. I will not have a vehicle being point judged I will be entering my 19 Make/Model for point judging in the Concourse or Dearborn Division. I will be entering my 19 Make/Model for inspection in the Rouge Division.
REGISTRATION # This form authorizes (print name) AWARD PICKUP AUTHORIZATION to pick up the award for my (year) (make) (body style) Owner's name (please print) Owner's address (please print) Owner's signature Award received by (signature) (To be signed at the time of award pick up.) NOTE - You are cordially invited to attend the awards ceremony without purchasing a banquet ticket. All registrants are welcome at the awards presentation.
REGISTRATION # SEMINAR PRESENTER HISTORIC MEMORABILIA INVITATION We invite all members to participate as Seminar presenters and to display historic memorabilia. If you would like To participate please fill in the information requested below and return this form with your registration. Last Name Street Address First Name City State Zip Code What subject you would like to present in a seminar. Space you require to display your memorabilia collection Have you presented the seminar subject in the past? YES or NO (circle one) Do you need any special equipment for your presentation? YES or NO (circle one) Do you need help transferring your historic collection into the hotel? YES or NO (circle one)