MINUTES OF THE MEETING OF ROXWELL PARISH COUNCIL HELD ON WEDNESDAY 8 TH NOVEMBER, 2006 AT 7.45PM IN ROXWELL SCHOOL PRESENT:- IN ATTENDANCE:- J.Chaplin, D.Webber, L. Bartle, P.G. Evans, H. Hatcher, M. Page and C. Philpot. Mrs L. Green (Clerk) 0 Parishioners Essex County Cllr. John Aldridge Chelmsford Borough Cllr. Mrs Nicolette Chambers 45. DEMOCRATIC 15 MINUTES Nothing to report. 46. APOLOGIES:- Cllrs. Pavitt and Brookes sent their apologies. 47. MINUTES OF THE MEETING HELD ON 13 TH SEPTEMBER 2006 Cllr. Evans asked for the name Phillips to be replaced with Evans in Minute 33. Apologies. The minutes of the meeting held on 13 th authorised to sign them. September 2006 were taken as read and the Chairman was 48. MATTERS ARISING:- James McCarthy of Chelmsford Borough Council had sent follow-up letters to the owners of Broadgates regarding the dead Willow tree. As the tree had still not been attended to the Clerk was asked to contact Lynn Cameron regarding the matter. 49. POLICE MATTERS a) Speeding - Minute 8, 28, 46, 66, 86,110, 9,30,49,68,85,108, 8, 24,43,64,82,104,8,26,44, 61,77,90, 8,24 & 36. Cllr. Chaplin reported that a resident had commented how dangerous the potholes were on the tight bend by Roxwell House. Apparently there have been two or three accidents. Clerk to contact Highways Department at Essex County Council. b) St. Michaels Drive Parking Conditions Minute 24,43, 64,82,104,8, 26,44,61,77,90,8,24 & 36 - Nothing further to report. c) HGV s Through Village Minute 4,24 & 36 It was agreed that the Councillors would continue to monitor the situation. d) Youth Nuisance - Minute 4,24 & 36. It was agreed that this item could be removed from the Agenda. e) Any Other An invitation had been received from Maureen Moulds, Cabinet Member for Community Affairs and Parks, at Chelmsford Borough Council for the Parish Council to attend a meeting with Chelmsford Police on 28 th November 2006 at 7pm in the Council Chamber. It was agreed that the Parish Council would not attend the meeting but would like to see a copy of the Minutes. Page 1
Chelmsford Borough Cllr. Chambers advised that she had been talking to the local Police Officer over the youth nuisance issues. She had expressed to him that the Police should attend Parish Council meetings. Cllr. Chambers agreed to follow this matter up. The Chairman advised that Cllr. Pavitt had seen the Police driving through the village during the day. Cllr. Bartle asked the Clerk to contact the Police advising that it had been a long time since a Police Officer had attended a Parish Council meeting and that the Councillors would like to see some attendance as the village is still having a few problems. Cllr. Webber reported that Vine Cottage had had their lights smashed recently. 50. FINANCIAL MATTERS a) Payments:- Essex County Council 15.00 Hire of Hall Powergen 41.93 Electricity to Sports Pavilion M.D. Landscapes 202.10 Grass Cutting Recreation Field W.E. Wisbey Ltd 229.71 Hire of 2 No. 6 Yard Skips to Remove Old Play Equipment Essex and Suffolk Water 70.99 Water to Sports Pavilion M.D. Landscapes 50.53 Grass Cutting Recreation Field Mrs B.M. Pavitt 65.07 Cleaning Pavilion October and November 2006 Mr. S. Pavitt 40.00 Grass Cutting Football Pitch and area around Pavilion and new play equipment Mrs L.J. Green 450.09 Salary 01.10.06 to 30.11.06 ( 375.00) and Expenses From September to November Meeting ( 75.09) Miracle Design and Play Limited 10,039.20 New Play Equipment on Recreation Field The above payments were approved by the Parish Council. b) Transfer of Funds 03.10.06 Transfer 6,000.00 from Business Premium Account to Business Reserve Account. c) Audit of Accounts for 2005/06 - The Auditors had requested further information which the Clerk had supplied them with. d) Grant Request from Roxwell PCC. Glyn Eastman had requested that the request be put on hold until January 2007 as the PCC had not given the Parish Council a copy of their accounts yet. e) Precept The Chairman had prepared the Budget, which was discussed, and a precept of 12,610.00 was agreed. Cllr. Bartle proposed the figure, which was seconded by Cllr. Hatcher. f) Any Other - The bank balances were as follows:- Current Account - 9,859.18 Business Premium - 1,531.63 Business Reserve - 9,563.33 It was agreed that the bank balances would be made an Agenda item. Cllr. Bartle reported that the Memorial Hall were in financial difficulties and did not have enough money to pay their electricity bill. After discussion, it was agreed that the matter would be put on the Agenda to be discussed at a closed meeting after the ordinary meeting in January. 51. PLANNING MATTERS & APPLICATIONS Page 2
a) STANSTED/M11 CORRIDOR STUDY Nothing to report. b) RADLEY GREEN FARM, RADLEY GREEN ROAD Change of use of redundant agricultural building to B1 (Business) use. No Objections. APPROVED. c) STONEHILL FARM, STONEHILL ROAD Retention of change of use of two farm buildings to B1 or B8 use. No Objections. APPROVED. d) BOGGIS FARM, BOYTON CROSS Change of use of stables and barn to a residential unit. No Objections. APPROVED. e) 2 TYE HALL COTTAGES, TYE HALL CHASE Demolition of existing single storey extension and erection of a two storey side extension. No Objections subject to confirmation that the recent works carried out to the front elevation of 1 & 2 Tye Cottages has received the necessary approvals. WITHDRAWN. f) 12 ST. MICHAELS DRIVE Single storey rear extension. No Objections. APPROVED. g) THE COTTAGE, BOGGIS FARM Use as a separate dwelling house. No Objections. APPROVED. h) NEWLAND HALL, BISHOPS STORTFORD ROAD Timber gazebo primarily for use as a licenced area to hold civil ceremonies. No Objections. No Decision Yet. i) 1 CLATTERFOOT COTTAGES, BOYTON CROSS Rear Conversatory. No Objections. No Decision Yet. j) 38 GREEN LANE - Rear Conservatory. No Objections. APPROVED. k) SKREENS PARK FARM, SKREENS PARK ROAD General purpose agricultural portal framed barn. PRIOR APPROVAL NOT REQUIRED. l) BEADLES, BOYTON CROSS LANE Internal insulation applied to sitting room, replacement of fire surround in lounge area. No Objections. No Decision Yet. m) ROXWELL QUARRY, CHIGNAL ST. JAMES The continuation of development without compliance with condition 60 (reinstatement) of planning permission ESS/10/02/CHL to allow the continued importation of sand and gravel from Writtle Agricultural Reservoir until 31 st December 2008. Will this extension be the last requested? Can a definite date be given for complying with condition? Mr Wallis of ECC had written back as follows: It is advised that, for a detailed discussion on the future of the site the Parish Council should contact Mr G.R. Marsden of David L. Walker Surveyors or Mr Stuart Anderson of LaFarge. Mr Wallis anticipates that this will not be the last application seeking an extension of time. There was talk, and a scooping opinion submitted to ECC, of an agricultural reservoir being constructed at Chignal St. James, with the material carried by conveyor into Roxwell plant sites. Any future potential applications would be determined on their own merits at the time at which they are submitted. No Decision Yet. Essex County Council Cllr. Aldridge advised that Writtle Agricultural Reservoir are seeking an extension of time and are applying for another period. There will be a hearing on the 15 th December at County Hall. If approved then it will be decided whether the time for Roxwell Quarry will be extended. n) 1 THE FORGE, THE STREET Fell T1 Horse Chestnut (TPO/1975/26). With the monitoring and testing only having started in August 2006 it seems a rather rash decision to take out a preserved tree before other monitoring takes place. This tree has been in existence for many years and to remove at this stage would cause much local ill feeling. The application does not answer question re Conservation Area. Surely a much longer spell is demanded to achieve a meaningful response to the question. Has a root barrier been considered as a possible solution? This tree has reduced in size by approximately 1/3 rd over the last few years. No Decision Yet. o) 2 TYE HALL COTTAGES, TYE HALL CHASE Demolition of existing single storey extension and erection of a two storey side extension. No Objections. No Decision Yet. p) BROADACRE Cllr. Chambers advised that the hearing took place in August. The Inspectorate was happy that the premises had been used for the last 10 years. The applicant proved that he had Rights by Prescription. The usage for open storage was not allowed. The Chairman circulated a copy of a letter that had been received from Mr Watson, a neighbour to Broadacre, who was dissatisfied with the outcome. Cllr. Chambers advised that she had spoken to Mr Watson. Cllr. Chambers had advised Mr Watson to get Environmental Health involved as there is nothing else the Parish Council can do. Consultation documents on the Scope of the Substainable Appraisal Supplmentary Planning Documents on Affordable Housing, Urban Site Design Guidance and Sustainable Design and Construction had been received. Cllr. Pavitt had submitted comments on the Parish Council s behalf. 52. RECREATION FIELD/TODDLER PLAYAREA Page 3
a) Replacement of Play Equipment at Recreation Field and Toddlers Play Area. Minute 108,12,29,47,64,80,93,11,27 & 39. The work had been completed. b) Dog Litter Bins Minute 28,47,68,86,108,12,29,47,64,80,93,11,27 & 39. The Chairman advised that the matter was ongoing. c) Safety Inspection of Play Equipment Minute 47,93,11, 27 & 39. The Chairman advised that the work would be completed next Spring. The equipment needs painting and a spring is to be replaced. d) Skateboard Park Minute 76,93,11,27 & 39. The Chairman advised that nothing can be arranged until 2007. Cllr. Chambers had suggested to the family who originally made the request to set up a Trust Fund but she had not heard anymore from the family on the matter. e) Ownership of land at the Recreation Field and Toddlers Play Area Minute 76,93,11,27 & 39. The Chairman advised that neither pieces of land are registered in the Parish Council s name. The Chairman and Cllr. Pavitt are going to discuss the matter further and see a Solicitor to see if they can get the areas registered into the Parish Council s name. Cllr. Chambers said that she would look into the matter on the Parish Council s behalf as she felt that Chelmsford Borough Council could help. f) Hedge Cutting Minute 39. The quote from M.D. Landscapes had been the best quote received. The Chairman said that the work would be carried out next year. Cllr. Philpot said that if he was quiet he could possibly help. g) Any Other The Chairman thanked and congratulated Cllr. Pavitt in his absence for his efforts in getting the new play equipment installed. Cllrs. Webber, Chaplin, Bartle and Pavitt had all helped clear the old equipment. 53. FOOTPATHS a) Green Lane Byway Minute 34,53,72,89,112,12,29,48,69,87,109,13,30,48,65,81,94,12,28 & 40. Cllr. Webber reported that there had been another dumping of builders rubbish. Clerk to report to Hit Squad. Cllr. Webber had seen someone from Chelmsford Borough Council surveying the area and had been advised that they were looking to install a camera in the lane. Cllr. Chambers said that she would look into the matter further. b) Any Other - Cllr. Page reported that conifers had been dumped in the hedge between Pooty Pools and Radley Green Farm. Clerk to report to Hit Squad. 54. BULK LITTER CONTAINERS Minute 97,116,18,35,52,66,82,95,13,29 & 41. The last litter container for this year had been to the village. 55. ANTI-SOCIAL MOTORCYCLE USE. Minute 99,118,20,36,53,67,83,96,14,30 & 42. Nothing to report. 57. EMERGENCY PLANNING. Minute 44. Page 4
Cllr. Pavitt had advised the Chairman that it was not worth filling out the folder, or having a representative from the Emergency Team come to a meeting, until next year s Elections had taken place. 58. DEVELOPMENT OF A PARISH AND TOWN COUNCIL CHARTER FOR CHELMSFORD. The Parish Council had received documentation for comment. Cllr. Pavitt had submitted comments but the Charter has subsequently been put on hold awaiting the publication of a white paper from Government. MEETING CLOSED 8.40pm CHAIRMAN. DATE NEXT MEETING WEDNESDAY 10 TH JANUARY 2007 AT 7.45pm IN ROXWELL SCHOOL Page 5