Greater Saint Louis Area Council Spring Camporee: Boone Trails District S-F Scout Ranch May 19-21
Table of Contents Welcome - 2 Map of Area - 3 Registration - 4 Check-In & Check-Out - 4 Rules & Regulations - 5 First Aid - 6 Schedule - 7 Introduction to Events - 8 Awards and Judging - 8 Grand Adventure - 9 Grand Battle - 9 Grand Feast - 10 Grand Celebration - 10 Patrol Registration Form - 11 1
Welcome Welcome to Boone Trails 2017 Spring Camporee: The Grand Quest! This Camporee will be a unique experience compared to the past camporees. The event will be filled with new activities and various new ideas that have not previously been performed. In a sense, this will be our district's own grand quest to provide the best possible program to the units in Boone Trails. Perhaps the largest change will be that the Spring Camporee is going to be held at S-F Scout Ranch this year. Normally, the Spring Camporee is located at Beaumont, so this year s event will offer many new opportunities. The Camporee has been carefully constructed by its staff, who will do their best to deliver the optimal experience. We hope you enjoy the event as much as we will! Sincerely, Your Campmaster, Caleb Fink Campmaster calebfink2002@gmail.com Staff Ryan Caution-Huber Asst. Campmaster ryancautionhuber@gmail.com Sam Baumann Communications sam.baumann@shawneelodge.org Mike Wienstroer Camping Chairman mike.wienstroer@shawneelodge.org Mike Venegoni Adult Advisor mike.venegoni@charter.com Ellen Mercante Camporee Chairman ellen.mercante@yahoo.com 2
S-F Map 3
Registration The fee for registration is $9 through May 4th after which it will be $11. Registration will be closed on May 18th at midnight. After this time, you will have to register at the event for the same amount of $11. This fee includes the patch, awards, and program materials. The electronic registration form and manual can be found on the Boone Trails District Camping web page. There is a registration form and roster for both troops and packs. An intent to camp will be gathered. If you inform the campmaster of your intent to camp, you will still need to register online. The knowledge will assist with making sure the correct supplies are available. In the manual there is also a form to fill out for your troops patrols. On the sheet it has more information about how to fill it out, and why we need that information. Each unit roster is to be turned in at check-in on Friday Night. Webelos must camp with a troop and provide their own two-deep leadership, roster, health forms and payment. Any pack needing a troop to camp with should contact Mike Wienstroer or Ellen Mercante (see Welcome) Check-In & Check-Out Check-in will be between 6:00 and 9:00 p.m. on Friday, May 19 th. Please do not arrive any earlier than 6:00. When your troop arrives, the SPL and unit leader should head to the staff HQ to check-in. A unit roster, BSA health forms for every youth and adult (these will remain with the unit), and a council registration receipt will be required. If you have not registered beforehand, or still have fees to pay, be prepared to complete your unit s registration. Check-out will begin at 9:00 a.m. on Sunday, May 21 st. Camp will close at 11:00 a.m. After all gear is packed and put away and you have done a police line throughout your camp, the SPL and unit leader should come to HQ to check-out. No campers may leave until the campmaster or his staff has inspected your campsite. 4
Rules & Regulations 1) The Scout Law, Oath, Motto and Slogan are always in effect while scouting. 2) Absolutely no alcohol, tobacco, drugs, fireworks, or personal firearms will be permitted on the campgrounds by youth or adults. 3) The SCOUT UNIFORM should be worn by all scouts and leaders during the encampment. We require that you wear your field uniform during flag ceremonies and church services. Your activity uniform may be worn at all other times. 4) Arrive early at all events. We will not wait to begin flag or campfire ceremonies. All times listed on the schedule are when we will begin, not when you need to arrive. Everything will start exactly on time regardless of when troops arrive. 5) All troops and packs must maintain two-deep leadership the entire weekend. 6) We will use the BUDDY SYSTEM. No scout should be without a buddy if outside his campsite. 7) Assigned campsite size will be based upon the number of individuals included in your registration. 8) All troops must check in their scouts, webelos, leaders and adults when arriving and check out before leaving. 9) All units must bring health forms with parts A and B filled out for each participant (webelos, scouts, leaders, and adults). These must be available at check in and retained on file with the unit at the campsite. 10) First aid situations should be handled by unit leaders at their campsite. If a severe emergency situation arises, please call 911, and notify a staff member at HQ. Refer to the First Aid section for more information. 11) In the event of severe weather, or fire hazard event, STAFF will instruct units on what to do. 12) All units must park ALL VEHICLES IN THE PARKING AREAS PROVIDED to allow a clear path for emergency vehicles. 13) Some areas of S-F Scout Ranch will be OFF LIMITS for this event 5
First Aid & Emergencies This will be expanding on what was said in rule #10. I repeat that all first aid should be handled by the troop. If it is serious enough that it cannot be handled within your troop, there are several options: If the injury does not require immediate professional assistance, but would inhibit the injured from properly participating in the event, they should be sent home. Contact HQ so that an incident report can be filed. If the injured person needs professional assistance, the closest medical center has been listed near the bottom of this page. Also in this case, contact HQ so that an incident report can be filed. If it is a life or death situation, immediately call 911. Notify HQ and a qualified medical expert will go to the location of the injured to apply proper emergency first aid. DO NOT MOVE THE INJURED, this could worsen their wounds, wait until the medical expert has arrived to be given instructions. ONLY in life threatening situations will qualified staff provide assistance with first aid, so that we may do everything in our power to save the person in question, while waiting for professional help via ambulance. Parkland Health Center: 1101 W Liberty St, Farmington, MO 63640 (573) 756-6451 (573) 431-6005 6
Schedule Friday 6:00 pm - Check-in opens 9:00 pm - Check-in closes 9:15 pm -Leaders and SPL meeting at HQ 10:30 pm - Lights out Saturday 6:30 am - Réveille 7:00 am - Breakfast 8:00 am - Flag ceremony at HQ 8:30 am - Activities open 9:00 am - Coffee Klatch at OFP (Adults/Leaders) 11:50 am - Activities close 12:00 pm - Lunch 1:00 pm - Activities open - Mandatory Shotgun Safety Meeting (30 minutes) - All papers will begin to be accepted Campfire sheets Grand Patrol Award tokens Cook-off sheets 4:00 pm - Activities close & all registrations are to be turned in to HQ Judging for Best Performing Troop will occur 5:00 pm - Dinner begins 6:30 pm -Dinner ends 7:00 pm - Religious services begin Catholic Service Scouts Own Service Protestant Service 8:00 pm - Religious services end 8:30 pm - Campfire starts 10:30 pm - Campfire ends 11:00 pm - Lights Out Sunday 6:30 am - Réveille 8:00 am - Closing Flag Ceremony at HQ (all Units bring your Troop flag) 9:00 am - Check-out begins / HQ opens 11:00 am - Camp Closed 7
Introduction to Events The events will be divided into morning activities and afternoon activities. The morning will feature The Grand Adventure. Some of these morning event will require previous registration. Adventure activities will have a certain length for each session, so plan accordingly. The afternoon will have The Grand Battle. Most of these events will take place within the camporee field. Shotgun will require a safety meeting (refer to schedule). Some activities are subject to change. Any updates will change in the manual, as well as be announced during round table. Some alternate activities also exist in case of inclement weather. Awards and Judging The Grand Patrol Award : This award has four requirements for each patrol to fulfill. A token will be given to the patrol each time an item is fulfilled. The requirements are as follows: 1. Attend one Adventure Activity 2. Attend one Battle activity 3. Your troop enters an item into the meal competition 4. Your patrol performs a campfire skit The Best Performing Troop Award : This will be awarded to the troop that is judged to have the best performance in several areas over the weekend. Some points that will be judged are as follows: How many scouts are wearing complete uniform? If your campsite is organized? If you build camp gadgets (Including gateways!)? If you are enthusiastic during flags? Etc. Cooking Master Award : If you wish to have your meal judged for the competition, please inform the staff at HQ, and they will give you a place card. Put this in front of your meal item for dinner, and it will be judged by senior staff. The troop that receives the highest score will be awarded with the title of Cooking Master. Activity Awards : Various activities will also feature awards. 8
The Grand Adventure 8:30 a.m. - 11:50 a.m. Boy Scout and Venturing activities (These will require sign-up): Mountain Biking Rock Climbing Webelos Activities: Webelos Walkabout (prepare beforehand for requirements 4 & 5, also remember to bring some sort of pack) Chariot Races Shield Making General Activities: Canoeing (This will require sign-up) Scout Skills (knots, fire building, emergency first aid, etc.) Camp Gadget Building The Grand Battle 1:00 p.m. - 4:00 p.m. Boy Scout and Venturing Activities: Shotgun Shooting Ga-Ga Ball Chalk Ball Webelos Activities: Team Building Games (Feel free to bring a Boy Scout!) General Activities: Jousting Archery Capture the Flag Fishing 9
The Grand Feast Dinner will be served in a potluck style. ALL TROOPS MUST BRING AN ENTREE. The meal will be held at 5:00, on Saturday, at the Famous Eagle dining hall. Vehicles will be allowed ONLY for those transporting food to the dining hall. Any needing to travel in a vehicle to the dining hall, may ride in the vehicle transporting the meal. We ask that all troops arrive by 4:45 to be seated, and keep the roads clear for vehicles. All food should arrive by 5:00, so that it will still be warm when served. These are the requirements for the meals: They must be large enough to serve your troop + 7 A scout (with serving utensil) must be assigned to serve your dish A dinner item is necessary, a dessert is optional No hamburgers, hot dogs, or similar items; be creative Dinner will finish at 6:30. Please leave at least one scout from your troop to assist with cleaning the dining hall. Return with your left overs to your troop site. The Grand Celebration Religious Services will begin at 7:00. Remember that a scout is reverent, so we ask that every scout attends one of these services. There will be a Catholic, Protestant, and Scout s Own service. The location of each service will be announced during the event. Campfire Skit sheets will be available at HQ. The Campmaster or Asst. Campmaster must approve your skit. Remember to have handed in any campfire skit sheets beforehand. The campfire will begin at 8:30. Remember to bring a camp chair. Please arrive slightly early at the flagpoles. We will have a short explanation of the evening's program, and will lower the flag. We will then leave at precisely 8:40 for the campfire ceremony. 10
Patrol Registration Form Please fill out the following information. Each Camporee patrol will have a limit of 12 members, so you may need to split your actual patrols into multiple groups. These patrols do not need to have standard leadership (patrol leader, etc.), and may include Webelos. They are simply used for the Grand Patrol Award. Patrol Name: Members: Troop Number: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Hand in this form when you check in. When you have acquired all of the award tokens, come to HQ to hand them in. 11