PISMO BEACH COUNCIL AGENDA REPORT Agenda Item #11.B SUBJECT/TITLE: AWARD CONTRACT WITH RECWEST FOR DESIGN AND PURCHASE OF PLAYGROUND EQUIPMENT FOR DINOSAUR CAVES AND SPYGLASS PARKS RECOMMENDATION: 1. Adopt a Resolution authorizing the City Manager to enter into an agreement with RecWest, Inc. to design, purchase and deliver playground equipment in the amount of $244,462.22; 2. Authorize staff to advertise for bids for the removal of the existing equipment at Spyglass Park and installation of the playground equipment at Dinosaur Caves and Spyglass Parks. BACKGROUND: The Parks, Recreation and Beautification Commission (PRBC) identified several Capital Improvement Projects to take place throughout the City utilizing Park Development Funds. The Capital Improvement items were presented to Council on May 18, 2017 and adopted into the FY 2018 budget on June 20, 2017. As part of this Capital Improvement projects, a high priority for PRBC was to renovate the play areas at Spyglass and Dinosaur Caves Parks as both of these park settings are utilized by not only by our local residents, but visitors as well. PRBC decided that the design should enhance the current park environments aesthetically, while simultaneously providing safe and challenging play and community building opportunities for residents and visitors. The addition of new play equipment at Dinosaur Caves Park is budgeted for fiscal year 2018. The existing playground at Dinosaur Caves Park consists primarily of passive equipment (concrete statues) and does not encourage active play. Oreo, a statue of a killer whale that was originally placed in the park, broke apart and had to be removed from the playground, which further reduced the amount of playable structures. The purpose of this project is to add more active equipment to the current playground that will be physically and mentally challenging and will increase the playability of the park for all ages. The current equipment at Spyglass Park was installed in 1995. City Council requested that the equipment be replaced with newer, safer equipment during fiscal year 2018. The existing playground at Spyglass Park is currently geared towards children ages two-tofive and the new playground will be usable for children both ages two-to-five and ages five-to-twelve. The PRBC desires that the new playground designs be unique, creative and active. Design A Request for Proposals (RFP) was advertised May 24 and 31, 2018 for the design, manufacture, and delivery of playground equipment for both Dinosaur Caves and Spyglass Parks. On June 25, 2018, six proposals were received. 11.B-1
The proposal from RecWest, Inc. was selected through a competitive process by a panel of City staff and Parks, Recreation and Beautification Committee members. The panel included parents of children within the targeted age demographic. The proposals were reviewed and selected based on a point system identifying a number of criteria including the following: uniqueness, creativity, capacity to challenge children both physically and mentally (30 points), appropriateness for stated age demographics (20 points), understanding of contract requirements as a whole and the unique capabilities to perform the services required (15 points), quality of references (15 points), identification of key personnel assignments (10 points), and ability to commit staff for the duration of the project (10 points). Construction Once the design contract has been executed, the consultant will finalize the playground design and staff will complete the bid package for the installation of the new equipment. Staff expects to solicit for construction bids in September 2018. Conclusion and Recommendation Staff recommends that the Council adopt a Resolution (Attachment 1) awarding a contract to RecWest, Inc. in the amount of $242,568.83 for the design, purchase, and delivery of playground equipment for Dinosaur Caves and Spyglass Parks. Staff also recommends that the Council authorize staff to proceed with advertising for bids for the removal of existing equipment as needed and installation of the equipment. FISCAL IMPACT: The fiscal impact of approving the attached Resolution is a cost of $244,462.22. The FY 2019 Park Development Fund budget includes the following amounts to support this project: Dinosaur Caves Park Play Equipment $125,000.00 Spyglass Park Play Equipment $125,000.00 Total Budgeted Funds $250,000.00 The anticipated costs for the full scope of the project (equipment, installation, and equipment removal) are as follows: RecWest contract $244,462.22 Estimated Construction Cost $175,000.00 Construction Contingency (10%) $17,500.00 Total Costs $436,962.22 *Estimated Budget Shortfall $(186,962.22) *The actual remaining budget surplus or shortfall will be based on the actual bids received for construction of the project. The Park Development Fund has a projected available balance of $350,000 that could be used to support a budget shortfall. In the event that additional funds are needed to support the full amount of the project, staff will come back to Council with a budget adjustment. 11.B-2
ALTERNATIVES: 1. Do not adopt the Resolution and provide staff with alternative direction. ATTACHMENTS: 1. Resolution 1.A. Exhibit A to Resolution: RecWest Cost Proposal 2. RecWest Playground Designs Prepared by: Colleen Ghiglia, Recreation Manager Meeting Date: September 18, 2018 Approved by: Jeff Winklepleck, Community Development Director City Manager Approval: 11.B-3
Attachment 1 RESOLUTION NO. R-2018-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH RECWEST, INC. TO DESIGN, PURCHASE, AND DELIVER PLAYGROUND EQUIPMENT IN THE AMOUNT OF $242,568.83 WHEREAS, the current Spyglass Park playground equipment was installed in 1995 and is in need of replacement while the current Dinosaur Caves Park playground has limited active equipment and is in need of more playable structures; and WHEREAS, the City Council directed the replacement of the playground at Spyglass Park and the addition of play equipment at Dinosaur Caves Park take place in Fiscal Year 2018; and WHEREAS, a Request for Proposals (RFP) was advertised for the playground design, manufacture, and delivery of playground equipment for both Dinosaur Caves and Spyglass Parks; and WHEREAS, the proposal from RecWest, Inc. was selected through a competitive process by a panel of City staff and Parks, Recreation and Beautification Committee members; and WHEREAS, the Fiscal Year 2019 Park Development Fund has $250,000 budgeted for the Spyglass Park and Dinosaur Caves Park playground equipment. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to enter into an agreement with RecWest, Inc. to design, purchase and deliver playground equipment in the amount of $244,462.22 (cost estimate provided as Exhibit A). UPON MOTION OF Council Member, seconded by Council Member, the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 18 th day of September 2018, by the following vote: AYES: NOES: ABSENT: ABSTAIN: RECUSED: Approved: Ed Waage, Mayor Attest: Erica Inderlied, City Clerk 11.B-4
Attachment 1.A 11.B-5
Attachment 1.A 11.B-6
SPY GLASS PARK & DINOSAUR CAVES PARK PLAYGROUND PROPOSALS Presented by: Contact: Nate Stutz RecWest Outdoor Products Email: nate@recwest.com Phone: (818) 661-9181 11.B-7
SPY GLASS PARK PLAYGROUND DESIGN 11.B-8
Design Includes: Challenging Netplex Climbing Tower with Big Slide from the Top: This tall net-based climbing tower lets kids climb and play on it from every angle and even has a double slide flying directly off of it! Custom Boat Theme with Spy Glass: This structure fits perfectly with the park s name and includes a custom boat hull climber and large spiral slide! Sky Rail Climber This tall and twisted climber can hold tons of kids & even more challenging fun! Portal Climber: This challenging net climber attaches the Netplex to another net. TopsyTurny Spinner: A challenging cable based carousel that truly wears kids out! Weevos 2-5 Structure w/toddler swing This wave-like structure is perfect for younger kids. It challenges their motor-skills while also keeping them a safe distance from the ground. 11.B-9 Toddler Swings Two toddler swings, perfect for the little ones that love to swing! Diggers! We ve also included a sand area with diggers! Who doesn t love to dig?!
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DINO CAVES PARK PLAYGROUND DESIGN 11.B-16
Design Includes: 11.B-17 A Challenging Obstacle Course of Climbers and Slides Children can start at our 12 foot tall Sky Port NetPlex Tower and race each other through a series challenging climbers and balancing events Ninja Warrior Style! First one to reach the bottom of their slide wins! So Many Different Types of Climbers! Challenging Climbers: 12 Foot SkyPort NetPlex Climbing Tower, 9 foot Portal Climber, Deck-to-deck Canyon climber, Overhead Trekker Climber, Swing Out Climber. Balancing Climbers: Swiggle Stix Climber, Tightrope Climber, Balance Beam Global Motion Spinning Net Climber: This crowd-pleaser spins like a carousel, has two levels to climb on inside, and also allows kids to climb and hang all over the outside as well. Friendship Swing: A perfect swing for both adult and children of all ages! Older children can easily fit in the swing seats, as can adults with their toddlers in their lap! OmniSpin Spinner: Carousel spinner for children of all ages. Tons of kids can hop into this spinner at once! Big, Tall, Swirly & Curvy Slides: Double Gemini SlideWinder and Rush Slides are the perfect way to finish a race against your BFF or Parent!
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Featured Elements in Action! The following play features are in either one, and/or both, of the design options above. 11.B-24
NetPlex SkyPort Climbing Tower with Double Swoosh Slide 11.B-25
10 Tall Portal Climber & Crest Climber 11.B-26
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Sky Rail Climber: Let s see how many kids will fit on at once! 11.B-29
Overhead Trekker & Loliladder Climber 11.B-30
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Swing Out Spinner & Canyon Climber 11.B-32
Double Gemini, WooshWinder & Rush Slide 11.B-33
WooshWinder & Double Swoosh Slide 11.B-34
Tons of kids, climbing, running, hanging & fun! 11.B-35
The TopsyTurny Climbing Carousel 11.B-36
Friendship swing for Kids & Adults 11.B-37
Friendship swing for Kids & Adults 11.B-38
The OmniSpin Carousel 11.B-39
2-5 Weevos: Challenging and safe for little ones! 11.B-40
Weevos: Wee-Planet Climber & Wee Crawl Tunnel 11.B-41
Weevos: Cozy Coaster Slide & Swiggly Stix Bridge 11.B-42
THANK YOU! 11.B-43