We invite you to join us for the 26 th Annual Portage Area Summerfest 2016 Craft Show being held August 12 th, 13 th, and 14 th. Our entertainment schedule is being finalized with a wide variety of non-stop entertainment for all ages. The Portage Area Summerfest is a well advertised event. Attached are the the reservation form, contract, and hold harmless agreement. The reservation form, contract, hold harmless agreement, and fee must be returned to me no later than July 24, 2016. If you cannot read any of the forms or have any questions/concerns regarding our event, please feel free to contact me via telephone at 814-736-3513 or email me at barno_f@yahoo.com or PortageSummerfest@yahoo.com. Please visit www.portageareasummerfest.com for updates. On behalf of the Portage Area Summerfest 2016 Committee, we look forward to having you join us in August! Francene Barno Portage Area Summerfest 2016 Craft Show Coordinator
26th Annual - PORTAGE AREA SUMMERFEST - 2016 Arts & Crafts Show August 12, 13, & 14 Friday 5-8 PM (optional), Saturday 10 AM-8 PM & Sunday 9 AM-6 PM Crichton McCormick Park, Portage PA This event is and will be heavily advertised. The non-refundable exhibitor s fee of $60 for each 10x10 foot space must be paid in advance with the attached reservation form, hold harmless agreement, and contract. ALL 3 forms MUST be included or space will not be reserved. Electric hookup is $10 EXTRA and must be paid in advance. Spaces are assigned on a first come, first served basis. Hours are Friday 5-8 PM (optional), Saturday 10 AM- 8 PM and Sunday 10 AM-6 PM early departure on either day without the approval of the Summerfest Committee will cause forfeiture of same location for the following year (early departure for severe weather conditions is excluded). Exhibitors retain all proceeds from individual sales and are responsible for their own sales tax, tables, chairs and canopy/easy-up. Please let us know the size of your canopy. Space in the big tent is limited. Camper space is available but without electricity or water hookups. All articles for sale must be handmade!! Food and refreshments will be sold throughout the park. Safety is our primary concern; please be considerate of your fellow craft vendors and event attendees. Please keep the main aisles and exhibitor entrances into the table areas clear at all times. Please stay within the confines of your rented space and do not overlap into the next space or the aisle. If you wish to leave your merchandise over night, there will be limited security both day and night. However, the Summerfest Committee and Crichton McCormick Park cannot be held responsible for vandalism, theft, fire, or any other accidents that may occur during this event. ** Due to the expanded Friday evening venue including live music on the upper tennis court, set up time will be Friday after 1 PM or Saturday before 8 AM. Please stop near the pool entrance or at the Information Booth and someone will be available to show you to your designated area. Opening for sales Friday evening is your choice and is not required. Vehicles can be at your exhibit location to unload/load only and must be parked in the designated locations by 9:30 AM Saturday and Sunday. The Craft Vendor Parking permit you will be provided upon arrival must be visible on the dashboard of your vehicle at all times while in Crichton McCormick Park. If you need help during this event, please contact one of the uniformed Security guards or a member of the Summerfest Committee. Summerfest Committee members will be wearing Summerfest Committee shirts. No pets, skateboards, or bicycles are permitted in the park during the Summerfest. NOTICE: Checks returned to the Summerfest Committee for insufficient funds or stoppage of payment will be charged an additional $30 fee. Money orders only will be accepted for all future transactions. Legal action will be taken for any funds and fees not paid within 30 days of the Summerfest Committee providing notice of the returned/stopped check. Reservation form, hold harmless agreement, contract and non-refundable fee, made payable Page 1 of 6
to PORTAGE AREA SUMMERFEST, must be received NO LATER than JULY 27, 2016. Please mail to: Francene Barno 1206 Sonman Avenue Portage, PA 15946 Phone: 814-736-3513 home 814-414-5690 cell Marshmallow guns can be sold but vendors may not give/sell marshmallows with/for the guns on the grounds due to the mess the marshmallows make! Page 2 of 6
Map of Portage X X X + Route 164 is Main Street X are traffic lights + turn right onto Johnson Avenue (Bakery & Tire Shop on the corners) With letter A is entrance to Crichton McCormick Park, turn left into park. Upon entering park, go past canon on your left and playground on your right. Make left right before shelter with benches. Proceed up the hill past the stop sign. Stay to your right and loop around the monument. I or my daughter will be near the gate. If you wish to use MapQuest or Google Maps, the park entrance is at the corner of Hammers Street and Johnson Avenue. Page 3 of 6
26th Annual - PORTAGE AREA SUMMERFEST - 2016 Arts & Crafts Show Reservation Form NAME PHONE ADDRESS E-MAIL ADDRESS TYPE OF CRAFT NUMBER of SPACES NEEDED (10 foot x 10 foot/$60 each) USING PERSONAL CANOPY (please state approximate size ) IN BIG TENT (limited number of spaces available; first come, first serve) NEED ELECTRIC HOOKUP $10 extra PA SALES TAX NUMBER If you do not have a Tax number, one can be obtained for FREE: http://www.pa100.state.pa.us/registration.htm MUST BE RECEIVED BY July 27, 2016 We know our craft vendors have clients that follow them from show-to-show or look for them each year at Summerfest. We have had several inquiries as to which vendors are attending. Therefore, we would like to advertise our vendors on our web site, but not without your written consent. I hereby give my permission to use the name (your name) (name you would like to appear on the site) on the Portage Area Summerfest/Craft Vendors web site page. Signature: Date: I do not want to be listed on the Portage Area Summerfest web site. Page 4 of 6
PORTAGE AREA SUMMERFEST CRAFT VENDOR CONTRACT THIS CONTRACT is made this day of, 20, by and between of (name), (address) hereinafter "Vendor", and the PORTAGE AREA SUMMERFEST COMMITTEE, an unincorporated association, of the Portage Area Joint Recreation Commission. The parties hereto intending to be legally bound hereby in consideration of the terms and conditions hereof, agree as follows: All of the terms and conditions on the attached two page Exhibit are incorporated herein and made a part hereof. In addition, the Vendor agrees to be bound by the terms and conditions of the attached Participation Indemnification and Release Agreement which also is incorporated herein and made a part hereof. The parties hereto set their signatures below acknowledging that they agree to be legally bound by the terms and conditions of this Contract. Date: Vendor Vendor address Vendor telephone number Date: Summerfest Committee Member Page 5 of 6
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