COGENHOE & WHISTON PARISH COUNCIL Clerk: Deborah Rush (01933) 663918 Email; clerk@cogenhoeandwhiston-pc.gov.uk www.cogenhoeandwhiston-pc.gov.uk Minutes of the Council Meeting of Cogenhoe & Parish Council held on Monday 26 th June 2017 at 7.30pm in The Village Hall, York Avenue, Cogenhoe, NN7 1NB. 51. Open forum -No members of the press or public attended the meeting. 52. To receive and accept apologies for absence. -Apologies for absence were received and accepted from Cllrs Darby & Sher. DCllr Stephen Hollowell also sent his apologies. -Present Cllr Bailey (Chairman), Cllr Biggs, Cllr Brown, Cllr Cunnington, Cllr Grubb, Cllr Packer, Cllr Scott, Cllr Stanton, Cllr Usher & the Clerk. CCllr M Clarke & DCllr C Clarke also attended the meeting. 53. To receive any declarations of disclosable pecuniary or non-statutory disclosable interests from Councillors for items on the agenda. -None 54. To sign the minutes of the meeting held on 5 th June 2017. The minutes of the meeting held on 5 th June 2017 were signed. 55. Matters arising from previous minutes (for information only) -Street doctor updates; 13/3/16 769415 Station Rd/Short Lane Problem: Kerbs Description: Dropped Kerb Request - Public Street/Town: Station Road,Cogenhoe And Location: Junction with Station Rd / Short Lane 23 Details: A resident in a wheelchair has asked if a dropped kerb could be installed at the end of this footpath so that he can access the pub. At present he has to complete his journey from the current
dropped kerb further back on Station RD, on the road, which is very busy. 21/6/16 817062 Problem: Drains 6/10/16 837350 9.2.17 854768 869066 Description: Blocked/Damaged Street/Town: York Avenue,Cogenhoe And Location: Between Village hall & Cogenhoe Primary School, York Avenue, Cogenhoe Details: Storm drain appears to be blocked which causes footpath to be flooded when there is heavy rain Problem: Drains Description: Blocked/Damaged Town/Village: Cogenhoe Location: drain outside 22 RD, Cogenhoe Details: Some jetting work was recently completed, observed by a councillor, but this drain was missed completely as it has been before and this area floods in heavy rainfall. Description: Potholes 24/6/16 Work Instructed: system will be jetted at next cyclic visit 08-NOV-2016 11:23 Work Complete. Referred to Trevor Gray. Re-opened 12.12.16 15- Reissued from web. Referred to DEC- Trevor Gray. 2016 12:22 07-OCT-2016 10:42 gullies to be cleansed on routine gully empting programme. Referred to Trevor Gray. 10/2/17 works to be completed within 4 months.. Referred to Richard Malyszewicz. Street/Town: Church Street,Cogenhoe And Location: outside 31 Church Street Details: pothole that when full with water means that vehicles splash water onto front door that is causing damage to residents door. 20.2.17 856295 Problem: Sign Description: Damaged/Missing 21/2/17 works to be completed within 3 months.. Referred to Richard Malyszewicz. Street/Town: Station Road,Brafield On The GreenStation Road,Brafield On The GreenStation Road,Brafield On The Green Location: Junction of Station RD & Billing Wharf 20/4/17 866797 Details: Fingerpost sign has been knocked down by car, bumper left on verge with number plate NV52 YUA (photographic evidence held). Problem: Drains Description: Blocked/Damaged Street/Town: Cogenhoe And Location: Opposite 3 Mill Lane, Cogenhoe Details: Drain is completely obscured by debris / leaves etc. This area has had recent problems 24 21.4.17 gully cleaned 21/4/17. Referred to Richard Malyszewicz.
26/4/17 867334 26/4/17 867335 26/4/17 867336 28/4/17 867548 28/4/17 867551 3/5/17 867814 with drainage/ flooding so clearing this blocked drain would help alleviate future problems. Description: Potholes Street/Town: Church Street,Cogenhoe And Location: Opposite no 51 Church Street Details: Pothole Description: Potholes Street/Town: Church Street,Cogenhoe And Location: Opposite no 45 Church Street Details: Pothole Description: Highway Condition Street/Town: Church Street,Cogenhoe And Location: parallel to pavement outside no 54 Church Street Details: road surface is in very poor condition Description: Potholes Street/Town: Glebe Road,Cogenhoe And Location: 12 Glebe Way Details: Pothole in middle of road Description: Highway Condition Street/Town: Church Street,Cogenhoe And Location: Between Old School & 22 Church Street Details: multiple potholes Problem: Footway/Footpath 27/4/17 works to be completed within 4 months.. Referred to Richard Malyszewicz. 27/4/17 works to be completed within 4 months.. Referred to Richard Malyszewicz 27/4/17 works to be completed within 4 months.. Referred to Richard Malyszewicz 2/5/17 Works ticket has already been raised and will be completed within 4 months.. Referred to Richard Malyszewicz. 2/5/17 Works ticket has already been raised and will be completed within 4 months.. Referred to Richard Malyszewicz. 9/5/17 Work Instructed. Referred to Katie Angel. Description: Obstruction Street/Town: Cogenhoe And Location: Behind Cotton's Farm, Rd, Cogenhoe Details: Bridleway is overgrown and becoming impassable. 6/6/17 875472 Problem: Vegetation Description: Restricted Visibility Street/Town: Road,Cogenhoe And 9/6/17 The report has been updated with the following information - Site to be visited, update to follow. Referred to Jayne Hawtin Location: just past 22 Rd on left hand side coming into village 25
9/6/17 876057 Details: Vegetation is so overgrown / overhanging that street light is being obscurred. Problem: Sign Description: Damaged/Missing 13.6.17 Outside NCC Control - I have referred this to South Northants Council for action using ref: AF2157639. Referred to South Northants Council Street/Town: Orchard Way,Cogenhoe And Location: Junction York Avenue & Orchard way Details: Street sign knocked over by vehicle, been left laying on grass verge - Dog bin ordered (Station Rd) chased - Litter pickers purchased, high-viz jackets ordered. now delivered to the school who are planning a litter pick in the next couple of weeks. 56. Police Matters. Twitter mentions; None -Crime statistics update April 2017 Clerk (details from www.police.uk ) figures not available yet crimes 57. To receive reports from County & District Councillors DCllr C Clarke had organised some black bags for the litter pick that she gave to Cllr Cunnington to take into school. She also reported that the bookings had opened for the SNC activity hub, which could also be booked online at http://www.southnorthants.gov.uk/holiday-activities.htm She also confirmed that there were no high-rise buildings with cladding in the South Northants area. CCllr M Clarke reported that the recent Women s Cycle Tour had been a great success. He also advised that most departments were now located at Angel Square, the new council building; the new building was projected to save 36,000 per week compared to the 12 buildings that were previously being run. Whilst parking was still a bit of an issue the new building was very modern with good ICT facilities, meaning that it was virtually paperless. 58. Chairman s Report including -Defibrillator training 26
Cllr Bailey reported that the training had been attended by approx. 40 residents and had been well received. The statistics that the East Midland Ambulance service had provided had shown the importance of the defibrillator scheme. 59. Development & Planning 59.1 Applications Received - None 59.2 Decisions Received S/2017/0642/COND APPROVED - NOTED 8 Brafield Road Cogenhoe NN7 1ND Condition 6 [Details of Parking Provision] Application for approval of details submitted pursuant to Condition 6 of planning permission S/2016/2536/FUL [New dwelling to replace demolished dwelling]. Condition 4 [Landscaping Scheme] Application for approval of details submitted pursuant to Condition 4 of planning permission S/2016/2536/FUL [New dwelling to replace demolished dwelling]. S/2017/0791/FUL APPROVED - NOTED Single storey dwelling with new vehicular access and parking area to front. 22 Brafield Road Cogenhoe 60. Financial matters -Accounts etc. now with external auditor 60.1 Income Received 336.00 NHB defib 2188.86 VAT refund 9142.50 SNC 60.2 Expenditure Chq No Payee Details Amount VAT Payable under Legislation 101896 NCALC training 39.00 LGA 1972, s.111 101897 CPRE membership 36.00 LGA 1972, s.111 101898 Aylesbury Mains light repairs 74.40 12.40 Highways Act 1980 s301 101899 Allseasons grass cutting 300.00 50.00 Open Spaces Act 1906 ss 9 & 10 101900 AH Contracts dog bins 190.56 31.76 Litter Act 1983, ss5-6 101901 Harvest print leaflets 66.00 LGA 1972, s.111 101902 Aylesbury Mains light repairs 438.48 73.08 Highways Act 1980 s301 101903 SNAST subscription 20.00 LGA 1972, s.111 101904 T Darby litterpickers 30.00 S137 101905 D Rush high vz jackets 50.69 1.00 S137 27
101906 D Rush salary June 603.18 LGA 1972, s.112 HMRC PAYE 0.40 LGA 1972, s.112 DDR Total gas & power electricity 324.38 50.09 Highways Act 1980 s301 The balance in the Current Account stands at 19,284.38 (assuming all cheques presented). *Where payment is made under Section 137 of the Local Government Act 1972 the Council is satisfied that the benefit is commensurate with the amount. It was proposed and resolved that all invoices as listed be paid. 60.3 To approve bank reconciliation (see appendix 1) It was proposed and resolved that the bank reconciliation be approved. 60.4 To approve spending against budget end Q1 It was proposed and resolved that the spending against budget figures be approved. 61. To receive update from Cllr Cunnington re website. -To receive usage figures for May Cllr Cunnington reported that there had been 743 visits in May; June s figures were not yet available. 62. Bus shelter To receive update from Clerk re progress -Update from Land registry & email sent to residents re permission to replace. It was agreed that, as the residents who own the land where the existing shelter is located, are not happy for the shelter to be moved back to allow a seat to be fitted a new location would be investigated. 63. Flood Investigation Rd Email sent to Castle Ashby Estate re drainage ditch -A response had been received from Mark Henderson the estate manager, who had referred the matter to the farm manager. It was agreed that a letter re responsibility for ditch maintenance should also be sent to Roe Farm. 64. Grass cutting contract -Clarification of contract as discussed at last meeting. -The Clerk confirmed that the contractor had been reminded that cutting should be increased to every 3 weeks during the growing season. 65. Pocket park -Update re risk assessments Cllr Biggs -It was agreed that the Clerk would try to obtain some sample assessments for the working party to use as a starting point. 28
66. Speed gathering devices -Update from Clerk -The Clerk advised that the device would cost 450 for a 2-week hire period plus the carriage costs. It was agreed that this should be installed as soon as possible. 67. Community Governance Review -Request from Brafield-On-the-Green PC to tidy up boundary but no specific suggestions as to where this would be. -It was agreed that further detail needed to be provided for any consideration to be given to this suggestion. 68. Hedge 68 Station Rd Cllr Scott -To consider contacting owner -It was agreed that a letter be sent to the residents requesting that they cutback the hedge that is causing an obstruction to the pavement. -It was also reported that the hedge at 50 Station Rd was also obstructing the footpath, it was agreed a letter should also be sent to the residents. -It was also reported that a tree was overhanging the corner of Nene Rise / Station Rd, it was agreed that this would be reported through street doctor. (Cllr Grubb to clarify exact location). & Cllr Grubb 69. Correspondence Issued Email S Mann Highways re issues raised last meeting reply received 8/6/17 An email response had been received which had advised that the surface dressing on the Billing Road had failed due to the weather, it would be repaired at the contractor s expense. Further investigation was required about the Station Rd. road closure. Email Residents 2 Rd re speeding 70. Correspondence Received (in addition to listed above) Email 15.6.17 NCALC re National recognition awards NOTED 71. Information for the Chairman (no legal decision can be made on this information) -Cllr Packer reported that the cherry tree outside 18 The Piece needed cutting back as it was overhanging The parking space & that the lime tree outside 48 York Avenue was obscuring the view on the junction. It was agreed that the Clerk would report these. -Cllr Usher reported that there were several Jewson skip bags dumped in and a further one on Rd. Clerk to report. 72. Meeting Closed & date of Next Meeting -There being no further business the meeting closed at 8.35pm Date of next meeting- Monday 7 th August 2017 Council Meeting, Cogenhoe & Village hall. Deborah Rush Parish Clerk 27.6.17 29
Appendix 1 Bank Reconciliation 26.6.17 Total receipts 23,671.95 less Total payments 7,991.56 15,680.39 Plus opening balances 29,498.55 45,178.94 Bank accounts Current AC 21,441.56 plus Business Prem AC 25,894.56 47,336.12 Plus credits not yet showing 2,188.86 49,524.98 Less unpresented cheques HMRC PAYE 0.20 101890 Northants ACRE membership 35.00 101891 Well Planted Troughs 564.00 Cogenhoe Youth 101892 Club Grant 130.00 101893 SSE xmas elec 8.07 101894 Came & Co insurance 1,132.50 101895 D Rush sal & exp May 627.16 HMRC PAYE 0.40 101896 NCALC training 39.00 101897 CPRE membership 36.00 101898 Aylesbury Mains light repairs 74.40 101899 Allseasons grass cutting 300.00 101900 AH Contracts dog bins 190.56 101901 Harvest print leaflets 66.00 101902 Aylesbury Mains light repairs 438.48 101903 SNAST subscription 20.00 101904 T Darby litterpickers 30.00 101905 D Rush high vz jackets 50.69 101906 D Rush salary june 603.18 HMRC PAYE 0.40 4,346.04 4,346.04 45,178.94 30
(New Homes Bonus monies 10,169.00) Approved grants 1,000 zebra crossing Sign refurb 1,514, defib 1,500. bench refurb 490, Artwork 450 Balance 5215 (information board to submit) 31
Appendix 2 Spending against budget end Q1 17/18 End Q1 30.6.17 % Precept 22,000.00 11,000.00 Mowing Grant 800.00 Total 22,700.00 11,000.00 48% Expenditure Amenities Village Main 650.00 564.00 86.77 Grass & Bins 3,500.00 937.88 26.80% Clerks salary 7,125.00 1,780.74 24.99% Clerk Exp 375.00 134.78 35.94% Audit 200.00 NIL Membership 850.00 817.49 96.18% Insurance 1,100.00 1,132.50 102.95% Council Exp 500.00 142.68 29% Training 200.00 39.00 19.50% Lights R&M 2,000.00 497.20 24.86% Elec costs 3,415.00 590.43 17.29% S137 max 8733 3,000.00 209.69 6.99% Pocket Park 1,000.00 50.00 5% Website 400.00 NIL Total 24,315.00 6,896.39 28.36% 32