REQUEST FOR PROPOSALS CANAL STREET MILL VILLAGE OF PHILMONT, NY RFP RELEASE DATE: MARCH 11, 2019 SITE TOUR DATE: MARCH 22, 2019 DEADLINE TO MARCH 25, 2019 SUBMIT QUESTIONS: By 12 noon EST DEADLINE TO APRIL 30, 2019 SUBMIT PROPOSALS: By 12 noon EST DESIGNATED CONTACT FOR THE PROCUREMENT: PRIMARY CONTACT: Village Philmont clerk@philmont.org
REQUEST FOR PROPOSALS #1 FOR LEASE OF REAL PROPERTY KNOWN AS CANAL STREET MILL 10 CANAL STREET, VILLAGE OF PHILMONT, NEW YORK March 2019
VIILAGE OF PHILMONT REQUEST FOR PROPOSALS PROPERTY FOR LEASE RFP NO. 1 Land and building known as Canal Street Mill located at 10 Canal Street and listed as Tax Map Number: 113.13-1-57.200 *************************************** The building and parcel(s) are being offered AS IS. The lease price and the lease term, up to 5 years with options for renewal, are subject to negotiation. Desired term(s) should be submitted with the proposal response. The building cannot be demolished or altered significantly. The building & premises may be inspected MARCH 22, 2019 at 9:00 o clock AM and MARCH 22, 2019 at 2:00 o clock PM Proposals MUST be filed at the Office of the Village Clerk, 124 Main Street, Philmont, New York by 12 noon on APRIL 30, 2019. Proposals must be sealed and clearly marked on the outside with the subject matter, RFP number, and the due date. The Village Trustees reserve all rights to reject any and all proposals, or any part thereof, when deemed to be in the best interest of the Village. KIM SIMMONS, VILLAGE CLERK
REQUEST FOR PROPOSALS FOR LEASE OF 10 CANAL STREET CANAL STREET MILL 1. Introduction: The Village of Philmont (the Village) is requesting proposals from qualified proposers to lease of the building known as Canal Street Mill located at 10 Canal Street, Village of Philmont, as Tax Map Number 113.13-1-57.200. The property is located on the south side of Canal Street within a downtown area currently undergoing a Cultural Resources Survey to be considered for designation as a Historic Mill District. The original use of the building was a 2,800 sq ft storehouse as an ancillary feature of a larger mill complex consisting of High Rock Knitting Co. Mill #4. Within this context the building has the potential eligibility for Historic Preservation Tax-credits as a historic/contributing in a district context due to its association with historic milling operations based in Philmont. The building cannot be demolished or significantly altered on the exterior. However, the proposal must include exterior restoration, retaining as much original historic fabric as practicable. The Village is seeking proposals for the lease of the building that demonstrates the highest and best redevelopment use of the property as zoned Hamlet I (H-I). Respondents should clearly illustrate the potential reuse of the property. Respondents need to perform their own due diligence with respect to zoning, building and historical issues. Respondents should indicate how much land would be needed around the mill building to accomplish their intended redevelopment vision. An engineering study was completed describing the existing conditions of the building which is available on the Village of Philmont web site at www.phimont.org The study is offered for reference only and is not to be relied upon by the proposer, all conditions are subject to independent verification by the proposer. The building is serviced by public sewer and water and will require the successful proposer to establish a service and connection with the Village of Philmont. The proposal should define renovation plans together with a timeframe for completion. The award will be partially based upon the proposed plan for redevelopment in addition to the price. See Section 3 below for more information on the proposal evaluation criteria. Page 3 of 11
2. History and Description of the Premises: The building is considered one of the three structures left from the High Rock Knitting Co Mill No.4. It was used as a storehouse for various enterprises connected to the Mill. According to Looking for Work by Peter Stott the storehouses were constructed between 1887 to 1904. The third structure identified is the Canal Street Mill building built between 1887 and 1898. The second floor was removed and the 6 windows in the rear have been bricked up and the arched double carriage door was replaced with a roll up door for parking village vehicles. Otherwise the building is intact with the original wood trusses and brick walls. The building is +/- 2,800 sq. ft. and sits on a parcel on the south side of Canal Street in the downtown of the village. Surrounding properties in the downtown consist of historic housing stock, fine trade woodworking shops, a commercial kitchen and nutritional senior center, a coworking professional space, a maker-space, commercial retail and restaurant businesses, which is the predominant character of the downtown neighborhood. The property is zoned Hamlet I (H-I), which is a zone that allows a mix of residential, commercial, civic, service and recreational uses. Allowing a diverse range of uses provides great opportunity for the reuse of the Canal Street Mill property. Page 4 of 11
The property is located within an area currently undergoing a Cultural Resources Survey. Exterior alterations to the building will require review and approval from the BOA Step 3, Sub-area 2 Heritage Overlay Working Group and the Village of Philmont. Approval by Village of Philmont The Village of Philmont Village Board must approve the lease of the property, and the proposed use must be reviewed and approved in accordance with the Zoning law of the Village and any applicable State Laws including but not limited to Planning Board review, Zoning Board review, if applicable, said reviews typically require a public hearing. 3. Terms, Conditions, and Proposed Uses The proposer shall undertake its own review and analysis (due diligence) concerning the physical and environmental condition of the premises, applicable zoning and other land use laws, required permits and approvals and other development, ownership and legal considerations pertaining to the premises, the lease agreement and the use of the premises, and shall apply for and obtain all approvals and permits required for the project with the consent of the Village. No Village funds will be available to the lessee of the property. The Village will not make any repairs or improvements to the property prior to lease. Proposers are urged to physically inspect the property prior to submitting a proposal. Under no circumstances will failure to inspect be considered grounds for a claim or grounds for a violation of the lease. Tours of the site will be conducted at 9:00 a.m. and at 2:00 p.m. on Friday March 22, 2019. Interested proposers should meet at the site. A representative of the Village will be available to answer questions. Proposers are advised to do their own due diligence and neither the Village nor any of its agents or representatives is responsible for representations made regarding the physical condition of the site. Additional inspections will be permitted for bona fide prospective proposers at dates and times to be determined and as agreed upon with the Village of Philmont. Questions: All questions must be submitted by email to clerk@philmont.org by March 29, 2019. No information will be provided by phone contact. Answers: Will be published on April 2, 2019 and will be available on the Village web site www.philmont.org The Village reserves the right to reject any and all proposals and to negotiate the terms and conditions of any proposal with any particular lessee. The Village also reserves the right to Page 5 of 11
interview any or all potential lessees with respect to the proposals and to waive any error, informality or technical defect in the proposal. This request for proposals does not in of itself constitute an offer, but is rather an invitation to interested parties to submit offers. The Village of Philmont, in evaluating each proposal, may consider (but not be limited to) the following factors: SELECTION CRITERIA When evaluating submissions, the following evaluation criteria will be considered with the accompanying weights used to calculate an overall RFP submission score. Respondents should include a brief descriptive narrative in response to the Criteria a) thru j). Proposals that do not provide a narrative addressing all criteria items will not be reviewed. Criteria a) Price offered The proposal may include financing contingency, but the Village may give more weight to cash offers Weighted Score 5 points b) Intended property use 15 points c) Renovation Plan 10 points d) Construction Schedule 10 points e) Financial strength of proposed lessee 10 points f) Compatibility of the proposed use with the surrounding area 10 points g) Public benefit of proposed use 15 points h) Compatibility of proposed use with the Market and Trends Analysis (see Section 4) i) Compatibility of proposed use with the Brownfield Opportunity Area Step 2 Nomination Canal Street Concept plan (See Section 5) 15 points 15 points j) Relative experience of the respondent in similar redevelopment projects. 15 points MAXIMUM POSSIBLE SCORE 120 POINTS Page 6 of 11
The Village will consider offers to lease up to a term of five years with additional five year renewal options. The building and surrounding leased area is to be leased as is. It is the Village s intention to redevelop three lots located in the Canal Street area: Tax map Numbers 113.13-1- 26.100; 113.13-1-26.200; and 113.13-1-57.111 as a component of the Brownfield Opportunity Area Step 2 Canal Street Concept plan. (See RFP page 8 of 11 for Concept Plan). The Village will work with the lessee to establish boundaries of the area to be leased that satisfy both parties needs, if additional space is needed for the lessee s proposed use for items such as parking, etc., that need should be indicated in the response. The Lessee agrees to accept said property in its present condition. Furthermore, the property is being offered absolutely as is, where is, and with all faults without any representation or warranty whatsoever as to its condition, fitness for a particular purpose, except as specifically set forth in this proposal. The Village specifically disclaims any warranty, guaranty or representation, oral or written, past or present, express or implied, concerning the property, except as specifically set forth in this proposal. Lessee acknowledges that Lessee is offering for such property based solely upon Lessee s own independent investigations and findings and not in reliance upon any information provided by the Village of Philmont or its agents or contractors except as specifically set forth in this proposal. Without limiting the foregoing, Lessee acknowledges that the Village of Philmont has made no agreement to alter, repair, or improve any of the property. None of the information set forth in the property information materials or any other materials supplied by the Village of Philmont, its agents, employees or commissioners, encompasses conclusions of law; rather, that information is subject to the operation and effect of all applicable laws and legal consequences and to the legal rights of all persons and entities involved. 4. Compatibility of proposed use with the Market and Trends Analysis Philmont is a self-contained small economy sustained by several nodes, including agriculture, health care, and the creative arts. There is limited tourism and few in-town employers. The expectation is that villagers commute to neighboring towns (e.g., Hudson, Albany) for work, commerce, and leisure. In other words, there is an economic inflow/outflow disparity. Currently, the primary drivers of the Philmont economy are outside employment and diverse local employers. a) Respondents should fully explain in proposals how proposed use of Canal Street Mill will contribute to reversing the current economic inflow/outflow disparity. Respondents should reference sections of the Market and Trends Analysis in relation to proposed use of the Canal Street Mill. (See pages 113-129 of the Summit Lake & Its Watercourse BOA Step 2 Nomination) b) Respondents should fully explain how the proposed use will enhance and contribute to village revitalization and the redevelopment vision, goals, recommendations outlined in the Summit Lake & Its Watercourse BOA Step 2 Nomination (See pages 33-39) Page 7 of 11
5. Compatibility of proposed use with the Brownfield Opportunity Area Step 2 Canal Street Concept The Canal Street Mill Concept Plan presents a vision for the redevelopment of the cluster of properties that includes the remnants of Mill #4 and the sluices that powered the Village s growth. Respondents should indicate in proposals how the redevelopment of the Canal Street Mill will enhance a new building proposed at the Elm Street and Canal Street intersection to be used for fine craftsman, light industrial, alternative health care, or Class A office space, and recreational enhancements associated with the site to be redeveloped by the Village of Philmont that will include a Mill Pond perimeter boardwalk overlook, interpretive signage, and mill remains left as an artistic tribute to the site s industrial heritage. Link to Enlargement of Canal Street Enhancement Concept map. Page 8 of 11
6. Submission of Proposals Persons who desire to lease the subject property must submit six (6) copies of their proposal and letter of intent to Kim Simmons, Village Clerk, 124 Main Street, Philmont, NY 12565 on Tuesday, April 30, 2019 before 12:00 noon o clock. Proposals must be submitted inwriting in a sealed opaque envelope clearly marked RFP#1 FOR LEASE OF 10 CANAL STREET Due April 30, 2019". Proposals will not be accepted after the stated date and time. The following information must be included with the proposal: a. Formal letter stating the offer for the lease of the subject property. The letter should clearly describe the terms of the offer, including but not limited to, price and description of all conditions to which the offer may be subject. b. Narrative explaining the proposed or intended use of the property, including requirements for parking, and any ancillary/accessory uses. c. Intended plans for renovation of the building at 10 Canal Street. d. Estimated schedule for any contemplated renovations with estimated completion date. e. A statement affirming that Lessee has the financial ability to complete the lease and renovation. Also, provide an affirmative statement consenting to provide representatives of the Village satisfactory evidence of Lessees financial ability, upon request. f. Proposals submitted by corporations must be submitted with proper corporate resolution authorizing the proposal. g. A non-refundable deposit of $100.00 is required with each proposal in the form of a bank check or certified check made payable to the Village of Philmont. h. Non-profit organizations may submit a proposal using the same format provided herein but need not include a deposit. No Village funds are available for such organizations. i. Proposal Form attached to this proposal. 7. Questions All inquiries, questions, and requests for information related to the property or related to the preparation of the response to the Request for Proposals should be directed in writing to Kim Simmons, Village Clerk, Village of Philmont, 124 Main Street, Philmont, NY 12565. Phone 518 672-7032. Email: clerk@philmont.org Page 9 of 11
Responses, clarifications, or interpretations and any supplemental instructions or form, if issued, will be issued in the form of written addenda. The Village of Philmont will not be responsible for, and proposers may not rely upon, any information, explanation or interpretation of the RFP rendered in any fashion except as provided in accordance with this RFP. PROPOSAL FORM ON FOLLOWING PAGE Page 10 of 11
Village of Philmont, New York 124 Main Street Philmont, NY 12565 www.philmont.org 518-672-7032 PROPOSAL FORM LEASE OF PROPERTY AT 10 CANAL STREET, PHILMONT, NEW YORK Lease Price (per annum) Lease Term (5 year minimum) Signature of Proposer: Printed Name: _ Date: Proposers Name and Address: Proposal must also include all listed in the Request for Proposals. Proposals must be sealed and clearly marked with the subject matter, RFP number, and the bidding date. Proposals need to be submitted to the VILLAGE OF PHILMONT OFFICE, 124 Main Street, Philmont, New York by 12 noon on April 30, 2019. Page 11 of 11