IMPORTANT DISCOUNT TICKET AND RV SPACE REQEST PROCEDURE 2019 Pinal County Fair Discount Tickets and RV Camping: In an effort to help make your fair experience fun and less costly the Pinal County Fair offers discounted tickets and passes to 4-H and PCJLC families, exhibitors and leaders. To take advantage of these discounts tickets and passes must be ordered and paid for in advance and turned in through the club leader. Process to order and obtain your clubs tickets 1. The fair will provide 4H and PCJLC with pre-order forms for them to copy and distribute to club leaders and members. 2. Club leaders should provide an opportunity for club members to order and pay club leader for tickets prior to March 1, 2019. (an individual order form is provided FORM 1) 3. Working from individual orders, Club Leader should fill in the Club Pass Worksheet (FORM 2) 4. Have each family requesting camping complete a camping registration form (FORM 3). 5. Working from the individual camping requests, Club Leader complete the Group Camping Request (FORM 4) 6. Club leaders or their representative must complete and bring a Club Discount Ticket Recap (FORM 5) and Camping Request along with full payment (checks should be made payable to Central Arizona Fair Association) to the fair office at one of the times listed below. The fair will provide tickets and passes to the club leader when the order form is turned in and paid in full. Club Ticket Orders will only be accepted and filled on the following dates: Schedule an Appointment during the following times: call 520-723-7881 February 23 rd / 5:30pm-7:30pm March 1 st / 12 noon 5pm 7. Club leaders will distribute tickets and passes to the members based on their orders and the fair pass worksheet. 8. The fair will offer an opportunity the week of fair (BEFORE Wednesday at noon) for individuals who need to buy additional Carnival and admission passes. No club orders will be filled during these times. Discount or run of fair tickets will not be offered after the fair opens. IMPORTANT: Clubs are responsible for the tickets or their value once picked up from the fair office. Club Check List: o Received Individual ticket orders and payment. (all checks payable to Central Arizona Fair Association or CAFA) o Received Camping Requests and payment (all checks payable to Central Arizona Fair Association or CAFA). o Completed Ticket Worksheet and Recap. o Completed Group Camping Request. o Return Group Ticket Recap Group Camping Request with copies of individual Camping Requests and funds to pay for request to the Fair before deadline. o Distribute tickets and passes to individuals.
Types of Tickets Fair Admission/Five-Day Season Passes: Daily general admission to attend the 2019 Pinal County Fair is Adults 13 and older -$8.00 / Children 7-12 - $4.00 kids 6 are admitted free of charge. 4-H and PCJLC members, exhibitors, and family members may save money with the purchase of a Five-Day Season Pass; the fees for Five-Day Season Passes are $8.00 for ages 6-18 (A-Passes) and $15.00 for family members and exhibitors over 19 years of age (B-Passes). Certified and Registered Online 4- H adult leaders who are supervising youth during the Fair are eligible to receive a free Five-Day Season Pass (C- Passes). All market livestock exhibitors will be issued a week-long exhibitor pass during receiving of their market animal, with the $8.00 payment to be deducted from the proceeds of the sale of their animal. For this reason, do not include market livestock exhibitors in your request for A-Passes. Discount One-Day Unlimited Carnival Ride Passes: One-day Unlimited Carnival Ride Passes are made available for purchase in advance of the fair and represent substantial savings! The decision to facilitate the sale of these passes is optional. One-Day Unlimited Ride Passes can also be purchased from the fair office or designated retail outlets, while supplies last, prior to opening day. Parking Passes: The Parking Pass fee is $10.00 per car. This pass is for those wishing to be able to drive their vehicle to their camper or wishing to park closer to the barns. There are a limited number of parking spaces in the camping area. Camping Reservations: Each individual family requesting a camping space MUST complete FORM FOUR. NOTE: Camping is intended for families traveling the greatest distance to the fair and will be assigned with that goal until all spaces are filled. The camping fee is $100 per camping space and includes: space fee / 1 adult pass / 1 parking pass. Once all of the club s families wishing to reserve a campsite have turned in their individual camping request (FORM 3), Club Leader should complete Group Camping Request (FORM 4) the Request Overnight Camping Spaces; this form provides a club summary of the camping requests. A FORM 4 and copy of each FORM 3 must be submitted with the club ticket order by the deadline above. NO camping registration requests will be accepted from individuals! Note: 1. Campers may arrive at the fairgrounds AFTER noon on the Sunday prior to opening day of fair. Enter the camping area through the gate located at the north/west corner of the main parking lot. At the gate you will find signage showing you which spaces have been reserved for your club. Please keep in mind that for safety RVs must be parked in marked spaces. 2. Your RV pass must be visibly displayed in either your front window or the first side window nearest the front of the unit. RVs without a pass, parked in the wrong area or incorrectly are subject to being towed.
2019 Pinal County Fair Individual Family Discounted Fair Passes Order Form Club:. FORM 1 Exhibitor Name: Parent or Legal Guardian Name(s): E-Mail: Cell Phone Number (Fair Week): Listed below are the Pinal County Fair Discounted passes available to purchase prior to fair at a great savings to you. If you are interested in purchasing any of the available passes please fill out the form below including payment and return to by. Checks paid payable to Central Arizona Fair Association (or CAFA). Remember, ALL market livestock exhibitors will be issued a week-long exhibitor pass during the receiving of their market animal with the $8.00 payment to be deducted from the proceeds of the sale of their animal. For this reason, do not include market livestock exhibitors in your request. Discounted Pass Price Quantity Requested Total $ For Office Use Only: Passes Assigned Youth 5 Day Entrance (Pass A) (Ages 6-18) Market Livestock Exhibitors do not need a youth pass. $8.00 X = Adult 5 Day Entrance (Pass B) $15.00 X = Parking Pass (On back of Form include Vehicle Model, Color, Year & License Plate # for each Vehicle Parking Pass requested) $10.00 X = Carnival All-Day Ride Passes (1 ride pass per day per person) $20.00 X = Camping 1 Camping Pass, 1 Adult Pass & 1 Parking Pass Package Rate (A camping request form must be completed and accompany this form.) $100.00 X = Total Discounted Fair Passes = Return Completed Form(s) with full payment by.
2019 FAIR PASS WORKSHEET FORM 2 Club Name: Name A Pass Youth (6-18) $8.00 B Pass Adults $15.00 Parking $10 Carnival Pass- $20.00 Camp $100 Total Due Payment Type
Pinal County Fairgrounds FORM 3 2019 Individual Camping Registration Form Complete this form for each motor home, trailer, camper, or tent. Please include a $100 fee for one week of camping for March 20-24, 2019 Club Name: OFFICE USE ONLY: Main contact 5 Day Pass Number: Main Contact Name: Cell Phone Number: Parking Pass Number: Camping Type (circle one): Motor home Trailer Tent RV Make: RV Model: Vehicle License #: Color of Vehicle: Please note POWER is limited to 15 amps per site and the use of Air Conditioning will NOT be permitted. Campers/RVs can be placed on site beginning at noon on Sunday, March 17, 2019. (No parking prior to noon to allow us the most updated layout map and completion of sites.) NO PULL THROUGHS to help protect the hoses and power cords please do NOT pull through unless using ramps to go over the cords. DO NOT cut the flags if you are using ramps to pull through please untie the flags, then tie them back up. List the name of EACH intended occupant. Note all occupants must be listed & must have a 5 day fair Admission/Entrance Pass. 1 Occupant Name Adult or Youth? Office Use Only: 5 Day Admission Pass # 2 3 4 5 6 Additional occupants MUST be listed on reverse. A Parking Pass for all vehicles parking at the campsite is required and admission passes is required for all campers. The $100 fee includes one week of camping, 1 Parking Pass and 1 Adult Admission 5-day pass. All occupants and guests agree to abide by the camping rules as posted by the Pinal County Fairgrounds, the Pinal County Junior Livestock Code of Conduct, and conduct rules of the exhibitor s affiliated organization. Checks paid payable to Central Arizona Fair Association. Signature: Date: FOR OFFICE USE ONLY:
GROUP REQUEST FORM 4 FOR CAMPING SPACES PINAL COUNTY FAIR-ELEVEN MILE CORNER MARCH 21 MARCH 25, 2019 NOTE: This form is to be completed by each Community Club Leader and returned to the FAIR OFFICE no later than March 2 nd 2019. Clubs who miss this deadline may not be allowed to camp at the 2019 Pinal County Fair. NO INDIVIDUAL CAMPING REQUSTS WILL BE ACCEPTED Name of Community Club Contact Person for camping Cell Phone Total number of camping spaces requested for your Community Club: Motor Homes Trailers Tents Total number of spaces requested One camping space is allowed per family. Please list a responsible adult from each family in the space below. The total number of family contacts should also correspond to the total number of camping spaces requested. Complete a camping registration form for each of your campers. Please note POWER is limited to 15 amps per site and the use of Air Conditioning will NOT be permitted. Main Contact Circle One $100 Fee Main Contact Circle One $100 Fee 1. MH TRL TENT 11. MH TRL TENT 2. MH TRL TENT 12. MH TRL TENT 3. MH TRL TENT 13. MH TRL TENT 4. MH TRL TENT 14. MH TRL TENT 5. MH TRL TENT 15. MH TRL TENT 6. MH TRL TENT 16. MH TRL TENT 7. MH TRL TENT 17. MH TRL TENT 8. MH TRL TENT 18. MH TRL TENT 9. MH TRL TENT 19. MH TRL TENT 10. MH TRL TENT 20. MH TRL TENT Please list special needs or general information which will assist the coordinator to assign spaces on the back of this form. Each camping space will be designed to accommodate a standard size vehicle or camper. Please let us know if you have oversized campers or special request in assigning camping spaces. It shall be the responsibility of the designated parent, guardian, or adult listed for each camping space above to supervise youth staying in their camping area. To help with forwarding phone messages and for security, please list all campers staying in each reserved space on a separate Camping Reservation Form and return to the Pinal County Fair Office. PLEASE RETURN THIS FORM TO THE PINAL COUNTY FAIR OFFICE BY March 2 nd.
Club:. 2019 Pinal County Fair Club Discount Ticket Recap FORM 5 Exhibitor Name: Leader(s) Name: Phone Number: Cell Phone Number (Fair Week): Club Leader: List below the total number of each type of ticket requested from individuals in your group. Return to the fair office ONLY: Schedule an Appointment during the following times: call 520-723-7881 February 24 th / 5:30-7:30 or March 1 st / 12 noon 5pm Checks paid payable to Central Arizona Fair Association. Remember, ALL market livestock exhibitors will be issued a week-long exhibitor pass during the receiving of their market animal with the $8.00 payment to be deducted from the proceeds of the sale of their animal. For this reason, do not include market livestock exhibitors in your request. Discounted Pass Price Quantity Requested Total $ For Office Use Only: Passes Assigned Youth 5 Day Entrance (Pass A) (Ages 6-18) Market Livestock Exhibitors do not need a youth pass. $8.00 X = Adult 5 Day Entrance (Pass B) $15.00 X = Parking Pass (On back of Form include Vehicle Model, Color, Year & License Plate # for each Vehicle Parking Pass requested) $10.00 X = Carnival All-Day Ride Passes (1 ride pass per day per person) $20.00 X = Camping 1 Camping Pass, 1 Adult Pass & 1 Parking Pass Package Rate (A camping request form must be completed and accompany this form.) $100.00 X = Total Discounted Fair Passes =