DRAFT MINUTES THE MEETING OF THE PARISH COUNCIL OF ASHLEY GREEN HELD ON 21 st September 2016 AT PARK OFFICE WHELPLEY HILL PRESENT: Councillors: Ship (Chairman)(JS), Smith (Vice Chairman) (MS) Copeland (RC) Hollylee (JH) Trickett (JT) Watts (RW) Tucker (RT) Trevor Crow (Parish Warden) (TC) Marilyn Wood (Clerk) (MW) Andrew Garth (CDC Councillor) arrived at 8.05pm Meeting started at 7.30 1. Welcome The Chairman welcomed all to the meeting a special welcome was offered to Rod Tucker, who had been unanimously elected to the council 2. Apologies Mark Shaw (County Councillor) 3. Declarations of interest in matters to be discussed - None 4. Minutes of previous meeting and matters arising: (4.1) Minutes of Previous meeting held on 20 th July 2016 were approved and signed (4.2) Matters arising: (a) Grass cutting contract had been returned to Fisco. (b) Tree debris by Allotment Gate being removed on 22 nd September. (c) MW to become Liaison Officer between AGGNG and Parish Council (d) Dip in Road on entrance to Ashley Green had been repaired (e) Vacant Allotment plots had been strimmed and covered. Weed-killer ordered (f) JS had liaised with local Police regarding Neighbourhood watch in Whelpley Hill not to go ahead at this time (g) JS had ensured footpath by the White Hart can accessed by Walkers (h) An overflowing rubbish in the bin on Whelpley Hill Common is still a problem (i) Thanks were expressed to all those who had attended Battle of Britain commemoration on 18 th of September 5. Finance and Official Business: (5.1) Clerk/RFO report Balance at Bank 20 th Sept 16 9,182.96 Cheques to be signed at meeting 819.73 Outstanding cheques 1349 1,334.53 Net Balance 7,028.70 Fixed Term Account 11,158.62 Petty Cash 0.00 Current Funds 18,187.32 Page 1 of 6
Finance and Official Business (continued) 5.1 Clerk/RFO report Payments since 20 th July 2016 CHQ No Date Payee 1394 20/07/16 Coronation Hall 250.00 VAT Debit 01/08/16 E.on 22.50 1.08 1395 04/08/16 AGGNG Donation 500.00 1396 04/08/16 NMAW Footpaths 222.50 1398 04/08/16 Knightmaster Gq 141.32 1400 08/08/16 Clerk Wages 359.33 1401 08/08/16 Clerk Tax 89.60 1402 08/08/16 Staples /Stationery 36.72 6.12 1403 20/08/16 NMAW Footpaths 91.00 1404 30/08/16 Chiltern Society Sub. 30.00 1405 30/08/16 Parish Warden Wages 338.00 1406 30/08/16 TCROW Playarea/Maintence 812.00 Debit 01/09/16 E.on 22.50 1.08 1407 01/09/16 FISCO Grass Cutting 270.17 45.03 1408 08/09/16 Clerk Wages 359.33 1409 08/09/16 Clerk Tax 89.60 3,634.57 53.31 TOTAL PAYMENTS Receipts since last meeting Bacs CDC Grass cutting 686.25 Cheques to be signed at Meeting 1410 08/09/16 JH Allotments 30.00 1411 20/09/16 Clerk Home Work Allowance 250.00 1412 20/09/16 Clerk milage/refresh/stamps 29.43 1413 20/09/16 War Memorial Cleaning 510.30 819.73 (a) Bank Account Mandate signed to register Clerk's address for statements (b) Summary of spending and receipts up to end of August approved (c) Clerk has successfully completed 6 month probationary period (d) The Annual Return had been approved and was to be made available to residents. (JS) to publish on Website and Facebook. (MW) to advertise on Notice Boards. The cost for a hard copy of the Annual Return was 5. Page 2 of 6
6. Countryside (6.1) All Footpaths in the Parish have all been cleared. Thanks were expressed to The Maws for their hard work. (6.2) A member of the Ramblers Association had suggested that Footpath No 5 may be affected by alterations to the electricity substation. Planning should inform the Parish Council if the footpath was affected. MW to contact Ramblers Association to find out if there were any developments. 7. Highways and LAF (7.1) JS and JH had a meeting with Rosie Taylor, Transport for Bucks,(TfB) to discuss the problem parking on Snowhill Cottages. She had suggested applying for a grant through Local Area Forum (LAF) to put yellow lines on the road. MW to contact Mark Shaw (County Councillor) to request his opinion. A meeting has been arranged with the new staff from TfB and JS, JT, MW on 27 th of September (LAT Meeting) Items to be discussed: drainage Hog Lane; pot-holes in Johns Lane; inserting white lines, Two Dells Lane; the bend Whelpley Hill; failed road surface on White Hill; Grove Lane drainage and potholes. (7.2) RW gave feedback on the LAF meeting in July. MW to circulate LAF meeting report. JS gave feedback on a recent Local Policing meeting and local crime report 8. Planning 8.1 Applications since last meeting; The Parish Council resolved to comment as recommended by the Planning committee, as summarised in the attached Planning Comments, section (a). The Parish Council decided to make no comment on applications CH/2016/0723/EU and CH/2016/1583/EU. 8.2 Applications for discussion; CH/2016/1552/FA The Parish Council had no objection. 8.3 Planning applications, permissions and refusals since last meeting; See attached Planning Comments, section (c) 8.4 Enforcement Appeals Update; See attached Planning Comments, section (d) 9. Village Matters (9.1) Parish Items and Update (a) Ashley Green Pond Cleaning. Dates for Pond clearing had been agreed with Chiltern Society; October 29 th and February 11 th. Arrangements for 29 th of October: A skip was required (JH) to arrange skip hire for the day. The hall was to be open from 10.00 1.00 am for volunteers to use facilities (RW) Wheelbarrows were required as well as volunteers.(jt) to request advert in Bulletin Chiltern Society will provide a team to supervise and advise on Health and Safety. JT to liaise with local resident for permission to site the skip on drive. JT, JH to receive skip on the day. JS will request Volunteers on Facebook Page and Website Page 3 of 6
Village Matters (continued) (b) Bowls Club. It was reported that all was now 'ready to go'. (c) Allotments. Plots 1 and 1a had been weeded and covered. Plots to be advertised...early 2017. The hedges would be cut next year. MW to inform allotment holders. (9.2) Parish Warden's report. Bark had been laid as required in the safety report. Two posts in the playground to be fixed.(tc) (9.3) Ashley Green: Concern was raised about increasing amount of dog excrement on the green. A commercial firm of dog-walkers regularly use the green; they need to be identified. Was there a rota for road sweeping/drain cleaning? To be raised at the LAT meeting. John Mayne from AGGNG had confirmed that they will pay half the cost of emptying the bin on the green. (9.4) Whelpley Hill. Concern was expressed about blocked ditches on Grove Lane and failed road surface in White Hill. To be raised at LAT meeting. Blocked ditches on private land is landowners responsibility. Complaint from resident protesting about alterations being made to the common. JS has resolved this issue. Horse manure is being dumped, which is an infringement of DEFRA. (RC) to speak to local residents. JS proposed a clearing the hedgerow on the common. (AG) to make enquiries who is responsible for the hedgerow with CDC 10. Other Business (10.1) War Memorial Maintenance company, previously used have ceased trading. Quotes for new maintenance plan to be circulated to members for consideration at next meeting. (MW). 11. Items for next meeting (11.1) War Memorial Maintenance (11.2) Whelpley Hill Hedgerow Meeting ended at 8.50 Date and Venue of next meeting Wednesday 16 th November 2016, The Old School, Ashley Green at 7.30 Page 4 of 6
Planning Comments 21 September 2016 a) Applications registered by CDC since the last Council Meeting. Registered in week ending & No. ADDRESS & DETAIL PARISH COUNCIL COMMENT CDC Decision V = At Variance 6 May (before last meeting) CH/2016/0726/FA 6 Sunnyside Cottages. Retention of access track and storage building. 23 June (before last meeting) CH/2016/0903/FA Land to West of Two Dells Lane Agricultural access track to Two Dells Lane Objection unsafe access, probably intended to facilitate development 21 July CH/2016/0723/EU 11 August CH/2016/1426/FA 18 August CH/2016/1454/FA CH/2016/1447/FA 8 September CH/2016/1580/FA CH/2016/1583/EU Land adjacent Pressmore Garage, Thorne Barton Hall. Existing use of mobile home as dwelling Garden House, Two Dells Lane. Extensions and loft conversion 4 Rushmoor Ashley Green. New driveway. Milesville, Whelpley Hill. Detached carport and store (amendment) West Lodge, Grove Lane. Side extension Woodfield Spring Farm, Hog Lane. Existing use of building as dwelling. b) Applications for discussion 1 September CH/2016/1552/FA Felden, Orchard Leigh. Extensions, roof lights etc. Page 5 of 6
c) Planning applications, permissions and refusals since last meeting CH/2016/0627/FA CH/2016/0924/FA CH/2016/0959/FA CH/2016/1165/OA CH/2016/1257/TP Silver Firs, Whelpley Hill. Increased roof height and dormer windows on stable. Chapel Cottage, Whelpley Hill. Raise roof over bedroom Milesville, Whelpley Hill. Detached car port and store Orchard End, Ashley Green. Subdivision of plot to facilitate additional dwelling Copper Beech House, Ashley Green. Felling of a cypress and crown reduction and crown lifting of a beech protected by a TPO. Undesirable if object is to convert into a separate dwelling. Refused Permitted Permitted Refused Permitted d) Enforcement/appeal updates 2014/00182/AB Land to West of Two Dells Lane Creation of access track to Two Dells Lane Objection inappropriate in Green Belt Page 6 of 6