PRESENT: Mayor McKortoff Councillors Rhodes, Youngberg, Campol and King Water Councillors Moreira and Rai Staff: Barry Romanko, CAO Janette Van Vianen, Director of Corporate Services Jim Zakall, Director of Financial Services Jim Dinwoodie, Director of Operational Services Gerald Davis, Director of Community Services Mayor McKortoff called the meeting to order at 2:00 PM. ADOPTION OF MINUTES 1. Committee of the Whole meeting minutes of April 4, 2016 for adoption. 2. Regular Open minutes of April 4, 2016 for adoption. MOTION 101/16 Seconded by Councillor King That the minutes of the Committee of the Whole minutes of April 4, 2016 and the Regular Open minutes of April 4, 2016 be adopted. BUSINESS ARISING FROM PRIOR MINUTES 1. MOTION IC 81/16 (from closed meeting April 18, 2016) re: Destination Osoyoos Lease - 8701 Main Street Mayor McKortoff read the following resolution from the closed meeting: MOTION IC 81/16 Seconded by Councillor Rhodes That the required advertising be placed giving notice of Council s intention to lease the property known as 8701 Main Street to Destination Osoyoos; AND that after the notice has been given, that the Town signatories be authorized to sign the three year lease agreement with Destination Osoyoos for the use of 8701 Main Street, with the possibility of a renewal for an additional three years, with a lease payment of $24,823 per year plus CPI. MOTION 102/16 Seconded by Councillor Rhodes That MOTION IC 81/16 be received into the Regular Open Meeting. Page 1
INTRODUCTION OF LATE ITEMS (Adoption of the Agenda) None DELEGATIONS 1. 2016 Community Service Grants - Cheque Presentation Councillor Campol and King presented cheques to the following: Osoyoos Royal Canadian Legion Osoyoos Elks Senior Citizens Society SO Minor Hockey Association Fireworks Committee Arts Council Royalty Committee Senior Centre Association Osoyoos Lake Sailing Club Festival Society Curling Club Society Desert Sun Counselling and Resource Centre Osoyoos Wildlife Federation Osoyoos Minor Baseball Association Osoyoos Softball Club Elks Lodge 436 Osoyoos Autism Behavioural Centre Osoyoos Childcare Centre Councillor King thanked all volunteers for their work throughout the year. WATER MATTERS 1. Water District 8 and 9 Financial Accounts - Report from Payroll Clerk MOTION 103/16 Moved by Water Councillor Rai Seconded by That the Water District 8 and 9 financial requirements to April 18, 2016 in the amount of $557.57 be approved. 2. Water District Rates and Regulations Amendment Bylaw For Adoption - Report from Chief Administrative Officer - BLW-175 Page 2
MOTION 104/16 Seconded by Water Councillor Rai That third reading given to Osoyoos Water District Rates and Regulations Amendment Bylaw No. 1241.09, 2016 given April 4, 2016 be rescinded and that Osoyoos Water District Rates and Regulations Amendment Bylaw No. 1241.09, 2016 be read a third time as amended. CORRESPONDENCE 1. Okanagan Basin Water Board Meeting Highlights from April 8, 2016 MOTION 105/16 Moved by Councillor King Seconded by Councillor Youngberg That the correspondence be received and filed. BYLAWS 1. Water Conservation and Staged Restrictions Amendment Bylaw No. 1273.01, 2016 For Adoption - Report from Chief Administrative Officer - BLW-0077 MOTION 106/16 Moved by Councillor Youngberg Seconded by Councillor King That third reading given to Water Conservation and Staged Restriction Amendment Bylaw No. 1273.01, 2016 on April 4, 2016 be rescinded and that Water Conservation and Staged Restriction Amendment Bylaw No. 1273.01, 2016 be read a third time as amended. 2. 5 Year Financial Plan Amendment Bylaw No. 1317.01, 2016 For Adoption - Report from Director of Financial Services - BLW-192 MOTION 107/16 Seconded by Councillor Rhodes That the 5 Year Financial Plan Amendment Bylaw No. 1317.01, 2016 be adopted. Page 3
3. Cemetery Bylaw No. 1319, 2016 First Three Readings - Report from Director of Financial Services - BLW-196 MOTION 108/16 Seconded by Councillor King That the Cemetery Bylaw No. 1319, 2016 be read a first, second and third time. 4. 2016 Osoyoos Tax Rates Bylaw No. 1320, 2016 First Three Readings - Report from Director of Financial Services - BLW-198 MOTION 109/16 Seconded by Councillor Youngberg BUSINESS That the Osoyoos Tax Rates Bylaw No. 1320, 2016 be read a first, second and third time. 1. Local Improvement Municipal Property Owner Cost Sharing Policy (PW-015) - Report from Director of Operational Services - POL-043 MOTION 110/16 Seconded by Councillor Youngberg That Council approve Local Improvement Municipal Property Owner Cost Sharing Policy (PW-015). Councillor King was opposed. REPORTS 1. Cash Requirements - 1) General Accounts $120,679.14 2) Arena Accounts $ 0.00 3) Net Payroll Accounts $ 66,168.36 March 25 th to April 8 th for information The General Accounts in the amount of $120,679.14 were adopted by consensus. The Payroll Accounts were received for information. Page 4
2. Building Permit Report for the month of March 2016. - Report from Senior Building Inspector The Building Permit Report for the month of March 2016 was reviewed. 3. Bylaw Enforcement Report for the month of March 2016 - Report from Bylaw Enforcement Officer - CON-007 The Bylaw Enforcement Report for the month of March 2016 was reviewed. 4. Committee Reports Waterfront Steering Committee minutes of April 6, 2016 were reviewed. MOTION 111/16 Seconded by Councillor Campol That the Waterfront Steering Committee minutes of April 6, 2016 were accepted. 5. CAO Report CAO Romanko presented his report, a copy of which is attached to and forms part of these minutes. MOTION 112/16 Seconded by Councillor King That the CAO Report be received. 6. Councillors Reports Councillor Rhodes: Reported through Waterfront Steering Committee report. Councillor Campol: Oyster feed congratulated the Fire Department RCMP Open forum Page 5
Councillor King: Destination Osoyoos AGM - new Chair Rob Rausch RCMP Open Forum Volunteer appreciation luncheon Councillor Youngberg: Daffodil sales for cancer Daffodil dash April 24 Desert Park Joust May long weekend Volunteer appreciation luncheon Fire Department Oyster Feed 7. Mayor McKortoff s Report RCMP forum well attended Rick Dellabur from Crimewatch will be holding meeting in Osoyoos soon to discuss phone and internet fraud. Thanks to Sgt. Randy Bosch, Inspector Hewco, Cpl Jason Bayda and Rick Dellabur Mayor s Prayer Breakfast discussion on the fires in Oliver and Osoyoos last year and the response. Oliver Fire Chief Dan Skaros and Director of Corporate Services Janette Van Vianen discussed response to the fires. Earth Day Friday Council will be attending SILGA this week in Kelowna. ADJOURNMENT MOTION 113/16 Moved Councillor Campol Seconded by Councillor Youngberg That the meeting be adjourned at 3:00 PM. APPROVED: CERTIFIED CORRECT: Original Signed by Mayor Sue McKortoff MAYOR McKORTOFF Original Signed by Janette Van Vianen CORPORATE OFFICER Page 6
REPORT Chief Administrative Officer MEETING DATE: April 18 th, 2016 TO: Mayor and Council CC: FROM: SUBJECT: Barry Romanko, Chief Administrative Officer CAO Report CAO Working on school closure response Fire hall monthly meeting- all is well Continued asset management program progress CAO meeting which included discussion on regional waste management, transit Director evaluations Job descriptions for new senior clerk position Follow with union MOU on washroom and building cleaning COMMUNITY SERVICES Volunteer appreciation event was another success. Kudos to Kelly Law in her first time organizing this event. We had well over 100 people in attendance. Adult slow-pitch league has started and will run on Monday evening starting at 6 pm at Desert Park. Lions Park has been completed with new tot playground equipment and we have added an infant seat. Staff is attending the annual BCRPA (British Columbia Recreation and Parks Association) symposium in Whistler next week. We are in the process of replacing the wall at the tennis courts. The RCMP organized the Community Safety Forum at the Sonora Community Center on Thursday, April 14 th CORPORATE SERVICES FINANCE Cemetery Records transferred into Vadim system, training and testing scheduled for later this year. Updating Financial Plan and Budget amendments Reviewing Accounts Financial statement preparations 3016-04-18 CAO Report BR Page 1 of 2
PLANNING & DEVELOPMENT PUBLIC WORKS Barry Romanko Chief Administrative Officer 3016-04-18 CAO Report BR Page 2 of 2