MINUTES OF THE MEETING OF BARROWDEN PARISH COUNCIL HELD IN THE VILLAGE HALL, BARROWDEN ON TUESDAY 15 MAY 2018 AT 7.45 PM Present: Sheila Saunders (Chairman), Gordon Brown, Michael Ferrow, Michael Griffiths, Norman Pridmore, Sue Pickwoad, Grace Wilkinson, The Clerk. 4 members of the public attended. OPEN FORUM Brian Edwards reported that the Village Hall Development Group had considered the report from Focus Consultants which indicated a need to pay attention to the needs of younger people in the village. There would be a further meeting of the group on 24 May. Lorna Johnson appealed for support from the Council for her plan to sell the land adjoining her garden for development. It was agreed that councillors should accept Lorna's invitation to visit the site. See Minute 23 below. ANNUAL MEETING OF THE PARISH COUNCIL 1. Proposed by Norman Pridmore and seconded by Grace Wilkinson, Sheila Saunders was elected Chairman unanimously. 2. Proposed by Norman Pridmore and seconded by Grace Wilkinson, Sue Pickwoad was elected Vice-Chairman unanimously. 3. Areas of responsibility were allocated as follows: Planning (Buildings) Sue Pickwoad and Michael Ferrow; Finance Gordon Brown and Norman Pridmore; Environment and Trees Michael Griffiths, Michael Ferrow and Grace Wilkinson; Highways, Greens and Verges Michael Griffiths; Practical Works, Annual Bonfire and Fireworks, and Cricket Club Norman Pridmore; Technical/Legal Matters Gordon Brown; Allotments Grace Wilkinson. 4. Representation on external bodies: Sheila Saunders and Grdon Brown to serve on the Wakerley Quarry Liaison Group; Sue Pickwoad on the Patients Participation Group and the Rutland Hub CCG; the Clerk on the Rutland County Council Parish Forum, accompanied on each occasion by one councillor; Gordon Brown to represent the Council at LRALC. 5. Confirmed: the Council's Financial Regulations, including the schedule of powers delegated to the RFO.
6. Confirmed: the Council's Standing Orders. 7. Approved: the Council's Asset Register as revised April 2018. 8. Confirmed: the Council's Risk Register as revised March 2018. 9. Noted: the Council's Outstanding Issues List as revised September 2017. Resolved: to revise the List at the June meeting of the Council. 9. Agreed: That the Council would meet on 5 September and subsequently on the first Thursday in every month. COUNCIL MEETING 10. Sheila Saunders welcomed Michael Ferrow to the Council. 11. A declaration of interest was received from Sheila Saunders in relation to item 35 on the Agenda, Barrowden United Charities, and the Council's Code of Conduct was noted. 12. The Minutes of the meetings of 5 April and 3 May 2018 were both approved and signed. Matters arising from the Minutes of the meeting of 3 May 13. Noted: That John Lewis had agreed to supply a replacement laptop for the Clerk with superior specification. Matters arising from the Minutes of the meeting of 5 April 14. Resolved: To ask residents of Church Lane not to place cones on the grass verges during winter. 15. Resolved: To write to Rutland County Council pointing out that a number of Barrowden residents had placed stones on grass verges outside their properties and enquiring about RCC policy on this subject. 16. Resolved: To contact Centrebus again about the misleading bus stop on Main Street 17. Resolved: To place signs about dog fouling at both ends of the recreation ground, Michael Griffiths to find designs for them, and to supply a map to the parish magazine showing the location of the dog walking area. 18. Resolved: To urge the Village Hall Committee to canvass opinion and to comment about possible parking restrictions on Wakerley Road, thanking them for the erection of a parking sign. 19. Resolved: To add revision of the Community Aspirations section of the Neighbourhood Plan to the Outstanding Issues List.
Communications 20. Re email of 3 May from Sarah Furness, Lord Lieutenant, agreed: To seek a coordinator for the events of 11 November via the village email, noting that 500 had been budgeted for a beacon, and to order 20 more lamppost poppies. 21. Resolved: To thank Charles Randall for his offer and to contact Rutland County Council about the positioning of the light in Kings Lane. 22. Noted: Email of 3 May from Julie Park re dogs on the recreation ground. 23. Resolved: To defer consideration of the email of 4 May from Lorna Johnson to the June meeting of the Council. 24. Provisional permission was given for the annual bonfire and fireworks to be held on 3 November 2018 and the request from Iain McBain was referred for formal approval to the meeting of the Barrowden Recreation Ground and Village Greens Trust in June. 25. Re email of 16 April from Clive Holland, it was agreed to give permission to hold the village fete on 30 June 2018, subject to insurance for the event being provided by St Peter's Church, the question of a donation towards the cost of road closures to be deferred to the June meeting of the Council. 26. Re email of 23 April from Bob White, resolved: To ask the Wakerley and Barrowden Cricket Club to submit a formal request to the June meeting of the BRGVG Trust in June for permission for Ketton Cricket Club to make temporary use of the Barrowden pitch. 27. Noted: Email of 8 May from Chris Borg of NALC re the survey in relation to the Barrowden submission under the Sustainable Communities Act. 28. Noted: Email of 8 May from RCC Governance re Community Safety Consultation 2018. 29. Noted: Letter of 23 April from Northamptonshire County Council re Wakerley Quarry. 30. Resolved: To defer consideration of the letter of 25 April from Rural Community Council to the June meeting of the Parish Council, with a view to joining the Community Council. Annual Governance Statement 2017-18 31. Resolved, proposed by Gordon Brown and seconded by Norman Pridmore: To approve the Annual Governance Statement 2017-18 for Barrowden Parish Council. Year-end Accounts 32. Resolved, proposed by Gordon Brown and seconded by Grace Wilkinson: To approve the Annual Accounts including the supporting notes.
33. Noted: The report of the internal auditor for 2017-18. Agreed: To implement his recommendation that the Council adopt an Equality Policy at an early date. 34. Resolved, proposed by Sue Pickwoad and seconded by Michael Ferrow: To authorise the RFO and the Chairman to complete a Certificate of Exemption from limited assurance review on behalf of the Council. 35. Resolved, proposed by Gordon Brown and seconded by Norman Pridmore: To approve the Accounting Statements 2017/18 for Barrowden Parish Council. Finance 36. Noted and approved, proposed by Grace Wilkinson and seconded by Michael Griffiths: financial measures taken by the Clerk/RFO under delegated powers since 5 April as per attached schedule. 37. Received and approved: a reconciled bank statement to 1 May 2018. 38. Approved: renewal of the Council's annual membership of LRALC and NALC at a total cost of 192.51. 39. Agreed: To renew the Council's liability insurance for the year commencing 1 June 2018 at a premium of 333.20 offered by BHIB, subject to enquiring of BHIB whether this policy could be conflated with the policy previously held with AON by the BRGVG Trust. 40. Approved: payment of 39.99 to the Clerk for purchase of a colour printer cartridge. 41. Approved: payment of 4.49 to the Clerk for despatch of letter and documents in triplicate to the Planning Inspectorate by recorded delivery. General Data Protection Regulation 42. Noted, and deferred for consideration at the June meeting of the Council: a preliminary audit by the Clerk of the Council's data holdings. 43. Approved, proposed by Gordon Brown and seconded by Michael Ferrow: the Council s Privacy Statements and Subject Access Request Policy. Planning 44. Received: a verbal report on current planning applications. Play Area
45. Noted and approved: play area inspection reports since the meeting of 5 April. Other Matters 46. Re possible closure of Crown Lane to vehicular traffic, no action at present. Agreed: To ask the developer at 13 Chapel Lane to cut back his hedge abutting Crown Lane. 47. Re cutting additional areas of grass at the allotments, resolved: To propose to the contractor that he cut these areas at every other cut at a rate of 300 for the entire cut. 48. Resolved: To appoint Graham Ball as a trustee for the Barrowden United Charities. 49. Noted: That five bollards had been installed at the Wheel Lane triangle. Agreed: To continue to monitor the state of the triangle. 50. Re fencing at the arboretum, resolved: To obtain a quotation for repairing or replacing the entire length of the fence and to invite the cricket Club to make a contribution to the cost. 51. Sheila Saunders reported good progress with the development of the Good Neighbour Scheme: officers of the Scheme had been appointed, and a bank account and insurance were being arranged. 52. Received: a report from Focus consultants on community needs prepared for the Barrowden Village Hall Development Group. 53. Approved: a response to the Government consultation on Ethical Standards in Public Office. 54. Deferred to the June meeting of the Council: a response to the Rutland County Council review of gritting requirements within parishes. 55. Agreed: To support the provision of a speed cushion on Seaton Road to be provided by Rutland County Council. 56. Noted: the additional consultation for the RCC Draft Local Plan incorporating St George s Barracks which is scheduled during July and August Reports 57. Received: On RCC from the County Councillor. 58. The date of the next Parish Council meeting was confirmed: 14 June 2018. Noted: Special meeting of the Rutland Parish Forum at 7 pm on Tuesday 29 May re plans for St George's Barracks
. Chairman. Date