SHARDLOW & GREAT WILNE PARISH COUNCIL MINUTES OF THE ORDINARY PARISH COUNCIL MEETING HELD ON WEDNESDAY 26 th October 2016 AT THE VILLAGE HALL, SHARDLOW Present: Cllrs Collison (Chair), Higton, Hawksworth, Mitchell and Shearing. In Attendance: DCllrs Neil Atkin and Peter Watson, CCllr R Davison, 4 residents and J Irons (clerk). 88/16: District & County Councillors' reports. DISTRICT COUNCILLORS REPORTS Part 1 - NON-EXEMPT ITEMS DCllr Neil Atkin 1. SDDC s schedule of bin collections in the form a calendar has been ordered at the printers and should be ready by the month-end. 2. The recent application for 58 houses to be built at the nurseries site was withdrawn but the possibility of a smaller number of houses combined with a water sports facility may be considered by the planning committee. The chairman added he thought the developers should be involved. 3. Lady in Grey: a meeting with the agent has been arranged w/c 9 th November for pre-application discussions over a new application. 4. A planning application for altering the interior of the Clock Warehouse was resubmitted to the planning committee 2 weeks ago. DCllr Peter Watson 1. The next Flood Liaison meeting will be held on 2 nd November; the chairman said he will attend. 2. DCllr Coyle has reported the overflowing waste bins and asked for a schedule of when the bins are due to be emptied (see DCllr Atkin s comment above). 3. The recent Local Plan Part 2 Pre-submission report showed errors (omission of paragraph numbers) and so has been re-issued. The final date for comments has subsequently been moved to 7 th December and is being heard at full council on 19 th January. 4. The recent Safer Neighbourhood and Area Forum was poorly attended (the SN attracting more attendees than the AF). Hence, a change of format may be introduced in future. 5. While funding from Central Government has dropped the district council will endeavour to maintain services albeit at a reduced but affordable level. COUNTY COUNCILLOR REPORT CCllr Rob Davison 1. CCllr Davison recently identified 4 overgrown footpaths in the village and has reported these to the officer at DCC. 2. He is still looking into the school lights issue. 3. A burnt-out car that was precariously perched in a hedge on the A6 (turn for Aston) has gone. The damaged signage will be replaced. CCllr Davison raised this at the Aston parish meeting noting that the car lay on private land, not the highway. The chairman was critical of the police saying they had failed in their statutory duties. The car sat in the hedge for a long time and posed a safety risk to the public. 1
They also failed to inform the landowner. 4. Advertising A boards on the pavement outside the Navigation Inn are dangerous because they block the line of sight; CCllr Davison has reported to highways. 5. The recent Elvaston Quarry Liaison Meeting discussed reinstating ponding and placing extra drains. Infilling will be undertaken with material from the site and elsewhere for which a new planning application may be needed. 6. The county councillor sits on the EMA consultative committee and will raise any issues members may have. Having raised several issues with the Manchester owners he has received a reply. 7. CCllr Davison again expressed unease with the intended boundary changes. If Shardlow becomes part of the Derby constituency it may create an unequal proposal in terms of numerical balance of electors thereby producing no commonality between parts of Derby and Shardlow. 8. A crisis in elderly care exists; the profession is considered unappealing and hence is not attracting prospective employees. 9. Finally, he offered his congratulations to the clerk on becoming clerk to Stenson Fields parish council. DCllr Watson extended 2 comments. On point 5 he believed no application is required unless the material is imported from elsewhere. On point 7, Central Government is trying to save money (by reducing the number of MPs in Parliament by 50 to 600). South Derbyshire holds more electors than it should. Cllr Mitchell offered to inspect footpaths with the county councillor. 89/16: REPRESENTATIONS FROM THE PUBLIC. 1. The resident at 52 Cheal Close applied to SDDC to have a tree in her garden felled; it restricts light and has thereby killed the grass underneath it. The application in June was refused so another was submitted in September. She asked council its views on the matter. 2. Both the above and another resident wished to apply to become a member of the council. 3. A 3 rd resident suggested placing Christmas lights along the verge at the Saltbox Warehouse and the school. He has already asked the Clock Warehouse for a donation and wonders if council will donate to help towards the above and any replacement lights required on the beacon. 90/16: POLICE REPORT. The clerk reported that 17 minor incidents had been logged on the police website for August. Details are available on the Police website at http://www.police.uk/derbyshire/ds03/crime/ SDDC weekly crime report for period 7 th Oct 8 th Oct: moped stolen from a driveway on Wilne Lane. 91/16: APOLOGIES FOR ABSENCE: Cllr Hilary Coyle (appointment in London). 92/16: DECLARATIONS OF INTEREST: none. 93/16: APPROVAL OF MINUTES Minutes of the Parish Council Meeting held on 28 th September were agreed by members once a minor amendment was made after which they were signed by the Chairman. 94/16: ACTIONS ARISING FROM PUBLIC PARTICIPATION: 1. Having viewed the tree the chairman sympathised and thought it wise to fell it. DCllr Watson explained that he will ask and arrange for the tree surgeon to inspect. 2. Clerk to contact both residents with further details. 3. Clerk to ask the resident to request a donation and further details formally in writing. 2
95/16: CHAIRMAN S REPORT. The chairman proposed that the statutory duties of authorities to properly tend to hedges, verges and footpaths will not in future be discussed at meetings. Instead, the clerk will report complaints to the relevant body and give a brief account of these at meetings. Clerk only to raise any such issue at council in exceptional circumstances (seconded Cllr Shearing). 96/16: CLERK'S REPORT. 1. Clerk asked the chairman to check defibrillator pad expiry dates. 2. EA reply to the Himalayan Balsam there's a lot of Balsam about and if it s not causing a significant flood risk then we wouldn't act. 3. BT s consultation on the removal of public payphones. A 90-day period of consultation will run until January 8th, 2017. Any responses to be forwarded to communityandplanning@south-derbys.gov.uk by December 16th in order for a complete response to be returned to BT. 4. A resident complained about the road sign denoting access to The Wharf. Clerk contacted Highways who responded to both him and the resident resulting in the authority deciding to alter the sign. 5. Andrew Kempton asked whether we would like the beacon in the churchyard lit on 11/11/2018 in commemoration and remembrance of the end of the war and the many millions killed. A chain of beacons will be lit at 7pm on the 11th November 2018 a century after the guns fell silent. Council agreed to the request. 6. The sand container now sits in the car park and contains 500 empty bags. The clerk suggested It preferable that only around 100 bags should be filled with loose sand in case of flood emergency; if these are not required in 2-3 months they will need to be turned to prevent the sand from solidifying. Members agreed therefore the clerk will order c2tons of sand from SDDC. Once delivered, this needs to be moved into the container and bags filled; the clerk suggested this may be a task for the football club players (keeping them fit in the process); members will consider. Also, Trevor Scott (with whom the clerk spoke prior to the meeting) thought it wise to line the walls of the container with plywood in readiness for the housing of loose sand (and help keep it dry to prevent solidifying). Members agreed so the chairman will ask Mr Scott to buy and be reimbursed. A question arose over connecting the container to the mains for lighting; chairman to ask Trevor Scott. The chairman thanked the clerk for his work to install the container. 97/16: PLANNING MATTERS Applications: 9/2016/1026 - REPLACEMENT OF ALL EXISTING SIGNAGE WITH NEW SIGNAGE AT 198 CLOCK WAREHOUSE LONDON ROAD. Resolved: objection to the change of name. The structure is traditionally known as a warehouse not a mill; and it stands on the canal and not on the River Trent. 9/2016/1025 - REPLACEMENT ILLUMINATED AND NON-ILLUMINATED SIGNAGE AT 198 CLOCK WAREHOUSE LONDON ROAD. Resolved: objection as per the above comment. 9/2016/0822 - LISTED BUILIDNG CONSENT FOR INTERNAL WORKS TO BAR AREA, SEATING AND FLOOR AND ERECTION OF EXTERNAL FREEZER AT CLOCK WAREHOUSE 198 LONDON ROAD. Resolved: no objection (although see DCllr Atkin comment above). 9/2016/0983 - THE FELLING OF TWO TREES AT 9 THE WHARF. Resolved: no objection but these to be replaced with a smaller tree of suitable type. 9/2016/0972 - THE FELLING OF A TREE COVERED BY SOUTH DERBYSHIRE DISTRICT COUNCIL TREE PRESERVATION ORDER NUMBER 336 AT 52 CHEAL CLOSE. Resolved: no objection to felling but members wish to see it replaced with a suitable type (pp Cllr Higton, seconded Cllr Shearing). THE FELLING OF A TREE AT 9-11 THE OLD MILL HOUSE MILLFIELD. Resolved: no objection. 9/2016/1019 - REPLACEMENT TOILET BLOCK IN NEW POSITION AND TO INCLUDE DISABLED TOILET AND SHOWER AT SHARDLOW MARINA. Resolved: no objection. 98/16: MATTERS FOR DECISION or DISCUSSION. 1. Canal Festival and organisation of a committee to oversee the arrangements. Resolved: to be pursued by the relevant members. 3
2. Outcome of the flood meeting with EA (if held) and flood plan leaflets. Trevor Scott discussed items with EA and received a leaflet electronically this night which he sent to the clerk. Hence, the clerk circulated it to members although a detailed discussion of which was impractical in this meeting due to time constraints. However, the chairman had seen and agreed with its contents and consequently proposed it be accepted by council for eventual circulation to villagers; members agreed. Hence, EA may now proceed with printing these. 3. C&RT reply over the new notice board at the canal and to purchase 1st of 3 replacement boards in the village. Resolved: to purchase the first of the 3 replacement boards (at a cost of 785) which will be sited at Glenn Way. The C&RT board is subject to further discussion between that body and the clerk but has been agreed in principle. 4. Newsletter items. Resolved: suggested topics include a precis of the council to encourage interested parties to join the council (2 vacancies exist), the intended Canal Festival, and any additional suggestions. If printed in time the flood plan leaflet may be inserted. It is intended to circulate the newsletter immediately following November s meeting. 5. Quotes for the lifting of lime trees on London Road. Resolved: to accept the Paul Fox quote of 450. 6. South Derbyshire Pre-Submission Local Plan Part 2. Resolved: no further comment. 7. To arrange an allotment inspection. Resolved: Cllrs Collison and Mitchell to arrange. 8. Lengthman s report including topsoil for play area quote and the unreadable sign on Wilne Lane. Pam responded regarding the topsoil saying this may be inadequate. The clerk viewed the sign (which indicates the car park) and reported it to Highways. Pam is still critical of the amount of waste in the bin opposite the Clock Warehouse despite calling the Clean Team regularly. Also, the bin at the bus stop near Holden House is full at peak times. As mentioned above SDDC is producing a schedule of bin emptying. Pam is pleased to see the car park s potholes have been filled. However she would like to see a notice displaying the nearest recycling points now that the facilities here have been removed; clerk to ask SDDC. The clerk invited Pam to attend tonight s meeting to discuss all matters; she agreed to attend in November. 9. Condition of verges and hedges generally. Resolved: discussed above (minute 95/16). 10. To donate 50 to the Mountain Rescue voluntary service under s.137.resolved: agreed (pp Cllr Higton, seconded Cllr Shearing). 11. Resolved: December s meeting date is 14 th. 99/16: FINANCE The following accounts were approved for payment;- Payee Details Amount Cheque no. J Irons Clerk s salary October 674.22 100899 P Postans Lengthsman s wage October 65.00 100900 DCC Clerk s pension October 157.18 100901 HMRC Employees tax & NI October 81.95 100902 Horizon Landscapes Grounds maintenance - August 216.00 100903 Horizon Landscapes Strimming of footpath 1 120.00 100903 Royal British Legion Poppy appeal 100.00 100904 Paul Fox Landscaping concrete base for sand-house 1728.00 100905 4
100/16: COUNCILLORS' REPORTS Cllr Mitchell said she has confirmed her appointment as nominee to sit on the church projects advisory committee to Andrew Kempton Cllr Shearing rues that the ivy in The Wharf jitty has not been cut sufficiently and still poses a hazard; clerk to report to DCC. Cllr Hawksworth was dismayed that she was only notified of the recent Gravel Liaison meeting on the meeting day itself. In her absence DCllr Coyle sent the clerk an email. She has not yet inspected footpaths with CCllr Davison, who looked around the village alone and noticed that the footpath next to the Dower House and Boxwood Cottage is overgrown. Cllr Coyle viewed this path and saw that the nettles are above knee height. The foliage on Wilne Lane at Dovecote House that encroached onto the pavement has been cut back. She spoke to a trustee of the Dickenson Trust and asked him to cut back the vegetation at the front of the nurseries site and take it back off the path, which he acknowledged. Cllr Coyle received complaints from residents regarding the pavement from the Church to the Clock Warehouse; the growth at the bottom of the hedge is coming out across the pavement. The chairman believed that the landowner will cut this soon without the need for council to ask. With regret Cllr Higton tendered his resignation from the council. The chairman thanked him for his valuable service, input and support to the community over the last 5 years, and especially as vicechair. Members wished Steve well for the future. 101/16: AGENDA ITEMS FOR THE NEXT MEETING. To elect a vice-chairman; Village Festival; Request for a donation (c 150) for the Beacon lights and the possibility of lights at the Salt Box and school; Newsletter items including the new floodplan and any other suggestions for inclusion; Removal of BT phone boxes; Topsoil for play area and other lengthsman issues; Cheque for the planting bulbs ( 70); Cheque for the Mountain Rescue voluntary service under s.137 ( 50); Budget and setting of the forthcoming precept; Reply from C&RT and replacement of notice boards generally; Reimbursement to Mr T Scott for the costs of plywood for the sand container. 102/16: ITEMS FOR INFORMATION. The Clerk circulated 3 items received since the last meeting. 103/16: FORTHCOMING MEETINGS Parish Council: 23 rd Nov and 14 th Dec. The Chairman thanked members for their attendance and the meeting closed at 9.35pm. Chairman s signature 5