PLANNING GUIDE Registration: 1. Registration for the event is online at: https://beachboardwalk.com/girlscout/girlscout-spring-registration.html Deadline for registration is February 26, 2016. 2. A confirmation email will be sent to the email address provided during registration. 3. You will NOT receive any wristbands, tickets, or t-shirts prior to the event. You will receive all materials at check-in when you arrive. 4. This planning guide should provide all the information you need, but if you have questions please email youthsales@beachboardwalk.com or call 831-460-3342. Event Schedule: FRIDAY 3/11/16 5:00-7:00pm 5:00-7:30pm 6:00-7:30pm 7:30-8:30pm 8:30pm 9:00-10:30pm 11:00pm Check-in at Cocoanut Grove Entrance B Turn in Giant Dipper Cars Free Play in Arcade (Includes Laser Tag- excludes redemption games) Bounce House People Bingo & SWAP Exchange Dinner Girl Scout Evening Program (Includes skits/performances & games) Set-up sleeping areas in Cocoanut Grove Movie Hoodwinked! Lights Out SATURDAY 3/12/16 7:30-8:30am Pack up sleeping areas 7:30-8:30am Breakfast 7:30-8:30am Crafts Cartoons 8:30-10:30am Free Play in Arcade 8:30-10:30am Sand Castle Contest 10:45-11:00am Sand Castle Contest winners announced & Friendship Circle 11:00am Park opens! Self-guided experience begins! Event time line subject to change without notice.
Recommended Packing List: 1. Sleeping pad/mattress (no tents please) 2. Sleeping bag 3. Blanket 4. Pillow 5. Pajamas 6. Flashlight (NO gas lanterns or equipment will be permitted) 7. Toiletries (toothbrush/toothpaste/brush/deodorant/face towel) 8. Earplugs (you will sleep in the vicinity of other campers so pack earplugs if you re a light sleeper) 9. Snacks/water 10. Portable games/card games to play if time Saturday morning 11. Casual/comfortable change of clothes for rides on Saturday 12. Closed toe shoes for rides on Saturday 13. Sunscreen 14. Camera/Video Camera 15. Giant Dipper Car 16. Twenty-Four (24) SWAPs to share with your new friends! You may swap with the new girls you meet during People Bingo 5pm-7:30pm! 17. Items to help with sandcastle contest (ie: small shovels, buckets). NOTE: No glass or large shovels permitted. Check-In: Check-in will be located at Cocoanut Grove Entrance B. For load-in information, see the Equipment Load-In section below. The Check-In table will be staffed by a Boardwalk representative Friday 5pm-11pm (at Entrance B) and Saturday 7:30am-11am (at Aloha Terrace breakfast area). At check-in you will receive: Information packet with event schedule and information Event wristband (to enter the exclusive event areas AND to be used as your All-Day Rides Wristband for Saturday.) Event patch Parking validation (PLEASE BRING YOUR PARKING TICKET TO CHECK-IN!!) Any pre-purchased lunch packages or event t-shirts IF YOUR GROUP MEMBERS ARE ARRIVING AT DIFFERENT TIMES DON'T WORRY! Just let us know at check-in if you have other group members arriving later. Parking: Parking for Friday and Saturday is FREE for attendees. The designated parking lot is the Beach St. Lot across from the Cocoanut Grove. When you arrive please pull a standard parking ticket. Bring your parking ticket to check-in to get it validated Friday 5pm-11pm or Saturday 7:30am-11am. Please note: There will be no validation after 11am on Saturday and lost tickets will not be replaced. Sorry there is no in-and-out parking. If you leave and come back the standard parking rates will apply. Equipment Load-In: Park in the corner of the parking lot nearest the Casino Arcade for easiest access to the Cocoanut Grove event area. There will be Luggage Drop-Off areas to store your overnight gear until the designated 8:30pm setup time. Any overnight gear outside the drop-off areas before 8:30pm will be removed. Please DO NOT park on the railroad tracks for load-in or you may be ticketed.
Dinner and Breakfast: Dinner will be served from 6:00-7:30pm on the Aloha Terrace (near the Casino Arcade). Sorry, we cannot accommodate meals for late arrivals. Dinner menu (subject to change without notice)- chicken strips, pasta with marinara, fruit salad, and carrots/celery with fountain drinks or water. Breakfast will be served from 7:30-8:30am on the Aloha Terrace (near the Casino Arcade). Breakfast menu (subject to change without notice)- bagel, eggs, yogurt, and banana with coffee, hot cocoa, or orange juice. You are welcome to bring your own snacks as well as extra water bottles/drinks. Wristbands and Early Departures: The event wristband you receive at check-in will allow you access to the exclusive event areas on Friday night and will also be your All-Day Rides Wristband on Saturday. If anything happens to your wristband please bring it to the check-in table to be replaced. If anyone in your family needs to leave early on Friday night or Saturday morning they must go to the check-in table to sign an early release form. The check-in table will be staffed by a Boardwalk representative Friday 5pm-11pm (at Cocoanut Grove Entrance B) and Saturday 7:30am-11am (at Aloha Terrace breakfast area). Restrooms: Three sets of Men s and Women s restrooms are located inside the Cocoanut Grove and will be open throughout the night. There are no showers available. Girl Scouts Own- Giant Dipper Car Each Troop must create a roller coaster car that represents their group. Below are specific directions for designing your roller coaster car. TROOP #: Roller coaster car MUST say the troop number somewhere on it SIZE: The roller coaster car must be ATLEAST 5 tall x 7 long and must not exceed 8.5 tall or 11 long (About the size of a cookie box or standard sheet of paper). SIDE VIEW: The car must be a side view but the direction it is faced is up to your troop. WHEELS: The car must have at least two wheels but the size is up to your troop. DESIGN: Feel free to get creative with the shape of the body of the car and the decoration of the car. You can color it and/or glue items and pictures on it. The roller coaster car must be flat so that it is able to be glued or taped up on a banner (so predominantly twodimensional but 3D design elements like beads and/or ribbon are encouraged). GIANT DIPPER GIRLS-OWN CEREMONY: Deliver your Giant Dipper car to the checkin table prior to the 7:30pm evening program. At the evening program all of the cars will be displayed on a large roller coaster track banner. SAMPLES: Lights Out Etiquette: Boardwalk representatives will come around when its time for lights out. Please be respectful of our fellow campers and keep conversations a whisper.
Male Chaperones and Attendees: Girl Scout Program Standard #13- There may be trips when fathers or male leaders/advisors are part of the group. It is not appropriate for males to sleep in the same space with girl members. They may participate only if separate sleeping quarters are available for their use. At this event there will be a separate sleeping area designated for males and their immediate family only. The Girl Scout attendee can choose to sleep with their dad/male chaperone in the designated area or with the rest of their troop, however the entire troop cannot sleep in this area. No males can sleep outside of this designated area. Saturday Morning Sand Castle Competition: Timeline: 7:30am-8:30am Register your team during breakfast. Each registered team will get a team flag. 8:30am-10:30am Sandcastle Competition/Building (you may use all or part of this time) 10:45am Judging announced Team Categories: Daisy Brownie Junior Cadette/Senior Contest Rules: ü All contestants MUST be registered for the Boardwalk SPRING Bash Girl Scout Overnight event; ü Teams consist of 2-10 team members; ü Teams must register for the category of the oldest girl on the team (ie: Team with Brownies & Juniors must compete as Juniors); ü Contestants may only participate on one team; ü Teams will be provided one 10x10 plot of sand and water; ü Parents/chaperones are responsible for the children s safety along the water line. There will be no lifeguard on duty; ü Structures cannot be dampened or sprayed with any solutions other than water (no sticky stuff). ü Sandcastles and sand structures must contain only objects natural to the beach (e.g.: driftwood, feathers, seaweed, shells). No other permanent forms shall be incorporated in your structure. ü Teams are welcome to bring tools such as buckets, flower pots, milk cartons, cans, small shovels. These must be used as forms/tools only and should not be left as part of the structure. No bottles, glass or large shovels are allowed. ü Your castle/sculpture must be self-standing; No supports may be used. ü Any sandcastles/sculptures built prior to the 8:30am start of the competition will not be eligible for prizes. ü Time extensions will not be given to late starters. ü Judges will be focusing on the following 3 criteria: Originality/creativity- 10 points Attention to detail- 5 points Artistic impression- 5 points Prizes: Prizes will be awarded for each of the four categories. Each winning team participant will receive: 1 st Place- MyBoardwalk Cards with $5 in bonus arcade play 2 nd Place- Mini Golf Tickets 3 rd Place- Beach Balls
Safety Guidelines: Leaders/ Adult Chaperones: Each group must be accompanied by at least two adult leaders and adhere to the Girl Scout scout-to-leader ratios. The leaders must keep track of their students. In the event that a student must separate, they must tell their leader and get another group member to go with them- they should never be alone. On Saturday at 11:00am when the park opens, the event is then self-guided and the students are entirely the adult s responsibility. Release Forms: Each attendee must submit a signed Release Form in advance, or bring it to check-in. Attendees will NOT be admitted in to the event without a Release Form. Suspicious Behavior: While uniformed Boardwalk security will keep the event area secure, each attendee WILL NOT be under constant supervision by Boardwalk staff. Any behavior the Santa Cruz Beach Boardwalk deems inappropriate (drugs, drinking, graffiti, etc.), will result in immediate removal from the event with no refund. Overnight Security: There will be uniformed Boardwalk security on-site throughout the event. Security will also patrol the parking lot for overnight parking. These security officers will be in touch with the City of Santa Cruz police department and fire department. If you have anything suspicious to report find one of the uniformed security officers. Overnight First Aid: All Boardwalk security officers are trained in First Aid and CPR. If there is a need for First Aid, please find one of the security officers. When the park opens on Saturday at 11:00am, you may go to the First Aid office at the Guest Services Office near the Haunted Castle. Alcohol: This event is alcohol free. Fires/Gas: No camp fires or gas-operated equipment (such as lanterns, stove, etc.) may be used during the event. Any violation will result in immediate removal from the event. Event Boundaries: No students will be allowed outside of the designated event areas unattended (parking lots, beach, etc) after they have checked in. Clothing: It is the attendees responsibility to dress warmly throughout the evening. It is suggested that they also pack comfortable closed-toe shoes and clothing without anything loose (ie: jewelry/baggy sweatshirt) that may get caught in the rides. Encountering Trespassers: If at any time you see a trespasser who is not part of the event enter the event area, please report it immediately to a security officer. DO NOT attempt to confront them yourself. The security officer will escort the trespasser off the premises. Rides: Under NO circumstances will anyone be allowed to be on or in the ride areas until the park opens on Saturday at 11:00am. If any attendees are found playing on or around rides throughout the evening, it may be cause for expulsion from the event. All event attendees must adhere to Santa Cruz Beach Boardwalk rules/regulations including ride height requirements. See requirements at the entrance to each ride. After 11:00am on Saturday: On Saturday at 11:00am when the park opens, the event is then self-guided and the students are entirely the adults/chaperones responsibility. Please plan on a meeting time and location for your group.