LONG ITCHINGTON PARISH COUNCIL MINUTES OF THE MEETING HELD ON WEDNESDAY 4 th APRIL 2012 AT 7.30 pm IN THE COMMUNITY CENTRE, STOCKTON ROAD, LONG ITCHINGTON Present: David Cobley (Chairman) Ian Briggs (Vice-Chairman) Barbara Atkins Wendy Charles Linda Clark Frances Heales Richard Jackson Adrian McNally Russ Wheatley County Cllr: Robert Stevens Parish Clerk: Sue Jack Members of the public: 33 1. Apologies accepted: District Councillor Spencer (holiday) 2. Questions from members of the public: 1) Lilac Cottage, Bascote - Mr. Stilwell said that the deadline for the appeal was 27 th April but in the meantime the developer had carried on building and the work was nearly finished. He asked for a letter to be sent from the Parish Council to the District Council requesting that enforcement action was taken on all of the planning breaches. It was agreed that a letter would be sent and the Council would liaise with Mr. Stilwell over the content. 2) 16 Stonebridge Lane an application had been received to add a first floor to this bungalow. A number of residents had written to object on the grounds of loss of amenity, views, the need for bungalows in the parish, that the proposal was an overdevelopment of the site and, if approved, would set a precedent for other bungalows in the parish etc. The applicant, Mr. Byrne, said that this was a planning issue to be decided by the District Council. Other properties in the village had already been extended and not many larger family houses were available to buy. He just wanted to create a family home and felt he had been sensitive to neighbours when finalising his plans. The Chairman said that although the Parish Council was consulted on planning applications the final decision was made by the District council after considering all points of view. 3. Declaration of interests: none. 4. Minutes of the meeting held on 7 th March 2012 Councillor Atkins proposed that the minutes, having been circulated to all councillors prior to this meeting, were signed as a correct record. Councillor McNally seconded this proposal and it was agreed. 5. Neighbourhood Watch: Mr. Charles report is attached. Councillor Charles reported that there had been a burglary in Odingsel Drive where an intruder had been disturbed. There had been an incident at the playing field where two more Pavilion windows had been broken. Nearby residents had reported that young people had been camping in the adjoining field and a party had been going on. Mr. Charles had attended a meeting for coordinators in Southam and had recruited some more volunteers for Neighbourhood Watch. Police surgeries more dates were needed. A car had been left in the lay-by outside Colecrafts following an accident. The Clerk was asked to investigate getting it moved. 6. Report from County Councillor Stevens: 6.1 Cemex Liaison Meeting 27 th March Councillors Spencer and Stevens had attended. Lorry levels were low at present because the Rugby Works had been closed, but were now open again. The quarry extension work will begin in August/September. Demolition work was now finished and a DVD was available of the blowing up of some buildings (possibly obtain a copy for the Annual Parish Meeting). The chimney was to remain as a unique feature in the landscape. Details of any problems with lorries should be reported to the Clerk. Page 1.
6.2 Community Forums now to be given more importance since Area Committees had been disbanded. Parishes were to be consulted on the format (before 15 th May). 6.3 HS2 the County Council, as part of the 51M Group, had submitted a case for a Judicial Review. The Government then has to respond and a decision will be made by a judge. The local HS2 Forum had met a week ago and Mr. Purser had attended on behalf of the parish. Councillor Atkins had attended an earlier course and felt that the Parish Council needed to have an input in the future in local developments e.g. noise, traffic, road closures etc. She felt that it was important to communicate with all of the parish about the effects of the proposal. 6.4 The Health Act had now been passed and GP s would be taking over the running of budgets within the next year. The South Warwickshire Consortium would be running the budget in our area. 6.5 Stratford Core Strategy now being considered. Proposals for the Southam Works site were included. 6.6 Codemasters an application had been made to develop the site. 6.7 Stockton Waste Centre the site had been taken over by a voluntary organisation. 7. Reports from committees: 7.1 Community Centre - Councillor Heales reported that: 7.1.1 Lease Review the changes had been agreed by all parties, although there were still some issues to be sorted. 7.1.2 The Spring Show had been a great success. 7.2 Communications - Councillor Atkins reported that: 7.2.1 The next meeting would be in mid-april and would discuss the website. 7.2.2 Local events - Claire Murray, PCSO, to be kept informed. 7.2.3 Training a Statement of Intent was to be drafted to satisfy the requirements of the Quality Status application. 7.3 Emergency Planning 7.3.1 Flood pump check to be arranged. 7.3.2 River Itchen Mr. Berry had agreed to identify the location of any blockages and the relevant landowners, if possible, and report the details to the Clerk. 7.4 Finance 7.4.1 Payments for approval - Councillor McNally proposed that the accounts were approved and Councillor Charles seconded the proposal. All agreed. 7.4.2 End of year accounts the Clerk had started to prepare the accounts. 7.5 Street Lighting/Highways 7.5.1 Faulty Lights the light outside Debdale Farm was out, also Southam Road and 1 The Square. 7.5.2 EON charges Clerk to get details. 7.5.3 Working Party next meeting arranged for 16 th April. 7.5.4 Car trading from Village Hall car park the Clerk had spoken to solicitor Ian Grindal who had advised contacting the landlord to obtain details of the seller of the cars. 7.5.5 Car on pavement, Sitwell Avenue it was agreed to write and ask the owner not to block the pavement. 7.5.6 Model Village Clerk and Cllr Stevens to enquire if road repairs are scheduled. 7.5.7 Thorn Way The Clerk to establish the status of the old wall and whether a survey could be arranged. 7.6 Playing Fields/Open Spaces 7.6.1 LILAC Councillor Wheatley said a meeting was to be arranged soon. 7.6.2 Working Party the next meeting was arranged for 16 th April. 7.6.3 Footpaths Councillor Atkins reported that a meeting had been held and the parish footpaths had been allocated to teams of volunteers. 7.6.4 Vandalism at Pavilion two more windows had been broken. Clerk to get quotes. Page 2.
7.7 Planning 7.7.1 Monthly report - see attached planning report. 7.7.2 Cemex see Councillor Steven s report. 7.7.3 Enforcement matters Lilac Cottage see 2. Above. 7.7.4 Stratford Planning Committee Meeting 4 th April no items. 7.7.5 Planning Rota: April/May/June Cllrs. Atkins, Charles and Heales. 7.7.6 Stockton Road Housing Project to be taken to Planning Committee in April. 7.7.7 Stratford Core Strategy Draft Plan it was agreed to hold a planning meeting to discuss the impact on the parish. 7.7.8 Strategic Housing Land availability it was agreed not to provide suggestions for suitable land for future housing development. 8. Meetings attended/forthcoming meetings 8.1 Community Forum meeting 21 st March. 8.2 Community Centre Management Committee - next meeting 8.3 HS2 Community Forum meetings to be included in agenda in future. 9. Correspondence for circulation in envelope. 10. Other Items 10.1 Parish Survey - action plan to be drawn up. 10.2 Jubilee Celebrations Jubilee Way idea has been put to Stratford District Council. The LIFE Group wanted to plant an oak tree on the Green and the Brownies had suggested putting a planter on the Green. 10.3 Annual Parish Meeting 28 th April there would be speakers from HS2 and FROLIC. 10.4 Beer Festival a request had been made to park coaches at the Community Centre. 10.5 Quality Council Status the application for reaccreditation had to be submitted by 16 th April. 10.6 Diary Items A list was agreed for publication in the next issue. 11. Any other business for information only 11.1 Bungalow, Church Road two trees had been removed to enlarge gateway. 11.2 Barn, Shepherd Way an agreement had been made to move the barn. 12. Date of meetings at 7.30pm in the Community Centre 2 nd May 2012 6 th June 2012 4 th July 2012 5 th September 2012 3 rd October 2012 7 th November 2012 5 th December 2012 The Chairman declared the meeting closed at 10.30pm. Signed I Briggs Dated 2 nd May 2012 Page 3.
Highways 1. Pot hole survey Cllrs. Briggs said it needed updating. 2. The verge and road opposite the pub Clerk has met Mr. Byrne. He has put his suggestions about kerbing the area to be considered. 3. Bollard opposite Co-op needs reinstating Mr. Byrne to be asked. 4. Tunnel under bridge, Bascote Road the Environment Agency did not clear blockages from rivers other than in high-risk urban areas where householders were at risk. Mr. Berry has been informed. 5. Pavement between Model Village and Tudor House is breaking up reported to Highways. 6. Cement dust, A423 to be raised at the Liaison meeting in March. Already reported: 1. Gulleys Wulfstan Drive and triangle by Buck and Bell drains sinking reported to Mr. Byrne. 2. Gate sign, Stonebridge Lane was missing reported to Mr. Byrne. 3. New Highways signs: Height restriction signs needed for bridge at Snowford Hill near pond and weight limit on river bridge, Leamington Road and at the Fosse end of the road requested from WCC. Informed that there is no budget for signs this year but will check if this job is outstanding from last year. 4. New name signs: The Green - the Clerk had requested a sign for the green by the notice board in Church Road. Clerk has chased. 5. The Stratford District sign is off its posts on A423 reported to SDC. 6. Cracks in road at Stonebridge Lane reported to Mr. Byrne. Stockton Road and Bascote Heath also reported. Pot holes in Leamington Road also reported. Streetlights 1. Faulty street lights: 2. Transfer to WCC - WCC have inspected and have taken over the newer lights at Russell Close, Galanos, Leather Street and Shepherd Close. WCC have agreed to take over the lights at Odingsel Drive and Sabin Close, and not paint them, if two extra lights are installed. Quote to be obtained. WCC have announced that they are to switch off their lights between midnight and 5.30am to save money. Clerk to contact WCC to see how it will affect the lights recently taken over. Clerk has asked E.ON for a refund on electricity and maintenance charges for transferred lights. 3. PL00 Leamington Rd light to be fitted week commencing 20 th February. 4. A423 Marton Road street light leaning WCC have cut off top part of column but have been asked to remove the stump and make good. 5. Replacement lights the light at Church Road by Nursery entrance to be first priority for replacement. Clerk to order. Page 4.
Open Spaces 1. LILAC New gate installed. Phase 1 of the nature trail/jogging track is finished. The verge along Marton Road needed to be cut back Clerk has arranged. Item to be put in the LI Diary. 2. Skateboard Ramp - all of the underneath boards are rotten and need replacing at a cost of 4800. Cemex have given a grant of 4000. Clerk has ordered work. 3. Notice board for Leigh Crescent request from residents. A Members Fund grant from WCC for 400 has been obtained. Clerk has met Orbit and agreed a site. 4. Memorial seats it was agreed to place the seat in front of the Marsh House. Cllr. McNally had spoken to Mr. Marsh about it. Clerk to confirm style of seat (hardwood 3-seater). 5. Beechcroft verge Orbit do not own it but are planning to plant it up and hand it over to LIPC for future maintenance. 6. Trees Mr. Purser to report. See attached report. 7. Signs for Green End No dogs, golf etc. It was agreed to get quotes for one metal sign. 8. Seat for Wulfstan Drive seat from the pond could be used. 9. Wire fencing at Green End Southam Gates quoted 391.25 for metal railings (+ 150 to install). Clerk has obtained a quote for railings of the same design as those around the pond. 10. Cars for sale at Village Hall car park Clerk has put letter on windscreen no response. It was agreed to keep putting letters on windscreen and keep a log of cars parked there. Possibly put a sign up at car park saying No trading. 12. Bin on north side of pond the cover has been removed. PLANNING REPORT April 2012 12/00546/TREE Mr. A. Jack, 1 Brakeley cottages, The Green T1: Black poplar reduce crown T2: Purple Norway Maple reduce crown by 30% T3: Ornamental Cherry fell 12/00575/FUL Mr. R. Harrison, Stoneythorpe Hall Erection of greenhouse and 2m. high garden wall 12/00560/FUL Mr. D. Byrne, 16 Stonebridge Lane, Long Itchington Proposed addition of first floor By 5/4/12 By 9/4/12 By11/4/12 Page 5.
LONG ITCHINGTON PARISH COUNCIL DRAFT PAYMENTS LIST: cheques 3230 to 3240 + 3301 Cheq Name Description Net VAT Total 3230 Mrs. J. Fincham keyholder/cc 364.76 3231 Digley Associates Ltd Play area inspections 114.00 22.80 136.80 3232 Mrs. J. Brown Toilet cleaning (March) 3233 Mr. M. Pails Football pitch maintenance 100.00 3234 Mr. R. Barker Village maintenance to be added 3235 Inland Revenue Tax & NI payments (March) 153.92 3236 Print5 LI Diary printing 81.75 3237 Stratford DC C.Centre rates 375.56 3238 Mrs. S. Jack Clerk s salary 3238 Mrs. S. Jack AOL subs 14.99 3239 Broker Network Ltd Insurance premium renewal 1699.55 3240 NALC Quality status reaccred 100 20.00 120.00 (3241)/3301Cash Petty cash transfer April 100.00 (Total of salaries is 982.29) Total 4129.62 N.B. Cash wrong cheque book used. Cheque No 3301 used instead of No 3241 Page 6.