Tadcaster Town Council The Ark, 33 Kirkgate, Tadcaster LS24 9AQ 01937 834113 clerk@tadcastertowncouncil.co.uk www.tadcastertowncouncil.co.uk Open Monday to Thursday 9.30am to 12.30pm MINUTES OF THE COUNCIL MEETING HELD AT 7.00 PM ON TUESDAY 14 AUGUST 2018 IN THE ARK PRESENT: CHAIRMAN COUNCILLORS CLERK DEPUTY CLERK PRESENT D Mackay D Bowgett, J Chiswick, S Cobb, I Edmondson, G Lodge, C Metcalfe, M Middlemiss & C Stephenson Jane Crowther Jo Mottershead 2 Members of the public C25 APOLOGIES (Item 1) - To receive, record and approve apologies for absence F Greig & R Sweeting. C26 DECLARATIONS OF INTEREST (Item 2) - To receive and record declarations of interest at this point or at any other point on the agenda None C27 PUBLIC SESSION SUSPEND STANDING ORDERS (Item 3) - members of the public raised matter as follows:- NYCC had completed alterations to the bus stop on Woodlands Avenue, the work had been carried out to a high standard. Diversion signs were still at various locations around the town. The Clerk reported that these were to be removed following the completion of road works on the A64. Parking at the junction of Leeds Road and Stutton Road was an accident waiting to happen. Members agreed for item 13 to be discussed at this stage of the meeting. C28 CAR PARKING (Item 13) The Clerk reported that following the Council meeting on 19 June and subsequent site visits NYCC Highways had agreed to road lining on York Road and the re painting of a bus stop road signage on High Street Councillor Middlemiss was concerned regarding the site line of the junction of Ouston Lane Oxton Lane junction due to the number of parked cars. A resident was concerned regarding the amount of cars parked on the Leeds Road Stutton Road junction. RESOLVED To contact NYCC Highways regarding the above areas of parking concern. A resident was concerned that police had not helped whilst a HGV had got stuck in a junction on High Street/New Street. C29 REIMPOSE STANDING ORDERS (Item 4) - C30 POLICE REPORT (Item 5) - Members were informed that the police had been asked to provide a report but none had been received. C31 PLANNING (Item 6) - Members noted and commented on the following applications received from Selby District Council:- a. Planning Applications 14/18 - The Boys Sunday School, Kirkgate Proposed creation of a level and ramped access to the building to allow the elderly and disabled to enter the building, the proposal creates a
new main access to the rear of the building allowing safer pedestrian access following demolition of part existing wall. The Clerk reported that this application was agreed with no objections at the F&GP meeting on 24 July 2018. 15/18 2 Station Road Proposed erection of two storey detached dwelling. RESOLVED Members felt that the plans were an overdevelopment of the site. 16/18 5, 7 & 9 Wharfe Bank Terrace Listed building consent for proposed work to the flood embankment to tie into garden walls. The Clerk reported that following prior consultation with members the following reply was sent to SDC on 2 August 2018. RESOLVED - The Council has no objection to the above application Following delays to completion of these flood defense works members would like this application to be treated as high priority and be progressed with a matter of urgency. The riverside area needs to be brought back to its natural state for all residents and visitors to the town. 17/18 3 Hillcrest Proposed alterations and extension to form dormer bungalow. RESOLVED - Members had no objection to the above application, however neighbours comments were highly recommended in this case as the plans would overlook the site. b. Granted Applications - Members noted the following applications received from SDC. 6/18 - Unit 4 Station Road Industrial Estate Proposed change of use from a warehouse (Class B8) to a martial arts academy (Class D2) 12/18 Ripon Farm Services York Road Proposed erection of storage building. c. Withdrawn Applications Members noted the following application received from SDC. 65 Willow Rise Proposed demolition of existing dwelling and construction of 2no new build dwellings. C32 CORRESPONDENCE (Item 7) - for members to note and make comments as required a. Tadcaster Carnival Committee Members noted a thank you letter sent from the Carnival Committee. C33 ELECTION OF MEMBERS TO SERVE ON OTHER BODIES (2018/2019) (Item 8) - Members to elect a Councillor to serve on the Tadcaster Community Library Committee. RESOLVED That Tadcaster Community Library completes a skills audit prior to the election of a Council representative. C34 RIVERSIDE PROJECT (Item 9) - Update of the Riverside Project received from Selby District Council. The Clerk reported that a meeting had been arranged on the 11 September 2018 to discuss details of the Riverside Project. Laura Cobb (SDC) had requested answers to the following questions What would be the preferred style of Finger Post Signage for the two signs to be included in the project? RESOLVED - that the same style finger posts as the one in the Central Area Car Park be suggested. Tadcaster Twinning Association had requested a finger post to be placed at the High Street end of Kirkgate pointing to St Chely d Apcher and other places of visitor interest in the town. ACTION Clerk to find costings for a finger post for the above location. What style of lampposts would the Council like to see included in the project. RESOLVED - That the same style lamppost as in Church Yard be suggested. ACTION Clerk to reply to SDC Councillor C Metcalfe reported that SDC and the contractor had been asked to refine costings for the project, as they were likely to come in over budget. The leader of SDC had been asked 2
if SDC would match fund any excess with the Town Council. Final costings were still to be provided. The Town Council would need to consider the scale of additional funding required for the project depending on what the Council would like to see included in the final plans. He had raised concerns with SDC regarding delays to the project. C35 ENVIRONMENT AGENCY UPDATE (Item 10) - Members update of present and future flood defence works in the town. Members noted an update received from the Environment Agency. Councillor D Mackay updated members regarding a multiagency meeting arranged by the Tadcaster Flood Action Group on 30 July 2018. Notes from the meeting were to be made available in due course. C36 FLOOD RISK ASSESSMENT (Item 11) - Members discussed and considered a Flood Risk Assessment for Tadcaster. RESOLVED That the Council awaits receipt of the Strategic Outline Case prior to a decision regarding a Risk Assessment for Tadcaster. C37 CEMETERY MATTERS (Item 12) - Repairs to Category 2 Memorials - Members to discuss and agree a recommendation from the Finance and General Purposes Committee meeting on 24 July for Cemetery Reserves to be allocated over four years for repairs to Category 2 memorials. RESOLVED - Category 2 repairs to be completed over a 4 year period. To allocate 1000 from Cemetery Reserves per financial year for four years for repairs to category 2 memorials. C38 CAR PARKING (Item 13) - Members to discuss a report received from North Yorkshire County Council regarding Street Car Parking in the town This item was discussed at Minute C28. C39 BEACON LIGHTING (Item 14) - Members update of plans of a Beacon Lighting Event on 11 November 2018 following a meeting held on 14 August 2018. Councillor D Bowgett reported that the following suggestions had been discussed at the meeting: - Tadcaster Grammar School Band, a reading by the Vicar of St Marys Church, Refreshments, a collection for the British Legion and Help the Heroes RESOLVED That funding for the event be discussed at the F&GP meeting on 25 September 2018. C40 DORCHESTER ROAD/ LEEDS ROAD FOOTPATH (Item 15) - Update of plans for the Town Council adoption of the footpath. The Clerk reported that residents adjacent to the footpath had been contacted to ask for consent in writing and a copy of the deeds in order that the Council could take ownership. She was waiting for one reply. C40 COUNCILLOR VACANCIES (Item 16) - Members discussed and agreed a way forward for the Councillor Vacancies. The Clerk reported that an updated notice had been placed on the notice boards with a deadline of 31 October 2018. C41 COUNCILLOR EMAILS (Item 17) - Members update of new Councillor Email addresses. RESOLVED That SDC Councillors use the SDC email addresses and the remainder to be tadcaster.gov.uk addresses. The website address to remain the same. C42 STANDING ORDERS (Item 18) - Members considered amendments to the Councils Standing Orders. RESOLVED Members agreed the above amendments. C43 CHRISTMAS ILLUMINATIONS (Item 19) - 3
a. Members discussed a recommendation from the Environment Committee meeting on 3 July 2018. RESOLVED Members agreed for the Council to Match Fund of small business donations to a limit of 3500 for Christmas Illumination improvements. b. Members discussed a way forward for improvements to Christmas Illuminations 2018. RESOLVED The Council to purchase 6 new small trees. That contributions to be matched by the Council up to a limit of 3500 be asked for from small businesses a. Members considered the purchase of collection tins to be placed in shops and businesses in the town. RESOLVED That a further 6 Christmas Illumination collection tins be purchased to be placed in shops and businesses around the town. ACTION Councillor D Bowgett to deal. C44 REPORTS BY DISTRICT AND COUNTY COUNCILLORS (Item 20) - Members update regarding County and District matters. District Councillor Metcalfe reported the following:- SDC had formally purchased the former NatWest Bank and plans for a conversion to residential and business premises were being investigated. A Working Group had been in discussions with Heineken regarding investment into the local community. Heineken were considering long term plans to incorporate a Micro-Brewery and a turn Stafford House into a Public House. Heineken were to make a substantial investment in the Tadcaster site and strongly supported apprenticeships. When SDC adopt their Homeless policy Edgerton Lodge will become surplus to requirements a partnership approach to an investment for social housing was to be investigated. The site at Fir Tree Crescent was to be developed to accommodate 2 family homes the project was to start in 2019. A Site Allocation Plans meeting was to be held on 16 September primarily for Selby and Tadcaster. Discussions with local land owners were underway. NYCC Councillor D Mackay reported the following:- A 3 ½ million pound budget had been set for repairs to potholes in County. 6 roads in Tadcaster were to be maintained. C45 CEF AND PARTNERSHIP BOARD UPDATE (Item 21) - Update of the CEF Partnership Board meeting on the 14 May 2018. Councillor Cobb reported that funding had been allocated to the local Scout Group, Cadets, and a defibrillator in Church Fenton. There remained funds of 18k available to be distributed by the end of the year. C46 FINANCE (Item 22) - a. Payment of Accounts Three Councillors approve and signed the cheques and stubs. Scheduled circulated at the meeting:- 1 9018 Broxap 431.00 86.20 517.20 2 9019 David Bowgett 34.20 12.00 46.20 3 9020 B K Parnaby & Sons 75.00 15.00 90.00 3 9021 Tadcaster & Rural CIC 879.75 0 879.75 4 9022 RICOH 231.42 46.28 277.70 5 9023 BK Parnaby & Sons 71.20 14.24 85.44 4
6 9024- Administration 4816.76 0 4816.76 9028 7 9029 Jane Crowther 62.99 0 62.99 8 9030 Selby District Council 25.00 0 25.00 9 9031 North Yorkshire County Council 1788.70 357.74 2146.44 10 9032 D C Cleaning 144.00 0 144.00 11 9033 PKF Little john LLP 400.00 0 480.00 Direct Debits 1 DD Yorkshire Water Oct18-Sep19 10 per month 2 DD N Power 10/04/18 01/08/18 1320.40 3 DD N Power 02/08/18 01/09/18 98.46 C47 TADCASTER TOWN COUNCIL NEWSLETTER (Item 23) - To put forward suggestions for the next Newsletter from this meeting, deadline for articles 22 August 2018:- Christmas Illuminations. C48 WEBSITE AND MEDIA ITEMS (Item 24) - Members suggested appropriate matters from this meeting to place on the website and before the media:- Councillor Vacancy. C49 APPROVAL OF MINUTES Members approved as a correct record the Minutes of the following Council and Committee meetings:- a Council meeting held 19 June 2018 b. Environment Committee Meeting held 3 July 2018 c. Finance & General Purposes Committee Meeting held 24 July 2018 Councillor M Middlemiss left the meeting. C54 RESOLVED That the items discussed in Part II be now ratified and approved That members of the press and public be re-admitted to the meeting 5