The Privy Barony of Terra Pomaria Baron and Baroness swords Our warmest greetings to all of Terra Pomaria! It would seem that Spring has finally arrived to ease the chill in our bones. It has been a busy time and will continue to be so as we enter tourney season. The Riverfront Faire was held on a day when Winter and Spring were contesting the other's right to claim to these fair lands. Despite the cold wind and threatening skies, We were proud to see our populace extend warm welcome and courtsey to the many visitors who found their way to our world. We greatly appreciate the participation of our neighboring Scadians who travelled here and helped create a truly wonderful and memorable experience for our modern visitors.many thanks to HL Geoffrey Fitz Henrie, event steward, his support net, HL Brigit of Guernsey, and event staff for a magical Demo. But no rest for any of us as we turmed to prepare for Bar Gemels. There will be plenty of activities to either watch or participate in. Volunteer time to help ease the burden on event staff. It is Our hope that that there will be newcomers in attendance. We call upon our members to do your utmost to bid hearty welcome to these folks and show them the best of Terra Pomaria! The Privy June 21st, 2011 Inside this issue: List of Champians Local Gatherings Calander of Events List of Royalty and Officers April Business Meeting Notes May Business Meeting Notes 2 2 3 4 5 10 Ever in Service, Baron Michael and Baronessa Francesca
Ceilidh: 2nd Monday, October-May, 7pm, Location Salem Heights Community Hall. On the corner of Madrona and Liberty Business Meeting: 3rd Monday, 7pm, Round Table Pizza at Keizer Station, Contact: Countess Berengaria de Montfort de Carcassonne, OR, OP tpseneschal@gmail.com Scribal Night: 1st Tuesday of every month from 6pm to 10pm at Dame Juliana van Aardenburg s House. Contact for directions at 503-363-7512 or julianavana@comcast.net Armoring: Contact: Ruland (Heath) at Sir -Rulandvonbern@hotmail.com Heavy Defender: Meister Sigmund Helmschmiede Archery: Lord William Cristofore of Devonshire Arts & Sciences::Mhairi mon myn Cymru Rapier: Lord Jacopo Battista de Luca Youth Champion: Al Sayyid Aziza bint Rustam Local Gatherings Legal Stuff Champions of Terra Pomaria Archery Practice: TBD Heavy Weapons / Rapier Fencing Fighter Practice : Every Wednesday, 7:00 PM at Clear Lake Elementary in Keizer, OR. A & S Day: First Monday of the month. Contact Master Alail Horsefriend for details. Bardic Music Night 1st Tuesday of every month (combined with Scribal), contact Dame Juliana van Aardenburg at julianavana@comcast.net or 503-363- 7512. Equestrian Practice: Generally every 4th Saturday 10am-2pm for more information contact HL Tassi at peachypiggies@hotmail.com This is the May/June 2011 issue of The Privy, a publication of the Barony of Terra Pomaria of the Society for Creative Anachronism, Inc. (SCA Inc.). The Privy is not a corporate publication of SCA Inc. and does not delineate SCA Inc. policies. Contact the Chronicler for information on reprinting photographs, articles, or artwork. The Privy is available for FREE, and can be obtained at http://terrapomaria.antir.sca.org/newsletter.htm or by e-mail. If you are not currently receiving The Privy and want it e-mailed to you contact the Chronicler at tpchronicler@yahoo.com Submissions guidelines: If you wish to submit articles or notices, they are welcomed and will be published as space permits. Please understand that all submissions are subject to formatting and spelling adjustments. The chronicler reserves the right to edit any submissions for inappropriate content and may make changes to the final copy to ensure entries meet all guidelines for acceptability. Submission deadline for the upcoming month's Privy is by Business Meeting (3rd Monday of the month) and may be sent by hardcopy, disk or email to the Chronicler.
Upcoming Events June 30th-July 4th An Tir/West War July 15th-17th July Coronation, Shire of Midhaven, Skagit, San Juan, & N Island Counties July 22nd-24th A Game of Thrones and Stormgods, Barony of Stromgard, Vancouver, WA July 22nd-24th Harvest Tourney, Shire of Covaria, Bend, Jefferson, Deschutes, and Crook Counties, OR July 29th-31st Defenders Tourney, Shire of Dragon s Mist, Washington County, OR August 5th-7th Briaroak Bash & Summits Archery Championship, Shire of Briaroak, Roseburg, OR August 18th-21st Sport of Kings VI, Barony of Three Mountains, Clackamas and Multnomah Counties, OR August 26th-28th William Tell XXVI, Shire of River s Bend, Kelso & Longview-Cowlitz Counties, WA August 27th Long & Short of It, Barony of Terra Pomaria, Marion, Polk, & Lincoln Counties, OR August 28th Demo at State Fair, in Artisan s Village September 2nd-5th September Crown, Barony of Glymm Mere, Olympia, Turnwater, & Lacey, WA September 9th-11th Acorn War XXII, Shire of Mountain Edge, Yamhill County, OR September 16th-18th Summits Fall Coronet, Principality of the Summits, Southern OR J u n e 2 0 11 Sun Mo Tue We Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 J u l y 2 0 11 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 A u g u s t 2 0 11 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
Curia Their Royal Majesties of An Tir Skeggi Hrafensfuri and Taisiia of MaElring Their Highnesses of the Summits Brian Caius Britannicus and Acacia Gryffyn Excellencies of Terra Pomaria Michael of Terra Pomaria and Francesca Maria Volpelli bb.terrapomaria@gmail.com...what a family is without a steward, a ship without a pilot, a flock without a shepherd, a body without a head, the same, I think, is a kingdom without the health and safety of a good monarch. -Queen Elizabeth the First, to her brother King Edward c. 1550 Officers of Terra Pomaria SENESCHAL: Countess Berengaria de Montfort de Carcassonne, OR, OP tpseneschal@gmail.com HEAVY MARSHAL: Egen Brauer von Starkberg egenbrauer@gmail.com LIST MINISTER: Lady Mattea EQUESTRIAN MARSHAL: HL Tassi peachypiggies@hotmail.com TARGET MARSHAL: OPEN ARMOR DEPUTY: Sir Ruland Von Bern (Heath Lawson) SirRulandvonbern@hotmail.com CHANCELLOR OF THE EXCHEQUER: Melanie Mitchell melilou.mitch@gmail.com CHAMBERLAIN: Finna Grimmsdottir fionnghuala069@yahoo.com LIBRARIAN: Baronessa Francesca Maria Volpelli (Marie Couey-Strobel) volpelli_fm7419@comcast.net GOLD KEY: OPEN HERALD: Geoffrey Fitzhenrie (Jerry Harrison) geoffreyfitzhenrie@gmail.com MINISTER OF ARTS & SCIENCE: Master Alail Horsefriend skmccartney@gmail.com CHRONICLER: Alyna Trewpeny tpchronicler@yahoo.com GRETE BOKE: HL Jean- Jacques Lavigne (Brian Broadhurst) ballerhaus@yahoo.com WEB MINISTER Lord Kenji, kenjisca@gmail. com CHIRURGEON: Lord Kenji kenjisca@gmail.- com CHATELAINE: HL Juliana van Aardenburg julianavana@comcast.net DEPUTY CHATELAIN: Torsten Von Hesse SCRIBE: Lady Berte le Webbere baojianth@me.com DEAN OF PAGES: Mariota De Grey
Meeting start: 7:01pm Attendance Torsten, Alail, Berengaria, Fortune, Kenji, Juliana, Francesca, Michael, Simon, Berta, Geoffrey, Tassi, Mike, Catherine Quiting, Maccus, Mael Brigit, Mariota, Alyna Seneschal Welcome to action packed meeting almost had Adiantum pausing for breath thanks to all for the Demo esp Brigit and Geoffrey for cat herding couple new people at Celeidh couple new people at fight practice mentioned in Statesman wonderful photos Bar Gemels is in two weeks Camp clean up was last Saturday Baroness and she eloped to culinary symposium instead financial committee met last week Exchequer handing out changes to officer budgets Baron/baroness split up this weekend Baron camp clean up swinging hammer with Maccus looking forward to Bar Gemels Baronessa culinary symposium Demo was great other SCA people stopped by to tell her how much fun they had Baron/Baronessa Progress is in file on yahoo group not on the Terra Pomaria website limit who all and sundry gets it Baron's email wrong in email for Baron Name Contest Chronicler Business Meeeting Notes April 18, 2011 Everyone get the Privy? All but Mael Brigit Any changes? Chatelaine wording on appeal for deputy Baronessa several suggestions, will email Exchequer The Barony's bank balance as of the end of March was $3530.47. With uncashed checks the register was $3301.56. I have been tracking down the uncashed checks from as far back as September. My deputy and I both attended a day long training session taught by the Kingdom Exchequer and we both learned quite a bit. The quarterly/doomsday report changed at the end of 2010 and with the change, the way we do some of our accounting will have to change too. I'm in the process of working that out, but it doesn't seem to be much of a problem, just a change in thinking. The financial committee met on April 12, and started the process of reviewing the financial policy, and hashed out a budget. Our reserve is very low and we reduced our non-event budget by nearly $2000, by reducing most of the Office budget's by 40%. This is not including Scribe that office is using original budget to full. Each of the officer should have received a slip showing how this tentative budget will affect their office specifically so that any projects they have planned can be addressed if needed. If you know you'll have anything exceeding that, please let us know The finalized budget should be sent out with the business meeting notes in the next Privy. Has received amended Winter s End final report: $1796.73 total profit/loss Need to pick new Financial committee member Requirements are: SCA paid adult member not currently an officer not huge commitment attending business meeting and occasional financial com-
April Business Meeting (cont.) mittee meetings Baroness nominates Brigit! Simon seconds Brigit declines Contact Melanie if interested Gold key Was used by several newcomers at Ceilidh getting ready for Bar Gemels using past Bar Gemel's practice and Brigit's example from Winter's End I should be able to handle both Gold Key and Exchequer but if anyone wants to volunteer let me know; I certainly wouldn't turn them down! Herald Maccus has most info, getting the stuff tonight everyone come to BG to see him invested already working on Simon's name/device helping newcomers wiki up to date if have not gone and checked OP and verified your info, and get a award twice can't blame anyone but yourself, he has done all he can May = potluck Torsten in charge, she won't be there Is newcomer's 101 still happening at BG? Yes Someone asked a while back about world beat, she asked director; both forgot until recently got all the info, know who to contact, will put info into chat handbook 2 day, can schedule demonstrations of fighting, dancing on stages booth = basic is 10x10, more for 10x20 total cost for 10x20 on corner with our own pavilian [discount for that]: $220 Would have to register by March 15 th European 3-4 info booths, rest = food we can really shine get lots of kids activities for kids = good limits on fundraising can sell things if register for it need extra $90 for City of Salem business license NEED to hold Dec meeting this year may need to move the date but has to happen following months need it to happen A&S no A&S painting party for move move to night next month weekends have events regularly go to will send out which night has Bayeux tapestry for Terra Pomaria that has gone downhill everyone think of notable events in the Barony, so he can record it on there Berengaria taught a class at the Culinary Symposium Bardic want to hold Monday 23 rd of May A&S that night, Bardic theme Chatelaine Have deputy, Torten von Hessen, will step into position in June Ceildhi equestrian talk and dancing thinks 30 people were there 4 new people came 2 people came new to area Chirurgeon Multiple practices nothing to report Heavy Marshal Not here as is painting house, report given by Seneschal Fighter practice has been picking up a little; we had two new fighters show up to practice after the demo. Several practices were cancelled due to severe illness. The demo at Riverfront Park went well; there were no major injuries or incidents. The Golden Apple tournament was held there, the winner was Sir Rustam. He will select the weapon style for next month's tournament, but has not yet announced it. Despite automatic announcements going out about the Golden Apple this week, there will not actually be one Wednesday. Next tournament will be May 18th. Seneschal - Moderns were very fasci-
nated Bar Gemels is coming up. We will be holding two heavy tournaments: the traditional bar fight and a random selection tournament. Everyone planning to fight is encouraged to bring any weapons they have. All weapons and shields will be written on slips of paper and drawn by Her Excellency from a hat, two cards per fighter. Fighters must start holding both weapons but are allowed to drop one as soon as the fight starts as long as they can do so safely. Allowances will be made if the fighters do not have adequate hand protection for the weapons drawn. Ben trying to become Junior so can be Marshal when needed Torsten and Maccus are already Juniors Archery Marshal Open Equestrian Marshal Good practice in March 11 horses and 11 riders 38 people signed gate sheet probably more than that there through HAVE TO SIGN THE SHEET need everyone to sign waiver or we ll lose my equestrian license Next practice is April 23 rd May is looking really full practice may be early 3-4 weeks type early List Minister Not here as is painting house, report given by Seneschal Not a whole lot different from the Marshal's report, really. Golden Apple Tourney happened at the demo. There were six fighters in a round-robin style tourney, fighting with greatswords. Lists were uneventful. Sir Rustam ibn Abdallah was the victor, taking home the trophy and receiving chocolate coins and a copy of The Art of War for his prize. Sir April Business Meeting (cont.) Alail Horsefriend and Ulieum Haig tied for second place. Next lists opportunity: Bar Gemels, followed by the May Golden Apple Tourney. Web Minister Bar Gemels menu up hour ago new updates to put up soon otherwise nothing to report Librarian Forgot to put write-up in April Privy will put in May's had some inquiries already Grete Boke Absent Scribe Had meeting 4 there consulted with Torsten next meeting will be Tuesday after Bar Gemels had donation of paper Rhi ordered wrong paper for what she needed our kind of paper, donated to us Dean of Pages Believes has one to step up to next rank at Bar Gemels has not seen paperwork yet heard rumor someone interested in beginning Chamberlin Wasn't be able to make it to business meeting. Had to take care of taxes tonight thought had everything to do it at lunch time, but didn't. Please don't hesitate to contact about the Baronial Garage Sale and about access to the shed for Bar Gemels. Has taken the Gate box home to make sure the forms, pens etc are all ready for the event. Other Business:
Demo THANK YOU ALL so impressed with what saw nothing modern in sight enthusiasm wonderful estimates 400-600 people came through original cost bid =$550 actually Cost = $368.75 Master Ian Cnulle donated $20 for coin making profit Total Final Cost = $348.75 Major thanks to Berta for the printing of flyers and Chatelaine trifolds Several people wished we'd put notification in Statesman before the day but we did Have we been getting emails? No reclaim the flyers if you see them, please Brochure's have the website on them may trickle in over time Set out brochures in places for general pick up? Will try Brigit helping some of the newcomers make garb Bar Gemels No longer having Bag Raffle technically illegal now having prize drawing everyone gets a cookie! And a ticket to enter Alyna making homemade Has several prizes, needs more please consider donating ned volunteers for set-up, take down preferably not the same people all really needs to know at this point is what putting in eggs for quest for the golden egg Having meeting Thursday at 6 need new location, Coffee house was too loud Simon was talking with manager can use clubhouse at his apt still working on schedule haven't heard back from Highnesses yet will settle and post soon regardless Alail will make sure Rapier happens even if April Business Meeting (cont.) Jacopo can't make it Bardic and Bawdy Bardic set for Saturday night, Bawdy after 9:30 Maccus will help haul things with truck and possibly trailer, if trailer still in condition Torsten and Geoffrey can come help shift things Pickup at shed Friday morning at 9, pending confirmation from Finna Franschesa can open if Finna can't Contacted by 2-3 merchants no fee, trade blanket style Develin contacted her volunteering to run his games Last year's Bar Wench Smackdown winner contacted (general rejoicing) will be there, help run the Smackdown, and bring the regalia L&S Looking at weekends late September, early October Past Crown and Coronet Can't do Sept 30 th Myrtelholt has it Camp Taloali Oct 8 th? Other places? too small A winery? Campsites? Parks? Bethel Winery? Torsten will look into it Costal war held at campsite which one? Is Century Farm total out of running? Not yet need to check into cost and availability currently Revert L&S to day event? Need lodge? Perhaps If move date, frees up State Fair not sure if registration date has past though non-profit booths don't tend to fill up as fast venue for demo with Artisan Village can be vender have to fill 11 days can also buy 1-2 days at not-for-profit
April Business Meeting (cont.) booth, probably best option would want more A&S type things not so much fighting demonstrations, but can display the armor Show of hands for interest in participating most of room Berta will check into what's open Torsten will head up putting it all together Deadline to register = May 7 th Room to display horse/equestrian display/items? Winter Investiture Culinary Symposium great ideas for the feast looking at possibly work parties to create some things example: sugar paste creations Open Forum/new business Baronial garage sale May 13-14, Finna s yard call or email Finna to arrange drop-off Pricing with sticker dots for tags Work part to tag before hand? Will ask Finna Officer's admin retreat Baronessa hold at our house May = nothing open June: 12 th? check calenders what is admin retreat? Officers only looking over handbook revising everyone should understand exactly what their office does and how it works with the other offices need to make what's happening at Kingdom and Principality levels Seneschal for other free weekend in June schedule fighter practice picnic raise awareness found place on coast, looks really nice - Boiler Bay perhaps invite Cor du Val? June 26 th Repairing Eric poles: A lot need repaired, some need replaced need to think about culling some have about 900 [including what's at Tassi's] and most are some degree of broken look at Eric poles at other groups see what works Looking at making at least 16-20 new poles can some be recycled for $? no, metal recycling no longer worth it can some be used for helms, sword baskets? Too thin for what made for, too thick for anything else Mariota Liberty House, for abused children gives quilts to any kid that come in the door in desperate need for some, cuddle size request no have hearts or I love you - can get twisted Mael Brigit hosting Mountain's Edge A&S space for fighters, couple scribes, couple sewing machines nap space Plug for participating in Acorn War and helping out Melannie: Some outside groups did really nice things for us On Scribal night, make thank-yous for them? Need Baronial approval no problem, just need to know who addressing to Meeting end: 8:30pm
Meeting start: 7pm Attendance Torsten, Alail, Berengaria, Fortune, Kenji, Simon, Berta, Melanie, Juliana, Francesca, Michael, Finna, Tassi, Mike, Catherine Quiting, Maccus, Ariana, Dikran Aivazian, Olive de Hallewelle, Alyna, Macha the Determined Seneschal thanks for hard work been epic June Corovestiture! enjoyed last 6½ weeks seeing group doing its best Baron/baroness Michael: seconds Seneschal thank you, you're great couple housekeeping issues sargentry candidates keep eye on them and report what see -good and bad there are 4: Torsten, Simon, Tassi, Kenji need award recommendations would like to place an awards recommendation page on website can still submit in writing looking at cut off of 30 days before event enough time to give scribe enough time Chronicler Privy not out sorry been fuzzy for last week Exchequer The bank balance as of April 30th was $3387.38. Our register balance including deposits from Bar Gemels and uncashed checks is $7335.10. This does not include the proceeds of the garage sale held last weekend. I'd like to commend Fortune, Brigit, and Finna for organizing and running two fundraisers that help make me a much happier exchequer. Vern and I worked together to figure out the new Business Meeeting Notes May 21, 2011 quarterly report format, and manage to complete and send of the form off a week before the panicked emails began showing up on the exchequer list because the new form wasn't calculating automatically. Gold Key was used at Bar Gemels by an unknown number, and by two newcomers at Ceilidh. I am unhappy with leaving it so utterly unattended as it was at Bar Gemels and I would love to have someone take on the office that could provide the little attention it needs to really make events work well. Barring a volunteer to take the office, I am interested in finding someone that is willing to keep the Ceilidh box and bring it to Ceilidh. There's usually only a couple of items to wash from Ceilidh. I would prefer to have the option to not attend on occasion, as the Ceilidh starts at the same time as bedtime for one of my kids. The financial committee has not been able to meet since last business meeting. The financial policy of the barony is currently under review and we feel that the comp list at events needs to be clarified. The financial policy currently states: Those Baronial officers (i.e. Marshal, Lists person, waterbearer, etc.) who are actively performing their official duties as required at a Baronial event are exempt from paying site fee. Baronial Champions are exempt from paying site fee when attending the next year s event in which their champion contest is held. For event staff exemptions, the autocrat must submit a list of names for review and approval of the Finance Committee, preferably as part of the original event bid. Other site fee exemptions include those covered by Principality and Kingdom Laws [seated Nobility, their Heirs, and Territorial Baron(s)/Baroness (es)]. This has been interpreted many different ways in the past. As we prepare to make a list of those officers and other individuals that may be
comped to an event, we would like the input of the officers and populace of the barony so that we may take it into consideration. Financial committee will meet in the next couple of weeks, please get us your feedback Gold key Torsten volunteered to take the Ceilidh box Herald very happy with first month Herald in Charge of Bar Gemels and impromptu court at Ceilidh confirmation and submitted paperwork so final confirmed in OP yay! Merget's device was returned for redraw Berta's not accepted but not denied sparked much discussion Simon have device set and talking about it with other heralds A&S didn't get report in as down all week as meeting between large moving object and foot looking for deputy if get job applied for, could have to disappear cross country for extended time on short notice need to have someone who can take over if that happens next night in conjunction with bardic: 1 week from tonight at Juliana's Berengaria been going to Adiantum culinary group meetings, good stuff March Business Meeting (cont.) one minor injury at Bar Gemels Heavy Marshal Simon gets authorized soon hopefully this week! Lights still coming on at practice site Fighter practice has been active; unfortunately I had to miss one of the largest Mid-Willamette practices in recent months for personal reasons heard it was awesome though Bar Gemels went quite well; we had two heavy tournaments, both won by Viscount Sir Rustam. Wednesday night is the next Golden Apple Tournament. Style will be any legal weapons combination, two limb hits equal a kill with limbs to be kept. would be good to have Senior Marshalls there to help Next up: Grand Thing in North, Egils in South West-An Tir war is coming up; all fighters are encouraged to participate on behalf of the Barony Juliana- and volunteer at Gate! Making Summits tabards for fighters at War Good to use at Fighter practice at Boiler Bay 26 th of June as well Successful Rapier tournament at Bar Gemels and they loved their prize 7yds of linen Archery Marshal has had 4 possible dangled tempting her, but no resumes or applications yet Chatelaine who likes site for Ceilidh? Show of hands overwhelming support Paperwork to switch to Torston in June Torston reported on May Ceilidh: 50 people showed up great time 2 newcomers very interested in horses Matea now has SCA 101 class on line Chiurgen Equestrian Marshal hurt back last month, had to cancel last minute if you want to come, even if only think maybe please let her know so if it happens again and she has to cancel, can let you know next practice June 25 was able to finish fliers and post them shiny with little cards! Gave info to newcomers at Ceilidh, and to lady from Dallas List Minister
3 official and one unofficial tournament at Bar Gemels kept official lists for official tournaments mostly small lists, but rapier made up by fighting a LOT biggest list was the unofficial Bar Wench Smackdown 13 people participated Suvia still having nightmares about hitting Juliana Web Minister Got email this morning saying something funky happened to the award recommendations not sure yet if legit or spam, checking more Was able to change the old heralds address to hazel.leaf.tp@gmail.com If you think your recommendation may have gone astray, send another Otherwise, has been fixing problems as hear about them, nothing really new to report Someone recommended Sophos for antivirus works wonderfully but on Mac not sure about PC Librarian Has deputy!!!! Ariana yay!!!! As soon as has time, will start transfer Grete boke Absent is it open? Not sure, will check with him again Scribe Had meeting 1 person there next month at Juliana's again Dean of Pages absent Chamberlin hi one or two things for Bar Gemels not returned yet knows where they are March Business Meeting (cont.) couple things in gate box need replaced/ replenished Other Business: Bar Gemels BAR GEMELS 156 people showed up 20 behind last years number initial bid $3465 spent $1941 camp loves us, was very nice to us Took in $3761 profit $1826.57 can do equestrian at Taloali as long as provide own insurance and let them know general yay!! how did camp take it when had to cancel cabins? let camp know 3 days before event, camp adjusted contract Friday morning lowered to account for not using a set of cabins if negotiate soon, can get in for next year under this years rates board of camp thinking of raising rates Yay team!!! great court too L&S Matea has bid! Supervising: Baron Cesare One day event Site from 2009 available for traditional date Heavy Defender tourney the more experienced fghters may not come as between two major fighting events good chance for beginners Couple A&S mini competitions best tourney food portrait plates Looking at doing more, but looking at chance to breathe and relax Like the garb swap at ceilidh, maybe do a Stuff exchange? Feast gear, things you made... Estimating 75 people Given will be a one day event, felt $10 = too much
Adult $7, child (5-15) $5 [discussion below changing Adult to $8] Will have family cap, hasn't calculated yet Based on 2 adults and 2 child: $26 Site cost $58 Total expenses of $358 Net projected income $137 Cannot hold archery at this site No permanent shelter there Made sure got right group area Why $7 not $10? With cost of gas and increase in NMS, want to make not overwhelming May want to double check adult/kid ratio Do we want to think about prereg? As courtesy, and let people know the park has a cap? May discourage people from impulse coming Berengaria will handle if we do Does the park have cap on # of cars? YES please carpool may be able to get parking elsewhere to supplement and shuttle if we get to the point where parking becomes issue, can afford to do that Approval of $7? Show of hands: majority What about $8? nice round number Show of hands: majority There is a river on site Is swimming allowed? Has to check River looks scary though Populace in favor? Maccas motions, Finna seconded general acclamation Site hours? Park hours 8-8, therefore site 9-7 Winter Investiture Need to get info to Kenji to get on website Hoping to have opportunity at Egils to grab some people from Adiantum for feast and other help Feast do you want preserved meat? Yes Open Forum/new business Macha the Determined from Mountain's Edge Here as steward of Acorn War to ask for Terra Pomaria participation again New site In Terra Pomaria went with Berengaria, wanted to make sure we know they were offered a site in our territory she is here as autocrat for this year's war Dragon's Mist agreed to what asked to do Asking Terra Pomaria to take on 3 roles 1. Gate trust you with money, also sensible to have different branch from host branch to handle the money at a shared event Berengaria Maccus had to leave, wanted you to know he would be at gate 2. Marshal In Charge Berengaria and Alail already volunteered and coming up with war scenarios 3. Equestrian Marshal In Charge Tassi already volunteered Came to beg for help and found we were already helping with what she needed Still need help with: firewatch, parking troll Will have archery range if you want to use it for Terra Pomaria championship? Thank you for kind offer, but has to be at Terra Pomaria event Date Sept 9-11 At Mortensen Ranch off Hwy 99, about halfway between Rickreal, Dallas, and McMinnville How many people planning on? Initial: 300 worried about economy and new site site can accommodate 700 though Had about 250 last year When is gate open? Friday noon Close by noon Sunday What's planned Sunday? Not sure yet possibly championship Saturday and Equestrian games asked to combine the two branches' Equestrian gear to set up very interesting challenges
Any problem with loaning our gear to them? No one said it'd be a problem Anything for children? Contact Pied Piper Ceidella, she would love suggestions Also have 3 people in branch with background check, so won't have to cancel if she can't be there Setting up heavy scenarios for Sunday example: 5 man team melees doesn't require much equipment, but challenging Do you have a chirurgeon? Yes Heleta is Chirurgeon In Charge but still need additional, can't be in two places at once Show of hands to support Mountain's Edge in this endeavor? -overwhelming support Thank you Macha would like to get us all on the Acorn War Yahoo group Acorn War 22 Spoke with Baron & Baronessa Move Equestrian and Archery Championships to Bar Gemels? Equestrian CANNOT happen at Bar Gemels site is too wet, have to nix for safety Do we want an Equestrian Championship at this point? Can we support it? Not sure Also think about changing date for Long & Short? Move to later? we keep having to move or change Move archery to Bar Gemels permanently? Bar Gemels Event set up well to handle it Back to Long & Short: October this year, second weekend fairly open on calendar If want to do it this year, bid needs to happen now But also have Winter Investiture too much? Is anyone interested in doing an Equestrian event one day out at the practice area? Area not able to do it space too tight for required competition spacing 2014 doing events 3 months in a row something to think about and plan for Baronial garage sale May 13-14, Finna s yard lot from shed went in lot donated lot of people showed up to help with set up and running and teardown first time running this type of sale couldn't tell, she handled like a pro not so much pricing as asking what would you pay? made $668.65 do again next year? YES Tassi madewonderful signs!!! packed up what was left, donated to Willamette Humane Society back within an hour another thank you to Tassi for coming over to mow the sweep of lawn Finna couldn't get to Admin retreat Sunday June 12 th at Baronessa's 26 th War practice at Boiler Bay south of Lincoln City the place with caves with theoretical fences State Fair, Artisan Village ----------penciled us in for Aug 28 th $20 = 8 hour window 11 am-7 pm to show off what we do and what the SCA means Weapons NOT allowed can bring in amour, chainmail, helms to show 10' x 10' tent Any particular parking for participants? On own Enter at designated gate, thinks is red gate, will have to check Between Jackman Long Building and Columbia Hall Volunteers must commit to a 4 hour shift can work longer if want Limit to 2 volunteers per 4 hour shift for the free admission, others will have to use alternative sources for free entry or pay to get in May be able to get discounted tickets Torsten would like to know what people would
like to show off so can arrange it all so fits nicely in small space In order to get free or discounted admission, have to be specific what doing Demo style show up in garb and in persona We have a lot going on this year, and if people haven't come to meetings may not have heard put out email to list to get word out Also put on Facebook page In situation where what have to do is get bids out earlier Especially Long & Short next year we have a LOT happening at that event What happened to moving the date? Consensus to go to day event on traditional weekend this year given everything else going on Looking at moving next year But next year won't have problem with Sport of Kings but the year after next it will 2 nd weekend in October pretty much only one not reserved But other groups bouncing back and forth Also to consider, if want to do more archery/ equestrian last in August always opposite William Tell Chronicler s Words Greetings unto the great Barony of Terra Pomaria! Corovestiture is past, and the tourney season is moving into full swing. Summer weather has finally come, and with the comes the sounds of War. The drums beat, the horns call An Tir / West War is just around the corner, and the coming weekends are filling up fast. As we all recover from our efforts these last few months, I once again send out my plea to please think about contributing an article or pictures to the Privy. It could be as simple as a story about our Barony s history, or as in depth the fruits of an Arts & Sciences research effort. As for pictures, I can t make it to every event, and it would be nice to showcase what other members of the Barony have done elsewhere. Thank you all. Yours in Service, Alyna Trewpeny March Business Meeting (cont.) Reminder need bids for Winter's End and Bar Gemels practice should be to put them in 3 months or less after last time event held, so time is now Asking for bids to come in minimum of 72 hours before the business meeting it will be presented at, so financial committee can review Suggestion to secure sites even before have bids if know we will want the site Get the Camp general agreement Get the Church used for Winter s End? Did we like the site? Major show of hands Caviat Juliana got GREAT deal on the site, may not be nearly as good If get Camp, have to make a payment NOW Will try negotiating if gets deal like this year, is Exchequer willing to write check for $640? yes Meeting end: 8:59pm