ETWALL PARISH COUNCIL Minutes of the Etwall Parish Council Meeting Held on Monday 4 th Deceber 2018 Present: Cllr D Neal Cllr D Muller Cllr I Bennett Cllr B Payton Cllr A Kirke Cllr P Sanders Cllr D McDonald Cllr A Whitehouse Cllr A Muller In attendance: County Councillor M Ford, District Councillor L Brown and seven members of the public 18/12/4164 Apologies for Absence Cllrs Ireland and Smith 18/12/4165 Declaration of Interests All members of Etwall Parish Council attending this meeting, being automatically Trustees of the Frank Wickham Hall Charity and King George V Playing Field Charities declared an interest. Cllrs A and D Muller declared an interest in the planning application for Ashwood, Church Hill. 18/12/4166 Public Speaking The two District Councillors were thanked for the work they had done in trying to resolve the issues associated with the buffer area between Alms Meadow and the existing houses. There were still security and drainage issues but it was hoped that these could be resolved in the near future. A local resident commented on the excellent Remembrance Commemoration and Christmas tree lighting switch-on events. It was confirmed that the provision of a footway on Burnaston Lane would not be going ahead due to the lack of available land. DCC had looked at the area close to the junction with Main Street and did not feel that the vegetation needed to be cut back. It was reported that the footway between the village and Seven Wells was overgrown and encroaching onto the cycle path. The visibility when crossing the bypass was also poor. Cllr Ford agreed to raise this with Richard Hanbury of DCC. Cllr Ford agreed to send drawings of the proposals for signage at Carriers Road/Etwall/Egginton Road crossroads to the Parish Council for consultation. It was reported that since the Alms Meadow development mobile phone signal was poor or non-existent on Belfield Road and Elms Grove. Cllr Muller reminded Cllr Ford that the fence on the bridge by the Leisure Centre still needed to be repaired. Representatives of Etwall United FC reported that South Staffs Water had been out to Sandypits Lane changing rooms three times and they had still be unable to locate the water supply. Cllr Brown reported that SDDC were to undertake a litter pick on the A38 from its Staffordshire border to the Derby City boundary. Cllr Brown to ascertain whether this would involve lane closures. Once the undergrowth had died back local roads would also be litter picked. Cllr Ford reported that he had received a complaint of a wall leaning on Main Street. This was to be checked for safety and if necessary the property owner would be required to make this safe. The lights on the footbridge over the A50 were still not working. Cllr Ford reported that all lights were to be replaced with LED s in the spring of 2019. 18/12/4167 Minutes of the meeting held on 5 th November 2018 - These minutes were approved and signed by the Chair.
18/12/4168 Actions from the Previous Meeting 18/11/4151 Accident forms and reminders on returning equipment from the store room to its proper place had been sent to regular users. Cllr Kirke was looking into restocking the first aid box. 18/11/4153 DCC had listed a large number of requirements before village gateways could be installed and it was felt that it would be too difficult to comply with these so the plans had been dropped. 18/11/4156(b) Email sent to SDDC to ask that the village green be included in the Local Green Spaces Plan. 18/11/4156(f) Planning application submitted for pruning of Silver Birch tree near Almshouses and approval given. 18/11/4156(g) Letter sent to resident on Burnaston Lane asking that if she ever changed her mind about giving a piece of land to the council to allow for the creation of a footpath she should contact the parish council. 18/11/4157 Work commenced on the resurfacing of Ivan Way on 3 rd December 2018. 18/12/4169 Co-option of New Member Two local residents had applied and after a vote Sophie Fryer was elected to join the Parish Council. After signing the acceptance of office she joined the meeting. 18/12/4170 Chairman s Announcements - None 18/12/4171 Minutes of Planning Environment and Highways, Frank Wickham Hall and Youth Recreation and Allotment Committees held on 19 th November 2018 The minutes of all of these meetings were approved and signed by their Chairs. 18/12/4172 Derbyshire Association of Local Councils Circular 15/2018 had been circulated to members. 18/12/4173 Youth Recreation and Allotments Committee (a) Extension of Lease at Sandypits Lane Changing Rooms - Cllr McDonald reported that Etwall United FC were struggling to meet the requirements of grant providers as they did not have a 25 year lease. Agreement in principal was given to the extension of the lease to 25 years but the fine details were to be decided by the Youth Recreation and Allotments Committee. (b) Public Toilets Update Members felt very strongly that the public toilets should be closed. Cllr Ford agreed to take this up with SDDC. (c) Chestnut Grove Children s Play Area A local resident had put forward proposals to create a nature area and small orchard whilst retaining play space in the centre of the play area. These proposals were to be circulated to members and discussed by the Youth Recreation and Allotments Committee. 18/12/4174 Report from the Planning Environment and Highways Committee (a) Update on previous planning applications The following applications had been determined by SDDC:- Erection of garage at 107 Springfield Road Refused Listed building consent for the re-roofing of existing stable block building and installation of three roof lights at 80 Main Street Granted The erection of a detached garage at 22 Egginton Road - Refused (b) Planning applications already considered:- The felling of a Sycamore and pruning of a Silver Birch tree at 80 Main Street NO OBJECTIONS (c) Planning applications requiring consideration The felling of five trees at Ashwood, Church Hill SDDC Tree Officer to be asked if felling is required for all five trees or whether some could be retained with pruning.
The erection of extensions including a loft conversion and alterations at 46 Egginton Road OBJECT as it was not felt to be in keeping with surrounding properties. The erection of an extension at 41 Willington Road NO OBJECTIONS The felling and pruning of trees on land to the rear of 82 Main Street NO OBJECTIONS (d) Lighting of Christmas Tree Cllr McDonald reported that Christmas tree lights switch on had been very successful. Letters of thanks to be sent to those involved in the event. Selective photographs taken on behalf of Bloor Homes to be posted on the website and Facebook with credit to be given to them. It was reported that the permanent electricity supply was getting closer and issues raised were being resolved. (e) Poor Mobile Signal It was generally agreed the signal in the village was poor or non-existent. Letters to be sent to the appropriate organisations requesting improvement. (f) Planting of Trees in the Village Cllr Sanders had circulated an impressive presentation on all of the possible areas in the village for the planting of trees. The Planning Environment and Highways Committee were to look at this in depth with a view to what DCC and SCCD would allow and choose perhaps the five best locations to take forward. 18/12/4175 Finance (a) Items of expenditure:- (i) It was reported that approval had been given for the removal of a branch on a Silver Birch tree on Church Hill but there was to be no charge for this work if it was carried out at the same time as other works at the Almshouses. (ii) When Etwall United FC leased Sandypits Lane changing rooms both the Parish Council and Etwall United FC expected that the reconnection of the water supply would be a simple matter. As this was not the case IT WAS DECIDED that the Parish Council would pay the costs associated with the reconnection which were expected to be in the region of 1,000. (iii) It was decided to defer insuring the ride-on mower for road use until the February meeting as it would not be driven until the spring. (iv) IT WAS DECIDED not to purchase the dog fouling posters as supplied by Keep Britain Tidy. (v) Professional fees for work on producing plans for Phase 2 of works to the Frank Wickham Hall at a cost of 1315 were approved. The plans had been received and were being reviewed by the Working Party. (b) Accounts for payment for the Parish Council totalling 3623.45 were approved as were accounts totalling 24,592.11 for the Frank Wickham Hall Charity. (c) Income of 36,068.30 was received by the Parish Council and 224.00 by the Frank Wickham Hall Charity. (d) Spend against the main budget headings were reported. (e) Bank statements for November were not yet available. 18/12/4176 Frank Wickham Hall Cllr Bennett reported that the piano was being advertised on Ebay and the Father Christmas figure had been donated to the Primary School. There was a leak in the ladies toilet and a plumber was expected later in the week. Permission was given to the Pre-school to paint the children s toilets and install a handrail and also to paint the walls to their outdoor play area. 18/12/4177 Clerk s Report (a) Report from Employees Nothing to report (b) Correspondence See attached.
18/12/4178 Website and Facebook Cllr A Muller reported that there had been a lot of positive feedback on Facebook to the photograph of the tree illuminated for the Remembrance commemoration. 18/12/4179 Any Other Business - Cllr D Muller reported that a very encouraging meeting had been held with representatives of John Port Spencer Academy Trust. They were still in special measures but they had just had their best examination results. It was suggested that they could advertise their events that were open to the village through the Parish Councils communications network. 18/12/4180 Dates of Committee Meetings Monday 21 st January 2019 Finance Committee at 7.00 pm. 18/12/4181 Date of Next Meeting Monday 7 th January at 7.30 pm in the Frank Wickham Hall. Signed Date
ETWALL PARISH COUNCIL 3 rd December 2018 Minute No. 18/12/4177 1 Correspondence Requiring Action Action 1.1 Resident Dispute re Chestnut Grove Childrens Play Area Vice-Chair to action 1.2 SDDC Community rehabilitation work Clerk to enquire if footpaths to Seven Wells qualified 1.3 The Express Interviews with local individuals Noted 1.4 Clerk Hatton PC Dog fouling posters See minutes 1.5 St Helens PCC Agreement re siting of Christmas lights Signed by Chair 1.6 Thomas Fattorini Quotation for new Chair s chain To be included in budgets? 2 Correspondence for Information 2.1 SDDC Confirmation of 106 monies Noted 2.2 SDDC Confirmation to addition of changing facilities in Noted new 106 Agreement 2.3 Pension Regulator Changes to pension contribution Already actioned 2.4 Bloor Homes Press release - poppies Noted 2.5 DCC Confirmation of report of broken bollard Noted 2.6 DCC Confirmation of order for grit Delivered 2.7 Came & Co Answers of queries following review of insurance Noted 2.8 Residents (3) Thanks for lighting tree Noted 2.9 DCC Installation of village gateway See minutes 2.10 DVLA Confirmation of registration of new mower Noted 2.11 Resident Highway issues Noted 2.12 Residents (2) Confirmation of eligibility to be a councillor See minutes 2.13 Unity Trust Bank System down for maintenance Noted 2.14 Machine Mart Enclosing points card Noted 3 Correspondence for reading 3.1 VSF Ltd Advertising 3.2 Furniture at Work Catalogue 3.3 Clerks & Councils Direct Magazine 4 Correspondence relating to Frank Wickham Hall 4.1 Etwall Pre-School Request to paint children s toilets See minutes 4.2 PRS&PPL Music licence To be displayed 4.3 Etta Plumbing Boiler service reminder Noted 4.4 Etwall Pre-School Request to install rail in children s toilet See minutes 4.5 Resident Report of faulty electrical socket To be actioned 4.6 EKV Design End of project documentation Noted 4.7 Atlas Change to ordering procedure Forwarded to Caretaker
FRANK WICKHAM HALL CHARITY - 3rd December 2018. PAYMENTS. Invoice Cheq Clean Misc Council Repairs & Safety Waste Specific Date No Payee Description Total Admin Mat Utilities Equip PRS Lic Tax Maint Checks Disposal Items Reserves Invoices already paid but which require approval 15/11/2018 DD Pennon Water Water 28.00 28.00 15/11/2018 CAF Bank Account fee 5.00 5.00 15/11/2018 DD EDF Energy Electricity 141.00 141.00 Invoice requiring approval 03/12/2018 363 Cllr Bennett Rubber feet for chairs 111.60 116.60 03/12/2018 364 Cllr Neal Keys for storeroom 34.00 34.00 03/12/2018 365 Atlas Hand towets etc 88.91 88.91 03/12/2018 366 T G Beighton Ltd New floor and doors 24183.60 24183.60 TOTAL 24592.11 5.00 88.91 169.00 0.00 0.00 0.00 150.60 0.00 0.00 24183.60 0.00 CUMULATIVE 33261.20 835.17 411.28 2571.36 440.99 416.56 290.87 2127.59 470.46 200.43 25501.49 0.00 BUDGET 56675.00 10300.00 600.00 5500.00 100.00 400.00 350.00 3000.00 700.00 225.00 25000.00 10500.00 RECEIPTS Receipt Paying in Hall Hall Hall Hall Library Date No Received from Description Total Hire Hire Hire Hire Rent Interest Donation Reimb Preschool Clubs/Soc Commercial Individuals 09/10/2018 BACS Dancetec Hall hire 96.00 96.00 09/10/2012 BACS Dancetec Hall hire 128.00 128.00 30/10/2018 BACS Virgin Money Bank transfer 6000.00 TOTAL 6224.00 0.00 0.00 224.00 0.00 0.00 0.00 0.00 0.00 CUMULATIVE 17060.25 5140.00 3136.75 1638.50 895.00 250.00 0.00 0.00 0.00 BUDGET 17500.00
ETWALL PARISH COUNCIL ACCOUNTS 2018/19-3rd December 2018 PAYMENTS Invoice Cheq Date No Payee Description Gross VAT Admin Wages Agency S137 PEH YRA TEN Items already paid but requiring approval 03/12/2018 BT Clerk Defibrillator pads 105.60 17.60 88.00 03/12/2018 BT Clerk Safety boots and gloves 107.90 107.9 27/11/2018 DD NEST Pension 194.23 194.23 Items requiring approval 03/12/2018 BT Clerk Expenses 35.45 35.45 03/12/2018 BT Clerk Exp - cartridge/env/postage 77.99 77.99 03/12/2018 BT Clerk Exp - number plate etc 25.46 25.46 04/12/2018 BT Staff Salaries 3076.82 3076.82 TOTAL 3623.45 17.60 0.00 3409.95 0.00 0.00 107.90 88.00 0.00 CUMULATIVE 171586.93 14783.54 8377.72 66019.01 1008.00 4450.00 64372.82 12203.34 372.50 BUDGET 95455.00 0.00 7200.00 52850.00 2865.00 5800.00 9870.00 16680.00 190.00 INCOME Sup Paying Grant/ VAT Conc Date In No From Description Total Ad Ag Int Ten PEH YRA Wages Precept Reim Expenses 24/10/2018 BACS SDDC 106 monies - Ivan Way 11987.30 11987.30 30/10/2018 BACS SDDC 106 monies - road marking 420.00 420.00 31/10/2018 BACS SDDC Concurrent expenses 22625.00 22625.00 06/11/2018 78 Resident Donation for lights 1000.00 1000.00 21/11/2018 79 Plot 16B Allotment rent 24.00 24.00 26/11/2018 80 Plot 12B Allotment rent 12.00 12.00 TOTAL 36068.30 0.00 0.00 0.00 0.00 0.00 36.00 13407.30 0.00 0.00 22625.00 CUMULATIVE 108295.58 453.72 0.00 0.00 960.00 16536.94 1576.22 13407.30 45021.00 7657.99 22625.00 BUDGET 82155.00 0.00 315.00 0.00 700.00 3060.00 1500.00 10900.00 44770.00 0.00 20910.00