MINUTES OF THE PARISH MEETING OF UTKINTON held in UTKINTON VILLAGE HALL on TUESDAY 9 th April 2013 at 7.00pm

MINUTES OF THE PARISH MEETING OF UTKINTON held in UTKINTON VILLAGE HALL on TUESDAY 9 th April 2013 at 7.00pm Present: Cllr G. Stewart Chairman Cllrs T Boyle, G Hope-Terry, A Needham, K Platt, M Stewart, R Barnes, In attendance: A. Stubbs 3 members of the Parish 1. Apologies for absence Apologies were received from Cllrs. Tunney and Priestner. Cllr E Moore-Dutton was unable to attend. 2. Minutes that the minutes of the Annual Parish Meeting held on 10 th April 2012 be signed as a correct record. 3. Matters arising None. 4. Chairman s Annual Report The Chairman presented his written annual report, making particular reference to: Twelve meetings are held over the year, residents are always welcome to attend. The Council s input to consultations on a number of planning matters including a development on Quarry Bank. Highways have been pressed to make repairs to roads and lanes around the Parish. There has been a recent meeting with Highways to detail an improvement plan for the parish. A major piece of work was the Village Survey. Thanks were given to Cllrs. M. Stewart, Boyle, Priestner and especially Frank Tunney. The results of the survey have been circulated throughout the Parish. There was a village day to mark the Golden Jubilee. Thanks were given to all helpers especially the WI. Funds were also raised to place 2 Jubilee seats. The possibility of a play area in Utkinton has been explored. The Parish Council continues to maintain the 2 village greens in Cotebrook and Quarry Wood in Utkinton. Cllr. Hope-Terry was thanked for all his support in Council Financial matters and drawing up the annual budget. The precept for 2013/14 has been kept at the 2012/13 level of 5.048. The Chairman thanked all Councillors for their support and work and also Cllr. Eveleigh Moore- Dutton for her attendance and financial support. The outgoing, Debbie James, was thanked and the new, Alex Stubbs, welcomed. (A copy of the report is included in the Council minute book) 5. Receive matters of interest from CW&C Nothing to report. 6. Parish matters A query was raised regarding the play area opposite the school and whether this could be used more if policed properly to keep noise levels down. Also that more use should be made of the school premises and the village hall to provide activities for young people. Councillors agreed that the whole area of provision for young people in the Parish should be explored with the possibility of getting young people to help with projects. It was agreed that this should be added to the next Council meeting agenda. 7. Any other business None The meeting closed at 7.20pm

MINUTES OF A MEETING OF UTKINTON PARISH COUNCIL held in UTKINTON VILLAGE HALL on TUESDAY 11 th March 2014 at 7.30 pm 32 Present: Cllrs. R. Barnes, T. Boyle, K. Platt, I. Priestner, M. Stewart, G. Stewart, F. Tunney In attendance: A. Stubbs Cllr. E. Moore-Dutton (CWAC) Nick Parker The meeting commenced with an allocated session during which members of the public have the opportunity to raise any matter in relation to village and community matters prior to the meeting. Mr. Nick Parker was present to update the Parish Council on progress at Cotebrook Village Hall. He explained that it was hoped to rejuvenate enthusiasm for events in the village hall although the future of the hall is in consultation at present. There is a meeting next Monday (17 th March) to discuss further. Cllr. Tunney volunteered to attend the meeting and help to create a questionnaire for residents. 14.03.01 Apologies for absence and declarations of interest Apologies were received and accepted from Cllr. Hope-Terry. 14.03.02 Cllr. Platt declared a non-pecuniary interest in Item 3 on the agenda.. Minutes that the minutes of the ordinary council meeting held on 11 th February 2014 be agreed and signed as a correct record. 14.03.03 14.03.04 Matters arising from the minutes a) Bleeding on Benches that the new plaques should be ready next week. The benches will then be bleached and dried before the new plaque is fitted. b) Proposed development of affordable houses on Northgate that surveyors have been spotted on the field and further information is awaited. c) Future of Cotebrook Village Hall Discussed above. d) Trees adjoining Woodlands Close that CWAC has said that the responsibility for maintenance lies with the Parish Council but that permission must be gained. The tree officer has visited the site and met with Cllr. G. Stewart. He has agreed that the silver birch can be removed together with the plum tree but that the apple tree should be pruned and retained. that Cllr. G. Stewart to get quotations for the work. e) Annual Parish Meeting that this to take place on 8 th April and be followed by the normal Parish Council meeting. There will be an earlier start time of 7.00pm. Planning a) 14/00841/OUT outline application for 100 houses between Rode Street and Uktinton Road in Tarporley that the Parish Council raised its concerns about the continuing level of development in Tarporley to Cllr. Moore-Dutton especially as local schools are now full. Cllr. Moore- Dutton replied that she understood the Council s feeling of helplessness but as soon as the CWAC local plan was in place it would be easier to fight unwanted applications. that Utkinton Parish Council would support Tarporley Parish Council in objecting to this application. Cllr. Priestner to put together a list of objections. Cllr. M.Stewart Cllr. G.Stewart Cllr. Priestner

33 14/00843/FUL extension at 7 Rowlands View, Utkinton that no objections but that it was recommended that the layby opposite is in poor condition and should have some hardcore put down. Also that working hours should be restricted on a Sunday and that an additional front window to the kitchen be recommended. b) 14/00251/FUL remodelling of drive at Snowcroft Lodge, Croft Close - Permitted. 14.03.05 14.03.06 Highways a) Highway Safety at the School that Highways have not progressed with the yellow lines scheme as there have been objections from several parents of children at the school. that the following options be discussed further: Survey the views of residents within the village Get the views of all the parents Discuss again with Highways Discuss again with Police Investigate the possibility of a drop-off zone Cllrs.Hope-Terry, Tunney, G.Stewart and Platt to meet with Highways to discuss. to arrange. b) Community Speed Management that training of the Council volunteers is to take place on Friday 14 th March. CW&C matters a) 106 Monies/New Play Area that we are awaiting a response from the diocese regarding the school playing field. Cllr. M.Stewart 14.03.07 14.03.08 14.03.09 Working Groups a) Parish Plan & Survey that the Parish Plan has now been distributed. A lunching together club is being set up. b) Newsletter that the newsletter has been printed and distributed with the Parish Plan. c) Village Improvement Objectives for 2013/2014 that any suggestions should be emailed to the clerk who will compile a list for the next meeting. The Quarry and the Cotebrook Greens inspections a) Storm Damage that the tree blown down has now been dealt with but another tree is down and a further quotation has been requested. that all of the Greens are satisfactory at present. Financial matters that the following net payments be approved: Cotebrook Village Hall Hall Hire 75.00 CHALC Cllr 2 training for Cllr. Priestner 30.00 Kath Dahill Shrine expenses 26.68 Alex Stubbs 4 th quarter salary 413.15 HMRC 4 th quarter PAYE 103.40 St Helens Church Newsletter printing 48.18 Cheshire Community Action 2014/2015 Subscription 20.00 Dominic Gray Tree work in the Quarry 220.00

34 14.03.10 that the clerk has had to purchase a new computer. that the Council would contribute 100 towards the cost of this ( 20 of VAT to be reclaimed). Correspondence that the correspondence received as detailed below be noted and the action list be agreed. Resident 20/02/14 Email complaint about signs on A49 Meeting set up with Highways Highways 24/02/14 Notice of road closure Mill Lane Noted Stephen O Brien MP 25/02/14 Acknowledgement of Parish Plan Noted Cllr. Mike Jones 28/02/14 Acknowledgement of Parish Plan Noted Cheshire Community Action 10/03/14 Membership form and subscription request To be completed Resident 08/03/14 Further email complaint about signs on A49 As above PC Ged Gigg 09/03/14 Monthly Police report Noted 14.03.11 14.03.12 14.03.13 To receive an update on the website and to agree any items for publicity that options are still being reviewed. Next meeting that the next meeting will be held on Tuesday 8 th April 2014 in Utkinton Village Hall. It will consist of the Annual Parish meeting to be followed by the ordinary PC meeting and will start at the earlier time of 7.00pm. Any Points of interest that Cllr. Barnes has been working with Maurice Hunt towards the commemoration of the First World War. It was agreed to raise this at the Parish Meeting. that there had been a complaint about inaccurate information in the Parish Plan. This is being investigated. There being no further points of interest the meeting closed at 9.35pm. Cllr. Tunney Chairman Date

UTKINTON ANNUAL PARISH MEETING WILL BE HELD ON TUESDAY 8 th April 2014 at COTEBROOK VILLAGE HALL COMMENCING AT 7.00PM ANY ELECTOR RESIDING IN THE UTKINTON PARISH (COTEBROOK AND UTKINTON) IS INVITED TO ATTEND AND MAY RAISE ANY MATTER PERTAINING TO THE PARISH A G E N D A 1. Welcome and apologies 2. To review and consider any matters arising from the minutes of the last Parish meeting held on Tuesday 9 th April 2013 3. To receive the annual report of the Chairman of the Parish Council 4. To discuss the commemoration of the First World War and discuss ideas/events 5. To receive any matters of interest reported by the Ward Councillors for Cheshire West and Chester Council 6. To consider matters pertaining to the Parish raised by any person in attendance 7. Any other business G. Stewart Chairman Utkinton Parish Council 1 st April 2014 This meeting will be followed by a meeting of the Parish Council to which members of the public are also welcome to attend.

UTKINTON PARISH COUNCIL YOU ARE REQUIRED TO ATTEND A MEETING OF THE PARISH COUNCIL TO BE HELD ON TUESDAY 8 th April 2014 at COTEBROOK VILLAGE HALL at 7.00pm A G E N D A In accordance with the Council standing orders, prior to commencing the formal business of the meeting the Chairman will invite any member of the public present to raise questions and/or seek clarification in relation to relevant matters pertaining to the Council. (Time allocated 15 minutes) 1. To receive apologies for absence and declarations of interest 2. To agree the minutes of the Council meeting held on 11 th March 2014 3. To consider matters arising on the minutes a) Bleeding on benches b) Proposed development of affordable houses on Northgate c) Future of Cotebrook Village Hall d) Trees adjoining Woodlands Close, Cotebrook 4. To note any recent decisions made by Cheshire West and Chester on planning applications in the parish, and to consider any new applications received a) Appeal for Land at Rowley House, Quarry Bank, Utkinton 14/00691/OUT replacement dwelling at The Bungalow, Luddington Hill 14/00905/OUT Detached house and garage at Church Cottage, Stable Lane, Cotebrook 14/01093/FUL Extension and garage conversion at Boundary Cottage, John Street 14/01250/FUL Rear conservatory at Avondale, Fishers Green 5. To consider any highways matters a) Highway safety at the School b) Community Speed Management 6. To receive / respond to matters relating to Cheshire West and Chester Council a) Section 106 monies/new Play area 7. To receive progress reports from the following Working Groups: a) Parish Plan b) Newsletter c) To consider Village Improvement objectives for 2013/2014 8. To receive reports on the inspections of The Quarry and the Cotebrook Greens and consider any subsequent action required a) Storm Damage 9. Finance matters: a) To agree accounts for payment (details to follow in correspondence summary) b) To receive and accept the 4 th quarter financial statement 10. To consider correspondence received since the last meeting (summary to follow) 11. To receive an update on the website and to agree any items for publicity a) Website redevelopment 12. To note the next meeting of the Council will be held on Tuesday, 13 th May 2014 at 7.00pm at Utkinton Village Hall and will consist of the AGM to be followed by the ordinary Parish Council meeting. 13. Any points of interest A. Stubbs, 01/04/2014

MINUTES OF THE PARISH MEETING OF UTKINTON held in COTEBROOK VILLAGE HALL on TUESDAY 8 th April 2014 at 7.00pm Present: Cllr G. Stewart Chairman Cllrs R Barnes, T Boyle, G Hope-Terry, A Needham, K Platt, M Stewart, F Tunney In attendance: A. Stubbs Cllr. E. Moore-Dutton - CWAC Members of the Public 1. Apologies for absence Apologies were received from Cllr. Priestner. 2. Minutes that no matters were arising from the minutes of the last Parish meeting held on Tuesday, 9 th April 2013. 3. Chairman s Annual Report The Chairman presented his written annual report, making particular reference to: Twelve meetings are held over the year, residents are always welcome to attend. The Council s input to consultations on a number of planning matters which have mostly been extensions to existing property. The proposal for affordable housing on the field between John Street and Northgate which was not proceeded with due to a lack of response. The Council has engaged with Highways to get potholes fixed and is seeking a resurfacing of Tirley Lane and the top half of Heaths Lane. Concerns have been raised over parking in Big Field Lane, Utkinton and Woodlands Way, Cotebrook. There are on-going concerns with regards to parking and traffic at Utkinton School which is being tackled via consultation with all interested parties. Maintenance has been done on Cotebrook greens and the area around the phone box in Cotebrook tidied up. Tree work in Quarry Wood was necessary due to damage by high winds The website is currently under review. Superfast Broadband has been campaigned for and is currently on its way to the Parish. The Parish Plan has been produced and delivered to all homes in the Parish. The Chairman thanked all Councillors for their support and work and also Cllr. Eveleigh Moore- Dutton for her attendance and financial support. The was also thanked. (A copy of the report is included in the Council minute book) 4. Commemoration of First World War Cllr. Barnes gave an update on the plans for this. There will be a trilogy of illustrated presentations in St. Helens Church, Tarporley: 16 th May Tarporley and District in the Early Years of the Twentieth Century 8 th August Call to Duty 7 th November Cost and Aftermath Information for these has been provided from local people and all are invited. 5. Receive matters of interest from CW&C Cllr. Moore-Dutton reported on the progress of the new CWAC local plan and stated that she was eager to see local Parishes and Council shaping the future of their areas. 6. Parish matters There were several residents attending to discuss the issue of parking and traffic at Utkinton School. The Chairman stated that the Parish Council fully supports the school but that the traffic had been a long term concern. There was a lively discussion with various suggestions from residents, the Headteacher and councillors.

Proposed: that a working group be set up, chaired by Nick Pheasey who is one of the Governors, to include a member of the Parish Council and also other relevant parties including Highways, to consider all suggestions and ideas and provide recommendations back the Parish Council in September. Proposed: Cllr. Hope-Terry, seconded Cllr. Boyle and carried with 1 abstention. It was agreed that Cllr. Tunney would represent the Parish Council on the working group and that the Headteacher would approach Mr. Pheasey. Cllr. Moore-Dutton offered 3,500 from her member s budget towards the cost of any improvement project. 7. Any other business None The meeting closed at 7.55pm.

For meeting 8 th April 2014 ACCOUNTS FOR PAYMENT PAYEE DESCRIPTION NET ( ) VAT ( ) TOTAL( ) Mid-Cheshire Footpath Society Subscription 8.00 8.00 CHALC Subscription 174.00 174.00 Alex Stubbs 4 th quarter expenses 165.86 25.75 191.61 CORRESPONDENCE RECEIVED SINCE THE LAST MEETING SENDER DATED DETAILS RECOMM ACTI CHALC 11/03/14 British Legions Centenary Poppy Campaign Resident 13/03/14 Complaint about Data Protection Highways 18/03/14 Email regarding A49 junction Highways Community Speed safety posters and stickers Highways 24/03/14 Closure of Knights Lane Strutt & Parker 28/03/14 Letter regarding Neighbourhood Planning services

35 MINUTES OF A MEETING OF UTKINTON PARISH COUNCIL held in COTEBROOK VILLAGE HALL on TUESDAY 8 th April at 7.30 pm Present: In attendance: Cllrs. R. Barnes, T. Boyle, G. Hope-Terry, A. Needham, K. Platt, M. Stewart, G. Stewart, F. Tunney A. Stubbs Cllr. E. Moore-Dutton (CWAC) Resident The meeting commenced with an allocated session during which members of the public have the opportunity to raise any matter in relation to village and community matters prior to the meeting. No members of the public wished to speak. 14.04.01 Apologies for absence and declarations of interest Apologies were received and accepted from Cllr. Priestner. 14.04.02 Cllr. Platt declared a non-pecuniary interest in Item 3 on the agenda.. Minutes that the minutes of the ordinary council meeting held on 11 th March 2014 be agreed and signed as a correct record. 14.04.03 Matters arising from the minutes a) Bleeding on Benches that this is in progress. b) Proposed development of affordable houses on Northgate that surveyors have been spotted on the field and further information is awaited. c) Future of Cotebrook Village Hall that various new activities are taking place in the hall and refurbishment is taking place currently. Cllr. Moore-Dutton suggested that the Rural Support Fund might be applied to for a grant. to investigate. d) Trees adjoining Woodlands Close that a quotation for 450 had been received. that Cllr. G. Stewart approach the resident for a suggested 50% contribution. Cllr. M.Stewart Cllr. G.Stewart 14.04.04 Planning a) Appeal for land at Rowley House, Quarry Bank, Utkinton that the Parish Council should repeat the comment that was sent in response to the original planning application. 14/00691/OUT replacement dwelling at The Bungalow, Luddington Hill that no objections 14/00905/OUT Detached house/garage at Church Cottage, Stable Lane, Cotebrook that no objections 14/01093/FUL Extension and garage conversion at Boundary Cottage, John Street that no objections 14/01250/FUL Rear conservatory at Avondale, Fishers Green that no objections

36 14.04.05 Highways 14.04.06 14.04.07 14.04.08 14.04.09 14.04.10 a) Highway Safety at the School Discussed earlier b) Community Speed Management that 3 councillors have been trained. The SID to be booked on an agreed date. CW&C matters a) 106 Monies/New Play Area that we are awaiting a response from the diocese regarding the school playing field. that Cllrs. Priestner, G. Stewart and Needham had attended the Local Council Assembly and Cllr. Stewart reported back. The clerk was asked to invite Euan McHenry of the Rural Localities team to a future meeting. Working Groups a) Parish Plan & Survey that Cllr. Hope-Terry reported that of the 18 actions on the Parish Plan, progress had been made on 12 of them. b) Newsletter that the newsletter has been printed and distributed with the Parish Plan. c) Village Improvement Objectives for 2014/2015 that any suggestions should be emailed to the clerk who will compile a list for the next meeting. The Quarry and the Cotebrook Greens inspections a) Storm Damage that we are still awaiting a quotation for tree work. that all of the Greens are satisfactory at present. Financial matters that the following net payments be approved: Mid-Cheshire Footpath Society Subscription 8.00 CHALC Subscription 174.00 Alex Stubbs Expenses 191.51 that the 4 th quarter financial statement will be presented at the next meeting after the accounts have been audited. Correspondence that the correspondence received as detailed below be noted and the action list be agreed. Cllr. M.Stewart CHALC 11/03/14 British Legions Centenary Poppy Campaign Noted Resident 13/03/14 Complaint about Data Protection Noted Highways 18/03/14 Email regarding A49 junction Noted Highways Community Speed safety posters and stickers Highways 24/03/14 Closure of Knights Lane Noticeboards Strutt & Parker 28/03/14 Letter regarding Neighbourhood Planning Services Noted

37 14.04.11 14.04.12 14.04.13 To receive an update on the website and to agree any items for publicity that options are still being reviewed. Next meeting that the next meeting will be held on Tuesday 13 May 2014 in Utkinton Village Hall. It will consist of the AGM to be followed by the ordinary PC meeting and will start at the earlier time of 7.00pm. Any Points of interest that CWAC have done a survey of trees in the verges around the Parish. that Cllr. Boyle is to check if the Japanese Knotweed at Cotebrook has returned. There being no further points of interest the meeting closed at 9.10pm. Cllr. Tunney Chairman Date

UTKINTON PARISH COUNCIL YOU ARE REQUIRED TO ATTEND A MEETING OF THE PARISH COUNCIL TO BE HELD ON TUESDAY 13 th May 2014 at UTKINTON VILLAGE HALL at 7.00pm A G E N D A In accordance with the Council standing orders, prior to commencing the formal business of the meeting the Chairman will invite any member of the public present to raise questions and/or seek clarification in relation to relevant matters pertaining to the Council. (Time allocated 15 minutes) 1. To receive apologies for absence and declarations of interest 2. To agree the minutes of the Annual Parish meeting and Ordinary Council meeting held on 8 th April 2014 3. To consider matters arising on the minutes a) Bleeding on benches b) Proposed development of affordable houses on Northgate c) Future of Cotebrook Village Hall d) Trees adjoining Woodlands Close, Cotebrook e) Japanese Knotweed 4. To note any recent decisions made by Cheshire West and Chester on planning applications in the parish, and to consider any new applications received a) 14/01638/FUL Extensions at Hollins Hill Farm, Quarry Bank, Utkinton 5. To consider any highways matters a) Highway safety at the School b) Community Speed Management 6. To receive / respond to matters relating to Cheshire West and Chester Council a) Section 106 monies/new Play area 7. To receive progress reports from the following Working Groups: a) Parish Plan b) Newsletter c) To consider Village Improvement objectives for 2014/2015 8. To receive reports on the inspections of The Quarry and the Cotebrook Greens and consider any subsequent action required a) Storm Damage 9. Finance matters: a) To agree accounts for payment (details to follow in correspondence summary) b) To receive and accept the 4 th quarter financial statement 10. To consider correspondence received since the last meeting (summary to follow) 11. To receive an update on the website and to agree any items for publicity a) Website redevelopment 12. To note the next meeting of the Council will be held on Tuesday, 10 th June 2014 at 7.30pm at Cotebrook Village Hall. 13. Any points of interest A. Stubbs, 03/05/2014

UTKINTON PARISH COUNCIL THE ANNUAL GENERAL MEETING OF UTKINTON PARISH COUNCIL WILL BE HELD ON TUESDAY 13 th May 2014 AT 7.00pm AT UTKINTON VILLAGE HALL A G E N D A 1. To appoint the Chairman for 2014/2015 and receive the Chairman s declaration of office 2. To receive apologies for absence and declaration/s of interest 3. To appoint the Vice Chairman for 2014/2015 and receive the Vice Chairman s declaration of office 4. Receive Acceptance of Office and Declarations of Interest for all Councillors present 5. To note the minutes of the Annual General Meeting held on 14 th May 2013 (attached) 6. To consider any matters arising 7. To consider/agree: - establishment, membership and terms of reference of any Committees or Working Groups - representation on external bodies - individual responsibilities for specific business 8. To consider/agree annual subscriptions: - Cheshire County Playing Fields Assc. ( 16.00) - Mid-Cheshire Footpath Society ( 8.00) Cheshire Community Action ( 20.00) CHALC ( 174.00) 9. To agree accounts and audit: - to agree 2013/2014 accounts - to agree 2013/2014 audit 10. To review the Council s insurance renewal (schedule attached) and agree payment of premium - 361.18 (2013/2014-387.41) 11. To appoint the Internal Auditor for 2014/2015 (current Linnet Book-keeping, P. Sanders A.I.B.A.) 12. To agree the schedule of meetings for 2014/2015 Tuesdays at 7.30pm alternately at the Cotebrook and Utkinton Village Halls on; Utkinton Cotebrook 10 th June 2014 8 th July 2014 9 th September 2014 14 th October 2014 11 th November 2014 9 th December 2014 13 th January 2015 10 th February 2015 10 th March 2015 14 th April 2015 (inc. Annual Parish meeting 12 th May 2015 (inc Annual General meeting) Alex Stubbs 05/05/2014

For meeting 13 th May 2014 ACCOUNTS FOR PAYMENT PAYEE DESCRIPTION NET ( ) VAT ( ) TOTAL( ) Maggie Stewart Newsletter expenses 30.49 4.09 34.58 CHALC Planning seminar (Cllrs Hope-Terry, G. Stewart) 40.00 40.00 Phil Sanders Internal 24.00 24.00 Paul Whalley Mowing and weeding of Cotebrook Greens 75.00 75.00 Came & Co Insurance 2014/2015 361.18 361.18 CORRESPONDENCE RECEIVED SINCE THE LAST MEETING SENDER DATED DETAILS RECOMM ACTI Came & Co Spring Parish Matters 2014

MINUTES OF THE ANNUAL GENERAL MEETING OF UTKINTON PARISH COUNCIL held at UTKINTON VILLAGE HALL on TUESDAY 13 th May 2014 at 7.00pm Present: Cllrs G Stewart (Chairman), G Hope-Terry, R Barnes, K Platt, M Stewart, F Tunney, I Priestner, A Needham. In attendance: A Stubbs 14.05.01 Appointment of Chairman that Cllr G Stewart be appointed Chairman for the ensuing year and the relevant completed and signed declaration of office be received. Proposed: Cllr Needham; seconded: Cllr Barnes 14.05.02 Apologies for Absence that the apologies for absence from Cllr T Boyle be noted. 14.05.03 Appointment of Vice Chairman that Cllr. G. Hope-Terry be appointed Vice Chairman for the ensuing year and the relevant completed and signed declaration of office be received. Proposed: Cllr M Stewart; seconded: Cllr Platt 14.05.04 Acceptance of Office and Declarations of Interest that a) all completed declarations of acceptance of office of those present be received b) Cllr Boyle s declaration of acceptance of office be received as soon as possible c) As all councillors have recently completed new registrations of interests, these would not be re-done this year. 14.05.05 Minutes that the minutes of the Annual General Meeting held on 14 th May 2013 be noted. 14.05.06 Matters Arising None. 14.05.07 Appointment of Committees, Terms of Reference and Allocation of Members Responsibilities that a) no Committees be set up b) no working groups are currently appointed c) representation on external bodies be agreed: Cllr T Boyle - Tarporley High School d) Members individual responsibilities be allocated as follows: Cllr G Stewart - The Quarry, Utkinton & Cllr Barnes - Cotebrook Greens, to carry out and record a monthly health and safety check, report back to the Council and liaise with the relevant contractor regarding maintenance Cllr Tunney website, Super-Fast Broadband and the Utkinton School parking working group Cllr Hope-Terry - Cheshire Association of Local Councils (ChALC) Cllrs Needham and Boyle - Cheshire Community Action Meetings. (All of the above will be reviewed throughout the year. 14.05.08 Annual Subscriptions that the following annual subscriptions for 2014/2015 be agreed and paid: Cheshire County Playing Fields Association 16:00 Cheshire Community Action 20.00 CHALC 174.00 Mid-Cheshire Footpath Society 8.00 14.05.09 Accounts and Audit that the annual accounts and audit return for 2013/2014 be agreed and signed off. 14.05.10 Insurance that the insurance quotation from Came & Company be accepted at a premium of 361.18.

14.05.11 Appointment of Auditor that Mr P Sanders AIBA of Linnet Book-keeping Ltd be retained as Internal Auditor for 2014/2015. 14.05.12 Schedule of meetings for 2014/2015 that meetings be held as follows: It was necessary to hold the June meeting at Utkinton due to an important planning application to be discussed with residents Tuesdays at 7.30pm alternately at the Cotebrook and Utkinton Village Halls on Cotebrook Utkinton 10 th June 2014 8 th July 2014 9 th September 2014 14 th October 2014 11 th November 2014 9 th December 2014 13 th January 2015 10 th February 2015 10 th March 2015 14 th April 2015 (inc Parish mtg) 12 th May 2015 (inc Annual General meeting) There being no other business, the meeting closed at 7.25 pm. Chairman Date

38 MINUTES OF A MEETING OF UTKINTON PARISH COUNCIL held in COTEBROOK VILLAGE HALL on TUESDAY 13 th May 2014 at 7.30 pm Present: Cllrs. R. Barnes, G. Hope-Terry, A. Needham, K. Platt, I. Priestner, M. Stewart, G. Stewart, F. Tunney In attendance: A. Stubbs Cllr. E. Moore-Dutton (CWAC) Resident The meeting commenced with an allocated session during which members of the public have the opportunity to raise any matter in relation to village and community matters prior to the meeting. One member of the public wished to discuss recent planning applications within the parish. 14.05.01 Apologies for absence and declarations of interest Apologies were received and accepted from Cllr. Boyle. 14.05.02 Cllr. Platt declared a non-pecuniary interest in Item 3 on the agenda.. Minutes that the minutes of the ordinary council meeting held on 8 th April 2014 be agreed and signed as a correct record. 14.05.03 14.05.04 14.05.05 Matters arising from the minutes a) Bleeding on Benches that this is in progress. b) Proposed development of affordable houses on Northgate that a planning application has been received for 19 houses on the field adjoining Northgate although it had been too late to include it on the agenda. It was agreed that, in principle, the Council was opposed to the application although the formal decision would be taken at the next meeting. Therefore, it was agreed to request an extension of time until after the June Parish Council meeting with advertising to the public that this application is to be discussed and an increased public speaking time so that residents can express their opinions. c) Future of Cotebrook Village Hall that Cllr. Boyle was attending a village hall committee meeting and would report back at the next meeting. d) Trees adjoining Woodlands Close that we are awaiting a further quotation for the work. e) Japanese Knotweed that this has reappeared on the public footpath at Cotebrook and has been reported to the ranger at CWAC. Planning a) 14/01638/FUL extensions at Hollins Hill Farm, Quarry Bank, Utkinton that no objections Highways a) Highway Safety at the School that a working group has now been set up to report back to the Parish Council in September. This is being headed by Nick Pheasey, a governor at the school, and also contains Cllr. Tunney, the Headteacher and a representative from Highways. A meeting has been set up for 3 rd June. Cllr. Moore-Dutton promised 1,600 from her members Cllr. M.Stewart Cllr. G.Stewart

39 budget towards costs of signage etc. 14.05.06 14.05.07 14.05.08 14.05.09 14.05.10 that the Hedge at Wychwood, Quarry Bank is overgrown causing pedestrians to walk in the road. that Cllr. Priestner to approach the landowner. b) Community Speed Management that the SID has been booked for a week from 16 th May. CW&C matters a) 106 Monies/New Play Area that the diocese has responded positively to the idea of a play area. CWAC is now to be approached. Working Groups a) Parish Plan that this now to be labelled Parish Plan Actions on the agenda. that Stable Lane has now been re-surfaced. that bus service improvements should be investigated. that local businesses should be promoted. This to be done initially via the website. Any information to be passed to Cllr. Tunney. b) Newsletter that the next edition of the newsletter is planned for October. c) Village Improvement Objectives for 2014/2015 that all members have now put forward their suggestions and a list has been compiled for further discussion and action. The Quarry and the Cotebrook Greens inspections a) Storm Damage that we are still awaiting a quotation for tree work. that all of the Greens are satisfactory at present. Financial matters that the following net payments be approved: Maggie Stewart Newsletter expenses 34.58 CHALC Planning seminar 40.00 Phil Sanders Internal audit 24.00 Paul Whalley Mowing/weeding Cotebrook Greens 75.00 Came & Co Insurance 2014/2015 361.18 that the 4 th quarter financial statement be received and accepted. Correspondence that the correspondence received as detailed below be noted and the action list be agreed. Cllr. M.Stewart Cllr. Needham Cllr. Tunney Came & Co Spring newsletter Parish matters Noted 14.05.11 14.05.12 To receive an update on the website and to agree any items for publicity that options are still being reviewed. that Superfast Broadband held up due to problems with other Utilities. Next meeting that the next meeting will be held on Tuesday 10 th June 2014 in Utkinton Village Hall. As Cllr. Tunney

40 the planning application at Northgate is to be discussed and it is assumed that there will be a lot of residents attending to give their views, there will be a reduced agenda. The meeting will start at 7.30 (TBC). 14.05.13 Any Points of interest that there are some open holes in the verge on John Street. to investigate why. There being no further points of interest the meeting closed at 9.15pm. Chairman Date

46 MINUTES OF A MEETING OF UTKINTON PARISH COUNCIL held in COTEBROOK VILLAGE HALL on TUESDAY 14 th October 2014 at 7.30 pm Present: Cllrs. R. Barnes, T. Boyle, G. Hope-Terry, A. Needham, K. Platt, I. Priestner, F. Tunney In attendance: A. Stubbs The meeting commenced with an allocated session during which members of the public have the opportunity to raise any matter in relation to village and community matters prior to the meeting. Steve Hammond from the Sandstone Ridge Trust attended to update the Council on the aims and works of the Trust. He explained about a new project called Ridge, Rocks and Springs which hopes to document water sources and quarries along the ridge. It was agreed that Cllr Barnes would help as he has valuable local knowledge and also that Steve would provide a piece to go into the newsletter. Finally, Steve was thanked for his attendance and talk. 14.10.01 Apologies for absence and declarations of interest The apologies were received and accepted from Cllrs. M. And G. Stewart. 14.10.02 Cllr. Platt declared a non-pecuniary interest in item 3a on the agenda.. Minutes that the minutes of the ordinary council meeting held on 9 th September 2014 be agreed and signed as a correct record. 14.10.03 14.10.04 14.10.05 Matters arising from the minutes a) Proposed development of affordable houses on Northgate that Cllr. M. Stewart had contacted the planning officer but nothing further has happened since last month. b) Trees adjoining Woodlands Close that the Council are awaiting the contribution of the resident. to chase. Planning a) 14/02255/OUT appeal for 2 new dwellings at Monarchy Hall Farm, Utkinton that the Parish Council had objected to the original application and that no further comments would be put forward. 14/03673/FUL re-instatement of dwelling at Oaklands Cottage, Forest Road that although the Council had no objections to the proposed dwelling, concerns should be raised regarding: whether the proposed dwelling is within the Tarporley settlement boundary whether the proposed dwelling is residential or for a business whether the proposed dwelling is to replace an existing dwelling if it is replacing an existing dwelling, how long it is since this was lived in 14/04035/S73 variations to conditions at the Barn, Shaw House, Smithy Lane that no objections Highways a) Highway Safety at the School that the school has put into place a new system for drop off and pick up times which seems to be working well. The PCSO has visited and agreed. Residents have reported that parents are parking more responsibly. Cllr. Tunney was thanked for his input into this project. b) Community Speed Management

14.10.06 that the data from the SID seems to show that speeding on John Street in Utkinton is not prevalent but that in Cotebrook the vast majority of cars are going over 40mph on the A49. that Cllrs. M. Stewart and Tunney are to analyse the data in more detail to present at the next meeting. c) Utkinton Village Signs that the has been unable to find the village sign at the Tirley Garth end of Utkinton. that Cllrs. Needham and Priestner to take pictures of the sign for the. that the Cotebrook sign on Stable Lane is in poor condition. that the to report to Highways. CW&C matters a) 106 Monies/New Play Area that Cllr. M. Stewart has a meeting with CWAC in mid-november. b) Development Sites and Facilities Survey that this has been received by CWAC who ask for the identification of any possible development sites and also for a survey of facilities within the Parish. that the to complete putting forward the piece of land on Utkinton Lane opposite the church in Cotebrook as a possible site. 47 Cllrs. M.Stewart and Tunney Cllrs. Needham and Priestner Cllr. M.Stewart 14.10.07 14.10.08 14.10.09 Working Groups a) Parish Plan that Cllr. Hope-Terry circulated an actions update which will also go into the newsletter. b) Newsletter that the next edition of the newsletter is planned for early November. Any items or suggestions to be forwarded to Cllr. M. Stewart. c) Village Improvement Objectives for 2014/2015 that 1000 bulbs have now been purchased at a cost of 140 + VAT. These to be planted around the village signs in Utkinton and on the green area in Cotebrook. that the school should be invited to participate in the planting. Cllr. Hope-Terry to contact Cllrs. M. and G. Stewart on their return to co-ordinate. d) Footpath to Tarporley that Cllrs. Priestner and Needham had walked the public footpath from Utkinton Hall to Tarporley and noted that it was rough, muddy and had inadequate signage. However there is still the need to walk on the road into Utkinton where it is narrow and overhung. It was also noted that many sixth formers are now walking from Utkinton to Tarporley High School as CWAC has removed funding for school buses for over 16 s. that the following steps should be considered: the existing footpath to be improved. to contact the PROW officer. a new possible footpath to Tarporley should be mapped out. a possible cycleway to Tarporley should also be considered. consider the use of a minibus to Tarporley High School Cllr. Boyle to research what happens in other villages at present. The Quarry and the Cotebrook Greens inspections that Paul Whalley is happy to continue to cut Cotebrook Greens next year and will give them one final cut before the winter. Financial matters that the following net payments be approved: Upper Bridge Enterprises Website licence 191.59 Lambert Smith Hampton UU rent Cotebrook Greens 50.00 Cllr. Hope- Terry Cllr.Boyle

48 Paul Whalley Mowing Cotebrook Greens 40.00 Alex Stubbs 2 nd quarter expenses 36.28 14.10.10 Correspondence that the correspondence received as detailed below be noted and the action list be agreed. Resident Undated Letter regarding double yellow lines outside school Noted Resident Undated Letter and photographs of Cotebrook School Noted Weaver Vale Housing 22/09/14 Email regarding paving at Woodlands Close Noted CWAC 02/10/14 Email regarding grants for wild spaces Noted Resident 03/10/14 Email regarding parking in Woodlands Close Noted Resident 04/10/14 Email regarding parking in Woodlands Close Noted CWAC 13/10/14 Email regarding telephone box on Bigfield Lane Noted 14.10.11 14.10.12 To receive an update on the website and to agree any items for publicity that a draft new website is now available and will be populated from our existing website. Next meeting that the next meeting will be held on Tuesday 11 th November in Utkinton Village Hall at 7.30pm. 14.10.13 Any Points of interest None There being no further points of interest the meeting closed at 9.20pm. Chairman Date

UTKINTON PARISH COUNCIL YOU ARE REQUIRED TO ATTEND A MEETING OF THE PARISH COUNCIL TO BE HELD ON TUESDAY 10 th June 2014 at UTKINTON VILLAGE HALL at 7.30pm A G E N D A In accordance with the Council standing orders, prior to commencing the formal business of the meeting the Chairman will invite any member of the public present to raise questions and/or seek clarification in relation to relevant matters pertaining to the Council. (Time allocated 15 minutes) 1. To receive apologies for absence and declarations of interest 2. To agree the minutes of the AGM and Ordinary Council meetings held on 13 th May 2014 3. To note any recent decisions made by Cheshire West and Chester on planning applications in the parish, and to consider any new applications received a) 14/01729/OUT 19 houses at Northgate, Utkinton 14/02119/FUL extension at East Winds, John Street, Utkinton 14/02125/FUL detached dwelling adj East Winds, John Street, Utkinton 4. To consider any highways matters a) Highway safety at the School b) Community Speed Management c) Contribution towards speed limit reduction B5152 5. To receive / respond to matters relating to Cheshire West and Chester Council a) Section 106 monies/new Play area 6. Finance matters: a) To agree accounts for payment (details to follow in correspondence summary) 7. To consider correspondence received since the last meeting (summary to follow) 8. To receive an update on the website and to agree any items for publicity a) Website redevelopment 9. To note the next meeting of the Council will be held on Tuesday, 8 th July 2014 at 7.30pm at Cotebrook Village Hall. 10. Any points of interest A. Stubbs, 01/06/2014

For meeting 10 th June 2014 ACCOUNTS FOR PAYMENT PAYEE DESCRIPTION NET ( ) VAT ( ) TOTAL( ) Paul Whalley Mowing Cotebrook Greens 40.00 40.00 Utkinton Village Hall Hall Hire 80.00 80.00 Alex Stubbs 1 st quarter salary 437.58 437.48 HMRC 1 st quarter PAYE 109.20 109.20 CORRESPONDENCE RECEIVED SINCE THE LAST MEETING SENDER DATED DETAILS RECOMM ACTI Ged Gigg 19/05/2014 May monthly update CHALC 02/06/2014 Consultation on new charter comments by 30 th June Ged Gigg 06/06/2014 June monthly update

MINUTES OF A MEETING OF UTKINTON PARISH COUNCIL held in UTKINTON VILLAGE HALL on TUESDAY 10 th June 2014 at 7.30 pm 38 Present: Cllrs. R. Barnes, G. Hope-Terry, A. Needham, K. Platt, I. Priestner, M. Stewart, G. Stewart In attendance: A. Stubbs Cllr. E. Moore-Dutton (CWAC) Approximately 20 residents. The meeting commenced with an allocated session during which members of the public have the opportunity to raise any matter in relation to village and community matters prior to the meeting. Several residents expressed their opinion of the planning application for 19 houses at Northgate. Points raised included: Concerns about the proposed access onto Northgate Disappointment that there had been no consultation from the Developers Concerns that the plans do not comply with the Local Plan Concerns that insufficient environmental surveys had been carried out before the application was submitted. 14.06.01 Apologies for absence and declarations of interest Apologies were received and accepted from Cllrs. Boyle and Tunney. 14.06.02 Cllr. Platt declared a non-pecuniary interest in Item 3, specifically planning application 14/01729/OUT, on the agenda. It was noted that Cllr. Platt would not vote on this matter.. Minutes that the minutes of the ordinary and annual general council meetings held on 13 th May 2014 be agreed and signed as a correct record. 14.06.03 14.06.04 Resolved Planning a) 14/01729/OUT 19 houses at Northgate, Utkinton that Cllrs. expressed their disappointment that there had been no consultation by the developers. that the 27 page document produced by the Parish Council in objection to the application together with the executive summary and covering letter be submitted to Cheshire West and Chester Council. Proposed Cllr. Needham, seconded Cllr. Barnes and all agreed (note that Cllr. Platt did not vote). Also that the documents would be posted on the parish council website. b) 14/02119/FUL extension at East Winds, John Street, Utkinton that no objections although concerns regarding the access to be raised. c) 14/02125/FUL detached dwelling adj East Winds, John Street, Utkinton that no objections although concerns regarding the access to be raised and also materials to blend in with existing dwellings. d) 14/02183/FUL single storey extension at 13 Oulton Mill Lane, Cotebrook that no objections. Highways a) Highway Safety at the School that a meeting of the working group has now taken place with various items discussed. b) Community Speed Management that the SID has been used on John Street and monitored 250 journeys over 2 periods, 8.00 10.00am and 4.00 6.00pm.37mph was the fastest speed monitored with 78% of people obeying the speed limit. that the exercise to be repeated in September.

14.06.05 14.06.06 14.06.07 c) Contribution towards speed limit reduction on B5152 that although the speed limit reduction has now been approved, this was to paid for using a Section 106 planning obligation which will take some time to appear. Therefore the Parish Councils through which the road runs have been asked to contribute. that the Parish Council is happy to make a contribution in principle. However, clarification is required as only a contribution towards the B5152 in our parish will be made. Also, whether the monies will be returned when the Section 106 agreement finally comes through. CW&C matters The Chairman congratulated Cllr. Moore-Dutton on her appointment as Deputy Leader of Cheshire West and Chester Council. a) 106 Monies/New Play Area that this be deferred to the next meeting that CWAC are consulting on Part 2 of the Local plan, part of which sets out how local settlements are defined. Cllr. G. Stewart raised a concern that the criteria was detrimental to small villages like both Utkinton and Cotebrook and should be further refined. that Cllr. G. Stewart to draft a submission from the Parish Council, to be circulated. Financial matters that the following net payments be approved: Paul Whalley Mowing Cotebrook Greens 40.00 Utkinton Village Hall Hall Hire 80.00 Alex Stubbs 1 st quarter salary 437.58 HMRC 1 st quarter PAYE 109.20 that Paul Whalley be informed that Cotebrook Greens can be mowed fortnightly in June, July and August. Correspondence that the correspondence received as detailed below be noted and the action list be agreed. 39 Cllr. M.Stewart Cllr. G.Stewart Ged Gigg 19/5/2014 May monthly update Noted CHALC 02/6/2014 Consultation of new charter comments by 30 th June No comments Ged Gigg 6/06/2014 June monthly update Noted 14.06.08 14.06.09 14.06.10 To receive an update on the website and to agree any items for publicity that options are still being reviewed. that Superfast Broadband should now be live by the end of June. Next meeting that the next meeting will be held on Tuesday 8 th July 2014 at 7.30pm in Cotebrook Village Hall Any Points of interest that Cllr Barnes reported back from the 1 st World War talk by Maurice Hunt which had taken place at St. Helens Church. The next talk in the series is on 8 th August, admission by ticket only. There being no further points of interest the meeting closed at 9.00pm. Cllr. Tunney Chairman Date

UTKINTON PARISH COUNCIL YOU ARE REQUIRED TO ATTEND A MEETING OF THE PARISH COUNCIL TO BE HELD ON TUESDAY 8 th July 2014 at UTKINTON VILLAGE HALL at 7.30pm A G E N D A In accordance with the Council standing orders, prior to commencing the formal business of the meeting the Chairman will invite any member of the public present to raise questions and/or seek clarification in relation to relevant matters pertaining to the Council. (Time allocated 15 minutes) Mr. Ewan McHenry (CWAC, Senior Locality Manager Rural Communities) will be attending to discuss the new Rural Locality Boards. 1. To receive apologies for absence and declarations of interest 2. To agree the minutes of the Ordinary Council meeting held on 10 th June 2014 3. To consider matters arising on the minutes a) Bleeding on benches b) Proposed development of affordable houses on Northgate c) Future of Cotebrook Village Hall d) Trees adjoining Woodlands Close, Cotebrook 4. To note any recent decisions made by Cheshire West and Chester on planning applications in the parish, and to consider any new applications received a) 14/02255/FUL barn conversions etc at Monarchy Hall Farm 5. To consider any highways matters a) Highway safety at the School b) Community Speed Management c) Contribution towards speed limit reduction B5152 6. To receive / respond to matters relating to Cheshire West and Chester Council a) Section 106 monies/new Play area 7. To receive progress reports from the following Working Groups: a) Parish Plan b) Newsletter c) To consider Village Improvement objectives for 2014/2015 8. To receive reports on the inspections of The Quarry and the Cotebrook Greens and consider any subsequent action required a) Storm Damage 9. Finance matters: a) To agree accounts for payment (details to follow in correspondence summary) b) Acceptance of 2013/2014 audit c) To receive and accept the 1 st quarter financial statement 10. To consider correspondence received since the last meeting (summary to follow) 11. To receive an update on the website and to agree any items for publicity a) Website redevelopment 12. To note the next meeting of the Council will be held on Tuesday, 9 th September 2014 at 7.30pm at Utkinton Village Hall. 13. Any points of interest A. Stubbs, 29/06/2014